THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
OFFICE OF THE SUPERINTENDENT
School Board Operational Meeting
TUESDAY, DECEMBER 05, 2017 – 10:05 A.M.
Board Room of the Kathleen C. Wright Administration Center
600 Southeast Third Avenue
Fort Lauderdale, Florida
EXPLANATION OF AGENDA FOR OPERATIONAL MEETING
SCHOOL BOARD OPERATIONAL MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).
December 4, 2017
SPEAKERS:
2. Ronald B. Barish (WITHDRAWN)
ITEMS:
BB-1. Florida School Boards Association, Inc. (FSBA) (POSTPONED 11/21/17 SSBM) (ADDED)
December 1, 2017
ITEMS:.
E-4. Recommendation to Approve Agreement for Additional Vendor - 15-044-1V - Research and Program Evaluation Consultant Services (REVISED)
E-5. First Amendment to Agreement and Renewal - 15-051T - Healthy Vending Program - Pre-Approval of Vendors (REVISED)
EE-9. Recommendation of $500,000 or Less - 18-122R - Hydraulic Lift and Ancillary Equipment Inspection and Repair Services (REVISED)
FF-3. Agreement between The School Board of Broward County, FL (SBBC) and The Big Picture Company d/b/a Big Picture Learning (REVISED)
II-1. Annual Dues and the Fees of AdvancED for Accreditation (REVISED)
JJ-1. Professional Services Agreement - Package A: Dillard ES-P.001915 - Park Lakes ES-P.001988 - Maplewood ES-P.001998 - Liberty ES-P.001999 - Song & Associates, Inc. - SMART Program Renovations - RFQ 18-038C (REVISED)
JJ-2. Professional Services Agreement - Deerfield Park Elementary School - Deerfield Beach - Rodriguez Architects, Inc. - SMART Program Renovations - Project No. P.002036 (REVISED)
LL-1. Premium Services Agreements Approval (REVISED)
CALL TO ORDER
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
MINUTES FOR APPROVAL
September 26, 2017 - Special Meeting (Supporting Docs)
November 7, 2017 - Special - Expulsions
ADDED / CHANGED ITEMS
CLOSE AGENDA
REPORTS
Broward County Association of Student Councils and Student Advisor to the Board
Broward County Council PTAs/PTSAs
Broward Education Foundation
District Advisory Council
Diversity Committee
Employee Unions/Groups
ESE Advisory Council
ESOL Leadership Council
Facilities Task Force
Gifted Advisory Council
Human Relations Committee
Parent Community Involvement Task Force
Supplier Diversity & Outreach Program Advisory Committee
Technology Advisory Committee
CONSENT AGENDA
REPORTS CONTINUED
Board Members
Superintendent
SPEAKERS
5:00 P.M. (Speakers will be heard immediately following the School Board Operational meeting or at 5 p.m., whichever is earliest or as close to those times as possible.)
1. Joseph Cafield
2. Ronald B. Barish (WITHDRAWN)
3. Ronnie Flournoy
4. Paul Fletcher
5. Katrina Blanks
6. Julie Ganas
7. Beverly Thompson
8. Roosevelt McClary
9. Sandra Nunez
10. Samuel Malta
ITEMS
Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.
G. OFFICE OF HUMAN RESOURCES
G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2017-2018 School Year (Supporting Docs)
Approve the personnel recommendations for the 2017-2018 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Teacher Approvals
2. Substitute/Temporary Hourly Teachers
3. Instructional Leaves
There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.
G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2017-2018 School Year (Supporting Docs)
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Instructional Resignations and Retirements and Layoffs
2. Instructional Suspensions and Terminations and Released During Probationary Period
There will be no financial impact to the School District.
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2017-2018 School Year (Supporting Docs)
Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Non-Instructional Employees include the following sections:
1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)
2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees
3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)
4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments
5. Reassignment of Current School-Based and District Managerial Appointments
6. School-Based Managerial Personnel Recommended Appointments
7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel
8. School-Based and District Managerial Leave(s)-Layoff(s)
9. Salary Adjustment
Funding has been budgeted in the 2017-2018 school/fiscal year for all appointments through June 30, 2018.
G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2017-2018 School Year (Supporting Docs)
Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations include the following items:
Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)
Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)
Managerial and Professional/Technical Resignation(s)/Retirement(s)
Managerial and Professional/Technical Suspension(s)/Termination(s)
Non-Instructional Discipline
Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.
There is no financial impact to the School District.
G-5. Supplemental Pay Positions 7 (Supporting Docs)
Approve the recommended supplemental pay positions of employees for the 2017-2018 school/fiscal year.
Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2017-2018 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.
The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.
Funding has been budgeted in the 2017-2018 school/fiscal year for all supplements through June 30, 2018.
GG. OFFICE OF HUMAN RESOURCES
A. RESOLUTIONS
AA. RESOLUTIONS
B. BOARD MEMBERS
BB. BOARD MEMBERS
BB-1. Florida School Boards Association, Inc. (FSBA) (POSTPONED 11/21/17 SSBM) (Supporting Docs)
ADDED
Appoint one (1) School Board Member to serve as a member of the Board of Directors and designate one (1) School Board Member as an alternate representative.
At the November 21, 2017 Annual Organizational School Board Meeting, School Board Members deferred the School Board's representative and alternate representative appointments to FSBA to the December 5, 2017 School Board Operational Meeting.
There is no financial impact to the District.
CC. BOARD POLICIES
CC-1. Proposed Revised Job Description for the Information Management Technician Position (Supporting Docs)
Adopt the proposed revised job description for the Information Management Technician position. This is the Final Reading.
The job description for the Information Management Technician Position is being revised to better align the title, goals, qualifications and primary performance responsibilities of the position, based on the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, goals, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on October 14, 2017. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/
There is no additional financial impact to the District.
CC-2. Proposed Revised Job Description for the Information Management Specialist Position (Supporting Docs)
Adopt the proposed revised job description for the Information Management Specialist position. This is the Final Reading.
The job description for the Information Management Specialist Position is being revised to better align the title, goals, qualifications and primary performance responsibilities of the position, based on the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, goals, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on October 14, 2017. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/
There is no additional financial impact to the District.
CC-3. Proposed Revised Job Description for the Library Media Clerk Position (Supporting Docs)
Adopt the proposed revised job description for the Library Media Clerk Position. This is the Final reading.
The job description for the Library Media Clerk Position is being revised to better align the title, goals, qualifications and primary performance responsibilities of the position, based on expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, goals, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on October 14, 2017. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/
There is no additional financial impact to the District.
CC-4. Proposed Revised Job Descriptions for the Registrar I, II and III Positions (Supporting Docs)
Adopt the proposed revised job descriptions for the Registrar I, II and III positions. This is the Final reading.
The job descriptions for the Registrar I, II and III positions are being revised to better align the title, goals, qualifications and primary performance responsibilities of the position, based on expected scope of work. The revisions include modifications that will ensure the job descriptions accurately reflect the required qualifications, goals, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on October 14, 2017. See attached Executive Summary.
Copies of all supporting documents are available at the Board Member's Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/
There is no additional financial impact to the District.
CC-5. Proposed Revised Job Description for the Purchasing Technician Position (Supporting Docs)
Approve the revised job description for the Purchasing Technician position. Approval is requested to advertise the position after the first reading. This is the First reading.
The job description for the Purchasing Technician is being revised to better align the goals, qualifications and primary responsibilities of the position, based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, goals, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on November 11, 2017. See attached Executive Summary.
Copies of all supporting documents are available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/
Revisions of the job description do not impact the pay grade or salary range. There is no additional financial impact to the District.
DD. OFFICE OF THE CHIEF AUDITOR
DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools (Supporting Docs)
Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools.
An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1.
The Audit report contains fifteen (15) schools. Our audits indicated that the fifteen (15) schools complied with policies and procedures. There were no schools that contained audit exceptions.
The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's September 7, 2017 meeting.
The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.
DD-2. Internal Audit Report - Property and Inventory Audits of Selected Locations (Supporting Docs)
Receive Internal Audit Report - Property and Inventory Audits of Selected Locations.
Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2), The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204.
The Audit report contains fourteen (14) locations. Our audits indicated that thirteen (13) locations complied with policies and procedures. There was one (1) location reported that contained an audit exception.
The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's November 16, 2017 meeting.
The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.
DD-3. Internal Audit Report - Audit of the Parking Lot Agreement Between The School Board of Broward County, Florida and the City of Fort Lauderdale For the 2014-15 and 2015-16 Fiscal Years (Supporting Docs)
Receive Internal Audit Report - Audit of the Parking Lot Agreement Between The School Board of Broward County, Florida and the City of Fort Lauderdale For the 2014-15 and 2015-16 Fiscal Years.
The Office of the Chief Auditor performed an audit investigation based upon a request from Mr. Robert W. Runcie, Superintendent, who had been advised by Ms. Leslie Brown, Chief Portfolio Services Officer, that a discrepancy had been found in the collection of revenues from the District's two Global Metro MKS parking meter stations (hereinafter called pay stations).
See Supporting Docs for continuation of Summary Explanation and Background.
This report will be presented to the Audit Committee at its November 16, 2017 meeting and will be presented to the School Board at its December 5, 2017 meeting.
The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. Audit Report prepared by the Office of the Chief Auditor.
E. OFFICE OF STRATEGY & OPERATIONS
E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)
Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.
The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. The Qualification Selection Evaluation Committee(QSEC) convened on November 15, 2017, to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations - Tracking Report.
Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at: http://www.broward.k12.fl.us/supply/agenda/PreQual-111517.pdf
There is no financial impact to the District.
E-2. Supplier Diversity Outreach Program Report as of November 3, 2017 (Supporting Docs)
Receive Supplier Diversity Outreach Program (SDOP) Report.
The SDOP report provides The School Board of Broward County, Florida, an update on the continual progress of the program.
There is no financial impact to the District.
E-3. Recommendation to Approve Agreement for Additional Vendors - 17-047-1N - Yearbook and Memory Books for All Schools (Supporting Docs)
Approve the recommendation to award two (2) additional vendors. Contract Term: December 12, 2017 through May 31, 2020, 2 Years; 5 Months; User Department: Office of School Performance & Accountability; Award Amount: None; Awarded Vendor(s): Jostens, Inc. and Plattsco, Inc. d/b/a Yearbooklife; Small/Minority/Women Business Enterprise Vendor(s): None.
This request is to approve agreements based on the re-release of RFP 17-047N on August 21, 2017, to increase the pool of qualified vendors available for use throughout the District. The initial RFP was released on October 24, 2016, with the award of five (5) vendors. The addition of these vendors will provide greater variety and continuity for our schools.
A copy of the bid document is available online at: http://www.broward.k12.fl.us/supply/agenda/17-047N_YearbooksandMemoryBooks.pdf
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
E-4. Recommendation to Approve Agreement for Additional Vendor - 15-044-1V - Research and Program Evaluation Consultant Services (Supporting Docs)
REVISED
Approve the recommendation to award an additional vendor for the above Invitation to Bid (ITB). Contract Term: December, 2017 through June 30, 2018, Months; User Department: Program Evaluation; Award Amount: $600,000; Awarded Vendor(s): Merriman Research Group, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.
This request is to approve the addition of Merriman Research Group, LLC to the existing contract that expires on June 30, 2018.
A copy of the Bid document is available online at:
The agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
E-5. First Amendment to Agreement and Renewal - 15-051T - Healthy Vending Program - Pre-Approval of Vendors (Supporting Docs)
REVISED
Approve the First Amendment to Agreement and Renewal for the above Invitation to Bid (ITB) - 15-051T - Healthy Vending Program - Pre-Approval of Vendors. New Contract Term: September 17, 2014 through December 31, 2018, Years, Months; User Department: None; Award Amount: None; Awarded Vendor(s): 6; Small/Minority/ Women Business Enterprise Vendors: Double R Vending Corp.; Gilly Vending, Inc.
See Supporting Docs for Continuation of Requested Action.
ITB 15-051T - Healthy Vending Program - Pre-Approval of Vendors, was awarded by the School Board on September 16, 2014. The current contract expires on December 31, 2017; therefore, this request is presented to exercise the first renewal of this contract for one (1) additional year.
A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/15051T_HealthyVendingProgramPreApprovalofVendors.pdf
This Agreement has been reviewed and approved as to form and legal content by the Office of the General
There is no financial impact to the District.
EE. OFFICE OF STRATEGY & OPERATIONS
EE-1. Grant Applications - Post-Submission (Supporting Docs)
Approve the submission of the following grant applications (A-U): A. America's Promise..., $99,163(requested) B. Broward College...Atlantic Tech..., $3,500(requested) C. Broward College...Broward Youth..., $3,500(requested) D. Broward College...Lauderhill 6-12, $5,000(requested) E. Broward College...Plantation High, $5,000(requested) F. Broward County..., $250(awarded) G. Broward Sheriff's..., $9,116(requested) H. City of Hollywood, $11,094(awarded) I. Community Foundation..., $28,000(requested) J. Fairchild Tropical..., $374(awarded) K. Florida...Coral Park..., $250(awarded) L. Florida...Flamingo..., $500(awarded) M. Florida Agriculture...North Andrews..., $500(awarded) N. Florida
Agriculture...Plantation..., $500(awarded) List is continued in the Summary Explanation and Background section.
O. Florida Agriculture...Ramblewood..., $500(awarded) P. Florida Agriculture...Sawgrass..., $500(awarded) Q. Florida Depart..., $474,010(awarded) R. Motorola..., $5,000(requested) S. People with Disabilities..., $8,000(requested) T. United States..., $200,000(requested) U. Walmart..., $1,000(awarded).
Copies of the grants and executive summaries are at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/
The potential positive financial impact if all projects are awarded is $855,757 from various sources.
EE-2. Grant Agreement with the Community Foundation of Broward (Pre-Apprenticeship Program) (Supporting Docs)
Approve the Agreement between The School Board of Broward County, Florida, and the Community Foundation of Broward. The Agreement period will begin the day after School Board approval and shall conclude on October 31, 2018.
Under the auspices of the Career Technical Adult and Community Education Department and in collaboration with the Broward Education Foundation, this pilot program will begin a pre-apprenticeship program providing high school students with the technical and soft skills and work experience needed for a career in facilities and construction management. The goal of the program is to help students attain the skills, credentials, and work experiences to prepare them for a successful outcome after graduation. The three successful outcomes are entrance into an apprenticeship program, post-secondary enrollment, or employment in the construction workforce. Additional career sectors will be added in subsequent years.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.
The positive financial impact to the District is $45,000 from the Community Foundation of Broward; Broward Education Foundation is the fiscal agent. There is no additional impact to the District.
EE-3. Direct Negotiation Recommendation of $500,000 or Less - 58-091E - The Flying Classroom Curriculum Program (Supporting Docs)
Approve the above Direct Negotiation Agreement. Contract Term: December 6, 2018 through December 5, 2018, 1 Year; User Department: Title I; Award Amount: $206,498; Awarded Vendor(s): The Flying Classroom, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.
This Agreement provides access for fifty (50) teachers at up to twenty-five (25) Title one schools to Science Technology, Engineering and Mathematics (STEM), Art and Literacy curriculum enhancement programs based on the global expeditions of National Geographic Explorer, Captain Barrington Irving, and STEM professionals across the globe.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $206,498. The funding source will come from Title I. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-4. Direct Negotiation Recommendation of $500,000 or Less - 58-072E - Vanderbilt Online Survey of District's Instructional Leadership (Supporting Docs)
Approve the above Direct Negotiation Agreement. Contract Term: January 1, 2018 through December 31, 2018, 1 Year; User Department: Office of Service Quality; Award Amount: $68,127; Awarded Vendor(s): IO Education LLC; Small/Minority/Women Business Enterprise Vendor(s): None.
IO Education LLC will provide The School Board of Broward County, Florida, with licenses in order to conduct online evaluations of the District's Instructional Leaders using The Vanderbilt Assessment of Leadership in Education (VAL-ED) tool. VAL-ED is a research-based evaluation tool that quantifies the effectiveness of school leaders through a 360-degree assessment.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $68,127. The funding source will come from The Wallace Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-5. Recommendation of $500,000 or Less - 18-117N - Weight Room Equipment Inspection, Maintenance and Repair (Supporting Docs)
Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 1, 2018 through May 31, 2020, 2 Years, 4 Months; User Department: District-wide; Award Amount: $150,000; Awarded Vendor(s): Centurion Partners Health and Fitness d/b/a FitnessSmith; Small/Minority/Women Business Enterprise Vendor(s): None.
ITB 18-117N will facilitate the scheduled maintenance and repair of weight room equipment at various locations throughout the District. Equipment included consists of treadmills, bikes, elliptical/steppers, and weight machines.
A copy of the Bid document is available online at: http://www.broward.k12.fl.us/supply/agenda/18117N_WeightRoomEquipment.pdf
The estimated financial impact to the District will be $150,000. The funding source will come from the Applied Learning Department. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-6. Recommendation of $500,000 or Less- 18-095R - Concrete Cutting & Core Drilling Services (Supporting Docs)
Approve the recommendation to award for the above Request for Proposals (RFP). Contract Term: December 6, 2017 through September 30, 2020, 3 Years; User Department: Physical Plant Operations (PPO); Award Amount: $260,000; Awarded Vendor(s): American Cutting and Drilling Company; Small/Minority/Women Business Enterprise Vendor(s): None.
The District received one (1) proposal in response to RFP 18-095R. This Bid will be utilized mainly by PPO on an as needed/when needed basis to cut, drill, and break concrete at schools and administrative sites throughout the District.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
A copy of the bid documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/18-095R_ConcreteCutting&CoreDrillingServices.pdf
The estimated financial impact to the District will be $260,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-7. First Amendment to Agreement and Additional Spending Authority - 17-107V -Student Generation Rate/School Impact Fee Study (Supporting Docs)
Approve the First Amendment of the Agreement and additional spending authority for the above contract. Contract Term: December 21, 2016 through November 30, 2017, or upon the adoption of the updated Student Generation Rate/School Impact Fee Study by the Broward County Board of County Commissioners; 11 Months or more; User Department: Facility Planning & Real Estate Department; New Award Amount: $122,965; Awarded Vendor(s): Tindale Oliver and Associates, Inc. d/b/a Tindale Oliver; Small/Minority/Women Business Enterprise Vendor(s): Chen Moore and Associates, Inc.
On December 20, 2016, The School Board of Broward County, Florida, approved the contract to perform a Student Generation Rate and School Impact Fee Study with Tindale Oliver. The project involves updating the Student Generation Rate/School Impact Fee Study Countywide - Technical Report 1 prepared by Walter H. Keller, Inc. in June, 2014. The Oversight Committee requested that Tindale Oliver present their findings at additional meetings which were not stated in their original proposal. Tindale Oliver is seeking compensation for attending these additional meetings.
The First Amendment to the Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $28,090 which includes the cost of the additional meetings. The contract award amount was for $94,875. This request is to increase the spending authority by $28,090, bringing the new contract value to $122,965. The funding source will come from the Capital Budget reserve. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-8. Recommendation for Bid Renewal - 16-021T - Grounds Maintenance Services (Supporting Docs)
Approve the second renewal for the above Invitation to Bid (ITB). Contract Term: January 1, 2016 through December 31, 2018, 3 Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $2,435,000; New Award Amount: $5,635,000; Awarded Vendor(s): Green Horizon Services, Inc.; Small/Minority/Women Business Enterprise: None.
This request is to renew ITB 16-021T - Grounds Maintenance Services for one (1) additional year (January 1, 2018 through December 31, 2018), and to request additional spending authority of $2,435,000, as per motion carried by the School Board on October 20, 2015, to amend the contract term of this ITB from a three (3) year original bid term with two (2) one (1) year renewal options, to a one (1) year original bid term with four (4) one (1) year renewal options.
The estimated financial impact to the District will be $2,435,000. The funding source will come from PPO / Custodial Grounds' operating budget. The contract award amount was for $3,200,000. The request is to increase the spending authority by $2,435,000, bringing the new contract value to $5,635,000. The District's budget may be used if the project or work order is included in a school or department's budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.
EE-9. Recommendation of $500,000 or Less - 18-122R - Hydraulic Lift and Ancillary Equipment Inspection and Repair Services (Supporting Docs)
REVISED
Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 19, 2018 through January 18, 2019, Year; User Department: Physical Plant Operations (PPO); Award Amount: $100,000; Awarded Vendor(s): Kelly Tractor Co.; Small/Minority/Women Business Enterprise Vendor(s): None.
The School Board of Broward County, Florida, received one (1) bid for ITB 18-122R. This bid will be by PPO to annual inspection services for lifts and super straddles, and if necessary, repairs for this type of equipment.
A copy of the bid documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/18-122R_Hydraulic
Personnel Lift and Ancillary Equipment Inspection and ....pdf
The estimated financial impact to the District is $100,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
F. OFFICE OF ACADEMICS
F-1. Affiliation Agreement with The University of South Florida Board of Trustees (Supporting Docs)
Approve the Affiliation Agreement for The University of South Florida Board of Trustees to provide internship opportunities for their students.
The University of South Florida Board of Trustees offers its students majoring in behavioral and community sciences with opportunities to gain practical experience as part of the course curriculum. Students from these programs are required to participate in a field experience / internship program. The Affiliation Agreement would provide internship opportunities for The University of South Florida Board of Trustees students within Broward County Public Schools.
This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
F-2. Continuation of interagency Agreement with The School Board of Broward County, Florida, The Department of Juvenile Justice, Circuit Seventeen, and The Florida Department of Children and Families (Supporting Docs)
Approve the continuing Interagency Agreement with The School Board of Broward County, Florida, The Department of Juvenile Justice, Circuit Seventeen, and The Florida Department of Children and Families for the purpose of sharing information regarding Children in Need of Services/Families in Need of Services (CINS/FINS).
The initial Interagency Agreement was approved on August 16, 2011. The Department of Juvenile Justice, Circuit Seventeen, and The Florida Department of Children and Families are required by Florida Statute 1003.27(4) to enter into a cooperative agreement with The School Board of Broward County, Florida for the purpose of defining each department's role, responsibility and function in working with habitual truants and their families.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
F-3. Continuation of Interagency Agreement with The School Board of Broward County, Florida, The Florida Department of Children and Families, ChildNet Inc., CareerSource Broward, The Florida Department of Juvenile Justice, and The Agency for Persons with Disabilities (Supporting Docs)
Approve the continuing of Interagency Agreement with The School Board of Broward County, Florida, The Florida Department of Children and Families, ChildNet Inc., CareerSource Broward, The Florida Department of Juvenile Justice, and The Agency for Persons with Disabilities for the purpose of sharing information and improving the educational outcomes for students in dependency care.
The initial Interagency Agreement was approved by The School Board in January 1999. revisions have been made as specified by both statute and recommendations of the local interagency steering committee. Florida Statute 39.0016 requires each school district to enter into an interagency agreement with the local Florida Department of Children and Families and community based partners.
See Supporting Docs for continuation of Summary Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by outside parties after School Board approval.
There is no financial impact to the District.
F-4. Event Agreement between Westfield Broward Mall and School Board of Broward County, FL for Science Fair Competition and Exhibition (Supporting Docs)
Approve Event Agreement with Westfield Broward Mall for use of Broward Mall Facilities for Science Fair Competition and Exhibition. The Agreement period is from February 8, 2018 through February 12, 2018.
The Broward County Regional Science and Engineering Fair (BCRSEF) is an annual pre-collegiate science competition that provides a forum to showcase over 800 outstanding student projects from public, charter, and private schools across Broward County. The fair provides an opportunity for Broward students to display their creativity and innovation in a STEM discipline, collaborate with others to understand the scientific and technological changes in society, and to think critically/problem solve for viable solutions to problems in their community, school or national environment while competing for awards and prizes.
This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.
There is no financial impact to the District.
FF. OFFICE OF ACADEMICS
FF-1. Incumbent Worker Training (IWT) Contract between The School Board of Broward County, Florida (SBBC) and CareerSource Broward and the accompanying Agreement between SBBC and The District Board of Trustees of Broward College, Florida (BC) (Supporting Docs)
Approve a cost reimbursement Contract between SBBC and CareerSource Broward and the accompanying Agreement between SBBC and BC. The Contract period shall commence after School Board approval and shall expire September 30, 2018. The Agreement period shall commence after School Board approval and shall expire on September 30, 2018.
The Office of Academics, in partnership with BC and CareerSource Broward, were awarded an Incumbent Worker Training Grant to assist teachers who must complete required training or coursework to retain their employment. The IWT grant will fund tuition at Broward College for teachers on a temporary teaching certificate enrolled in the Broward Educator Certification (BEC) program.
This Contract and accompany Agreement have been reviewed and approved as to form and content by the Office of the General Counsel.
The positive financial impact of the CareerSource Broward contract is $142,094.
FF-2. Agreement between The School Board of Broward County, Florida, (SBBC) Gulfstream Early Childhood Center of Excellence and Broward County (Supporting Docs)
Approve agreement between The School Board of Broward County, Florida, (SBBC) Gulfstream Early Childhood Center of Excellence and Broward County.
Broward County, through the Commission's Office and Children's Service Administration, has been actively involved in the design, vision, and model for Gulfstream Early Childhood Center of Excellence (redesign of the former Gulfstream Middle School). As part of the support for the overall Gulfstream project, Broward County Children's Services Administration is allocating $100,000 to fund an administrator for the site.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. Broward County will sign this agreement following the School Board approval.
The potential positive impact to the District is $100,000.
FF-3. Agreement between The School Board of Broward County, FL (SBBC) and The Big Picture Company d/b/a Big Picture Learning (Supporting Docs)
REVISED
Approve the continuation Agreement between The School Board of Broward County, Florida (SBBC) and The Big Picture Company d/b/a Big Picture Learning (BPL) for services provided to South Plantation High School. The term of this agreement shall be for a period of (1) year from the date it is fully executed by both parties.
Big Picture Learning (BPL) upon Board approval will continue to provide curriculum materials and collaborative coaching and team development to South Plantation High School Principal and school staff.
See Supporting Docs for continuation of Summary Explanation and Background.
This agreement has been reviewed and approved as to form and legal consent by the Office of the General Counsel.
There is a financial impact of $50,000. The source of funds is South Plantation High School Budget. There is no additional financial impact to the District.
H. OFFICE OF THE GENERAL COUNSEL
HH. OFFICE OF THE GENERAL COUNSEL
HH-1. Settlement Agreement between The School Board of Broward County, Florida and National Roofing of South Florida, Inc. (Supporting Docs)
Approve the Settlement Agreement between The School Board of Broward County, Florida and National Roofing of South Florida, Inc. and approve the Final Acceptance of Twin Lakes Warehouse/Book Department (Project No. P.000855), McFatter Technical Center (Project No. 000857), Atlantic Technical Center (Project No. 001383) and Riverglades ES (Project No. 001442).
This Agreement is the result of efforts to resolve differences and disputes between National Roofing of South Florida, Inc. ("National Roofing") and The School Board of Broward County, Florida (the "SBBC") arising from the design and construction administration of various school projects.
See Supporting Docs for continuation of Summary Explanation and Background.
The financial impact to the District is $127,176.76. The source of funds is from open purchase orders on these projects.
I. OFFICE OF THE SUPERINTENDENT
I-1. School Advisory Council Membership (SAC) for the 2017-2018 School Year (Supporting Docs)
Approve the School Advisory Council Membership (SAC) for schools for the 2017-2018 school year.
Per Florida State Statute 1001.452, each school in the state of Florida is required to submit to the district school board a list of members of its School Advisory Council (SAC).
A copy of the SAC Memberships for 2017-2018 school year is available at http://www.broward.k12.fl.us/ospa/select_school.asp . All supporting documents are available online via the Broward County Public Schools eAgenda at http://webappe.browardschools.com/eagenda
See Supporting Docs for continuation of Summary Explanation and Background.
There is no financial impact to the District.
I-2. Agreement between The School Board of Broward County, Florida and VIP Care Pavilion, LTD (Supporting Docs)
Approve the New Agreement between The School Board of Broward County, Florida and VIP Care Pavilion, LTD. The term of this agreement shall be from the date it is fully executed by both parties and shall conclude on November 1, 2020.
The School Board of Broward County, Florida partners with VIP Care Pavilion, LTD. to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges and select high schools the opportunity to participate in clinical learning experiences.
This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
I-3. School Improvement Plans: District, Elementary, Middle, Combination, High, and Center School Levels (Supporting Docs)
1) Approve the District Improvement and Assistance Plan 2) Approve the School Improvement Plans submitted by elementary, middle, combination, high, and center schools as required by the State of Florida Statute 1001.42 and SBBC Policy 1403.
Schools in Broward County are required to submit an annual School Improvement Plan (SIP) for school board approval. Each School Advisory Council (SAC), representing all stakeholder groups, has developed a plan that addresses the District's Strategic Plan. All SIPS were peer reviewed by principal instructional cadre groups. The process for all SIPS has been met in accordance with Broward School Board Policy 1403.
The District Improvement and Assistance Plan (DIAP) is located at https://www.floridacims.org/districts . The School Improvement Plans are located online at http://www.broward.k12.fl.us/ospa/select_school.asp . All supporting documents are available online via the Broward County Public Schools eAgenda at http://webappe.browardschools.com/eagenda
See Supporting Docs for continuation of Summary Explanation and Background.
There is no financial impact to the District.
I-4. Proposed School Board of Broward County, Florida 2018-2019 School/Personnel Calendar (Supporting Docs)
Approve the Proposed School Board of Broward County, Florida 2018-2019 School/Personnel Calendar.
At the October 24, 2017 Board Workshop, staff outlined the Calendar Development Process, presented four (4) Proposed Calendar Options and requested Board feedback on a preferred calendar option.
See Supporting Docs for continuation of Summary of Explanation and Background.
There is no financial impact to the District.
I-5. Agreement between The School Board of Broward County, Florida and FL HUD Margate, LLC d/b/a Margate Health & Rehabilitation Center (Supporting Docs)
Approve the New Agreement between The School Board of Broward County, Florida and FL HUD Margate, LLC d/b/a Margate Health & Rehabilitation Center. The term of this agreement shall be from the date it is fully executed by both parties and shall conclude on November 1, 2020.
The School Board of Broward County, Florida partners with FL HUD Margate, LLC d/b/a Margate Health & Rehabilitation Center to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges and select high schools the opportunity to participate in clinical learning experiences. FL HUD Margate, LLC d/b/a Margate Health & Rehabilitation Center has a four star Medicare.gov rating.
This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
I-6. Agreement between The School Board of Broward County, Florida and Polaris Pharmacy Services, LLC. (Supporting Docs)
Approve the New Agreement between The School Board of Broward County, Florida and Polaris Pharmacy Services, LLC. The term of this agreement shall be from the date it is fully executed by both parties and shall conclude on August 1, 2020.
The School Board of Broward County, Florida partners with Polaris Services, LLC. to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges and select high schools the opportunity to participate in clinical learning experiences.
This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
I-7. Administrative Complaint Dirk Hilyard (Supporting Docs)
Adopt the Superintendent's recommendation to terminate the teacher, Dirk Hilyard, transmit the matter to the Division of Administrative Hearings ("DOAH"), and suspend the teacher without pay pending the final determination.
See Supporting Docs for Summary Explanation and Background.
There is no financial impact to the School District.
II. OFFICE OF THE SUPERINTENDENT
II-1. Annual Dues and the Fees of AdvancED for Accreditation (Supporting Docs)
REVISED
Approve the payment to AdvancED of $202,500 for accreditation dues for 2017-2018.
Broward County Public Schools (BCPS) has had a long standing relationship with the AdvancED Accreditation Agency. BCPS is Florida's first fully accredited school system since 1962. Payment of annual dues, $202,500, is required to maintain accreditation for all non-charter schools in the district.
The financial impact is $202,500 of which $170,250 is appropriated in the Office of School Performance and Accountabilities budget. The additional $32,250 will come from the General Fund balance.
J. OFFICE OF FACILITIES & CONSTRUCTION
J-1. Authorization to Advertise for Bids - New River Middle School - Fort Lauderdale - Crain Atlantis Engineering, Inc. - SMART Program Renovations - Project No. P.001710 (Supporting Docs)
Approve Authorization to Advertise for Bids, New River Middle School, Crain Atlantis Engineering, Inc., SMART Program Renovations, Project No. P.001710.
Project Consultant: Crain Atlantis Engineering, Inc.
Scope of Work: See Executive Summary (Exhibit 1)
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
J-2. Authorization to Advertise for Bids - Central Park Elementary School - Plantation - CSA Central, Inc. - SMART Program Renovations - Project No. P.001757 (Supporting Docs)
Approve Authorization to Advertise for Bids, Central Park Elementary School, CSA Central, Inc., SMART Program Renovations, Project No. P.001757.
Project Consultant: CSA Central, Inc.
Scope of Work: See Executive Summary (Exhibit 1)
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
J-3. Authorization to Advertise for Bids - Plantation Middle School - Plantation - Sol-ARCH, Inc. - SMART Program Renovations - Project No. P.001729 (Supporting Docs)
Approve Authorization to Advertise for Bids, Plantation Middle School, Sol-ARCH, Inc., SMART Program Renovations, Project No. P.001729.
Project Consultant: Sol-ARCH, Inc.
Scope of Work: See Executive Summary (Exhibit 1)
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
J-4. Authorization to Advertise for Bids - Fairway Elementary School - Miramar - Nyarko Architectural Group, Inc. - SMART Program Renovations - Project No. P.001785 (Supporting Docs)
Approve Authorization to Advertise for Bids, Fairway Elementary School, Nyarko Architectural Group, Inc., SMART Program Renovations, Project No. P.001785.
Project Consultant: Nyarko Architectural Group, Inc.
Scope of Work: See Executive Summary (Exhibit 1)
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
J-5. Authorization to Advertise for Bids - Hawkes Bluff Elementary School - Davie - Sol-ARCH, Inc. - SMART Program Renovations - Project No. P.001784 (Supporting Docs)
Approve Authorization to Advertise for Bids, Hawkes Bluff Elementary School, Sol-ARCH, Inc., SMART Program Renovations, Project No. P.001784.
Project Consultant: Sol-ARCH, Inc.
Scope of Work: See Executive Summary (Exhibit 1)
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
J-6. Authorization to Advertise for Bids - Lauderdale Manors Early Learning and Resource Center - Fort Lauderdale - CSA Central, Inc. - SMART Program Renovations - Project No. P.001635 (Supporting Docs)
Approve Authorization to Advertise for Bids, Lauderdale Manors Early Learning and Resource Center, CSA Central, Inc., SMART Program Renovations, Project No. P.001635.
Project Consultant: CSA Central, Inc.
Scope of Work: See Executive Summary (Exhibit 1)
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
J-7. Authorization to Advertise for Bids - Atlantic West Elementary School - Margate - Nyarko Architectural Group, Inc. - SMART Program Renovations - Project No. P.001796 (Supporting Docs)
Approve Authorization to Advertise for Bids, Atlantic West Elementary School, Nyarko Architectural Group, Inc., SMART Program Renovations, Project No. P.001796.
Project Consultant: Nyarko Architectural Group, Inc.
Scope of Work: See Executive Summary (Exhibit 1)
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
J-8. Authorization to Advertise for Bids - West Hollywood Elementary School - Hollywood - Crain Atlantis Engineering, Inc. - SMART Program Renovations - Project No. P.001794 (Supporting Docs)
Approve Authorization to Advertise for Bids, West Hollywood Elementary School, Crain Atlantis Engineering, Inc., SMART Program Renovations, Project No. P.001794.
Project Consultant: Crain Atlantis Engineering, Inc.
Scope of Work: See Executive Summary (Exhibit 1)
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
J-9. Authorization to Advertise for Bids - Banyan Elementary School - Sunrise - Song & Associates, Inc. - SMART Program Renovations - Project No. P.001944 (Supporting Docs)
Approve Authorization to Advertise for Bids, Banyan Elementary School, Song & Associates, Inc., SMART Program Renovations, Project No. P.001944.
Project Consultant: Song & Associates, Inc.
Scope of Work: See Executive Summary (Exhibit 1)
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
J-10. Authorization to Advertise for Bids - Atlantic Technical, Arthur Ashe, Jr. Campus - Fort Lauderdale - Nyarko Architectural Group, Inc. - SMART Program Renovations - Project No. P.001959 (Supporting Docs)
Approve Authorization to Advertise for Bids, Atlantic Technical, Arthur Ashe, Jr. Campus, Nyarko Architectural Group, Inc., SMART Program Renovations, Project No. P.001959.
Project Consultant: Nyarko Architectural Group, Inc.
Scope of Work: See Executive Summary (Exhibit 1)
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
J-11. Authorization to Advertise for Bids - Rock Island Elementary School - Fort Lauderdale - Song & Associates, Inc. - SMART Program Renovations - Project No. P.001950 (Supporting Docs)
Approve Authorization to Advertise for Bids, Rock Island Elementary School, Song & Associates, Inc., SMART Program Renovations, Project No. P.001950.
Project Consultant: Song & Associates, Inc.
Scope of Work: See Executive Summary (Exhibit 1)
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
J-12. Authorization to Advertise for Bids - Tedder Elementary School - Deerfield Beach - Sol-ARCH, Inc. - SMART Program Renovations - Project No. P.001808 (Supporting Docs)
Approve Authorization to Advertise for Bids, Tedder Elementary School, Sol-ARCH, Inc., SMART Program Renovations, Project No. P.001808.
Project Consultant: Sol-ARCH, Inc.
Scope of Work: See Executive Summary (Exhibit 1)
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
JJ. OFFICE OF FACILITIES & CONSTRUCTION
JJ-1. Professional Services Agreement - Package A: Dillard ES-P.001915 - Park Lakes ES-P.001988 - Maplewood ES-P.001998 - Liberty ES-P.001999 - Song & Associates, Inc. - SMART Program Renovations - RFQ 18-038C (Supporting Docs)
REVISED
Approve Professional Services Agreement with Song & Associates, Inc., Package A: Dillard Elementary School, Project No. P.001915, Park Lakes Elementary School, Project No. P.001988, Maplewood Elementary School, Project No. P.001998, and Liberty Elementary School, Project No. P.001999, Song & Associates, Inc., SMART Program Renovations, RFQ 18-038C.
Scope of Work: See Executive Summary (Exhibit 1).
A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact of the Professional Services Agreement includes a total of $252,000 for Basic Services, $87,000 for Allowances, and $50,000 for Supplemental Services for a grand total of $389,000 for all four (4) schools ("Package A"). These projects have been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
JJ-2. Professional Services Agreement - Deerfield Park Elementary School - Deerfield Beach - Rodriguez Architects, Inc. - SMART Program Renovations - Project No. P.002036 (Supporting Docs)
REVISED
Approve Professional Services Agreement with Rodriguez Architects, Inc., Deerfield Park Elementary School, SMART Program Renovations, Project No. P.002036.
Purpose of Agreement: See Executive Summary (Exhibit 1).
A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact of the Professional Services Agreement includes a total of $335,000 for Basic Services, $55,000 for Allowances, and $35,000 for Supplemental Services for a grand total of $425,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
JJ-3. Recommendation to Reject All Bids for Construction - ITB 18-101C - Lauderdale Lakes Middle School - Lauderdale Lakes - SMART Program Renovations - Project No. P.001637 (Supporting Docs)
Approve the rejection of all bids for Construction per the Bid Recommendation Tabulation, ITB 18-101C, Lauderdale Lakes Middle School, SMART Program Renovations, Project No. P.001637.
Please see Executive Summary (Exhibit 1) for detailed information.
There is no financial impact at this time.
JJ-4. Recommendation to Reject All Bids for Construction - ITB 17-178C - Larkdale ES - Lauderhill - P.001832 - Tradewinds ES - Coconut Creek - P.001829 - Forest Glen MS - Coral Springs - P.001831 - Single Point of Entry (Supporting Docs)
Approve the rejection of all bids for Construction per the Bid Recommendation Tabulation, ITB 17-178C, Larkdale Elementary School, Project No. P.001832, Tradewinds Elementary School, Project No. P.001829, and Forest Glen Middle School, Project No. P.001831, Single Point of Entry.
Please see Executive Summary (Exhibit 1) for detailed information.
There is no financial impact at this time.
JJ-5. Change Order #3 - Riverglades Elementary School - City of Parkland - Lynx Construction Management, LLC - New 24-Classroom Addition - Project No. P.001685 (Supporting Docs)
Approve Change Order #3, Riverglades Elementary School, Lynx Construction Management, LLC, Project No. P.001685, in the amount of $23,815 and an increase in contract time of 13 days.
Change Order #3 $23,815 / 13 days
Riverglades Elementary School
Lynx Construction Management, LLC
New 24-Classroom Addition
Project No. P.001685
Refer to Exhibits 1, 2, and 3 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
JJ-6. Change Order #1 - Manatee Bay Elementary School - Weston - H.A. Contracting Corp. - New Covered Walkways - Project No. P.001605 (Supporting Docs)
Approve Change Order #1, Manatee Bay Elementary School, H.A. Contracting Corp., Project No. P.001605, in the amount of $5,997 and no change in contract time.
Change Order #1 $5,997 / 0 days
Manatee Bay Elementary School
H.A. Contracting Corp.
New Covered Walkways
Project No. P.001605
Refer to Exhibits 1, 2, and 3 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the Portable Transition Budget.
JJ-7. Change Order #1 - Plantation High School - Plantation - ACA Contractors, Inc. - New Dining Canopy - Project No. P.001630 (Supporting Docs)
Approve Change Order #1, Plantation High School, ACA Contractors, Inc., Project No. P.001630, in the amount of $54,527 and an increase in contract time of 60 days.
Change Order #1 $54,527 / 60 days
Plantation High School
ACA Contractors, Inc.
New Dining Canopy
Project No. P.001630
Refer to Exhibits 1, 2, and 3 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is an additional impact to the project budget. These funds in the amount of $51,610 will come from the Capital Projects Reserve.
JJ-8. Change Order #1 - North Andrews Gardens Elementary School - Fort Lauderdale - ACA Contractors, Inc. - New Canopy Addition - Project No. P.001740 (Supporting Docs)
Approve Change Order #1, North Andrews Gardens Elementary School, ACA Contractors, Inc., Project No. P.001740, in the amount of $23,109 and no change in contract time.
Change Order #1 $23,109 / 0 days
North Andrews Gardens Elementary School
ACA Contractors, Inc.
New Canopy Addition
Project No. P.001740
Refer to Exhibits 1, 2, and 3 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the Portable Transition Budget.
JJ-9. Change Order #1 - Whispering Pines Center - Miramar - Sagoma Construction Services, Inc. - ADA Restroom Renovation - Project No. P.000341 (Supporting Docs)
Approve Change Order #1, Whispering Pines Center, Sagoma Construction Services, Inc., Project No. P.000341, in the amount of $7,989 and no change in contract time.
Change Order #1 $7,989 / 0 days
Whispering Pines Center
Sagoma Construction Services, Inc.
ADA Restroom Renovation
Project No. P.000341
Refer to Exhibits 1, 2, and 3 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
JJ-10. Change Order #1 - Heron Heights Elementary School - City of Parkland - H.A. Contracting Corp. - Relocation of Concrete Modulars - Project No. P.001629 (Supporting Docs)
Approve Change Order #1, Heron Heights Elementary School, H.A. Contracting Corp., Project No. P.001629, for a credit in the amount of $12,552 and an increase in contract time of 14 days.
Change Order #1 credit of $12,552 / 14 days
Heron Heights Elementary School
H.A. Contracting Corp.
Relocation of Concrete Modulars
Project No. P.001629
Refer to Exhibits 1, 2, and 3 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
JJ-11. Change Order #2 - Park Trails Elementary School - City of Parkland - H.A. Contracting Corp. - Three Modular Classroom Additions - Project No. P.001608 (Supporting Docs)
Approve Change Order #2, Park Trails Elementary School, H.A. Contracting Corp., Project No. P.001608, for a credit in the amount of $17,344 and no change in contract time.
Change Order #2 credit of $17,344 / 0 days
Park Trails Elementary School
H.A. Contracting Corp.
Three Modular Classroom Additions
Project No. P.001608
Refer to Exhibits 1, 2, and 3 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
K. OFFICE OF FINANCIAL MANAGEMENT
K-1. Interim Financial Statements for the Period Ended October 31, 2017 (Supporting Docs)
Approve the Interim Financial Statements for the Period Ended October 31, 2017.
Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of October 2017, the fund balance as a percentage of the projected revenues was 4.16% and fund balance, excluding Charter Schools revenues was 4.88%.
There is no additional financial impact to the District.
K-2. Comprehensive Annual Financial Report for the Year Ended June 30, 2017 (Supporting Docs)
Approve the audited Comprehensive Annual Financial Report for the year ended June 30, 2017.
The audited Comprehensive Annual Financial Report (CAFR) is prepared in accordance with Generally Accepted Accounting Principles. The CAFR will be submitted to both the Association of School Business Officials International (ASBO) and the Government Finance Officers Association (GFOA) for consideration of the Certificate of Excellence and the Certificate of Achievement for Excellence in Financial Reporting awards. In order to be awarded these respective Certificates, the District must publish an easily readable and efficiently organized report.
See Supporting Docs for continuation of Summary Explanation and Background.
There is no additional financial impact to District.
KK. OFFICE OF FINANCIAL MANAGEMENT
L. OFFICE OF PORTFOLIO SERVICES
LL. OFFICE OF PORTFOLIO SERVICES
LL- 1. Premium Services Agreements Approval (Supporting Docs)
REVISED
Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and the listed governing boards.
As part of the District's Venture Design initiative, and pursuant to Section 1002.33 (20) (b), Florida Statues, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached Agreements delineate the negotiated terms, as well as the structure and components that will comprise the services purchased by the listed governing boards.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C.W. Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated positive revenue to the District for these 2017-2018 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.
ATTORNEY CLIENT SESSION(S)
The General Counsel's Office has requested an attorney-client session for this School Board meeting. The session has been scheduled for 12:00 p.m. to discuss settlement negotiations and/or strategy relative to the following pending litigation:
Jane Doe, a minor, by and through her mother and natural Guardian, and Mother of Jane Doe, individually vs. School Board of Broward County, Case No. 16-014060 (08), before the Circuit Court of the 17th Judicial Circuit in and for Broward County, Florida. The following persons will attend this attorney-client session: School Board Members Nora Rupert, Chair; Heather Brinkworth, Vice Chair; Robin Bartleman; Abby M. Freedman; Patricia Good; Donna P. Korn; Laurie Rich Levinson; Ann Murray; Dr. Rosalind Osgood; Robert W. Runcie, Superintendent of Schools; Eugene K. Pettis, Esq.; Debra P. Klauber, Esq.; Marylin C. Batista; Esq.; and Barbara J. Myrick, Esq.
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.