THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

School Board Operational Meeting

 

TUESDAY, NOVEMBER 07, 2017 - 10:05 A.M.

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR OPERATIONAL MEETING

 

 

 

SCHOOL BOARD OPERATIONAL MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

November 7, 2017

 

ITEMS:

BB-1. Second Amendment to Superintendent's Employment Agreement - SPECIAL ORDER - 11:00 A.M. (REVISED / ADDED)

 

November 3, 2017

 

MINUTES:

September 6, 2017 - School Board Operational Meeting (ADDED)

September 6, 2017 - Special Meeting - District Educational Facilities Plan (DEFP) (ADDED)

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2017-2018 School Year (REVISED)

CC-6. Proposed Revised Job Descriptions for the Registrar I, II and III Positions (REVISED)

EE-5. Recommendation of $500,000 or Greater Recommendation to Reject all Bids - 18-112R - Vehicle Parts, Supplies & Related Items (REVISED)

JJ-10. Construction Bid Recommendation of $500,000 or Greater - ITB 18-085C - Indian Ridge Middle School - Davie - SMART Program Renovations - Project No. P.001748 (REVISED)

L-1. Denial of the Charter School Application of Leadership Academy of Health Science and Communications (WITHDRAWN)

 

November 2, 2017

 

ITEM:

BB-1. Second Amendment to Superintendent's Employment Agreement - SPECIAL ORDER - 11:00 A.M. (ADDED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

September 6, 2017 - School Board Operational Meeting (ADDED) (Supporting Docs)

September 6, 2017 - Special Meeting - District Educational Facilities Plan (DEFP) (ADDED) (Supporting Docs)

October 17, 2017 - Special - Expulsions

 

ADDED / CHANGED ITEMS

 

CLOSE AGENDA

 

SPECIAL PRESENTATIONS (Non-Board Items)

 

Veteran's Day Proclamation (SPECIAL ORDER - 10:30 A.M.)

 

Board Member(s) - Donna P. Korn

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

5:00 P.M. (Speakers will be heard immediately following the Regular School Board

meeting or at 5 p.m., whichever is earliest or as close to those times as possible.)

 

1. Allen B. Jackson

2. Samson Borgelin

3. Ronnie Flournoy

4. Marsha Ellison

5. Derrick Hughes

6. Sandra Nunez

7. Terry Lopez-Preuss

8. Joan King

9. Liliana Ruigo

10. Michael Sirbola

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2017-2018 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2017-2018 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2017-2018 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2017-2018 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2017-2018 school/fiscal year for all appointments through June 30, 2018.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2017-2018 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions List 6 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2017 - 2018 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type.

 

The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2017-2018 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements.

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all supplements through June 30, 2018.

 

GG. OFFICE OF HUMAN RESOURCES

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

BB-1. Second Amendment to Superintendent's Employment Agreement (Supporting Docs)

 

REVISED

 

ADDED / SPECIAL ORDER 11:00 A.M.

 

Approve the Second Amendment to Superintendent's Employment Agreement.

 

At the School Board Operational Meeting on October 3, 2017, the Board unanimously approved a contract extension for the Superintendent (Agenda Item EE-2) and authorized the Board Chair and the General Counsel to enter into contract negotiations with Mr. Runcie for a successor contract.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The financial impact to the District is $335,000 base salary per year, plus benefits.

 

CC. BOARD POLICIES

 

CC-1. Policy 6313 - Research and Program Evaluation Studies (Supporting Docs)

 

Adopt School Board Policy 6313 - Research and Program Evaluation Studies.

 

Request approval of revisions to Policy 6313, which reflect new and current requirements of federal/state law and established practice. The revisions were discussed at the September 19, 2017 (rescheduled from September 12, 2017), and October 10, 2017, School Board Workshops. The School Board members' concerns were addressed. There were no recommendations by Board members or the public. The advertisement meeting date to adopt Policy 6313 was September 4, 2017.

 

There is no financial impact to the District.

 

CC-2. Revisions to School Board Policy 5004.1 School Choice (Supporting Docs)

 

Adopt revisions to School Board Policy 5004.1, at this final adoption.

 

School Board Policy 5004.1 establishes school choice (Innovative Programs, Magnet Schools, NOVA, Opportunity Scholarship Program, reassignments, College Academy at Broward College, Broward Virtual Schools, and McKay Scholarship) in the District. Recommendations have been reviewed and approved by the Senior Leadership Team and School Board General Counsel Office. In accordance with School Board Policy 5004.1. These revisions were discussed at the June 20, 2017 School Board Workshop and at the October 24, 2017 Public Rule Development Workshop. Both the Public Rule Development and Final Adoption Reading were advertised in the Sunday, September 8th edition of the Miami Herald.

 

There is no additional financial impact to the School District, therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

CC-3. Proposed Revised Job Description for the Information Management Technician Position (Supporting Docs)

 

Approve the proposed revised job description for the Information Management Technician position. Approval is requested to advertise the position after the first reading. This is the First Reading.

 

The job description for the Information Management Technician Position is being revised to better align the title, goals, qualifications and primary performance responsibilities of the position, based on the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, goals, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on October 14, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-4. Proposed Revised Job Description for the Information Management Specialist Position (Supporting Docs)

 

Approve the proposed revised job description for the Information Management Specialist position. Approval is requested to advertise the position after the first reading. This is the First Reading.

 

The job description for the Information Management Specialist Position is being revised to better align the title, goals, qualifications and primary performance responsibilities of the position, based on the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, goals, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on October 14, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-5. Proposed Revised Job Description for the Library Media Clerk Position (Supporting Docs)

 

Approve the proposed revised job description for the Library Media Clerk Position. Approval is requested to advertise the position after the first reading. This is the First reading.

 

The job description for the Library Media Clerk Position is being revised to better align the title, goals, qualifications and primary performance responsibilities of the position, based on expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, goals, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on October 14, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-6. Proposed Revised Job Descriptions for the Registrar I, II and III Positions (Supporting Docs)

 

REVISED

 

Approve the proposed revised job descriptions for the Registrar I, II and III positions. Approval is requested to advertise the positions after the first reading. This is the First reading.

 

The job descriptions for the Registrar I, II and III positions are being revised to better align the title, goals, qualifications and primary performance responsibilities of the position, based on expected scope of work. The revisions include modifications that will ensure the job descriptions accurately reflect the required qualifications, goals, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on October 14, 2017.

See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Member's Office on the 14th floor of the K.C. Wright Administration enter and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools (Supporting Docs)

 

Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools.

 

An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1.

 

The Audit report contains fifteen (15) schools. Our audits indicated that the fifteen (15) schools complied with policies and procedures. There were no schools that contained audit exceptions. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's October 19, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-2. Internal Audit Report - Property and Inventory Audits of Selected Locations (Supporting Docs)

 

Receive Internal Audit Report - Property and Inventory Audits of Selected Locations.

 

Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2), The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204.

 

The Audit report contains forty-eight (48) locations. Our audits indicated that forty-six (46) locations complied with policies and procedures. There were two (2) locations reported that contained audit exceptions. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's October 19, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-3. Internal Audit Report - Property and Inventory Audits of Selected Locations (Supporting Docs)

 

Receive Internal Audit Report - Property and Inventory Audits of Selected Locations.

 

Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2), The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204.

 

The Audit report contains fourteen (14) locations. Our audits indicated that ten (10) locations complied with policies and procedures. There were four (4) locations reported that contained audit exceptions. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's October 19, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-4. Internal Audit Report - Current Status Update of the Audit of Termite Extermination Contracts No. 15-109T and No. 28-137T (Supporting Docs)

 

Receive Internal Audit Report - Current Status Update of the Audit of Termite Extermination Contracts No. 15-109T and No. 28-137T.

 

This Current Status Update of the Audit of Termite Extermination Contracts No. 15-109T and No. 28-137T was performed in accordance with the 2017-2018 Audit Plan. The original audit dated March 2016 contained one finding and one recommendation. This report consists of a review of the original report response from management and analysis of the supporting documentation associated with their reported actions to date. This report will be presented to the Audit Committee at its October 19, 2017 meeting and will be presented to the School Board at its November 7, 2017 meeting.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. Further explanation is provided in the Executive Summary. The Qualification Selection Evaluation Committee (QSEC) convened on October 18, 2017, to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations - Tracking Report.

 

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at: http://www.broward.k12.fl.us/supply/agenda/PreQual-101817.pdf

 

There is no financial impact to the District.

 

E-2. Supplier Diversity Outreach Program Report as of October 13, 2017 (Supporting Docs)

 

Receive Supplier Diversity Outreach Program (SDOP) Report.

 

The SDOP report provides The School Board of Broward County, Florida an update on the continual progress of the program.

 

There is no financial impact to the District.

 

E-3. Recommendation to Reject all Bids - 18-016R - Auto Body Repair & Painting (Supporting Docs)

 

Approve the recommendation to reject all bids for the above Invitation to Bid (ITB).

 

The School Board of Broward County, Florida, received one (1) response to ITB 18-016R. In accordance with Purchasing Policy 3320 and Section 6A - 1.012 (Florida Administrative Code) "if less than two (2) responsive proposals for commodity or contractual services are received, the District may negotiate on the best term and conditions or decide to reject all proposals."

 

There is no financial impact to the District.

 

E-4. Recommendation to Reject All Bids - 18-031V - Voluntary Employee Uniform Rental Services (Supporting Docs)

 

Approve the recommendation to Reject All Bids for the above Invitation to Bid (ITB).

 

The School Board of Broward County, Florida (SBBC), released an ITB on August 18, 2017, and opened it on September 26, 2017. The District received one (1) bid. Pursuant to Section 3, General Conditions 6 of ITB 18-031V: "In the best interest of SBBC, The Board reserves the right to:...Reject any or all bids received when there are sound documented business reasons that serve the best interest of SBBC..."

 

Bidder did not complete or sign the Debarment Form (Exhibit B) as required by the ITB. This ITB will be rebid at a later date.

 

There is no financial impact to the District.

 

E-5. Recommendation for Bid Renewal - ITB 15-056C - Intercom, Master Clock, Scoreboard & Sound System Service, Equipment, Parts, and Accessories (Catalog) (Supporting Docs)

 

Approve the renewal for the above Invitation to Bid (ITB). Contract Term: February 18, 2015 through February 17, 2019, 4 Years; User Department: Physical Plant Operations; Award Amount: $1,625,000; Awarded Vendor(s): Music Arts Enterprises, Inc., Mae, NDR Corporation, Pro Sound, Inc., Rauland-Borg Corporation of Florida, Troxell Communications, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew ITB 15-056C - Intercom, Master Clock, Scoreboard & Sound System Service, Equipment, Parts and Accessories (Catalog) - Rebid, for one (1) additional year, February 18, 2018 through February 17, 2019, as per Bid Special Condition 4.5 which states that: "The term of the Bid shall be for three (3) years, and may, by mutual agreement between The School Board of Broward County, Florida, and the Awardees, be renewed for two (2) additional one (1) year periods."

 

There is no financial impact to the District.

 

E-6. Recommendation to Reject all Bids - 18-099C - Fire Alarm Services (Supporting Docs)

 

Approve the recommendation to reject all bids for the above Request for Proposals (RFP).

 

This is a recommendation to reject all bids. The School Board of Broward County, Florida, (SBBC) released a RFP on August 10, 2017 through

September 5, 2017. Pursuant to General Condition 6, Section 6A-1.012(8), Florida Administrative Code, and Part II.D.1 of Purchasing Policy 3320, it is recommended that SBBC, reject all bids received as it is in the District's best interests to do so as it is more advantageous to renew the District's existing contracts awarded under ITB14-081F.

 

There is no financial impact to the District.

 

E-7. Recommendation for Bid Renewal - 14-081F - Fire Alarm Services (Supporting Docs)

 

Approve the renewal for the above Invitation to Bid (ITB). New Contract Term: November 13, 2014 through November 12, 2018, 4 Years; User Department: Physical Plant Operations; Award Amount: $5,500,000; Awarded Vendor(s): SimplexGrinnell, LP; Red Hawk Fire & Security, LLC; Bass-United Fire & Security Systems, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew ITB 14-081F - Fire Alarm Services for one (1) additional year (November 13, 2017 through November 12, 2018), as per Bid Special Condition 5, Contract Renewal: "The term of the bid shall be for three (3) year(s), and may, by mutual agreement between The School Board of Broward County, Florida, and the Awardee, be extended for two (2) additional one (1) year periods."

 

There is no financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-W): A. ALDI..., $3,500(requested) B. American Theater..., $26,220(requested) C. Broward County Farm..., $250(awarded) D. Broward County Purchasing..., $60,000(requested) E. Dairy Council..., $4,000(awarded) F. Dollar General..., $2,900(awarded) G. FACE Foundation, $10,000(requested) H. Florida Department...Adult..., $800,000(awarded) I. Florida Department...Title IV..., $1,818,526(awarded) J. Florida Department...Unified..., $2,297,600(requested) K. Japan Foundation..., $5,000(requested) L. Kennedy...Community..., $6,000(awarded);

List is continued in the Summary Explanation and Background section below.

 

M. Kennedy...Whole School..., $7,250(awarded) N. Lowe's...Coral Springs, $5,000(requested) O. Lowe's...South Broward, $5,000(requested) P. Mills College..., $4,000(awarded) Q. Motorola...Cypress Bay, $5,000(requested) R. Motorola...South Broward, $5,000(requested) S. Publix..., $5,750(requested) T. Publix...Sports..., $5,000(requested) U. Target...McArthur, $7,800(requested) V. Target...Western, $1,000(requested) W. Walmart..., $2,500(requested).

 

Copies of the grants and executive summaries are at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/

 

The potential positive financial impact if all projects are awarded is $5,087,296 from various sources.

 

EE-2. Florida Atlantic University Cost-Reimbursement Subaward Amendment (Extension of Year 3) (Supporting Docs)

 

Approve the amendment to a previous agreement between The School Board of Broward County, Florida, and Florida Atlantic University. The agreement period will be extended after School Board approval and shall conclude on June 30, 2018.

 

The Florida Department of Education Centers of Excellence in Elementary Teacher Preparation grant was awarded to the College of Education at Florida Atlantic University (FAU), in an effort to improve pre-service (K-5) teacher preparation in core subject areas and to enhance field experiences. As a subawardee of FAU, the District will provide data to evaluate the progress of project goals.

 

This amendment has been approved as to form and legal content by the Office of the General Counsel.

 

The positive financial impact is $100,000 from Florida Atlantic University. There is no additional financial impact to the District.

 

EE-3. Agreement with The District Board of Trustees of Broward College, Florida (TRIO Upward Bound Grant Program) (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida, and The District Board of Trustees of Broward College, Florida. The agreement period will begin after School Board approval and shall conclude on August 31, 2022.

 

Broward College (BC) was awarded the United States Department of Education TRIO Upward Bound grant program. This program supports low-income and high school students who are the first generation in their families to pursue a post-secondary education. Broward College will implement Upward Bound at Deerfield Beach High School, McArthur High School, and South Broward High School. In order to implement the Upward Bound program, BC will provide services to participating Broward County Public Schools (BCPS) students and BCPS will share information regarding students who may be eligible for the services with BC, as well as provide BC access to participating students in the high schools, office space, equipment, and supplies.

 

This Agreement has been approved as to form and legal content by the Office of the General Counsel.

 

There will be no funds going directly to the schools. Incentive payments will be delivered to the students. The positive financial impact to the District is a $3,881,814 grant award of in-kind services from Broward College. There is no additional financial impact to the District.

 

EE-4. Recommendation for Additional Spending Authority - 16-007B - Letter and Legal-Sized Paper (Supporting Docs)

 

Approve the additional spending authority for the Invitation to Bid (ITB). Contract Term: July 1, 2015 through July 30, 2018, 3 Years; User Department: District-wide; Additional Requested Amount: $550,000; New Award Amount: $4,200,000; Awarded Vendor(s): Mac Papers, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is for additional spending authority for ITB 16-007B- Letter and Legal-Sized Paper which is being used throughout the District for daily use to print special projects, documents, emails, facsimiles, etc. Under this contract, all orders are now being placed directly from the Warehouse, to alleviate the difficulties the users were having in fulfilling the minimum orders required by the vendor. This request is to approve an additional spending authority of $550,000 for the term of the contract.

 

A copy of the bid document is available online at: http://www.broward.k12.fl.us/supply/agenda/16007B_LetterLegalPaper_BidwithAddendums.pdf

 

The estimated financial impact to the District will be $550,000. The contract award amount was for $3,650,000. The request is to increase the spending authority by $550,000, bringing the new contract value to $4,200,000. The funding source will come from existing approved school, department and center's operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-5. Recommendation of $500,000 or Greater Recommendation to Reject all Bids - 18-112R - Vehicle Parts, Supplies & Related Items (Supporting Docs)

 

REVISED

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: November 8, 2017 through November

30, 2020, 3 Years; User Department: Student Transportation & Fleet Services; Award Amount: $7,900,000; Awarded Vendor(s):

13; Small/Minority/Women Business Enterprise Vendor(s): None.

 

Approve the recommendation to reject all bids for the above Invitation to Bid (ITB).

 

The School Board of Broward County, Florida received thirteen (13) bids for ITB 18-112R - Vehicle Parts, Supplies & Related

Items. The Student Transportation & Fleet Services department purchase vehicle parts, supplies and related items for the repair

and maintenance of the School District automotive fleet of vehicles, buses and light, medium and heavy duty trucks.

A copy of the bid documents are available online at: www.broward.k12.fl.us/supply/agenda/18-112R_VehiclePartsSuppliesRelatedItems.pdf

 

The ITB had faulty bid specifications, which precluded the District from being assured that it would receive the lowest cost. A new ITB will be released to correct the bid specifications.

 

There is no financial impact to the District.

 

EE-6. Recommendation of $500,000 or Less - 18-116T - Service and Repair of Septic Tanks, Grease Traps, and Drainfields (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 1, 2018 through December 31, 2020, 3 Years; User Department: Physical Plant Operations (PPO); Award Amount: $420,000; Awarded Vendor(s): Johnson Environmental Services, LLC; Carlos Rivero Plumbing & Septic Tank Contractor, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received two (2) bids in response to ITB 18-116T. This Bid will be utilized mainly by PPO. This Bid enables PPO to procure services and repairs of the septic tanks throughout the District.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18116T_Service&RepairSepticTanksGreaseTrapsDrainfields.pdf

 

The estimated financial impact to the District will be $420,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-7. Recommendation of $500,000 or Less - 18-115T - Moving and Relocation Services (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 1, 2018 through December 31, 2020, 3 Years; User Department: Physical Plant Operations (PPO) and Procurement & Warehousing Services (PWS); Award Amount: $325,000; Awarded Vendor(s): Unique Charters, Inc.; Wegman Associates of Georgia, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received two (2) bids in response to ITB 18-115T. This Bid will be utilized mainly by PPO and PWS Departments. This Bid enables PPO and PWS to procure moving and relocation services.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-115T_MovingRelocationServices.pdf

 

The estimated financial impact to the District will be $325,000. The funding source will come from the Office of Facilities and Construction's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-8. Direct Negotiation Recommendation of $500,000 or Less- 58-087E - Preschool Curriculum for Students with Disabilities (Supporting Docs)

 

Approve the above Direct Negotiation Agreement. Contract Term: November 8, 2017 through June 29, 2018, 9 Months; User Department: Exceptional Student Learning Support; Award Amount: $132,380; Awarded Vendor(s): Jigsaw Learning, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The educational product provided by Jigsaw Learning, LLC called TeachTown, Inc. is in alignment with the Florida School Readiness Performance Standards for three (3) to five (5) year-old children as well as the Florida Early Learning and Developmental Standards. This program is a blend of computer and teacher-led instruction for students with more intensive needs.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $132,380. The funding source will come the Exceptional Student Learning Support Department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-9. Piggyback Recommendation of $500,000 or Greater - 58-077R - Agricultural and Lawn Equipment (Supporting Docs)

 

Approve the recommendation to award the above Piggyback Agreement. Contract Term: November 8, 2017 through June 30, 2020, 2 Years, 7 Months; User Department: District-wide; Award Amount: $400,000; Awarded Vendor(s): Clark Equipment Company; Deere & Company, Wesco Turf, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This Piggyback covers the purchase and delivery of new agriculture and lawn equipment such as; utility tractors, agricultural tractors, mowers, hand held equipment, and accessories. The contract is awarded to over nineteen (19) nationally and internationally recognized Brands/Manufacturers, but after further analysis from the Physical Plant Operations team, the recommendation is to award only to the following vendors: Clark Equipment Company; Deere & Company; Wesco Turf, Inc.

 

A copy of the State of Florida agreement is available online at: http://www.dms.myflorida.com/content/download/117510/645928/version/4/file/Ag+and+Lawn+Final+-+21100000-15-1.pdf

 

The estimated financial impact to the District will be $400,000. The funding source will come from various schools and departments operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-10. Recommendation of $500,000 or Greater - 18-047B - Disposable Industrial Wipes (Supporting Docs)

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: January 1, 2018 through December 31, 2020, 3 Years; User Department: Procurement & Warehousing Services; Award Amount: $706,000; Awarded Vendor(s): All Florida Paper, LLC; The Office Cart, LLC; Small/Minority/Women Business Enterprise Vendor(s): The Office Cart, LLC.

 

The School Board of Broward County, Florida, received thirteen (13) bids for ITB 18-047B - Disposable Industrial Wipes. The Central Warehouse purchases high-performing and durable disposable industrial wipes that custodial staff uses to maintain clean environments throughout the District. These materials are purchased on an as-needed basis in truckload quantities that will be delivered to the Central Warehouse.

 

A copy of the bid documents are available at: http://www.broward.k12.fl.us/supply/agenda/18047B_Disposable_Industrial_Wipes_Add3.pdf

 

The estimated financial impact to the District is $706,000. The funding source will come from the Central Warehouse Inventory Budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-11. Recommendation of $500,000 or Greater - 18-046B - Can Liners and Compactor Bags (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB); Contract Term: January 1, 2018 through December 31, 2020, 3 years; User Department: Procurement & Warehousing Services; Award Amount: $2,000,000; Awarded Vendor(s): 5; Small/Minority/Women Business Enterprise Vendor(s): 2.

 

See Supporting Docs for Continuation of Requested Action.

 

The School Board of Broward County, Florida, received thirteen (13) bids for 18-046B - Can Liners and Compactor Bags. Can liners and compactor bags are essential to the District in maintaining a healthy and safe environment. To eliminate possible hazardous conditions or safety concerns, it is imperative that garbage and debris are removed from the premises daily.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-046B_ITB_CanLiners.pdf

 

The estimated financial impact to the District will be $2,000,000. The funding source will come from existing approved school, department and center's operating budgets. The financial amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-12. Recommendation of $500,000 or Greater - 18-098C - Electrical Services (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: November 15, 2017 through September 30, 2020, 3 Years; User Department: Physical Plant Operations; Award Amount:$2,230,000 ; Awarded Vendor(s): AGC Electric, Inc., Bismark Electrical Services, Inc., Universal Electric of Florida, Inc.; Small/Minority/Women Business Enterprise Vendor(s): AGC Electric, Inc.

 

The School Board of Broward County, Florida, received six (6) proposals in response to RFP 18-098C. This Bid will be utilized mainly by Physical Plant Operations (PPO) an as needed/when needed basis to make electrical repairs at schools and administrative sites throughout the District as needed.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-098C_ElectricalServices.pdf

 

The estimated financial impact to the District will be $2,230,000. The funding source will come from the Physical Plant Operations' budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-13. Recommendation for Renewal and Additional Spending Authority - 15-080T - Pest Control Services (Supporting Docs)

 

Approve the renewal and additional spending authority for above Invitation to Bid (ITB). Contract Term: January 22, 2015 through December 31, 2018, 4 Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $540,000; New Award Amount: $1,661,732; Awarded Vendor(s): Beach Environmental Exterminating, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew ITB 15-080T - Pest Control Services for one (1) additional year (January 1, 2018 through December 31, 2018), and to request additional spending authority of $540,000, as per Bid Special Condition 5, Contract Renewal which states that: "The term of the bid shall be for approximately three (3) years, and may, by mutual agreement between SBBC and the Awardee, be renewed for two (2) additional one (1) year periods."

 

The estimated financial impact to the District will be $540,000. The contract award amount was for $1,121,732. The request is to increase the spending authority by $540,000, bringing the new contract value to $1,661,732. The funding source will come from the Physical Plant Operations' operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-14. Piggyback Recommendation of $500,000 or Greater - 58-078R - Commercial Painting Services (Supporting Docs)

 

Approve the above recommendation to award the Piggyback to Broward College Contract No. RFP-2014-161-DD. Contract Term: November 8, 2017 through November 30, 2018, 1 Year; User Department: Physical Plant Operations (PPO); Award Amount: $895,000; Awarded Vendor(s): Thousand and One-Painting Corp.; Pro Painting Enterprises, Inc.; Small/Minority/Women Business Enterprise Vendor(s): Thousand and One-Painting Corp.

 

This request is to approve the Piggyback of the Broward College agreement. This Piggyback provides the District with two (2) vendors to complete Safety Music & Art Athletics Renovation Technology (SMART) projects as well as for PPO to procure Painting Services for occasional maintenance painting work orders.

 

A copy of the Broward College RFP is available online at: http://www.broward.k12.fl.us/supply/agenda/RFP-2014-161-DD_CommercialPaintingServices.pdf

 

The estimated financial impact to the District will be $895,000. The funding source will come from PPO's operating budget and Safety, Music & Art, Athletics, Renovation, and Technology Program. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-15. Recommendation of $500,000 or Greater - 18-027B - Cafeteria Equipment (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 1, 2018 through December 31, 2019, 2 Years; User Department: Food & Nutrition Services; Award Amount: $3,000,000; Awarded Vendor(s): 8; Small/Minority/Women Business Enterprise Vendors(s): None.

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, received eleven (11) bids for ITB 18-027B - Cafeteria Equipment. The Food & Nutrition Services department purchase supplies and equipment such as: tables, carts, ranges, kettles, refrigerators, freezers, warmers, and more for cafeterias throughout the District.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-027B_CafeteriaEquip_Add5.pdf

 

The estimated financial impact to the District is $3,000,000. The funding source will come from the Food & Nutrition Services department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

F. OFFICE OF ACADEMICS

 

FF. OFFICE OF ACADEMICS

 

FF-1. Agreement between Broward College and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the Agreement between Broward College and The School Board of Broward County, Florida (SBBC) to enter into an agreement to provide tutors.

 

The Agreement between Broward College and The School Board of Broward County, Florida (SBBC) will provide college student tutors to SBBC high school students. For additional information, please see the Executive Summary.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by Broward College after School Board approval.

 

The total financial impact is $7,500 at Boyd Anderson HS and $7,500 at Coconut Creek HS for a total of $15,000. The funds will come from purchased services budget of the respective school.

 

FF-2. Agreement between Embry-Riddle Aeronautical University (ERAU) and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida (SBBC) and Embry-Riddle Aeronautical University (ERAU). The term of this agreement shall be for a period of three (3) years from the date it is fully executed by both parties.

 

This agreement will give CTE students access to College Level curriculum and College Credit through a Concurrent enrollment model. Students passing these college courses will earn ERAU college credit that can be transferred to any Florida University. Embry Riddle will fund teacher training, teacher certification, course curriculum, course materials, and required technology and equipment to run the courses.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by Embry-Riddle Aeronautical University after School Board approval.

 

There is a financial impact of $18,031. The source of funds is the CTACE Budget Expansion Operational Fund. This budget has been previously approved by the School Board of Broward County.

 

FF-3. Agreement between The School Board of Broward County, Florida and College Summit, Inc. (Supporting Docs)

 

Approve the New Agreement between The School Board of Broward County, Florida (SBBC) and College Summit Inc. The term of this agreement shall be for a period of one (1) year from the date it is fully executed by both parties.

 

College Summit will train, deploy and coach teams of high school students to boost college preparation and enrollment across the entire school through the implementation of student-led postsecondary planning campaigns. Each team will consist of four (4) 12th grade and four (4) 11th grade students (Peer Leaders) and a staff member (Peer Advisor) at Blanche Ely and Coconut Creek High Schools. The teams will conduct campaigns in all grade levels (9-12) to establish a college/career/life-ready culture. The program will focus on college admissions, scholarship, and Free Application for Federal Student Aid (FAFSA) application completion.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by College Summit, Inc. after School Board Approval.

 

There is no financial impact to the District. College Summit, Inc. receives full funding from third party donors.

 

FF-4. Agreement between The School Board of Broward County, FL and Close Up Foundation, Incorporated-Broward Parents in Action (Supporting Docs)

 

Approve agreement with Close Up Foundation to provide services under the Enhanced Instructional Opportunities for Recently Arrived Immigrant Children and Youth Grant for the Broward Parents in Action.

 

The School Board of Broward County, FL is the recipient of a one-year grant to provide services to immigrant students.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact is $50,000. This service follows Policy 3320 Section IX (A). The source of funds is Enhanced Instructional Opportunities for Recently Arrived Immigrant Children and Youth Grant. There is no additional financial impact to the district.

 

FF-5. Agreement between The School Board of Broward County, FL and Close Up Foundation, Incorporated-Broward Youth Policy Summit (Supporting Docs)

 

Approve agreement with Close Up Foundation to provide services under the Enhanced Instructional Opportunities for Recently Arrived Immigrant Children and Youth Grant for the Broward Youth Policy Summit.

 

The School Board of Broward County, FL is the recipient of a one-year grant to provide services to immigrant students.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact is $115,000. This service follows Policy 3320 Section IX (A). The source of funds is Enhanced Instructional Opportunities for Recently Arrived Immigrant Children and Youth Grant. There is no additional financial impact to the district.

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. Administrative Complaint Lula G. Faison (Supporting Docs)

 

Adopt the Superintendent's recommendation to suspend the teacher, Lula G. Faison, for ten (10) days without pay and transmit the matter to the Division of Administrative Hearings ("DOAH").

 

See Support Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

I-2. Broward County School Board v. Robyn Beth Berman (Supporting Docs)

 

Approve the Superintendent's recommended settlement of a 1-day unpaid suspension and thereby rescind Agenda Item I-1 approved at the August 8, 2017, School Board Operational Meeting for a 3-day unpaid suspension.

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the District.

 

I-3. Give Kids the World Band Performance by Pioneer Middle School (Supporting Docs)

 

Approve Indemnity Agreement for Pioneer Middle School to perform in Orlando, Florida for Give Kids the World, Inc. (GKTW), a State of Florida non-profit organization.

 

GKTW is an organization that grants and fulfills wishes to sick children and their families. Pioneer Middle School band will perform for these children and their families on November 11, 2017 followed by a tour of the facility.

 

There is no financial impact to the District.

 

I-4. Naming Dillard High School 6-12 Track "Robert Green Track" (Supporting Docs)

 

SPECIAL ORDER - 1:30 P.M.

 

Approve the naming of Dillard High School 6-12 Track to Robert Green Track.

 

Pursuant to the guidelines set forth in School Board Policy 1401, a representative group of all stakeholders at Dillard High 6-12 unanimously voted to name the track "Robert Green Track".

 

Mr. Green dedicated over 30 years of service to Dillard High School 6-12 as a teacher and athletics director. He is an ongoing loyal supporter and community leader.

 

There is no financial impact to the District. The Dillard Community will pay for the signage.

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. Saint Thomas University, Inc. (Supporting Docs)

 

Approve the Agreement between the District and Saint Thomas University, Inc. to offer certification courses to teachers who hold a Temporary Florida Professional Educator Certificate.

 

Saint Thomas University, Inc. shall provide certification pathway courses to teachers who hold a Temporary Florida Professional Educator Certificate. Additionally, preparation courses for the General Knowledge Exam, Professional Teacher Exam and Subject Area Exam will be available to teachers in need of this assistance. These certification courses will be advertised and made available to teachers holding a Temporary Professional Educator Certificate in the 32 schools participating in the Teacher Incentive Fund (TIF) Grant.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District's general fund. The source of funding is the Teacher Incentive Fund Grant (LEAP Ahead). The total cost for this agreement including administrative cost is not to exceed $206,500.

 

II-2. Donation, Fundraising, and Naming Agreement between Mr. Anthony Rizzo and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the Agreement between Mr. Anthony Rizzo and The School Board of Broward County, Florida (SBBC).

 

At the June 27, 2017 Regular School Board Meeting, the School Board approved the renaming of the Marjory Stoneman Douglas High School (MSD) varsity baseball field to "Anthony Rizzo Field." As a result, Mr. Rizzo has agreed to pledge 50% of the cost of the field lights, up to a total of $150,000 to SBBC to be used toward the purchase and installation of the field lights at MSD.

 

See Supporting Docs for continuation of the Summary Explanation and Background.

 

There is a positive financial impact to the District of up to a total of $150,000 via a charitable gift from Mr. Rizzo. The remaining source of funds will come from the proceeds generated by the MSD's fundraising efforts.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. Authorization to Advertise Construction Management at Risk Services - Sheridan Technical Center - Hollywood - Project No. P.002060 - RFQ 18-132C (Supporting Docs)

 

Approve Authorization to Advertise Construction Management at Risk Services for Sheridan Technical Center, Approve the RFQ Form, Authorize the Construction Management at Risk (CMAR) Services Agreement, and RFQ 18-132C.

 

A detailed scope for this project is included in the Executive Summary (Exhibit 1).

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget. Total funding allocated for the scope is $7,770,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Construction Management at Risk Services.

 

J-2. Authorization to Advertise for Bids - Bayview Elementary School - Fort Lauderdale - SMART Program Renovations - Project No. P.001786 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Bayview Elementary School, Fort Lauderdale, SMART Program Renovations, Project No. P.001786.

 

Project Consultant: Jorge A. Gutierrez Architect LLC

Scope of Work: See Executive Summary (Exhibit 1).

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $1,742,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

J-3. Authorization to Advertise for Bids - Forest Hills Elementary School - Coral Springs - SMART Program Renovations - Project No. P.001926 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Forest Hills Elementary School, Coral Springs, SMART Program Renovations, Project No. P.001926.

 

Project Consultant: Jorge A. Gutierrez Architect LLC

Scope of Work: See Executive Summary (Exhibit 1).

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $1,336,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

J-4. Authorization to Advertise for Bids - Pompano Beach Elementary School - Pompano Beach - SMART Program Renovations - Project No. P.001713 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Pompano Beach Elementary School, Pompano Beach, SMART Program Renovations, Project No. P.001713.

 

Project Consultant: Williamson Dacar Associates, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $5,224,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

J-5. Authorization to Advertise for Bids - Pioneer Middle School - Cooper City - SMART Program Renovations - Project No. P.001793 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Pioneer Middle School, Cooper City, SMART Program Renovations, Project No. P.001793.

 

Project Consultant: Williamson Dacar Associates, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $8,298,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

J-6. Authorization to Advertise for Bids - Ramblewood Elementary School - Coral Springs - SMART Program Renovations - Project No. P.001725 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Ramblewood Elementary School, Coral Springs, SMART Program Renovations, Project No. P.001725.

 

Project Consultant: Nyarko Architectural Group, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $2,860,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

J-7. Authorization to Advertise for Bids - Pompano Beach Middle School - Pompano Beach - SMART Program Renovations - Project No. P.001721 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Pompano Beach Middle School, Pompano Beach, SMART Program Renovations, Project No. P.001721.

 

Project Consultant: Nyarko Architectural Group, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $8,084,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

J-8. Authorization to Advertise for Bids - Oakridge Elementary School - Hollywood - SMART Program Renovations - Project No. P.001712 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Oakridge Elementary School, Hollywood, SMART Program Renovations, Project No. P.001712.

 

Project Consultant: Nyarko Architectural Group, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $3,666,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

JJ. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ-1. Partnership Agreement Between Broward County and - The School Board of Broward County, Florida - NatureScape Program (Supporting Docs)

 

Approve the partnership agreement with the Board of County Commissioners of Broward County for the NatureScape Program.

 

See Exhibit 1 (Summary Explanation and Background).

 

Funding for this item totaling $222,216 ($55,554. per quarter) is included in the Adopted District's Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget. One-Hundred (100%) percent is funded from EH&S Capital Budget's Environmental Sustainability-Water Conservation. There is a proposed three (3) percent increase for each subsequent term.

 

JJ-2. Professional Services Agreement (Construction Manager at Risk Project Delivery) - McArthur High School - Hollywood - Project No. P.001954 - SMART Program Renovations - RFQ 18-036C (Supporting Docs)

 

Approve Professional Services Agreement (Construction Manager at Risk Project Delivery) with Rodriguez Architects, Inc., McArthur High School, Project No. P.001954, SMART Program Renovations, RFQ 18-036C.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappebrowardschools.com/eAgenda

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $920,000 for Basic Services, $120,000 for Allowances, and $50,000 for Supplemental Services, for a total of $1,090,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

JJ-3. Professional Services Agreement (Construction Manager at Risk Project Delivery) - Walter C. Young Middle School - Pembroke Pines - Project No. P.002010 - SMART Program Renovations - RFQ 17-120C (Supporting Docs)

 

Approve Professional Services Agreement (Construction Manager at Risk Project Delivery) with Laura M. Perez and Associates, Inc., Walter C. Young Middle School, Project No. P.002010, SMART Program Renovations, RFQ 17-120C.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappebrowardschools.com/eAgenda

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $545,000 for Basic Services, $70,000 for Allowances, and $60,000 for Supplemental Services, for a total of $675,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

JJ-4. Professional Services Agreement (Construction Manager at Risk Project Delivery) - Miramar High School - Miramar - Project No. P.002003 - SMART Program Renovations - RFQ 18-037C (Supporting Docs)

 

Approve Professional Services Agreement, with M.C. Harry and Associates, Inc., Miramar High School, Project No. P.002003, SMART Program Renovations, RFQ 18-037C.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $650,000 for Basic Services, $80,000 for Allowances, and $50,000 for Supplemental Services, for a total of $780,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

JJ-5. Professional Services Agreement - Package A: Oriole Elementary School - Project No. P.001970 - Glades Middle School - Project No. P.001968 - Fox Trail Elementary - Project No. P.001973 - SMART Program Renovations - RFQ 18-028C (Supporting Docs)

 

Approve Professional Services Agreement with VIA Design Studio, LLC, Package A: Oriole Elementary School, Project No. P.001970, Glades Middle School, Project No. P.001968, and Fox Trail Elementary, Project No. P.001973, SMART Program Renovations, RFQ 18-028C.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappebrowardschools.com/eAgenda

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes a total of $324,160 for Basic Services, $83,500 for Allowances and $15,000 for Supplemental Services for a grand total of $422,660 for all three (3) schools ("Package A"). These projects have been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

JJ-6. Professional Services Agreement - Package B: Dave Thomas Education Center - Project No. P.001972 - Sunset Lakes ES - Project No. P.001971 - Norcrest ES - Project No. P.001969 - SMART Program Renovations - RFQ 18-028C (Supporting Docs)

 

Approve Professional Services Agreement with The Tamara Peacock Company, Package B: Dave Thomas Education Center School, Project No. P.001972, Sunset Lakes Elementary School, Project No. P.001971, and Norcrest Elementary School, Project No. P.001969, SMART Program Renovations, RFQ 18-028C.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappebrowardschools.com/eAgenda

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes a total of $269,300 for Basic Services, $65,000 for Allowances and $40,000 for Supplemental Services for a grand total of $374,300 for all three (3) schools ("Package B"). These projects have been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

JJ-7. Professional Services Agreement - Package A: Hollywood Central Elementary School - P.001983 - Everglades High School - P.001985 - Silver Ridge Elementary School - P.001984 - SMART Program Renovations - RFQ 18-034C (Supporting Docs)

 

Approve Professional Services Agreement with The Tamara Peacock Company, Package A: Hollywood Central Elementary School, Project No. P.001983, Everglades High School, Project No. P.001985, Silver Ridge Elementary School, Project No. P.001984, SMART Program Renovations, RFQ 18-034C.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes a total of $622,000 for Basic Services, $119,000 for Allowances and $70,000 for Supplemental Services for a grand total of $811,000 for all three (3) schools ("Package A"). These projects have been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

JJ-8. Professional Services Agreement - Package B: Henry D. Perry Education Center - P.001986 - Pines Lakes Elementary School - P.002004 - Riverland Elementary School - P.001987 - SMART Program Renovations - RFQ 18-034C (Supporting Docs)

 

Approve Professional Services Agreement with Laura M. Perez and Associates, Inc., Package B: Henry D. Perry Education Center, Project No. P.001986, Pines Lakes Elementary School, Project No. P.002004, and Riverland Elementary School, Project No. P.001987, SMART Program Renovations, RFQ 18-034C.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes a total of $610,000 for Basic Services, $144,000 for Allowances and $100,000 for Supplemental Services for a grand total of $854,000 for all three (3) schools ("Package B"). These projects have been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

JJ-9. Professional Services Agreement - Package B: Virginia Shuman Young Elementary School - P.002000 - Floranada Elementary School - P.002001 - Country Isles Elementary School - P.002002 - SMART Program Renovations - RFQ 18-038C (Supporting Docs)

 

Approve Professional Services Agreement with Nyarko Architectural Group, Inc., Package B: Virginia Shuman Young Elementary School, Project No. P.002000, Floranada Elementary School, Project No. P.002001, and Country Isles Elementary School, Project No. P.02002, SMART Program Renovations, RFQ 18-038C.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes a total of $239,750 for Basic Services, $72,000 for Allowances and $45,000 for Supplemental Services for a grand total of $356,750 for all three (3) schools ("Package B"). These projects have been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

JJ-10. Construction Bid Recommendation of $500,000 or Greater - ITB 18-085C - Indian Ridge Middle School - Davie - SMART Program Renovations - Project No. P.001748 (Supporting Docs)

 

REVISED

 

Approve the recommendation to award the above contract.

User Department: Office of Facilities & Construction;

Lump Sum Award Amount: $4,699,211;

Vendor Awarded: LEGO Construction Co.;

Minority/Women Business Enterprise Vendor(s): LEGO Construction Co.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is an additional financial impact for this item in the amount of $945,102 which will come from the Capital Projects Reserve.

 

JJ-11. Change Order #1 - Stranahan High School - Fort Lauderdale - Swimming Pool Renovation - Project No. P.001677 (Supporting Docs)

 

Approve Change Order #1 for Stranahan High School, MBR Construction Inc., Swimming Pool Renovation, Project No. P.001677, in the amount of $586,637.

 

Change Order #1 $586,637 / 150 Days

Stranahan High School

MBR Construction, Inc.

Swimming Pool Renovation

Project No. P.001677

Refer to Exhibits 1, 2, 3, and 4 for detailed information.

 

The financial impact of this item is $586,637. Of that amount $305,685 is within the current project budget. This item requires a project budget increase of $280,952 ($76,529 from the Capital Reserve and $204,423 from accelerated SMART scope).

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

K-1. Interim Financial Statements for the Period Ended September 30, 2017 (Supporting Docs)

 

Approve the Interim Financial Statements for the Period Ended September 30, 2017.

 

Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of September 2017, the fund balance as a percentage of the projected revenues was 4.89% and fund balance, excluding Charter Schools revenues was 5.74%.

 

There is no additional financial impact to the District.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

KK-1. Approve Funding for Hurricane Irma Preparation, Emergency Repair, Debris Removal and Related Services (Supporting Docs)

 

Approve an appropriation in the amount of $18,000,000 from the Capital Budget Reserve for hurricane preparation, emergency repair, debris removal and related services necessitated by Hurricane Irma at District locations.

 

Facilities and Construction Management's assessment of preparation, emergency repair, debris removal and clean-up costs associated with Hurricane Irma is $18,000,000. These costs will be funded from the Capital Budget Reserve and the District will seek reimbursement from FEMA or from the District's insurance carriers. Physical Plant Operations (Capital Improvement) has been temporarily charged for these costs that were beyond the normal activity. In order for Physical Plant Operations to continue normal operations throughout the year, these charges and any other anticipated charges for Hurricane Irma must be reimbursed.

 

There is a financial impact of $18,000,000 from the Capital Budget Reserve. Staff will seek reimbursement from FEMA or from the District's insurance carriers. The Capital Reserve balance will be $75,490,013 if this item is approved.

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Denial of the Charter School Application of Leadership Academy of Health Science and Communications (Supporting Docs)

 

WITHDRAWN

 

Deny the Charter School Application of Leadership Academy of Health Science and Communications, for the opening of a charter school for the 2018 - 2019 school year based on the grounds specified in the Executive Summary and authorize the Superintendent to issue notice of the denial.

 

Section 1002.33, Florida Statutes, authorizes the submission of applications for a new charter school. Leadership Academy of Health Science and Communications submitted a formal application to start a public charter school for the 2018-2019 school year.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the

K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This item has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Contract for Use of Facilities and First Amendment to Contract for Use of the Coral Springs Center for the Arts (Supporting Docs)

 

Approve the Contract for Use of Facilities and First Amendment to Contract between The School Board of Broward County, Florida (SBBC) and Professional Facilities Management, Inc. for use of the Coral Springs Center for the Arts to host SBBC All County Concert Events.

 

SBBC will use the Coral Springs Center for the Arts to host the All County Concert Events for the 2017-2018 school year. Events are scheduled on January 30, February 1 and 13, and March 1 of 2018. The Contract for Use of Facilities is accompanied by the First Amendment to Contract due to the Professional Facilities Management not altering their standard Contract format and content.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel and signed by Professional Facilities Management.

 

The financial impact to the School District is $20,000. The District was able to rent this facility for the same fee as last year. The source of the funding will come from the Applied Learning Department budget.

 

LL-2. Termination of the Lease Agreement between The School Board of Broward County, Florida and Louis Anthony Marchese (Supporting Docs)

 

SEE ITEM LL-3

 

Approve the Termination of the Lease Agreement between The School Board of Broward County, Florida (SBBC) and Louis Anthony Marchese for ground lease pertaining to the Resident on Campus Security (ROCS) program.

 

At the February 22, 2017 Regular School Board Meeting, SBBC approved the Lease Agreement between SBBC and Louis Anthony Marchese, the ROCS Officer currently residing on SBBC owned property.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The proportionate share of utilities is $210.68 to the District for each year of the Agreement and $632.04 over the three (3) year term of this Agreement. Termination of the Lease Agreement results in a negative financial impact of $421.36 due to the District for the remaining two (2) years of this Agreement.

 

LL-3. Lease Agreement between The School Board of Broward County, Florida and Brian William Goolsby (Supporting Docs)

 

SEE ITEM LL-2

 

Approve the Lease Agreement between The School Board of Broward County, Florida (SBBC) and Brian William Goolsby for ground lease pertaining to the Resident on Campus Security (ROCS) program.

 

For the purposes of this Agreement and pursuant to Section 119.071, Florida Statute, the law enforcement officer's school location and Exhibits A, B, and C have been redacted.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been executed by Mr. Goolsby and reviewed and approved as to form and legal content by the Office of the General Counsel, and upon its approval by the School Board, will become effective.

 

There is a positive financial impact of $210.68 to the District for each year of the Agreement and $632.04 over the three (3) year term of this Agreement. This dollar amount will be applied to the school's utility costs for the ROCS mobile home.

 

LL-4. Lease Agreement between The School Board of Broward County, Florida and Shawn Francis Charles (Supporting Docs)

 

Approve the Lease Agreement between The School Board of Broward County, Florida (SBBC) and Shawn Francis Charles for ground lease pertaining to the Resident on Campus Security (ROCS) program.

 

For the purposes of this Agreement and pursuant to Section 119.071, Florida Statute, the law enforcement officer's school location and Exhibits A, B, and C have been redacted.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been executed by Mr. Charles and reviewed and approved as to form and legal content by the Office of the General Counsel, and upon its approval by the School Board, will become effective.

 

There is a positive financial impact of $210.68 to the District for each year of the Agreement and $632.04 over the three (3) year term of this Agreement. This dollar amount will be applied to the school's utility costs for the ROCS mobile home.

 

LL-5. Parking Lease Agreement between The School Board of Broward County, Florida and MCA Promenade Owner LLC (Supporting Docs)

 

Approve the Parking Lease Agreement between The School Board of Broward County, Florida (SBBC) and MCA Promenade Owner LLC for a specific parking lot located on the grounds of Monarch High School.

 

In need of additional parking, MCA Promenade Owner LLC, contacted District staff in hopes of leasing parking spaces at the adjacent District school facility known as Monarch High School.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as for form and legal content by the Office of the General Counsel and has been executed by MCA Promenade Owner LLC.

 

There is a positive financial impact to the District in the amount of $25,591.50 for the initial term of this Agreement.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.