THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, JULY 25, 2017 10:05 AM

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

 

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

July 24, 2017

 

ITEMS:

EE-7. Direct Negotiation Recommendation of $500,000 or Greater – 58-042E –
Video Surveillance Repair (REVISED)

K-1. Advertisement of the Tentative District Budget and Millage Levy for Fiscal Year 2017-2018 (REVISED)

 

July 20, 2017

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2017-2018 School Year (REVISED)

JJ-1. Change Order #2 - Riverglades Elementary School - City of Parkland - Lynx Construction Management, LLC - New 24-Classroom Addition - Project No. P .001685   (ADDED)

JJ-2. Change Order #1 - Park Trails Elementary School - City of Parkland - H.A. Contracting Corp - Relocation of Three Concrete Modular Buildings - Project No. P.001608   (ADDED)     

JJ-3. Approve GMP Amendment to the Construction Services Agreement - Stranahan High School - Fort Lauderdale - Gilbane Building Company - SMART Program GMP - Project No. P.001683   (ADDED)

 

MINUTES:

May 16, 2017 - Regular School Board Meeting (ADDED)

May 23, 2017 - Special Meeting (ADDED)

 

SPEAKERS:

6. Sandra Welch (ADDED)

 

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

April 18, 2017 - Regular School Board Meeting (Supporting Docs)

May 2, 2017 - School Board Operational Meeting (Supporting Docs)

May 9, 2017 - Special School Board Meeting (Supporting Docs)

May 16, 2017 - Regular School Board Meeting   (ADDED) (Supporting Docs)

May 23, 2017 - Special Meeting   (ADDED) (Supporting Docs)

June 27, 2017 - Special - Expulsions

 

ADDED ITEMS

 

CLOSE AGENDA

 

SPECIAL PRESENTATIONS (Non-Board Items)

 

Recognition of the Greater Fort Lauderdale Alliance for their continued support of Broward County Public Schools and -Highlighting the BCPS Send Your Sales Tax to Schools Campaign - (SPECIAL ORDER - 10:15 A.M.)

 

      Board Member(s) - Laurie Rich Levinson

      Presenter(s) - Tracy Clark, Lori Krans, Charles Webster

 

Kids and the Power of Work (KAPOW) Program - (SPECIAL ORDER - 10:30 A.M.)

 

      Board Member(s) - Ann Murray

      Presenter(s) - John Casbarro

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

12:00 P.M.

 

1. Youssef Wardani

2. Jerry Graziose

3. Kristina Braziel

4. Lorenzo Wood

5. Michael Sirbola

6. Sandra Welch   (ADDED)

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2017 - 2018 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2017-2018 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2017-2018 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2017-2018 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2017-2018 school/fiscal year for all appointments through June 30, 2018.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2017-2018 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 1 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2017-2018 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2017-2018 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2017-2018 school/fiscal year for all supplements through June 30, 2018.

 

GG. OFFICE OF HUMAN RESOURCES

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Proposed Revised Job Description for the Purchasing Agent III Position (Supporting Docs)

 

Adopt the revised job description for the Purchasing Agent III Position. This is the Final reading.

 

The job description for the Purchasing Agent III is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on May 10, 2017.

 

See attached Executive Summary.

 

Copies of all supporting documents are available on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-2. Proposed Revised Job Description for the Director, Computer Operations Position (Supporting Docs)

 

Adopt the revised job description for the Director, Computer Operations position. This is the Final reading.

 

The job description for the Director, Computer Operations is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on May 10, 2017.

 

See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-3. Proposed Revised Job Description for the Construction Procurement Manager Position (Supporting Docs)

 

Adopt the revised job description for the Construction Procurement Manager position. This is the Final reading.

 

The job description for the Construction Procurement Manager is being revised to better align the title, qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on June 4, 2017.

 

See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-4. Proposed Revised Job Description for the Plumber - Journeyperson Position (Supporting Docs)

 

Adopt the revised job description for the Plumber - Journeyperson position. This is the Final reading.

 

The job description for the Plumber-Journeyperson is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on June 4, 2017.

 

See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Member's Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-5. Proposed Revised Job Description for Therapist, Family Counseling Program Position (Supporting Docs)

 

Approve the revised job description for the Therapist, Family Counseling Program position. This is the First reading.

 

The job description for the Therapist, Family Counseling Program position is being revised to better align the title, goals, qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, goals, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on July 2, 2017.

 

See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-6. Proposed Revised Job Description for the ESE Counselor, Exceptional Student Learning Support (ESLS) Position (Supporting Docs)

 

Approve the revised job description for the ESE Counselor, Exceptional Student Learning Support (ESLS) position. This the First reading.

 

The job description for the ESE Counselor, Exceptional Student Learning Support (ESLS) position is being revised to better align the title, goals, qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, goals, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on July 2, 2017.

 

See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. Further explanation is provided in the Executive Summary. The Qualification Selection Evaluation Committee (QSEC) convened on June 28, 2017, to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations - Tracking Report.

 

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at: http://www.broward.k12.fl.us/supply/agenda/PreQual-062817.pdf

 

There is no financial impact to the District.

 

E-2. Supplier Diversity Outreach Program Report as of June 22, 2017 (Supporting Docs)

 

Receive Supplier Diversity Outreach Program (SDOP) Report.

 

The SDOP report is in accordance with Board Policy 7007-A Administrative Procedures for The School Board of Broward County, Florida. It provides information on the progress of the SDOP.

 

There is no financial impact to the District.

 

E-3. Recommendation to Reject all Bids - 17-198E - Video Surveillance & Access Control Systems (Supporting Docs)

 

Approve the recommendation to reject all bids for the above Request for Proposals (RFP).

 

The School Board of Broward County, Florida, (SBBC) received five (5) responses to RFP 17-198E. However, in accordance with SBBC Policy 3320 II (D) 1, “The School Board shall have the authority to reject any or all proposals submitted in response to any competitive solicitation and request new proposals…” As the majority of the District’s existing equipment is Avigilon, it was found the responses received provided for different brands with the exception of one response specifically addressing our current equipment thereby limiting the competitive pool of vendors. Without specifications of using the Avigilon brand, the pool of bidders was limited. To promote an open and competitive bid process, the RFP will be resolicited with brand specifications to specifically include the requirement of integrating our existing Avigilon equipment

 

There is no financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Revise 2017-2018 Opening and Closing School Times (Supporting Docs)

 

Approve the revised opening and closing school times for the 2017-2018 school year due to the updated "Lowest 300 Performing Elementary Schools" state mandate (see attachment for matrix).

 

During the 2017-2018 school year, 10 District elementary schools have been removed from the "Lowest 300 Performing Elementary Schools" and 3 District elementary schools added to the "Lowest 300 Performing Schools" category. The 10 schools that have been removed will have 1 hour of instructional time eliminated from their school day. The 3 schools that have been added to the category will have 1 hour instructional time added to their school day as directed by the state. The "Lowest 300 Performing Elementary Schools" are determined based on gains points each school earns in the school grade model. This list will not change even if a school's reading points change as a result of the school grades' appeal process. This is done to ensure districts can plan appropriately, and in as timely a manner as possible.

 

School bell times are scheduled to minimize operational costs to the District whenever feasible. The District can save $300,000 in cost impact to the budget with the approval of the 10 minute bell time change to Lauderdale Lakes Middle and Boyd Anderson High schools which coordinates with several of the lowest 300 performing elementary schools.

 

EE-2. Agreement with the State of Florida, Division of Emergency Management   (POSTPONED 6/27/17) (Supporting Docs)

 

MEMO TO VOTE DOWN

 

Approve the Agreement between The School Board of Broward County, Florida, and the State of Florida, Division of Emergency Management. The agreement period shall commence the day after School Board approval and shall conclude on December 31, 2018.

 

The Florida Division of Emergency Management's Statewide Emergency Shelter Plan identifies the State's capacity to shelter residents at risk from the effects of a major hurricane and provides information on existing and long-term hurricane evacuation shelter space requirements. In discussions with Broward County, a Hurricane Shelter Retrofit grant is provided by the Division of Emergency Management to improve Floranada Elementary School's Building 1, in order for it to become a risk shelter for Broward County residents within the area during disasters. The hazard mitigation funding will cover costs associated with caging/tying down roof appendages to withstand windstorm and securing interior safe space by procuring two roll down doors (Miami-Dade County approved product or equal) and includes some tree trimming and required architecture and engineering services.

 

This Agreement has been approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.

 

The positive financial impact is $385,000 from the State of Florida, Division of Emergency Management. There is no additional financial impact to the District.

 

EE-3. Recommendation for Additional Spending Authority - 15-077B - Can Liners and Compactor Bags (Supporting Docs)

 

Approve an increase in spending authority for the above Invitation to Bid (ITB). Contract Term: February 19, 2015 through December 31, 2017, 2 Years, 10 Months; User Department: Procurement & Warehousing Services; Additional Requested Amount: $275,000; New Award Amount: $1,875,000; Awarded Vendor(s): Calico Industries; Interboro Packaging Corporation; and Morven Industries, Inc.; Minority/Women Business Enterprise Vendor(s): Interboro Packaging Corporation.

 

ITB 15-077B - Can Liners and Compactor Bags was approved by the School Board on February 18, 2015. The current spending authority has not been exceeded; however, additional spending is required to cover the remaining contract period. This recommendation of an additional $275,000 will allow the Central Warehouse to continue purchasing the can liners and compactor bags that are essential to maintain healthy and safe environments. To eliminate possible hazardous conditions or safety concerns, it is imperative that garbage and debris are removed daily from the premises.

 

A copy of the bid documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/15-077B_CanLinersCompactorBags_Addendum2.pd

 

The estimated financial impact to the District will be $275,000. The contract award amount was for $1,600,000. The request is to increase the spending authority by $275,000, bringing the new contract value to $1,875,000. The funding source will come from the Central Warehouse inventory budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-4. Recommendations for $500,000 or Greater - School Resource Officer (SRO) Program Agreements for 2017/18 (Supporting Docs)

 

Approve the SRO Agreements for both city agencies and Broward Sheriff's Office for Law Enforcement Officers. Contract Term: August 14, 2017 through June 7, 2018; 10 months; User Department: Broward District Schools Police Department - Special Investigation Unit; Award Amount: $7,400,320; Awarded Vendors(s): 14; Minority/Women Business Enterprise Vendor(s): None.

 

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, desires to have SRO from various city agencies and Broward Sheriff's Office to provide security and crime prevention for schools within the jurisdiction of the city agency or Sheriff of Broward County, Florida.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda

 

These Agreements have been approved as to form and legal content by the Office of the General Counsel.

 

The Agreements for the Town of Davie, Florida, City of Fort Lauderdale, Florida, and City of Hollywood, Florida, will be executed after School Board approval.

 

The estimated financial impact to the District will be $7,400,320. The funding source will come from the District's Special Investigative Unit's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-5. Recommendation for Additional Spending Authority - 15-078B - Disposable Industrial Wipes (Supporting Docs)

 

Approve an increase in spending authority for the above Invitation to Bid (ITB). Contract Term: January 22, 2015 through December 31, 2017, 2 Years, 11 Months; User Department: Procurement & Warehousing Services; Additional Requested Amount: $86,000; New Award Amount: $586,000; Awarded Vendor(s): All Florida Paper; Minority/Women Business Enterprise Vendor(s): None.

 

ITB 15-078B - Disposable Industrial Wipes was approved via Post Board Approval Memo dated January 12, 2015. The current spending authority has not been exceeded; however, additional spending is required to cover the remaining contract period. This recommendation of an additional $86,000 will allow the Central Warehouse to continue purchasing the disposable industrial wipes that custodial staff uses to maintain clean environments in the District through December 31, 2017, and will provide a total expenditure of $586,000 for the award period.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/15-078B_DisposableIndustrialWipes.pdf

 

The estimated financial impact to the District will be $86,000. The contract award amount was for $500,000. The request is to increase the spending authority by $86,000, bringing the new contract value to $586,000. The funding source will come from the Central Warehouse inventory budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-6. Recommendation for Additional Spending Authority - 55-125V - Library Materials (Supporting Docs)

 

Approve an increase in additional spending authority for the above agreement. Contract Term: June 24, 2015 through August 28, 2017, 2 Years, 2 months; User Department: Innovative Learning; Additional Requested Amount: $220,000; New Awarded Amount: $3,970,000; Awarded Vendor(s): 31; Minority/Women Business Enterprise Vendor(s): None.

 

See Supporting Docs for continuation of Requested Action.

 

Item EE-12 was presented to the School Board on June 23, 2015, for approving the piggyback of the State of Florida's Bid 715-001-07-1. This request is to approve an additional spending authority of $220,000 under this piggyback for the purchase of textbooks for the Dual Enrollment Agreement between Broward College and The School Board of Broward County, Florida (SBBC), for the summer semester. The dual enrollment program is an articulated acceleration mechanism between SBBC and Broward College that shortens the time necessary for college-ready students to complete the requirements associated with the conferment of a degree or certificate. It broadens the scope of curricular options available to students, and increases the depth of study in a student's major area of interest by offering college credit courses to eligible high school students.

 

The estimated financial impact to the District will be $220,000. The contract amount was $3,750,000. The request is to increase the spending authority by $220,000, bringing the new total to $3,970,000. The funding source will come from Innovative Learning Department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-7. Direct Negotiation Recommendation of $500,000 or Greater - 58-042E - Video Surveillance Repair (Supporting Docs)

 

REVISED

 

Approve the above Direct Negotiation Agreement to the above contract. Contract Term: July 26, 2017 through March 1, 2018, 8 Months; User Department: Information & Technology; Award Amount: $815,000; Awarded Vendor(s): Convergint Technologies; Minority/Women Business Enterprise Vendor(s): None.

 

The current bid for Video Surveillance Repair & Control Systems expired on June 30, 2017. This recommendation is for approval of the Direct Negotiation between Convergint Technologies and The School Board of Broward County, Florida.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $815,000. The funding source will come from Information & Technology's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-8. Recommendation for Additional Spending Authority - 15-080T - Pest Control Services (Supporting Docs)

 

Approve an increase in spending authority for the above Invitation to Bid (ITB). Contract term: January 22, 2015 through December 31, 2017, 3 Years; User Department: Physical Plant Operations; Additional Requested Amount: $200,000. New Award Amount: $1,121,732; Awarded Vendor(s): Beach Environmental; Hulett Environmental Services; Terminix; and Orkin, LLC; Minority/Women Business Enterprises Vendor(s): None.

 

The School Board of Broward County, Florida, (SBBC) received four (4) bids for Bid 15-080T - Pest Control Services. This is a critical bid in terms of providing necessary services to ensure a safe and healthy environment for students, staff, and visitors to our locations. Every SBBC location receives pest control services on a monthly basis.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/15-080T_PestControlServices_111314.pdf

 

The estimated financial impact to the District will be $200,000. The contract award amount was for $921,732. The request is to increase the spending authority by $200,000, bringing the new contract value to $1,121,732. The funding source will come from the Physical Plant Operations' operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

F. OFFICE OF ACADEMICS

 

FF. OFFICE OF ACADEMICS

 

FF-1. Amendment and Renewal to Scoliosis Screening Contract between the Florida Department of Health-Broward and The School Board of Broward County, Florida (SBBC) for 2017-2018 (Supporting Docs)

 

Approve the attached Amendment R2A1 to contract BW516 which was approved on September 1, 2015. Approve Contract Renewal R2 for the period of August 1, 2017 to July 31, 2018 to provide scoliosis screening for students.

 

The Full Service and Basic School Health Services funds are provided by the Florida Department of Health (FDOH) to The School Board of Broward County, Florida to provide scoliosis screenings for students each year. In order to interject a budget increase, the FDOH requires an amendment to the original contract which terms July 31, 2017.

 

See supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This agreement will be executed after School Board approval.

 

There is a positive financial impact to the District $81,198 to provide scoliosis screenings for the School Year 2017-2018. There may be a financial impact for unmet deliverables. These deliverables are State required and have been met with the Florida Department of Health-Broward; therefore, this will not be a hardship to the District.

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. Value Adjustment Board (VAB) Direct Cost Billing (Supporting Docs)

 

Approve payment for semi-annual billing for the School Board's share of the VAB direct cost.

 

The Value Adjustment Board (VAB) serves as the decision-making authority when there is a disagreement between the taxpayer and the Broward county Property Appraiser concerning property valuation/classification. They facilitate petition filing and schedule quasi-judicial hearings to settle disputes regarding exemptions, classifications, and assessments. Membership of the VAB consists of five members, and two alternates: 1) two members appointed by the Broward County Board of County Commissioners; 2) one citizen member appointed by the Broward County Board of County Commissioners who must own homestead property within Broward County; who may not be a member or an employee of any taxing authority, and may not be a person who represents property owners in any administrative or judicial review of property taxes.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The financial impact to the District is $233,227.30. The source of funds is the School Board Members' department budget.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. Approve Authorization to Advertise for Bids - Piper High School - Sunrise - SMART Program Renovations - Project No. P.001744 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Piper High School, SMART Program Renovations, Project No. P.001744.

 

Project Consultant: Wolfberg/Alvarez and Partners, Inc.

Scope of work: Project scope includes, but not limited to, fire sprinklers, safety/security upgrade, HVAC improvements, electrical improvements, building envelope improvements, STEM lab improvements, and media center improvements.

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $14,381,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-2. Approve Authorization to Advertise for Bids - Rickards, James S. Middle School - Oakland Park - SMART Program Renovations - Project No. P.001743 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Rickards, James S. Middle School, SMART Program Renovations, Project No. P.001743.

 

Project Consultant: Williamson Dacar Associates Inc.

Scope of work: Project scope includes, but not limited to, safety/security upgrade, fire sprinklers, fire alarm, building envelope improvements, media center improvements, HVAC improvements, and electrical improvements.

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $5,009,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-3. Approve Authorization to Advertise for Bids - Quiet Waters Elementary School - Deerfield Beach - SMART Program Renovations - Project No. P.001754 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Quiet Waters Elementary School, Smart Program Renovations, Project No. P.001754.

 

Project Consultant: Williamson Dacar Associates Inc.

Scope of work: Project scope includes, but not limited to, fire sprinklers, music room renovation, conversion of existing space to music and/or art lab(s), art room renovation and equipment, HVAC improvements, and building envelope improvements.

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $4,621,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-4. Approve Authorization to Advertise for Bids - Annabel C. Perry Pre-K - 8 (f.k.a. Annabel C. Perry Elementary School) - Miramar - Smart Program Renovations - Project No. P.001728 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Annabel C. Perry Pre-K - 8 (f.k.a. Annabel C. Perry Elementary School), SMART Program Renovations, Project No. P.001728.

 

Project Consultant: Jorge A. Gutierrez Architect LLC

Scope of work: Project scope includes, but not limited to, fire sprinklers, fire alarm, building envelope improvements, HVAC improvements, and electrical improvements.

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $2,742,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-5. Approve Authorization to Advertise for Bids - Eagle Ridge Elementary School - Coral Springs - SMART Program Renovations - Project No.P.001722 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Eagle Ridge Elementary School, SMART Program Renovations, Project No. P.001722.

 

Project Consultant: The Tamara Peacock Company

Scope of work: Project scope includes, but not limited to, fire alarm, and HVAC improvements.

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $2,259,000. The source of these funds is identified in the Adopted District Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-6. Approve Authorization to Advertise for Bids - Hollywood Park Elementary School - Hollywood - SMART Program Renovations - Project No. P.001788 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Hollywood Park Elementary School, SMART Program Renovations, Project No. P.001788.

 

Project Consultant: CSA Group

Scope of work: Project scope includes, but not limited to, fire sprinklers, electrical improvements, building envelope improvements, media center improvements, and HVAC improvements.

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $4,185,000. The source of these funds is identified in the Adopted District Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-7. Approve Authorization to Advertise for Bids - Tamarac Elementary School - Tamarac - SMART Program Renovations - Project No. P.001724 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Tamarac Elementary School, SMART Program Renovations, Project No. P.001724.

 

Project Consultant: Crain Atlantis Engineering, Inc.

Scope of work: Project scope includes, but not limited to, fire sprinklers, HVAC improvements, and building envelope improvements.

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $3,191,000. The source of these funds is identified in the Adopted District Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-8. RFQ 18-039C Construction Manager at Risk Services for Miramar High School, Miramar (Supporting Docs)

 

Approve Authorization to Advertise RFQ 18-039C, Construction Manager at Risk Services for Miramar High School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 18-039C, Construction Manager at Risk Services for Miramar High School. A detailed scope for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Total funding allocated for the scope is $11,007,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Construction Manager at Risk Services.

 

JJ. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ-1. Change Order #2 - Riverglades Elementary School - City of Parkland - Lynx Construction Management, LLC - New 24-Classroom Addition - Project No. P .001685 (Supporting Docs)

 

ADDED

 

Approve Change Order #2, Riverglades Elementary School, Lynx Construction Management, LLC, New 24-Classroom Addition, Project No. P.001685, in the amount of $120,223 / 1 day.

 

Change Order #2, $120,223 / 1 day

Riverglades Elementary School

Lynx Construction Management, LLC

New 24-Classroom Addition

Project No. P.001685

Refer to Exhibits 1, 2, 3 and 4 for detailed information.

 

Funds for this project are included in the Adopted District Educational Facilities Plan, Fiscal years 2016-17 to 2020-21.

 

JJ-2. Change Order #1 - Park Trails Elementary School - City of Parkland - H.A. Contracting Corp - Relocation of Three Concrete Modular Buildings - Project No. P.001608 (Supporting Docs)

 

ADDED

 

Approve Change Order #1, Park Trails Elementary School, H.A. Contracting Corp, Project No. P.001608, in the amount of $43,387.

 

Change Order #1, $43,387 / 28 days

Park Trails Elementary School

H.A. Contracting Corp

Relocation of Three Concrete Modular Buildings

Project No. P.001608

Refer to Exhibits 1, 2, 3, and 4 for detailed information.

 

Funds for this project are included in the Adopted District Educational Facilities Plan, Fiscal years 2016-17 to 2020-21.

 

JJ-3. Approve GMP Amendment to the Construction Services Agreement - Stranahan High School - Fort Lauderdale - Gilbane Building Company - SMART Program GMP - Project No. P.001683 (Supporting Docs)

 

ADDED

 

Approve the GMP Amendment to the Construction Services Agreement dated November 1, 2016 with Gilbane Building Company, Stranahan High School, SMART Program GMP, Project No. P.001683.

 

The purpose of this GMP Amendment to the Construction Services Agreement with Gilbane Building Company, is to establish the Guaranteed Maximum Price (GMP) in the amount of $420,143 for the Single Point of Entry (SPE) improvements. Approval of this GMP Amendment will allow a Notice to Proceed (NTP) to be issued to the contractor. The contractor will initiate the ordering of materials for the commencement of construction in October 2017.

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

Funds for this project are included in the Adopted District Educational Facilities Plan, Fiscal Years 2016-17 to 2020-21.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

K-1. Advertisement of the Tentative District Budget and Millage Levy for Fiscal Year 2017-2018 (Supporting Docs)

 

REVISED

 

Approve the advertisement of the Tentative District Budget and Millage Levy for Fiscal Year 2017-2018.

 

Pursuant to Chapter 200.065 of the Florida Statutes, the School District is required to advertise its intent to adopt a tentative District budget and millage levy in a newspaper within 29 days of the July 1, 2017 certification of the tax roll.

 

The Legislature has decreased the Required Local Effort (RLE) millage for fiscal year 2017-18. In order to participate in the Florida Education Finance Program (FEFP), the School District is required to levy the RLE provided by the State.

 

See Executive Summary.

 

The major components of the District budget are the $2.4 billion General Fund Budget and the $1.1 billion Capital Fund Budget.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Premium Services Agreements Approval - 1 (Supporting Docs)

 

Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and the listed governing board.

 

As part of the District's Venture Design initiative, and pursuant to Section 1002.33 (20) (b), Florida Statues, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached Agreements delineate the negotiated terms, as well as the structure and components that will comprise the services purchased by the listed governing board.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C.W. Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated positive revenue to the District for these 2017-2018 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.

 

LL-2. Premium Services Agreements Approval - 2 (Supporting Docs)

 

Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and the listed governing board.

 

As part of the District's Venture Design initiative, and pursuant to Section 1002.33 (20) (b), Florida Statues, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached Agreements delineate the negotiated terms, as well as the structure and components that will comprise the services purchased by the listed governing board.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C.W. Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated positive revenue to the District for these 2017-2018 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.

 

LL-3. Agreement with Broward Health for Athletic Trainer Services (Supporting Docs)

 

Approve Agreement with Broward Health to provide athletic trainer services to student athletes attending twenty Broward County Public High Schools. The Agreement runs from August 5, 2017 through August 5, 2018.

 

The athletic trainer program between Broward Health and The School Board of Broward County, Florida is consistent with the intent of Florida Statute 1012.46, Athletic Trainers. Pursuant to this provision, the goal of the Legislature is to have school districts employ and have available an athletic trainer in each high school. School districts may establish and implement the athletic injuries prevention and treatment program. Central to this program should be employment and availability of persons trained in the prevention and treatment of physical injuries that may occur during athletic activities.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This agreement has been approved by Broward Health.

 

The total financial impact for the 2017-2018 school year is $632,231. The source of funding is Department of Athletics and Student Activities budget.

 

LL-4. Agreement with Memorial Healthcare for Athletic Trainer Services (Supporting Docs)

 

Approve Agreement with Memorial Healthcare to provide athletic trainer and physician services to student athletes attending nine Broward County Public High Schools (Cooper City, Everglades, Flanagan, Hallandale, Hollywood Hills, McArthur, Miramar, South Broward and West Broward). The Agreement runs from July 26, 2017 through July 29, 2018.

 

The athletic trainer program between Memorial Healthcare and The School Board of Broward County, Florida is consistent with the intent of Florida Statute 1012.46, Athletic Trainers. Pursuant to this provision, the goal of the Legislature is to have school districts employ and have available an athletic trainer in each high school. School districts may establish and implement the athletic injuries prevention and treatment program. Central to this program should be employment and availability of persons trained in the prevention and treatment of physical injuries that may occur during athletic activities.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement will be approved by Memorial Healthcare following School Board approval. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The total financial impact for the 2017-2018 school year is $227,640. Currently, $202,346 is budgeted in the Athletics and Student Activities Department budget. The remaining $25,294 is being requested from the General Fund - Fund Balance.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105:  If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.