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THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

School Board Operational Meeting

 

TUESDAY, OCTOBER 03, 2017 10:05 AM

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR OPERATIONAL MEETING

 

 

 

SCHOOL BOARD OPERATIONAL MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

October 3, 2017

 

ITEMS:

G-4.  Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2017-2018 School Year   (REVISED)

 

 

September 29, 2017

 

SPEAKERS:

1. Ronald Barish  (WITHDRAWN)

 

ITEMS:

EE-1.  Grant Applications - Post-Submission  (REVISED)

II-1.  2017-2018 School Calendar associated with Hurricane Make-up

(ADDED / SPECIAL ORDER - 1:30 P.M.)

II-2.  Superintendent's Employment Agreement Extension

(ADDED / SPECIAL ORDER - 10:30 A.M.)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

August 1, 2017 - Special - First Public Hearing - Budget (Supporting Docs)

 

ADDED ITEMS

 

CLOSE AGENDA

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

5:00 P.M.  (Speakers will be heard immediately following the Regular School Board meeting or at 5 p.m., whichever is earliest or as close to those times as possible.)

 

1. Ronald B. Barish   (WITHDRAWN)

2. Youssef Wardani

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2017-2018 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2017-2018 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals

will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The  Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2017-2018 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2017-2018 School Year (Supporting Docs)

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s)

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2017-2018 school/fiscal year for all appointments through June 30, 2018.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2017-2018 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 4 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2017/2018 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2017-2018 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions. (None at this time.)

 

Funding has been budgeted in the 2017-2018 school/fiscal year for all supplements through June 30, 2018.

 

G-6. Approval of Out-of-Field Teaching Assignments (Supporting Docs)

 

Approve the attached list of out-of-field teaching assignments.

 

State Board of Education Rule (SBER) 6A-1.0503 Definition of Qualified Instructional requires out-of-field teachers to be School Board approved and to take at least six (6) semester hours of college coursework towards certification 120 inservice points, for gifted and reading assignments, each year until appropriately certified. When applicable, teachers may opt to pass the appropriate subject area exam in lieu of completing coursework. Teachers out-of-field due to the English for Speakers of Other Languages (ESOL)/Multicultural Education Training Advocacy (META) Agreement are required to complete 15 semester hours of college coursework or 300 inservice points within six (6) years from the date of the assignment to students identified as English Language Learners (ELL).

 

There is no additional financial impact to the School District.

 

GG. OFFICE OF HUMAN RESOURCES

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Policy 5314 - Wellness (Supporting Docs)

 

Adopt School Board Policy 5314 Wellness.

 

Request approval of revisions to Policy 5314, which reflect new and current requirements of federal/state law and established practice. The revisions were discussed at the May 23, 2017, and August 15, 2017, School Board Workshops. The School Board members' concerns were addressed, with no recommendations by Board members or the public. The advertisement meeting date to adopt Policy 5314 was on September 3, 2017.

 

There is no financial impact to the District.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Recommendation to Reject all Bids - 18-050N - Calibrate and Repair of Audiological Equipment (Supporting Docs)

 

Approve the recommendation to reject all bids for the above Invitation to Bid (ITB).

 

The School Board of Broward County, Florida, released ITB 18-050N on July 7, 2017, that was opened on August 9, 2017. We are hereby requesting the rejection of all bids based on Florida Administrative Code and Purchasing Policy 3320.

 

A copy of the Bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-050N_CalibrateRepair_AudiologicalEquip.pdf

 

There is no financial impact to the District.

 

E-2. Supplier Diversity Outreach Program Report as of September 5, 2017 (Supporting Docs)

 

Receive Supplier Diversity Outreach Program (SDOP) Report.

 

The SDOP report is in accordance with Board Policy 3330 Supplier Diversity Outreach Program for The School Board of Broward County, Florida. It provides information on the progress of the SDOP.

 

There is no financial impact to the District.

 

E-3. Recommendation to Award Additional Vendors to Invitation to Bid - 18-013R-1 - Motor Coach Transportation Services (Supporting Docs)

 

Approve the recommendation to award additional vendors for the above Invitation to Bid (ITB). Contract Term: October 4, 2017 through June 30, 2020, 2 Years, 9 Months; User Department: District-wide; Award Amount: $750,000; Additional Awarded Vendor(s): 8; Small/Minority/Women Business Enterprise Vendor(s): None.

 

See Supporting Docs for continuation of Requested Action.

This request is to award additional vendors to ITB 18-013R that was approved at the Regular School Board Meeting on June 13, 2017. The School Board of Broward County, Florida, received nine (9) bids from motor coach/charter bus companies interested in pre-qualifying to provide coach transportation services. Eight (8) companies are being recommended for award to prove extra-curricular transportation services to transport students, staff, chaperones, and advisors, etc., to and from athletic, scholastic events, field trips, and grad night.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-013R-1_MotorCoachTransportationServices.pdf

 

There is no financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Grant Applications - Post-Submission (Supporting Docs)

 

REVISED

 

Approve the submission of the following grant applications (A - R Q): A. Aetna Foundation, $300 (awarded) B. Broward County..., $500 (requested) C. Dart Foundation, $5,000 (requested) D. Florida Agriculture..., $500 (awarded) E. Florida Blue Foundation..., $292,935 (requested) F. Florida Department of Education - District Instructional Leadership..., $618,399 (requested) G. Florida Department of Education - Unified School.., $372,780 (requested) H. Gap Foundation, $250 (awarded) I. H. Lowe's Community Partners..., $100,000 (requested) J. I. Lowes' Toolbox for Education, $2,000 (requested) K. J. Mills College..., $16,000 (awarded) List is continued in the Summary Explanation and Background section below.

 

L.K. Motorola Solutions Foundation, $50,000 (awarded) M. L. PNC Bank..., $30,000 (awarded) N. M. The Ray Charles Foundation, $20,181 (requested) O. N. United States Department of Education - Promise Neighborhoods..., $9,535,025 (requested) P. O. Voya Foundation..., $5,000 (requested) Q. P. West Marine....Applied Learning, $1,500 (requested) R. Q. West Marine...South Broward High, $1,500 (requested)

 

Copies of the grants and executive summaries are at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda

 

The potential positive financial impact if all projects are awarded is $11,051,870 $10,679,090 from various sources.

 

EE-2. Direct Negotiation Recommendation of $500,000 or Greater - 58-033E - Central Bidders Registration Tool (Supporting Docs)

 

Approve the above Direct Negotiation Agreement for the above agreement. Contract Term October 23, 2017 through October 22, 2019, 2 Years; User Department: Procurement & Warehousing Services; Award Amount: $629,300; Small/Minority/Women Business Enterprise Vendor(s): None.

 

SAP Ariba is a cloud procurement solution that will implement a fully integrated solution to increase visibility into the end-to-end procurement process required by the increased volumes associated with Purchasing Policy 3320 and the Safety, Music & Art, Athletics, Renovations, and Technology initiative. This solution also supports Supplier Diversity Outreach Program Policy 3330. In accordance with Purchasing Policy 3320, Part VI, C4, "The School Board, when acquiring, ...information technology as defined in 282.0041(15), Florida Statutes, may make any acquisition...by direct negotiation."

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $629,300. The funding source will come from capital budget as approved in the District Educational Facilities Plan on September 6, 2017. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-3. Recommendation for Additional Spending Authority - 15-109T - Termite Extermination Services (Supporting Docs)

 

Approve the additional spending authority for the Invitation to Bid (ITB). Contract term: May 20, 2015 through June 30, 2018, 3 Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $250,000. New Award Amount: $1,260,000; Awarded Vendor(s): Beach Environmental Exterminating, Inc.; Hulett Environmental Services, Inc.; Lukes Landscaping, Inc.; The Xareuch; Small/Minority/Women Business Enterprises Vendor(s): None.

 

The School Board of Broward County, Florida, received four (4) bids for 15-109T - Termite Extermination Services. PPO purchases termite extermination services for schools, centers, and departments throughout the District. This is a critical bid in terms of providing necessary services to ensure a safe and healthy environment for students, staff, and visitors to the District.

 

The estimated financial impact to the District will be $250,000. The contract award amount was for $1,010,000. The request is to increase the spending authority by $250,000, bringing the new contract value to $1,260,000. The funding source will come from PPOs' operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-4. Recommendation for First Amendment and Renewal - 57-083E - Technical Industry Certification and Digital Tool Licensing (Certiport) (Supporting Docs)

 

Approve the recommendation for first amendment and renewal of the above Agreement. Contract Term: December 7, 2016 through December 6, 2018, 2 Years; User Department: Career, Technical, Adult & Community Education; Additional Requested Amount: $892,923; New Award Amount: $1,613,258; Awarded Vendor(s): NCS Pearson, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

Certiport, a business of NCS Pearson, Inc., is the industry certification and digital tool licensing agency that provides students in the District that offer industry certifications with online practice and the required skills for industry certification in career and technical programs that exist in the District's middle, high, and technical magnet schools. This request is to approve the first amendment and renewal of the agreement for one (1) additional year.

 

This amendment to the agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.

 

The estimated financial impact to the District will be $892,923. The contract amount was for $720,335. The request is to increase the spending authority by $892,923, bringing the new contract value to $1,613,258. The funding source will come from the Carl D. Perkins Secondary Grant and Career & Technical Education Expansion Plan's operating fund. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-5. Recommendation of $500,000 or Greater - 17-162F - Supply, Install, and Repair Aluminum and Chain Link Fencing (Supporting Docs)

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: October 27, 2017 through October 30, 2020, 3 Years; User Department: Physical Plant Operations; Award Amount: $3,700,000 Awarded Vendor(s): Gomez & Son Fence, Corp.; Tropic Fence, Inc.; Small/Minority/Women Business Enterprise Vendor(s): Gomez & Son Fence, Corp.

 

The School Board of Broward County, Florida, received three (3) bids in response to ITB 17-162F. This Bid will be utilized mainly by Physical Plant Operations (PPO) to install new fencing material and replace existing fencing throughout the District. This fencing bid provides safety and security for the schools, centers, administrative sites and other district-owned properties.

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/17-162F_ITB_Fencing.pdf

 

The estimated financial impact to the District will be $3,700,000. The funding source will come from the Physical Plant Operations' operating budget and Safety, Music & Art, Athletics, Renovation, and Technology Program. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-6. Recommendation of $500,000 or Less - 18-094B - Construction Printing Services (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: October 5, 2017 through October 31, 2020, 3 Years; User Department: Office of Facilities & Construction (OFC); Award Amount: $480,000; Awarded Vendor(s): ARC Document Solutions, LLC; Thomas Reprographics, Inc., d/b/a Thomas Printworks; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received two (2) bids in response to ITB 18-094B. This Bid will be utilized mainly by OFC. This Bid enables OFC to procure services for blueprinting and scanning. In addition, this Bid includes additional services such as reproduction of architectural blueprints, binding, and other copying services.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-094B_ConstructionPrintingSvcs.pdf

 

The estimated financial impact to the District will be $480,000. The funding source will come from OFC's operating budget or capital funds. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

F. OFFICE OF ACADEMICS

 

FF. OFFICE OF ACADEMICS

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. Amend School Board of Broward County, Florida 2017-2018 School Calendar (Supporting Docs)

 

ADDED / SPECIAL ORDER - 1:30 P.M.

 

Approve the Amended School Board of Broward County, Florida 2017-2018 School Calendar.

 

See attached Summary Explanation and Background.

 

There is no financial impact to the District.

 

II-2. Superintendents Employment Agreement Extension (Supporting Docs)

 

ADDED / SPECIAL ORDER - 10:30 A.M.

 

Authorize the Chair and the General Counsel to enter into contract negotiations with the Superintendent for an extension of the Superintendents Employment Agreement.

 

See Executive Summary.

 

There is no financial impact to the District.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. License Agreement with The State of Florida Department of Transportation (Supporting Docs)

 

Approve the License Agreement between The School Board of Broward County, Florida and The State of Florida Department of Transportation for sidewalk improvements at Tamarac Elementary School.

 

The State of Florida Department of Transportation (FDOT) is requesting a License Agreement with The School Board of Broward County, Florida (SBBC).

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by FDOT after SBBC approval.

 

There is no financial impact to the School District; therefore, this item does not require a collaboration form from the Capital Budget Department.

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Premium Services Agreements Approval (Supporting Docs)

 

Approve the Premium Services Agreements The School Board of Broward County, Florida (SBBC), and the listed governing boards.

 

As part of the District's Venture Design initiative, and Section 1002.33 (20) (b), Florida Statues, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached Agreements delineate the negotiated terms, as well as the structure and components that will the services purchased by the listed governing boards.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C.W. Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated positive revenue to the District for these 2017-2018 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105:  If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.