THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue, Fort Lauderdale, Florida

Special School Board Meeting

TUESDAY, SEPTEMBER 12, 2017 - 9:30 A.M.

RESCHEDULED - TUESDAY, SEPTEMBER 19, 2017 - 9:30 A.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

MINUTES FOR APPROVAL

CLOSE AGENDA

PURPOSE OF MEETING: For The School Board of Broward County, Florida to Discuss and Approve the Direct Negotiation Recommendation of $500,000 or Greater - 58-065E Cloud Hosting Provider for SAP, and any other items the Board deems necessary.

SUPERINTENDENT'S RECOMMENDATION:

Superintendent's Recommendation

1. Direct Negotiation Recommendation of $500,000 or Greater - 58-065E Cloud Hosting Provider for SAP (Supporting Docs)

Approve the above Direct Negotiation Agreement for the above agreement. Contract Term: September 13, 2017 through September 12, 2020, Years; User Department: Information & Technology; Award Amount: $2,550,755; Awarded Vendor(s): VirtuStream, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

This request is to approve the recommendation to award the Direct Negotiation for 58-065E - Cloud Hosting Provider for SAP VirtuStream, Inc. and The School Board of Broward County, Florida. The term of the award is for three (3) years from September 13, 2017 through September 12, 2020.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General

The estimated financial impact to the District will be $2,550,755. The funding source will come from Information & Technology's capital budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

2. Direct Negotiation Recommendation of $500,000 or Greater - SAP Upgrade and Migration (Supporting Docs)

Approve the above Direct Negotiation Agreements for SAP Public Services Inc. Contract Term: September 13, 2017 through no later than December 31, 2020,  Years; User Department: Information & Technology; Award Amount:: $5,900,000; Awarded Vendor(s): SAP Public Services Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

This request is to approve the recommendation to award a Direct Negotiation  SAP Public Services Inc. (SAP) and The School Board of Broward County, Florida. This Direct Negotiation is to request a spending authority of $5,900,000, which encompass three (3) correlated agreements  58-068E - SAP Enterprise Central Components Upgrade & Migration, 58-067E - SAP Business Warehouse Upgrade & Migration, and 58-066E - SAP HANA Database & SAP Budgeting & Planning License & Maintenance.

These Agreements have been reviewed and approved as to form and legal content by the Office of the General

The estimated financial impact to the District will be $5,900,000. The funding source will come from Information & Technology's

capital budget.

ADJOURNMENT

PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.