THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
OFFICE OF THE SUPERINTENDENT
Regular School Board Meeting
TUESDAY, AUGUST 22, 2017 10:05 AM
Board Room of the Kathleen C. Wright Administration Center
600 Southeast Third Avenue
Fort Lauderdale, Florida
EXPLANATION OF AGENDA FOR REGULAR MEETING
REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).
August 22, 2017
SPEAKERS:
10. Ronald B. Barish (WITHDRAWN)
August 18, 2017
MINUTES:
June 27, 2017 - Regular School Board Meeting (ADDED)
SPEAKERS:
9. Elijah Manley (ADDED)
10. Ronald B. Barish (ADDED)
ITEMS:
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2017-2018 School Year (REVISED)
FF-1. First Amendment to Agreement - Purchase of Textbooks for Dual Enrollment with Broward College (ADDED)
CALL TO ORDER
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
MINUTES FOR APPROVAL
June 27, 2017 - Regular School Board Meeting (ADDED) (Supporting Docs)
August 8, 2017 - Special - Expulsions
ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS (Non-Board Items)
Audit Committee's Annual Report for 2016-17 - (SPECIAL ORDER - 10:15 A.M.)
Board Member(s)
Presenter(s) - Mary Fertig
Resolution in Support of International Overdose Awareness Day - (Resolution #18-03) (SPECIAL ORDER - 10:30 A.M.)
Board Member(s) - Heather Brinkworth, Dr. Rosalind Osgood
Presenter(s) - Tom Albano
Resolution in
Support of September as Attendance Awareness Month - (Resolution #18-04)
(SPECIAL ORDER - 10:45 A.M.)
Board Member(s) - Ann Murray
Presenter(s) - Laurel Thompson, Phillip Shaver, Faye Kravitz
REPORTS
Broward County Association of Student Councils and Student Advisor to the Board
Broward County Council PTAs/PTSAs
Broward Education Foundation
District Advisory Council
Diversity Committee
Employee Unions/Groups
ESE Advisory Council
ESOL Leadership Council
Facilities Task Force
Gifted Advisory Council
Human Relations Committee
Parent Community Involvement Task Force
Supplier Diversity & Outreach Program Advisory Committee
Technology Advisory Committee
CONSENT AGENDA
REPORTS CONTINUED
Board Members
Superintendent
SPEAKERS
12:00 P.M.
1. David Zapata
2. Youssef Wardani
3. Trudy Jermanovich
4. Terry Lopez Preuss
5. Ronnie Flournoy
6. Julie Ganas
7. Sandra Nunez
8. Michael Sirbola
9. Elijah Manley (ADDED)
10. Ronald B.
Barish (ADDED) (WITHDRAWN)
ITEMS
Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.
G. OFFICE OF HUMAN RESOURCES
G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2017-2018 School Year (Supporting Docs)
Approve the personnel recommendations for the 2017-2018 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Teacher Approvals
2. Substitute/Temporary Hourly Teachers
3. Instructional Leaves
There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.
G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2017-2018 School Year (Supporting Docs)
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Instructional Resignations and Retirements and Layoffs
There will be no financial impact to the School District.
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2017-2018 School Year (Supporting Docs)
REVISED
Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Non-Instructional Employees include the following sections:
1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)
2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees
3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)
4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments
5. Reassignment of Current School-Based and District Managerial Appointments
6. School-Based Managerial Personnel Recommended Appointments
7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel
8. School-Based and District Managerial Leave(s)-Layoff(s)
9. Salary Adjustment
Funding has been budgeted in the 2017-2018 school/fiscal year for all appointments through June 30, 2018.
G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2017-2018 School Year (Supporting Docs)
Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations include the following items:
Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)
Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)
Managerial and Professional/Technical Resignation(s)/Retirement(s)
Managerial and Professional/Technical Suspension(s)/Termination(s)
Non-Instructional Discipline
Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.
There is no financial impact to the School District.
G-5. Supplemental Pay Positions 2 (Supporting Docs)
Approve the recommended supplemental pay positions of employees for the 2017-2018 school/fiscal year.
Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2017-2018 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.
Funding has been budgeted in the 2017-2018 school/fiscal year for all supplements through June 30, 2018.
GG. OFFICE OF HUMAN RESOURCES
A. RESOLUTIONS
AA. RESOLUTIONS
AA-1. Resolution No. 18-92 - Tax Anticipation Notes, Series 2017 (Supporting Docs)
Adopt Resolution No. 18-92 - Tax Anticipation Notes, Series 2017, which authorizes and provides for the issuance, sale and application of the proceeds of not to exceed $125,000,000 aggregate principal amount of Tax Anticipation Notes, Series 2017.
Tax Anticipation Notes (TANs) are issued by the District pursuant to Section 1011.13 of the Florida Statutes. TANs are a form of short term borrowing (for a period of less than a year) supported by property tax revenues and are issued to overcome an expected General Fund cash flow deficiency during the first half of the current fiscal year. This borrowing occurs because of the timing of the receipts of property taxes compared to the timing of expenditures.
See Supporting Docs for continuation of Summary Explanation and Background.
The District will incur costs of issuance (approximately $125,000, already budgeted) and will generate interest income of approximately $100,000 in the current market environment.
B. BOARD MEMBERS
BB. BOARD MEMBERS
CC. BOARD POLICIES
CC-1. Proposed Revised Job Description for the Therapist, Family Counseling Program Position (Supporting Docs)
Adopt the revised job description for the Therapist, Family Counseling Program position. This is the Final reading.
The job description for the Therapist, Family Counseling Program position is being revised to better align the title, goals, qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, goals, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on July 2, 2017. See attached Executive Summary.
Copies of all supporting documents are available at the Board Member's Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/
There is no additional financial impact to the District.
CC-2. Proposed Revised Job Description for the ESE Counselor, Exceptional Student Learning Support (ESLS) Position (Supporting Docs)
Adopt the revised job description for the ESE Counselor, Exceptional Student Learning Support (ESLS) position. This is the Final reading.
The job description for the ESE Counselor, Exceptional Student Learning Support (ESLS) position is being revised to better align the title, goals, qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, goals, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on July 2, 2017. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/
There is no additional financial impact to the District.
CC-3. Proposed New Job Description for the Specialist, Homeless Education Program (HEART) Position (Supporting Docs)
Approve the new job description for the Specialist, Homeless Education Program (HEART) position. Approval is requested to advertise the position after the first reading. This is the First reading.
The job description for the Specialist, Homeless Education Program (HEART) position is being created as a result of a job study request by the Academics, Student Support Initiatives Department. The job study concluded that a new job description is necessary to better reflect the actual responsibilities of the Specialist, Homeless Education Program position, as a compatible job description does not exist in the current list of SBBC job descriptions. The job description was publicized for rule adoption in compliance with Florida Statutes on July 30, 2017. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/
There is an additional financial impact of $4,708. The source of funding is the Title I, Part A, Homelessness Grant.
CC-4. New & Revised Job Descriptions-Supervisor, HR Support Services, Sr HR Supp Services Specialist, HR Supp Services Specialist (Supporting Docs)
Approve the new and revised job descriptions for the Supervisor, HR Support Services position and the Senior HR Support Services Specialist and HR Support Services Specialist positions. This is the First reading.
The Division of Human Resources is proposing an update to the job description for the Supervisor, HR Support Services position and the creation of job descriptions for the Senior HR Support Services Specialist and HR Support Services Specialist positions, in order to consolidate current clerical and administrative functions responsible for data processing and employment services. The new and revised job descriptions better align the titles, qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job descriptions were publicized for rule adoption in compliance with Florida Statutes on July 26, 2017. See attached Executive Summary.
Copies of all supporting documents are available at the Board members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/
The cost to upgrade the HR Support Services Specialists and Supervisors positions totals $35,510, and is inclusive of fringe. The funding sources would be the General Fund balance.
DD. OFFICE OF THE CHIEF AUDITOR
E. OFFICE OF STRATEGY & OPERATIONS
E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)
Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.
The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. Further explanation is provided in the Executive Summary. The Qualification Selection Evaluation Committee (QSEC) convened on August 2, 2017 to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in the Superintendent Recommendations - Tracking Report.
Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at: http://www.broward.k12.fl.us/supply/agenda/PreQual-080217.pdf
There is no financial impact to the District.
E-2. Supplier Diversity Outreach Program Report as of July 27, 2017 (Supporting Docs)
Receive Supplier Diversity Outreach Program (SDOP) Report.
The SDOP report is in accordance with Board Policy 3330 Supplier Diversity Outreach Program for The School Board of Broward County, Florida. It provides information on the progress of the SDOP.
There is no financial impact to the District.
E-3. Recommendation of $500,000 or Less - 18-010V - Voluntary Supplemental Insurance for School Board Employees (Supporting Docs)
Approve the recommendation to award contracts for the above referenced Request for Proposal (RFP). Contract Term: January 1, 2018 through December 31, 2020, 3 Years; User Department: Benefits and Employment Services Department; Award Amount: None; Awarded Vendors: AFLAC, BMG Money, Inc., Texas Life Insurance Company, U.S. Legal Services, Inc., and Washington National Insurance Company; Small/Minority/Women Business Enterprises Vendor(s): None.
The School Board of Broward County, Florida received eight (8) proposals for RFP 18-010V - Voluntary Supplemental Insurance for School Board Employees.
A copy of the RFP documents are available online at:
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District. Premiums will be paid by School Board employees who elect to enroll in these plans.
E-4. First Amendment to Agreement and Renewal - 15-003P - Administration of Flexible Spending Accounts for School Board Employees (Supporting Docs)
Approve the First Amendment to Agreement and Renewal for the above referenced Request for Proposal (RFP). Contract Term: January 1, 2018 through December 31, 2018, 1 Year; User Department: Benefits and Employment Services; Award Amount: None; Awarded Vendor: PayFlex Systems USA, Inc.; Small/Minority/Women's Business Enterprises Vendor(s): None.
RFP 15-003P, for the Administration of Flexible Spending Accounts, was awarded to PayFlex Systems USA, Inc. on September 16, 2014. The term of the initial contract period was January 1, 2015 through December 31, 2017, with the option for two (2) one-year renewals.
The First Amendment to Agreement is to renew the contract for the first renewal option for the period January 1, 2018 through December 31, 2018.
This First Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact to the School Board for 2018 will be approximately $67,000. The funding has already been allocated within the Fringe Benefits Clearing Account; therefore, the item does not present an additional cost to the School Board for 2018.
E-5. First and Second Amendments to Agreements and Renewal - 15-010P - 403(b)/457(b) Program for School Board Employees (Supporting Docs)
Approve the First Amendment to Agreements for the above referenced Request for Proposal (RFP) for AXA Equitable Life Insurance Company (AXA) and Life Insurance Company of Southwest (LSW). Approve the Second Amendment to Agreements for the above referenced RFP for Metropolitan Life Insurance Company (METLIFE), Variable Annuity Life Insurance Company (VALIC), and VOYA Retirement Insurance and Annuity Company (VRIAC).
See Supporting Docs for continuation of Requested Action.
On March 17, 2015, the School Board awarded contracts to AXA, LSW, METLIFE, VALIC, and VRIAC. These vendors provide School Board employees with the ability to sign-up for a Tax Sheltered Annuities Retirement Savings/Investment Plan.
The First and Second Amendments to Agreements are to renew the contract for the first renewal option for the period January 1, 2018 through December 31, 2018.
These First and Second Amendments to Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District. Funds will be paid by School Board employees.
EE. OFFICE OF STRATEGY & OPERATIONS
EE-1. Recommendation of $500,000 or Greater - 18-090B Medical and Clinical Supplies and Equipment (Catalog) (Supporting Docs)
Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: September 1, 2017 through September 30, 2020, 3 Years; User Department: District-wide; Award Amount: $1,000,000; Awarded Vendor(s): ForaCare, Inc., Henry Schein, Inc., Interboro Packaging Corporation, Moore Medical LLC, NM Enterprises of Plantation, Inc. DBA Medix USA and School Health Corporation; Small/Minority/Women Business Enterprises Vendor(s): Interboro Packaging Corporation and NM Enterprises of Plantation, Inc. DBA Medix USA.
This Invitation to Bid (ITB) will facilitate the purchase of medical supplies and clinical supplies used throughout the District in various capacities. These items include but are not limited to first aid kits, alcohol wipes, adhesive bandages, thermometers, blood pressure kits, probe covers, etc.
A copy of the Bid document is available online at: http://www.broward.k12.fl.us/supply/agenda/18-090B_ITB_MedicalChemicalSuppliesEquipment.pdf
The estimated financial impact to the District will be $1,000,000. The funding source will come from various schools and department operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
F. OFFICE OF ACADEMICS
FF. OFFICE OF ACADEMICS
FF-1. First Amendment to Agreement - Purchase of Textbooks for Dual Enrollment with Broward College (Supporting Docs)
ADDED
Approve the First Amendment to Agreement between The School Board of Broward County, Florida (SBBC) and Broward College regarding the purchase of textbooks for Dual Enrollment with Broward College.
This request is to approve the First Amendment to the Agreement between (SBBC) and the District Board of Trustees of Broward College, Florida, for the purchase of textbooks required for the Dual Enrollment Articulation program between both entities. In the past, the SBBC has purchased Dual Enrollment instructional materials from Broward College's appointed textbook agent.
See Supporting Docs for continuation of Summary Explanation and Background.
This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
This agreement will be signed by BC after School Board Approval.
There is no financial impact to the District.
H. OFFICE OF THE GENERAL COUNSEL
H-1. Authorization to Add the Issue of Title I to the Constitutional Challenge to HB 7069 and Provide Update on Litigation Process (Supporting Docs)
Authorize the inclusion of the issue of Title I into the agreement to file legal action with other school districts to challenge the constitutionality of HB 7069.
On July 5, 2017, the School Board authorized the General Counsel and Superintendent to retain outside counsel in collaboration with other school districts for the purpose of filing a legal challenge to HB 7069 regarding the issues outlined in the agenda item. Authorization is requested to include the issue of Title 1 as more fully described in the attached Executive Summary.
No additional funds are requested at this time.
HH. OFFICE OF THE GENERAL COUNSEL
I. OFFICE OF THE SUPERINTENDENT
I-1. Subaward Agreement with New Teacher Center Corporation (Supporting Docs)
Approve the Agreement with the New Teacher Corporation (NTC) to assist the District in continuing the development of a robust New Teacher Induction Program.
The NTC is providing in-kind services to Broward County Public Schools to assist in the professional development of program leadership, induction coaches and master coaches. A variety of services will be provided for these individuals to engage in professional development locally and at the NTC Main Offices. These services include Year 1 and Year 2 Mentor Professional Development Sustaining Membership, Presenter Institute, Transition Forums, In-field Coaching Visits, National Program Leader Network (NPLN), NTC Annual Symposium, Talent Video Observation Platform and Additional Learning Zone (LZ) Users. Additionally, NTC is providing up to $100, 000 to support the salaries of the Lead Coaches to support Induction Coaches through in-field coaching and ongoing review of data.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District's General fund.
II. OFFICE OF THE SUPERINTENDENT
II-1. New Teacher Center Corporation Coach Credentialing Program (Supporting Docs)
Approve the Agreement with the New Teacher Corporation (NTC) to assist the District in implementing teacher leadership and principal career continuum, including professional learning programs to develop teacher and principal mentors, coaches, and peer reviewers.
The Teacher Incentive Fund (TIF) grant includes the development and implementation of enhancements to the District's teacher leadership and principal leadership career continuum. A portion of existing TIF funds will be used to continue the partnership with NTC in providing support around a systemic approach to teacher development, professional learning, and the continuation of the Instructional Coach Credentialing Program. Broward County Public Schools (BCPS) expects that high-quality implementation of strategies and activities will have positive impacts on student achievement, as educator effectiveness gains are realized.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The funding source is through the Teacher Incentive Fund competitive grant for $243,150. There is no financial impact to the District's general fund.
J. OFFICE OF FACILITIES & CONSTRUCTION
J-1. Approve Authorization to Advertise for Bids - Dillard 6-12 School - Fort Lauderdale - SMART Program Renovations - Project No. P.001726 (Supporting Docs)
Approve Authorization to Advertise for Bids, Dillard 6-12 School, SMART Program Renovations, Project No. P.001726.
Project Consultant: Sol-ARCH, Inc.
Scope of work: Project scope includes, but not limited to, single point of entry, safety/security upgrade, fire sprinklers, electrical improvements, HVAC improvements, and building envelope improvements.
There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $4,353,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.
J-2. Approve Authorization to Advertise for Bids - Miramar Elementary School - Miramar - SMART Program Renovations - Project No. P.001727 (Supporting Docs)
Approve Authorization to Advertise for Bids, Miramar Elementary School, SMART Program Renovations, Project No. P.001727.
Project Consultant: Tamara Peacock Architects of Florida, Inc.
Scope of work: Project scope includes, but not limited to, HVAC improvements, and building envelope improvements.
There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $3,798,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.
J-3. Approve Authorization to Advertise for Bids - Sea Castle Elementary School - Miramar - SMART Program Renovations - Project No. P.001632 (Supporting Docs)
Approve Authorization to Advertise for Bids, Sea Castle Elementary School, SMART Program Renovations, Project No. P.001632.
Project Consultant: Crain Atlantis Engineering, Inc.
Scope of work: Project scope includes, but not limited to, ADA stage lift, fire alarm, HVAC improvements, and building envelope improvements.
There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $2,810,975. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.
J-4. Approve Authorization to Advertise for Bids - Wingate Oaks Center - Fort Lauderdale - SMART Program Renovations - Project No. P.001741 (Supporting Docs)
Approve Authorization to Advertise for Bids, Wingate Oaks Center, SMART Program Renovations, Project No. P.001741.
Project Consultant: Sol-ARCH, Inc.
Scope of work: Project scope includes, but not limited to, fire alarm, media center improvements, replacement of HVAC equipment in Buildings 1, 2, 4, & 5, and building envelope improvements.
There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $2,558,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.
J-5. Approve Authorization to Advertise Construction Manager at Risk Services - Coral Springs Middle School - Coral Springs - RFQ 18-091C (Supporting Docs)
Approve Authorization to Advertise Construction Manager at Risk Services for Coral Springs Middle School, and Approve the RFQ Form and Authorize the Construction Manager at Risk Agreement; RFQ 18-091C.
The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 18-091C, Construction Manager at Risk Services for Coral Springs Middle School. A detailed scope for this project is included in the Executive Summary.
A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:
http://webappe.browardschools.com/eAgenda/
This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Total funding allocated for the scope is $10,502,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Construction Manager at Risk Services.
JJ. OFFICE OF FACILITIES AND CONSTRUCTION
JJ-1. Recommendation to Reject All Bids for Construction - Cypress Elementary School - Pompano Beach - Project No. P.001412 (Supporting Docs)
Approve the rejection of all bids for Construction Bid Recommendation, Cypress Elementary School, Project No. P.001412
Please see Exhibit 1 for detailed information.
There is no financial impact for this item as it does not affect the overall budget, therefore, no Collaboration Form is required.
JJ-2. Recommendation to Reject All Bids for Construction - Coconut Creek Elementary School - Coconut Creek - Project No. P.001413 (Supporting Docs)
Approve the rejection of all bids for Construction Bid Recommendation, Coconut Creek Elementary School, Project No. P.001413.
Please see Exhibit 1 for detailed information.
There is no financial impact for this item as it does not affect the overall budget, therefore, no Collaboration Form is required.
K. OFFICE OF FINANCIAL MANAGEMENT
K-1. General Fund Amendment as of April 30, 2017 (Supporting Docs)
Approve the attached General Fund Amendment as of April 30, 2017.
General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the General Fund. Amendment includes information for the month of April 2017.
There is no additional financial impact to the District.
K-2. Special Revenue (Grants) Amendment as of April 30, 2017 (Supporting Docs)
Approve the attached Special Revenue (Grants) Amendment as of April 30, 2017.
Special Revenue (Grants) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Special Revenue (Grants). Amendment includes information for the month of April 2017.
There is no additional financial impact to the District.
K-3. Capital Budget Fund Amendment as of April 30, 2017 (Supporting Docs)
Approve the attached Capital Fund Amendment as of April 30, 2017.
The Capital Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Capital Funds.
The Amendment includes information as of April 30, 2017.
See Supporting Docs for Continuation of Summary Explanation and Background.
There is a net increase to Capital Revenues and Appropriations of $360,467. The various revenue and appropriation impacts are described in the Summary Explanation and Background. There is also a net decrease to the Capital Reserve of $329,877 described in Exhibit C, "Capital Projects Reserve - Activity".
K-4. Interim Financial Statements for the Period Ended April 30, 2017 (Supporting Docs)
Approve the Interim Financial Statements for the Period Ended April 30, 2017.
Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of April 2017, the fund balance as a percentage of the projected revenues was 4.43% and fund balance, excluding Charter Schools revenues was 5.24%.
There is no additional financial impact to the District.
K-5. Interim Financial Statements for the Period Ended May 31, 2017 (Supporting Docs)
Approve the Interim Financial Statements for the Period Ended May 31, 2017.
Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of May 2017, the fund balance as a percentage of the projected revenues was 4.95% and fund balance, excluding Charter Schools revenues was 5.84%.
There is no additional financial impact to the District.
KK. OFFICE OF FINANCIAL MANAGEMENT
L. OFFICE OF PORTFOLIO SERVICES
LL. OFFICE OF PORTFOLIO SERVICES
ATTORNEY CLIENT SESSION(S)
The General Counsel's Office has requested attorney-client sessions for this School Board meeting. The sessions have been scheduled for 12:45 p.m. to discuss settlement negotiations and/or strategy relative to the following pending litigation:
First Session: The School Board of Broward County, Florida vs. Schenkel & Shultz, Inc., Case No. 10-016981(25), consolidated with DiPompeo Construction Corporation vs. The School Board of Broward County, Florida, Case No.: 10-31869 (02), before the Circuit Court of the 17th Judicial Circuit in and for Broward County, Florida. The following persons will attend this attorney-client session: School Board Members Abby M. Freedman, Chair; Nora Rupert, Vice Chair; Robin Bartleman; Heather Brinkworth; Patricia Good; Donna P. Korn, Laurie Rich Levinson; Ann Murray; Dr. Rosalind Osgood; Robert W. Runcie, Superintendent of Schools; Edward C. Lohrer, Esq.; Steven B. Lesser, Esq.; Thomas C. Cooney, Esq.; and Barbara J. Myrick, Esq.
Second Session: Eddie I. Sierra vs. The School Board of Broward County, Case No. CACE-16-63021-BB, before the United States District Court for the Southern District of Florida. The following persons will attend this attorney-client session: School Board Members Abby M. Freedman, Chair; Nora Rupert, Vice Chair; Robin Bartleman; Heather Brinkworth; Patricia Good; Donna P. Korn, Laurie Rich Levinson; Ann Murray; Dr. Rosalind Osgood; Robert W. Runcie, Superintendent of Schools; Anastasia Protopapadakis, Esq.; Marylin Batista, Esq. and Barbara J. Myrick, Esq.
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.