THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

School Board Operational Meeting

 

TUESDAY, JUNE 13, 2017 10:05 AM

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR OPERATIONAL MEETING

 

 

 

SCHOOL BOARD OPERATIONAL MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

June 13, 2017

 

SPEAKERS:

7. Hollis Varner   (WITHDRAWN)

8. Antoinette Hartman   (WITHDRAWN)

9. Ancil Tyrell   (WITHDRAWN)

 

ITEMS:

G-2. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 and 2017-2018 School Years   (REVISED)

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 and 2017-2018 School Years   (SECOND REVISION)

GG-1. Agreement between College Board and The School Board of Broward County, Florida   (SECOND REVISION)

EE-22. Recommendation of $500,000 or Greater - 18-013R - Motor Coach Transportation Services   (REVISED)

EE-23. Recommendation of $500,000 or Greater - 18-014R - School Bus Transportation Services   (REVISED)

 

June 9, 2017

 

SPEAKERS:

10. Melanie Muroff   (WITHDRAWN)

 

ITEMS:

AA-1. Resolution No. 17-100 - Certificates of Participation, Series 2017A - Refunding Series 2012B   (REVISED)

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 and 2017-2018 School Years   (REVISED)

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 and 2017-2018 School Years   (REVISED)

GG-1. Agreement between College Board and The School Board of Broward County, Florida   (REVISED)

EE-5. Terms and Conditions Agreement with the Sprint Foundation   (REVISED)

FF-8. Master Agreement between Broward County Public Schools and Broward County Public Library (2017-2021)   (REVISED)

JJ-6. Construction Bid Recommendation of $500,000 or Less - Henry D. Perry Education Center - Miramar - LEGO Construction Co. - Childcare and Clinic Restroom Renovations - Project No. P.001912   (WITHDRAWN)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

March 21, 2017 - Regular School Board Meeting (Supporting Docs)

March 22, 2017 - Second Public Hearing - Boundaries (Supporting Docs)

April 4, 2017 - Regular School Board Meeting (Supporting Docs)

May 16, 2017 - Special - Expulsions

 

ADDED ITEMS

 

CLOSE AGENDA

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

12:00 P.M.

 

1. Phil Kroyman

2. Karlene Dawson

3. Youssef Wardani

4. Ronnie Flournoy

5. Michael Sirbola

6. Kristina Braziel

7. Hollis Varner   (WITHDRAWN)

8. Antoinette Hartman   (WITHDRAWN)

9. Ancil Tyrell   (WITHDRAWN)

10. Melanie Muroff   (WITHDRAWN)

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments for the 2017-2018 and Leaves for 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2017-2018 appointments and 2016-2017 leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals 2017-2018

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions has been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2016-2017 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 and 2017-2018 School Years (Supporting Docs)

 

SECOND REVISION

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all appointments through June 30, 2017.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 and 2017-2018 School Years (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2016/2017 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2016-2017 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions. (None at this time.)

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all supplements through June 30, 2017.

 

GG. OFFICE OF HUMAN RESOURCES

 

GG-1. Agreement between College Board and The School Board of Broward County, Florida (Supporting Docs)

 

SECOND REVISION

 

REVISED

 

Approve the Agreement between College Board and The School Board of Broward County, Florida, to enter into a Chinese Guest Teacher Agreement.

 

The Chinese Guest Teacher Agreement between College Board and The School Board of Broward County, Florida, will enable a guest teacher from the People's Republic of China to teach Chinese language and culture in Broward County Public Schools subject to the terms and conditions of this contract. College Board will supplant $13,000 of the teacher's salary. The Chinese Guest Teacher Agreement is effective through June 7, 2018. For additional information, please see the Executive Summary.

 

This agreement has been approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by College Board after School Board approval.

 

Funding for this position has been allocated in the school budget.

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

AA-1. Resolution No. 17-100 - Certificates of Participation, Series 2017A - Refunding Series 2012B (Supporting Docs)

 

REVISED / SPECIAL ORDER - 12:30 P.M.

 

Adopt Resolution No. 17-100 - Certificates of Participation, Series 2017A - Refunding Series 2012B.

 

While interest rates are historically low, the District is seeking to refund Certificates of Participation (COPs), Series 2012B.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The attached documents have been reviewed and approved as to form and legal content by Bond Counsel.

 

This refunding will generate approximately $450,000 in savings (net of costs of issuance of approximately $100,000). Actual savings may be higher or lower depending on the market at the time of pricing.

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

BB-1. Membership in the Council of Great City Schools for the 2017-2018 School Year (Supporting Docs)

 

Approve the renewal of the School Board's membership in the Council of the Great City Schools.

 

The Council of the Great City Schools represents over 50 large urban school districts and is recognized as one of the most effective advocacy organizations in Washington, D.C., voicing the concerns of urban public education. The Council of the Great City Schools has been enormously productive this year and remains the best and most aggressive advocate for urban schools in the nation. The Council of the Great City Schools is an organization that belongs solely to urban educators for urban education and urban children - all the time.

 

The financial impact to the District is $55,898. The source of these funds is the School Board Members' department budget.

 

CC. BOARD POLICIES

 

CC-1. School Board Policy 4001.1 - Nondiscrimination Policy Statement (Supporting Docs)

 

Adopt to amend School Board Policy 4001.1 - Nondiscrimination Policy Statement. This is the Final reading.

 

The proposed amendment to School Board Policy 4001.1 - Nondiscrimination Policy Statement was presented on the 1st School Board Workshop on December 15, 2016, and on the 2nd School Board Workshop on April 25, 2017. During the 2nd School Board Workshop, it was requested that the word "endeavor" on page 5, Item #6(a)(1), (b)(6) and (b)(7) on page 6, be deleted from the new language being added. The word "endeavor" was deleted.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the school district.

 

CC-2. Proposed New Job Description for the Manager, Supplier Diversity & Outreach Program Position (Supporting Docs)

 

Adopt the new job description for the Manager, Supplier Diversity & Outreach Program position. This is the Final reading.

 

During the May 2, 2017, Regular School Board Meeting, the Board approved the amended 2016 - 2017 Organizational Chart for the Division of Chief Strategy & Operations Officer. The amendment incorporated an additional resource to support Policy 3330, Supplier Diversity Outreach Program. The Manager, Supplier Diversity & Outreach Program, will lead all supplier diversity efforts for Broward County Public Schools. The ESMAB Representative requested edits to the job description after it was submitted for First reading. The proposed language has been added to the job description. The job description was publicized for rule adoption in compliance with Florida Statutes on April 20, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Member's Office on the 14th floor of K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is an additional financial impact to the District. The cost associated with the new position, estimated at $119,323, will be covered via Capital and General funding.

 

CC-3. The School Board of Broward County, Florida, 2017 - 2018 Organizational Chart Job Descriptions (Supporting Docs)

 

Adopt the job descriptions associated with the proposed School Board of Broward County, Florida, 2017 - 2018 Organizational Chart, Exceptional Student Learning Support Division. Regarding New and Revised Job Descriptions for the Division of Chief Academic Officer. Approval is requested to advertise these positions after the first reading. This is the Final Reading.

 

The Superintendent is making these recommended changes to the Organizational Chart, intended to better position the District in executing its priorities and achieving the Strategic Plan Goals. The new and revised job descriptions identified through the 2017 - 2018 Superintendent's Organizational Chart for the Exceptional Student Learning Support Division, are being submitted for adoption. The job descriptions have been publicized for rule adoption in compliance with Florida Statutes on April 20, 2017. See Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and are available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda

 

There is no additional financial impact to the District.

 

CC-4. Proposed Revised Job Description for the Purchasing Agent III Position (Supporting Docs)

 

Approve the revised job description for the Purchasing Agent III position. Approval is requested to advertise the position after the first reading. This is the First reading.

 

The job description for the Purchasing Agent III is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on May 10, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-5. Proposed Revised Job Description for the Director, Computer Operations Position (Supporting Docs)

 

Approve the revised job description for the Director, Computer Operations position. Approval is requested to advertise the position after the first reading. This is the First reading.

 

The job description for the Director, Computer Operations is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on May 10, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Member's Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools (Supporting Docs)

 

Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools.

 

An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1.

 

The Audit report contains eighteen (18) schools. Our audits indicated that seventeen (17) schools complied with policies and procedures. There was one (1) school reported that contained audit exceptions.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's May 11, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-2. Internal Audit Report - Property and Inventory Audits of Selected Locations 2016-2017 (Supporting Docs)

 

Receive Internal Audit Report - Property and Inventory Audits of Selected Locations 2016-2017.

 

Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2), The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204.

 

The Audit report contains seventeen (17) locations. Our audits indicated that thirteen (13) locations complied with policies and procedures. There were four (4) locations reported that contained audit exceptions.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee’s May 11, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-3. Audit of Asphalt Paving and Athletic Track Maintenance, Resurfacing and Striping Contracts for the Period from October 1, 2010 through February 9, 2017 (Supporting Docs)

 

Audit of Asphalt Paving and Athletic Track Maintenance, Resurfacing and Striping Contracts for the Period from October 1, 2010 through February 9, 2017.

 

In accordance with the 2016-2017 Audit Plan, the Office of the Chief Auditor (OCA) performed an audit of Asphalt Paving and Athletic Track Maintenance, Resurfacing and Striping Contracts for the Period from October 1, 2010 through February 9, 2017 for compliance with contract terms and conditions.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's May 11, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. Further explanation is provided in the Executive Summary. The Qualification Selection Evaluation Committee (QSEC) convened on May 11, 2017, to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at:

http://www.broward.k12.fl.us/supply/agenda/PreQual-051117.pdf

 

There is no financial impact to the District.

 

E-2. Supplier Diversity Outreach Program Report as of May 11, 2017 (Supporting Docs)

 

Receive Supplier Diversity Outreach Program (SDOP) Report.

 

The SDOP report is in accordance with School Board Policy 7007-A Administrative Procedures for The School Board of Broward County, Florida. It provides information on the progress of the SDOP.

 

There is no financial impact to the District.

 

E-3. Approve the Agreements for Additional Vendors 15-044-1V - Research and Program Evaluation Consultant Services (Supporting Docs)

 

Approve the recommendation to award six (6) additional vendors. Contract Term: July 1, 2015, through June 30, 2018, 3 Year; User Department: Program Evaluation Department; Award Amount: $600,000; Awarded Vendor(s): 6; Minority/Women Business Enterprise Vendor(s): D&C Education Company LLC, d/b/a Edumatrix

 

See Supporting Docs for continuation of Requested Action.

 

This request is for the approval of additional vendors based on the re-release of RFP 15-044V for Research and Program Evaluation Consultant Services that will increase the pool of approved consultants for the District. Consultants approved under this RFP are not guaranteed a contract to provide services but will provide District departments the opportunity to select qualified K-12 research consultants. District departments that are awarded grants often require consultant services to fulfill grant-funded obligations that require independent researchers to evaluate program fidelity and impact.

 

A copy of the Bid document is available online at: http://www.broward.k12.fl.us/supply/agenda/15-044-1V-ResearchandProgramEval_ConsultantSvcs_Amended.pdf

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-4. Recommendation for Renewal - 15-023B - Special Education Materials, Supplies, and Equipment for Individuals with Disabilities (Supporting Docs)

 

Approve the renewal for the above Invitation to Bid (ITB). Contract Term: July 1, 2014, through June 30, 2018, 4 Years; User Department: Exceptional Student Education and Support Services; Awarded Amount: $3,000,000; Awarded Vendor(s): 16; Minority/Women Business Enterprise Vendor(s): DK Marsh, Inc., d/b/a Destination Knowledge

 

See Supporting Docs for continuation of Requested Action.

 

Invitation to Bid (ITB) 15-023B - Special Education Materials, Supplies, and Equipment for Individuals with Disabilities provides learning and life tools to staff and students that require physical and educational assistance to reach their full potential. The bid includes but is not limited to assistive technology, diagnostic and testing materials, hearing aids, equipment, and supplies, mobility assistance equipment and equipment for educating individuals with disabilities based on the student's Individualized Education Plan. This request is to renew starting July 1, 2017, through June 30, 2018 with the existing spending authority.

 

A copy of the bid document is available online at: http://www.broward.k12.fl.us/supply/agenda/15-023B_SpecialEduMaterials_Addendum1.pdf

 

There is no financial impact to the District.

 

E-5. Recommendation to Reject all Bids - 17-181C - Pressure Cleaning Services (Supporting Docs)

 

Approve the recommendation to reject all bids for the above Invitation to Bid (ITB).

 

This is a recommendation to reject all bids. The School Board of Broward County, Florida, released an ITB on February 10, 2017, through March 28, 2017. The District received eleven (11) bids. Pursuant to Section 3, General Conditions 6 of ITB 17-181C: "In the best interest of SBBC, the Board reserves the right to: ... Reject any or all bids received when there is sound documented business reasons that serve the best interests of SBBC ...." A new solicitation will be issued after the School Board has approved the recommendation to reject all bids.

 

There is no financial impact to the District.

 

E-6. Recommendation to Approve Piggyback Agreement - 56-103T - Playground Equipment, Surfacing, and Fabric Shade Structures (Supporting Docs)

 

Approve the recommendation to award the above Piggyback Agreement. Contract Term: July 1, 2017, through June 30, 2018, 1 Year; User Department: Physical Plant Operations and The Office of Facilities; Award Amount: None; Awarded Vendor(s): 17; Minority/Women Business Enterprise Vendor(s): None

See Supporting Docs for continuing Requested Action.

 

The demand for playground equipment has increased due to schools receiving School Choice Enhancement Program (SCEP) funding. Procurement & Warehousing Services Department (PWS), Physical Plant Operations (PPO), and the Office of Facilities (OFC) are recommending this piggyback contract as a solution to purchase playground equipment for one (1) year. Staff of PWS, PPO, and OFC will continue to monitor market conditions and the District's need to determine what will be the best course of action. An authorized spending authority of $6,260,000 was approved in June, 2016. This request is to add additional vendors with no increased financial impact.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eagenda

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-7. First Amendment to the Agreement and Renewal - 15-008V - Construction and Operational Auditing Services (Supporting Docs)

 

Approve the First Amendment to the Agreement for the above Request for Proposal (RFP). Contract Term: July 1, 2014, through June 30, 2018, 4 Years; User Department: Office of the Chief Auditor; Award Amount: $850,000; Awarded Vendor(s): BCA Watson Rice, LLP; Carr, Riggs & Ingram, LLC; HCT Certified Public Accountants & Consultants, LLC (f/k/a) Harvey, Covington & Thomas of South Florida, LLC; RSM US, LLP (f/k/a) McGladrey, LLP; S. Davis & Associates P. A.; Minority/Women Business Enterprise Vendor(s); HCT Certified Public Accountants & Consultants, LLC; S. Davis & Associates, P.A.

 

This RFP provides services from licensed public accounting firms and support the Office of the Chief Auditor with construction and operational auditing services. Services may include; but are not limited to, facility audits, general contractor, subcontractor payment audits, program oversight, site safety and security audits, facility-related Information & Technology Department reviews, and operational audits of business/service departments as requested. RFP 15-008V - Construction and Operational Auditing Services was awarded June 9, 2014, with two (2) additional one-year renewals. This is the first of the two (2) additional one-year renewal. The additional year will expire June 30, 2018.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no additional funding request for this contract.

 

E-8. First Amendment to Agreement and Renewal - 14-015P - Student and Athletic Accident Insurance Coverage (Supporting Docs)

 

Approve the First Amendment to the Agreement for the above Request for Proposal (RFP). Contract Term: July 1, 2013, through June 30, 2018, 5 Years; User Department: Risk Management Department; Original Award Amount: $300,000; Awarded Vendor(s): Scholastic Insurance of Florida, LLC d/b/a School Insurance of Florida; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, currently offers Student and Athletic Accident Insurance Coverage to all District students as well as those participating in interscholastic athletic and non-sport extracurricular activities.

 

A copy of the bid documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/14-015P-Studen&AthleticAccidentInsurance&CatastrophicAccidentCoverages.pdf

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

See Supporting Docs for continuing of Summary Explanation and Background.

 

There is no financial impact to the District. The Student and Athletic Accident Insurance is purchased by parents and guardians. The approved funding for the Student Accident Insurance for Head Start and Early Head Start was approved on June 25, 2013, on a Post Approval Letter; therefore, no additional spending authority is needed.

 

E-9. Second Amendment to Agreement - 16-005V - Retirement Plan Administration and Investment Management Services for School Board Employees (Supporting Docs)

 

Approve the Second Amendment to Agreement for the above Request for Proposal (RFP) 16-005V - Retirement Plan Administration and Investment Management Services. Contract Term: July 1, 2015, through December 31, 2018, 3 Years, 6 Months; User Department: Benefits & Employment Services; Award Amount: None; Awarded Vendor: Bencor, Inc.; Minority Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received three (3) proposals in response to RFP 16-005V - Retirement Plan Administration and Investment Management Services. On May 19, 2015, the School Board awarded the contract to Bencor, Inc. and subsequently approved the First Amendment to Agreement on June 21, 2016. This request is to approve the Second Amendment to Agreement and execute the attached Exhibits (A-C) with Lincoln Financial Group.

 

This Second Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-10. Recommendation to Reject all Bids - 18-008V - Group Term Life and Accidental Death and Dismemberment (AD&D) Insurance for School Board employees (Supporting Docs)

 

Approve the recommendation to reject all bids received for Request for Proposal (RFP) 18-008V - Group Term Life and Accidental Death and Dismemberment (AD&D) Insurance for School Board employees

 

The School Board of Broward County, Florida, received two (2) proposals in response to RFP 18-008V from the following Proposers; Metropolitan Life Insurance Company and Minnesota Life Insurance Company. Based upon the cost contained in the Proposer's bids, a recommendation was made by the Superintendent's Insurance and Wellness Advisory Committee (SIWAC) to reject all bids received and to review the renewal offer from the current life insurance carrier, Mutual of Omaha. A recommendation will be made in a subsequent School Board item EE-13, 14-010P - Group Term Life and Accidental Death and Dismemberment (AD&D) Insurance for School Board employees to approve the second and final one-year renewal option with the current life insurance carrier, Mutual of Omaha.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the District.

 

E-11. Notification of Termination for Convenience - 17-003V - Federal and State Lobbying Services (Supporting Docs)

 

Authorize the Superintendent of Schools or his designee to send a thirty (30) day notice to Mixon and Associates, Inc. of the termination for convenience of its contract awarded under Request for Proposal (RFP) 17-003V - Federal and State Lobbying Services. Contract Term: January 1, 2017, through December 31, 2019, 3 Years; User Department: Legislative and Government Affairs; Award Amount: $681,000

 

This agenda item requires authority for the Superintendent of Schools, or his designee, to provide a thirty (30) day notice of termination for convenience to the awarded vendor, Mixon and Associates, Inc. pursuant to Section 3.05 of its written agreement.

 

There is no financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-X): A. Broward College..., $3,500 (awarded) B. City of Cooper City, $5,616 (awarded) C. City of Pompano..., $0 ($5,000 in-kind donation awarded) D. Dollar General...Maplewood Elem., $4,000 (requested) E. Dollar General...Watkins Elem., $4,000 (requested) F. FL Department of Ed.: Adult General..., $2,226,354 (requested) G. FL Department of Ed.: English Literacy..., $661,696 (requested) H. FL Department of Ed.: Carl D. Perkins..., $64,400 (requested) I. FL Department of Ed.: Multiagency Services Network..., $128,400 (requested) J. Lowe's..., $2,065 (awarded) List is continued in the Summary Explanation and Background section below.

 

K. National Education..., $5,000 (requested) L. NoVo..., $25,000 (requested) M. National Science..., $2,499,961 (requested) N. Robert Russell..., $10,000 (requested) O. Robert Wood...., $450,000 (requested) P. Snapdragon Book..., $8,500 (requested) Q. The Florida Bar..., $1,000 (awarded) R. The SMART Ride, $15,000 (awarded) S. U.S. Dept. of Ed: National Professional..., $2,000 (requested) T. U.S. Dept. of Ed: Professional Development..., $1,200,000 (requested) U. Walgreens..., $15,000 (requested) V. Wells Fargo..., $40,000 (awarded) W. West Marine...Applied Learning, $1,500 (requested) X. West Marine...South Broward, $1,500 (requested)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/

 

The potential positive financial impact if project is awarded is $7,374,492 from various sources.

 

EE-2. Grant Applications - Pre-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-M): A. Florida Department of Education: 21st Century...New Proposals, $500,000 (to be requested) B. Florida Department of Education: 21st Century...Renewal Proposals, $2,158,944 (to be requested) C. Florida Department of Education: Carl D. Perkins Post-Secondary Grant, $603,313 (to be requested) D. Florida Department of Education: Carl D. Perkins Secondary Grant, $2,471,495 (to be requested) E. Florida Department of Education: Title I, Part A..., $79,087,341 (to be requested) F. Florida Department of Education: Title I, Part C..., $75,622 (to be requested) List is continued in the Summary Explanation and Background section below.

 

G. Florida Department of Education: Title I, Part D..., $693,608 (to be requested) H. Florida Department of Education: Title II, Part A..., $9,130,831 (to be requested) I. Florida Department of Education: Title III, Part A..., $4,000,000 (to be requested) J.Florida Department of Emergency Management..., $385,000 (to be requested) K. United States Department of Education: Enhanced Instructional Opportunities..., $1,000,000 (to be requested) L. United States Department of Education: Individuals with Disabilities..., $54,860,855 (to be requested) M. United States Department of Health and Human Services: Head Start/Early Head Start..., $15,341,947 (to be requested)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/

 

The potential positive financial impact if project is awarded is $170,308,956 from various sources.

 

EE-3. Sub-Grant Agreement with Achieve, Inc. (Supporting Docs)

 

Approve the Sub-grant Agreement between The School Board of Broward County, Florida, and Achieve, Inc. The Agreement period begins the day after School Board approval and ends on September 30, 2017.

 

Achieve is providing direct and targeted support to a group of districts to leverage the Student Assessment Inventory for School Districts in efforts to build recommendations to streamline and strengthen student assessments. The objective is to support Broward County Public Schools (BCPS) in identifying the minimum number of tests needed for essential diagnostic, instructional, and accountability purposes. BCPS has proposed to pilot this inventory process in 18 schools in the 2016/17 school year.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.

 

The positive financial impact is $10,000 from Achieve, Inc. There is no additional financial impact to the District.

 

EE-4. Agreements with Jobs for Florida's Graduates (Supporting Docs)

 

Approve the Agreements between The School Board of Broward County, Florida (as operator High: Hallandale, South Broward, South Plantation, and Stranahan); and The Florida Endowment Foundation for Florida's Graduates Inc., d/b/a Jobs for Florida's Graduates.

 

Jobs for Florida's Graduates is a robust work and life skills development program for middle and high school students who need supportive services to increase their likelihood of high school completion. With this grant, students at Hallandale, South Broward, South Plantation, and Stranahan high schools will explore careers, work within teams, develop leadership skills, create and manage wealth, serve their communities, and build a workable plan for their post-graduation life. Students will also participate in Girls Get IT, an initiative designed to engage girls in science, technology, engineering, and math careers; and in Victory Over Instability by Choosing Education, a science, technology, engineering, art, and math initiative designed for students interested in exploring course, majors, and careers in those areas.

 

These Agreements have been approved as to form and legal content by the Office of the General Counsel. These Agreements will be executed after School Board approval.

 

The positive financial impact is $160,000 ($40,000 for each school). There is no additional financial impact to the District.

 

EE-5. Terms and Conditions with the Sprint Foundation (Supporting Docs)

 

REVISED

 

Approve the Terms and Conditions between The School Board of Broward County, Florida, and the Sprint Foundation.

 

Sprint's 1Million Project aims to bridge the digital divide and help close the "Homework Gap" for 1 million low-income high school students lacking home internet access. Through this program students from low-income families with no home internet and limited access to technology may receive either a free smartphone, tablet, laptop or hotspot device and 3GB of high-speed LTE data per month. 17 District high schools are requesting 13,750 devices (valued at about $180 each) to be distributed through a five year period. Participating students and types of devices requested will be determined by each school.

 

The Terms and Conditions have been approved as to form and legal content by the Office of the General Counsel. The Terms and Conditions will be executed after School Board approval.

 

The positive financial impact is $2,475,000 in the form of an in-kind donation of 13,750 smartphones, tablets, laptops, or hotspot devices from the Sprint Foundation. There is no additional financial impact to the District.

 

EE-6. Agreement with Leader.org (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida, and Leader.org.

 

Funding from Leader.org (a registered d/b/a of I Am A Leader Foundation) will support school-wide implementation of "The Leader in Me" program produced by FranklinCovey. "The Leader in Me" teaches 21st century leadership and life skills to students and creates a culture of student empowerment based on the idea that every child can be a leader. It is a whole-school transformation process based on Stephen R. Covey's The 7 Habits of Highly Effective People. Leader.org will supply training to teachers, continued coaching, materials, and travel funds over the first three years of the five-year agreement.

 

This Agreement has been approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.

 

The positive financial impact is $32,923 from Leader.org. There is no additional impact to the District. A five-year commitment to pay a $7,500 annual membership fee per year totaling $37,500 is required. The Parent-Teacher Association of Fox Trail Elementary School will cover this expense.

 

EE-7. Transportation Agreements for Cities and Non-Profit Organization Recreation Programs (Supporting Docs)

 

Approve agreements between The School Board of Broward County, Florida; and the City of Cooper City; the City of Coral Springs; the City of Deerfield Beach; the City of Lauderdale Lakes; the City of Wilton Manors; the non-profit organizations of Broward County, Florida; and the YMCA of South Florida, Inc., to provide school bus transportation for recreational programs for the period of five years.

 

The transportation agreements allow the cities and non-profit organizations to utilize District buses for city/organizational sponsored recreation programs and events that are dependent on transportation. City/organization sponsored recreation programs provide a valuable service to their respective communities.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The cities and non-profit organizations will reimburse the District for the cost of this service at the current reimbursement rate of $70 per hour, plus $28 per hour per bus attendant, if needed.

 

EE-8. Recommendation of $500,000 or Greater - 17-050N Classroom and Office Supplies and Equipment (Catalog) (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: July 1, 2017, through June 30, 2020, 3 Years; User Department: District wide; Award Amount: $9,000,000; Awarded Vendor(s): 15; Minority/Women Business Enterprise Vendor(s): 3

 

See Supporting Docs for continuation of Requested Action.

 

The ITB 17-050N - Classroom and Office Supplies and Equipment (Catalog) will be utilized throughout the District in schools and offices. The goal of this contract is to help manage the District's classroom and office supply requests; to assist in focusing and directing the purchase of these supplies to the most value oriented products whenever possible. In addition, providing quarterly reviews to maintain consistency and focus on those core products, and provide methods of utilizing products and disposition of products at the end of their product life whenever possible with the long-term approach ensuring the sustainability of the goals of the District.

 

A copy of the bid document are available online at: at: http://www.broward.k12.fl.us/supply/agenda/17050N_Classroom_OfficeSupplies_Equip_Addendum3.pdf

 

The estimated financial impact to the District will be $9,000,000. The funding source will come from various schools and department operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-9. Recommendation of $500,000 or Less - 17-097R Petroleum Tanks and Environmental Services (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: June 14, 2017, through June 30, 2020, 3 Years; User Department: Transportation & Fleet Services and Environmental Health and Safety Department; Award Amount: $350,000; Awarded Vendor(s): Cherokee Enterprises, Inc.; Minority/Women Business Enterprise Vendor(s): Cherokee Enterprises, Inc.

 

This contract will facilitate the service and repair of petroleum Tanks, while providing environmental services. The scope will include annual testing, installation, transportation and fleet services, in addition to miscellaneous repairs as needed. This will include but not be limited to, line tightness testing, overfill protection device inspection, leak detection system repairs and spill containment equipment repairs.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/17-097R_Petroleum Tanks_EnvironmentalSvcs_Addendum4.pdf

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $350,000. The funding source will come from the Transportation & Fleet Services departments' operating budget and the Environmental Health and Safety departments' capital budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-10. Recommendation to Approve Agreement - 58-021R - Temporary Debris Management Sites and Other Related Services (Supporting Docs)

 

Approve the recommendation to award the above Agreement. Contract Term: June 14, 2017, through November 30, 2017, 5 Months; User Department: Risk Management; Award Amount: None; Awarded Vendor(s): Broward County, Board of County Commissioners; Minority/Women Business Enterprise Vendor(s): None

 

This interlocal agreement between Broward County, Board of County Commissioners and The School Board of Broward County, Florida (SBBC), will provide temporary debris management sites to be used for the disposal of materials collected from SBBC due to a storm/natural disaster or an emergency situation. In accordance with School Board Policy 3320, Part II, Rule M, "In lieu of requesting competitive solicitations from three (3) or more sources, the School Board may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements."

 

This Agreement will be executed by Broward County, Board of County Commissioners after School Board approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This interlocal agreement will not have a financial impact unless an emergency is declared. The district expensed $423,585 to process debris in the aftermath of Hurricane Wilma. Based upon this data, the District could anticipate a financial impact totaling $500,000.

 

EE-11. Recommendation for Renewal - 14-075N Piano Service and Maintenance (Supporting Docs)

 

Approve the second renewal for the above Invitation to Bid (ITB). Contract Term: June 24, 2014, through June 30, 2018, 4 Years; User Department: Applied Learning Department; New Awarded Amount: $605,000; Awarded Vendor: Larry Weiss d/b/a American Piano Service; Minority/Women Business Enterprise Vendor(s): None

 

ITB 14-075N - Piano Service and Maintenance facilitates the music curriculum repair and maintenance services for all schools throughout the District. This is the second request for contract renewal, for one (1) year starting July 1, 2017, through June 30, 2018. This contract was awarded to Larry Weiss d/b/a American Piano Service starting June 24, 2014, through June 30, 2016 with a spending authority of $400,000. The first renewal request was presented to the School Board on July 26, 2016, with an additional spending authority of $50,000 bringing the total spend to $450,000 effective through June 30, 2017.

 

A copy of the bid document is available at: http://www.broward.k12.fl.us/supply/agenda/14-075N PianoServiceandMaintenance_OriginalBid.pdf

 

The estimated financial impact to the District will be $155,000. The contract award amount was $450,000. The request is to increase the spending authority by $155,000, bringing the new contract value to $605,000. The funding source will come from the Applied Learning Department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-12. Recommendation of $500,000 or Greater - 17-192N - Musical Instrument Repair (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: July 1, 2017, through June 30, 2020, 3 years; User Department: Various Schools; Award Amount: $1,500,000; Awarded Vendor(s): All County Music Inc.; Atlantic Band Clinic; Musical Arts Enterprise Inc.; Music Man Inc.; Music Tech Studios Inc.; Manuel Perez Woodwind Repairs Inc.; Rhemac Music and Repairs Inc.; Wasi Entertainment Group LLC; Wellington Music Suppliers; Minority/Women Business Enterprise Vendor(s): None

 

This ITB provides the District service and/or repair of musical instruments not covered under warranty. Musical instruments are recommended for repair by the music program Director or Principal at each school, with support, if needed, from the music curriculum supervisor.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/17-192N_MusicalInstrumentRepair-ITB.pdf

 

The estimated financial impact to the District will be $1,500,000. The funding source will come from the Applied Learning's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-13. Second Amendment to Agreement and Renewal - 14-010P - Group Term Life and Accidental Death and Dismemberment (AD&D) Insurance for School Board Employees (Supporting Docs)

 

Approve the Second Amendment to Agreement and final one (1) year Renewal for the above referenced Request for Proposal (RFP). Contract Term: January 1, 2018, through December 31, 2018, 1 Year; User Department: Benefits & Employment Services; Award Amount: None; Awarded Vendor(s): Mutual of Omaha Insurance Company; Minority Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received seven (7) proposals for RFP 14-010P - Group Term Life and Accidental Death and Dismemberment (AD&D) Insurance for School Board Employees. On August 27, 2013, RFP 14-010P was awarded to: Mutual of Omaha Insurance Company. The term of the initial contract was from January 1, 2014, through December 31, 2016, with the option to renew for two (2) additional one-year renewals. On June 21, 2016, the School Board approved the first renewal from January 1, 2017, through December 31, 2017. The Second Amendment to Agreement is to renew the contract for the second and final renewal option for the period January 1, 2018, through December 31, 2018.

 

This Second Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the School Board will be approximately $1.9 million. The funding has already been allocated within the Fringe Benefits Clearing Account; therefore, this item does not present an additional cost to the School Board for 2018.

 

EE-14. Recommendation of $500,000 or Greater - 58-032E - Destination Knowledge Agreement (Supporting Docs)

 

Approve the recommendation for the above agreement. Contract Term: June 22, 2017, through June 21, 2020, 3 Years; User Department: Exceptional Student Education and Support; Award Amount: $560,327; Awarded Vendor(s): DKMarsh, Inc. d/b/a Destination Knowledge; Minority/Women Business Enterprise Vendor(s): DKMarsh, Inc. d/b/a Destination Knowledge

 

School Board policy 3320, Part III (H), authorizes the purchase of any type of copyright materials, instructional materials, and computer software without competitive solicitations. Destination Knowledge has extensive and effective programs for the Individuals with Disabilities Education (IDEA) Private School Obligations project. Its online software provides K-12 diagnostics, on-going progress monitoring, phonics via a video emulated speech pathologist, reading comprehension, grammar, fluency, and mathematics instructions via a video emulated teacher and simulations, and early learning through music and movement. Their solution is researched based and proven effective and is in the Florida Department of Education State Adoption list for supplemental reading intervention.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $560,327. The funding source will come from Proportionate Share for Private School Obligations project. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-15. Direct Negotiation Recommendation of $500,000 or Greater - 58-019E - Virtual Instruction Program, Grades 6-12 - Florida Virtual School (Supporting Docs)

 

Approve the above Direct Negotiation Agreement to the above contract. Contract Term: July 1, 2017, through June 30, 2019, 2 Years; User Department: Broward Virtual School; Award Amount: $4,000,000; Awarded Vendor(s): Florida Virtual School; Minority/Women Business Enterprise Vendor(s): None

 

This direct negotiation contract will keep the District in compliance with Florida Statute 1002.45 - Virtual Instruction Programs and will provide K-12 virtual instruction programs to Florida students. Teachers employed by the District for the Virtual School Program must meet the state certification requirements. Broward Virtual School is the primary resource utilized by the District's middle and high school students to satisfy the online learning graduation requirement.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be not exceed $4,000,000. The funding source will come from Broward Virtual School's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-16. Piggyback Recommendation of $500,000 or Greater - 58-018E - Apple Computers, Software, and Technical Support (Supporting Docs)

 

Approve the recommendation to award the Piggyback to State contract 43211500-WSCA-15-ACS. Contract Term: July 1, 2017, through March 31, 2018; User Department: District wide: Award Amount: $2,000,000; Awarded Vendor: Apple, Inc.; Minority/Women Business Enterprise Vendor: None

 

Approving the Piggyback of the State contract with Apple, Inc., will allow the District to continue to procure personal computers, laptops, iPads, and educational apps for students with existing Apple equipment. These purchases will address the computing device needs related to instructional program areas throughout the District.

 

A copy of the State contract is available online at: http://www.broward.k12.fl.us/supply/agenda/58-018E_AppleComputersSoftware&TechnicalSupport.pdf

 

The estimated financial impact to the District will be $2,000,000. The funding source will come from various schools and departments' operating budgets. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-17. Recommendation of $500,000 or Less - 17-223T - Water Treatment Chemicals (Supporting Docs)

 

Approve the recommendation to award for the above contract. Contract Term: June 14, 2017, through June 13, 2018, 1 Year; User Department: Physical plant Operations (PPO); Award Amount: $440,000; Awarded Vendor(s): Chem-Aqua, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received one (1) bid for 17-223T, Water Treatment Chemicals. This Bid will be utilized by PPO to provide regular maintenance to Heating, Ventilation, and Air Conditioning (HVAC) systems. The performance of routine maintenance to Air Conditioning chillers, air handler units, cooling towers, and related pumps and pipes are essential to prevent scale, corrosion, or micro-biological growth within HVAC systems.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/17-223T_WaterTreatmentChemicals.pdf

 

The estimated financial impact to the District will be of $440,000. The funding source will come from Physical Plant Operation's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-18. Recommendation of $500,000 or Greater - 18-021R - Lock, Keys, Related Security and Door Hardware (Supporting Docs)

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: October 1, 2017, through September 30, 2020, 3 Years; User Department: Physical Plant Operations; Award Amount: $2,500,000; Awarded Vendor(s): Accredited Lock Supply, Co.; Electronic Access Specialists, Inc., d/b/a Southern Lock and Supply Company; Independent Hardware South, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received five (5) bids in response to ITB 18-021R. This Bid will be utilized mainly by the Material Logistics Stockroom and used by Physical Plant Operations. This manufacturer list catalog bid enables Physical Plant Operations to purchase a wide array of these commodities for every type of door and lock applications.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-021R_LocksKeys_DoorHardware.pdf   

 

The estimated financial impact to the District will be $2,500,000. The funding source will come from the Physical Plant Operations Department's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-19. Recommendation of $500,000 or Greater. 18-029R - HVAC-R and Cooling Tower Equipment (Supporting Docs)

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: July 1, 2017, through June 30, 2020, 3 Years; User Department: Physical Plant Operations. Award Amount: $8,000,000; Awarded Vendor(s): 10; Minority/Women Business Enterprise Vendor(s): 2

 

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, received thirteen (13) bids in response to ITB 18-029R. This Bid will be utilized mainly by the by Physical Plant Operations for the purchase of new Heating, Ventilation, and Air Conditioning and Cooling Tower Equipment.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-029R_HVAC_CoolingTower_Equip.pdf   

 

The estimated financial impact to the District will be $8,000,000. The funding source will come from the Physical Plant Operations capital budget and Safety, Music & Art, Athletics, Renovation and Technology Program. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-20. Recommendation to Approve Extension and Additional Spending Authority - 16-028R - Supply, Install, and Repair Aluminum and Chain Link Fencing (Supporting Docs)

 

Approve the extension and additional spending authority for the above contract. Contract Term: July 27, 2016, through October 26, 2017, 1 Year and 3 Months; User Department: Physical Plant Operations; New Award Amount: $2,750,000; Awarded Vendor(s): Tropic Fence, Inc.; Minority/Women Business Enterprise Vendor(s): Tropic Fence, Inc.

 

The request to extend Bid 16-028R for three (3) months beyond the expiration date of the current contract period (July 27, 2016, through July 26, 2017). By extending this contract, the District will not have interruption in the current service and will provide more time for Procurement & Warehousing Services Department to get a new bid. In addition, the additional funds will help cover upcoming projects for Single Point of Entry.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-028R-Supply_Install_&_Repair_Aluminum&ChainLinkFencing.pdf

 

The estimated financial impact to the District will be $1,750,000. The contract award amount was for $1,000,000. The request is to increase the spending authority by $1,750,000, bringing the new contract value to $2,750,000. The funding source will come from the Physical Plant Operations' operating budget and Safety, Music & Art, Athletics, Renovation, and Technology Program. The financial impact represents an estimated contract; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-21. Recommendation of $500,000 or Greater - 17-163B - Cafeteria Cleaning Chemicals (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: June 14, 2017, through June 30, 2020, 3 Years; User Department: Food and Nutrition Services; Award Amount: $550,000; Awarded Vendor(s): Dade Paper & Bag Co.; Edward Don & Company, LLC; Glocecol LLC; Sandra L. Campbell; Southeastern Paper Group of FL., Inc.; Veritiv; Minority/Women Business Enterprise Vendor(s): Glocecol LLC; Sandra L. Campbell

 

The School Board of Broward County, Florida, received nine (9) proposals in response to ITB 17-163B - Cafeteria Cleaning Chemicals. This Bid allows Food and Nutrition Services to purchase pre-approved cleaning and sanitizing products necessary to maintain the District's cafeterias through June 30, 2020.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/17 163B_CafeteriaCleaningChemicals_Add5.pdf

 

The estimated financial impact to the District will be $550,000. The funding source will come from Food and Nutrition Services Department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-22. Recommendation of $500,000 or Greater - 18-013R - Motor Coach Transportation Services (Supporting Docs)

 

REVISED

 

Approve the recommendation to award the above Invitation to Bid (ITB): Contract Term: July 1, 2017, through June 30, 2020, 3 Years; User Department: Various Locations; Award Amount: $750,000. Awarded Vendor(s): 17; Minority/Women Business Enterprise Vendor(s): Atlantic Charters, Inc.; Heavenly Charter, Inc.; International Limo of South Florida, LLC; King's College Tours, Inc.

 

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, received eighteen (18) bids from motor coach/charter bus companies interested in pre-qualifying to provide coach transportation services. Seventeen (17) companies are being recommended for award to provide extra-curricular transportation services to transport students, staff, chaperones, and advisors, etc., to and from athletic, scholastic events, field trips, and grad night.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18_014R_School_Bus_Transportation_Services.pdf

http://www.broward.k12.fl.us/supply/agenda/18-013R_Motor_Coach_Transportation_Services.pdf

 

The estimated financial impact to the District will be $750,000. The funding source will come from various school/department/center budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-23. Recommendation of $500,000 or Greater - 18-014R - School Bus Transportation Services (Supporting Docs)

 

REVISED

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: July 1, 2017, through June 30, 2020, 3 Years; User Department: Various Locations; Award Amount: $2,100,000; Awarded Vendor(s): A1A Transportation, Inc.; Maranata School Bus Service, Corporation; Marie Gamboa Bus Service; Minority/Women Business Enterprise Vendor(s): Marie Gamboa Bus Service

 

The School Board of Broward County, Florida, received three (3) bids in response to ITB 18-014R. This Bid will be utilized by the various schools to provide extracurricular transportation services to transport students, staff, chaperones, and advisors to and from athletic and scholastic events, and field trips. Transportation services may include day trips to various sites throughout Palm Beach, Broward, and Miami-Dade counties as well as overnight trips throughout the State of Florida.

 

A copy of the bid document are available online at:

http://www.broward.k12.fl.us/supply/agenda/18-013R_Motor_Coach_Transportation_Services.pdf

http://www.broward.k12.fl.us/supply/agenda/18_014R_School_Bus_Transportation_Services.pdf

 

The estimated financial impact to the District will be $2,100,000. The funding source will come from various school and department budgets. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-24. Recommendation of $500,000 or Less - 57-118E - Learning Sciences International Licensing (Supporting Docs)

 

Approve the recommendation to award the above contract. Contract Term: June 14, 2017, through June 30, 2018, 1 Year; User Department: Employee Evaluations; Award Amount: $424,800; Awarded Vendor(s): Learning Sciences International, LLC; Minority/Women Business Enterprise Vendor(s): None

 

Learning Sciences International LLC, will provide districtwide licensing for the Marzano Protocol and Library (iObservation Tool) and iObservation Fidelity Module. They will also provide sixteen (16) professional development sessions and one (1) reproduction license of the Marzano Focused Teacher Evaluation module.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $424,800. The funding source will come from the Teacher Incentive Fund grant. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-25. Recommendation of $500,000 or Less - 18-007V - Catastrophic Student Accident Insurance (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: July 1, 2017, through June 30, 2020, 3 Years; User Department: Risk Management Department; Award Amount: $142,000; Awarded Vendor(s): Arthur J. Gallagher Risk Management Services, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received four (4) proposals in response to RFP 18-007V - Catastrophic Student Accident Insurance.  This RFP provides catastrophic student accident coverage for middle and high school students participating in interscholastic athletic activities, including interscholastic football, cheerleading, and non-sport extracurricular activities. Florida High School Athletic Association (FHSAA) mandates all Florida public school districts carry catastrophic student accident insurance. Purchase of this policy places the District in compliance with FHSAA Article 3.1.2.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18007V_Catastrophic_Student_Insurance_Coverage.pdf

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $142,000. The funding source will come from Risk Management Departments' operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-26. Recommendation of $500,000 or Greater - 17-142R - Debris Monitoring Services for Natural Disasters (Supporting Docs)

 

Approve the recommendation to award for the above contract. Contract Term: July 1, 2017, through June 30, 2020, 3 Years; User Department: Risk Management; Award Amount: $538,000; Awarded Vendor(s): GP Strategies Corporation; Metric Engineering, Inc.; Witt O'Briens' LLC; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received three (3) proposals in response to Request for Proposal (RFP) 17-152R - Debris Monitoring Services for Natural Disasters. Risk Management utilizes this RFP to receive debris and disaster management consultant services to offer guidance to the District throughout the Federal Emergency Management Agency process.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/17-142R_DebrisMonitoringSvcs.pdf

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $538,000. The funding source will come from Risk Management's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract amount.

 

EE-27. Recommendation of $500,000 or Greater - 18-001V - Speech-Language Pathology and Audiology Services (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: July 1, 2017, through June 30, 2020, 3 Years; User Department: Exceptional Student Education and Support Services; Award Amount: $16,500,000; Awarded Vendors: 23; Minority/Women Business Enterprise Vendor(s): 4

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, received twenty-four (24) proposals in response to RFP 18-001V - Speech-Language Pathology and Audiology Services. This RFP provides speech-language pathologist and audiologists for students who have a communication disorder in the areas of language, articulation, fluency, voice, and deaf/hard of hearing.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-001V_Speech_Language_Pathology_Audiology_Services.pdf

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $16,500,000. The funding will come from the General fund through school-based Florida Public Schools Full-time Equivalent generated for speech-language services and from the Exceptional Student Education department's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-28. Recommendation of $500,000 or Greater - 18-002V - Healthcare Services (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: July 1, 2017, through June 30, 2020, 3 Years; User Department: Coordinated Student Health Services; Award Amount: $11,250,000; Awarded Vendor(s): CR & RA Investments, Inc., d/b/a Integrity Health Services; Sierra Lifecare, Inc.; Maxim Healthcare Services, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received eleven (11) proposals in response to RFP 18-002V - Healthcare Services. This RFP provides school healthcare services to eligible students in accordance with the School Health Services Act, Florida Statute 381.0056 and the Individuals with Disabilities Education Act (IDEA). Pediatric healthcare, medical training, and educational assistance is included in the RFP.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-002V_HealthcareServices_Addendum2.pdf

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the District will be $11,250,000. The funding source will come from funds already included in various school, department, or center budgets, and from the IDEA grant. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-29. Recommendation of $500,000 or Greater - 18-005V - Third Party Administrative Services for Casualty Lines Claims (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: July 1, 2017, through June 30, 2020, 3 Years; User Department: Risk Management; Award Amount: $2,865,000; Awarded Vendor: John Eastern Company, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received two (2) proposals in response to RFP 18-005V - Third Party Administrative Services for Casualty Lines Claims. This RFP provides a third-party administrator for handling Casualty Lines Claims for the District that handle self-insured groups.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-005V_3rdPartyAdminSvcs_CasualtyClaims_Addendum2.pdf

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $2,865,000. The funding source will come from the District's self-insured fund. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-30. Recommendation of $500,000 or Less - 57-121E - Facts on File (Supporting Docs)

 

Approve the recommendation to award the above contract. Contract Term: July 1, 2017, through June 30, 2022, 5 Years; User Department: Broward Education Communications Network; Award Amount: None; Awarded Vendor(s): Facts on File, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

Broward Education Communications Network (BECON) produces original educational and instructional content for broadcast and digital distribution, and generates revenue by licensing this content to other school districts and educational entities. Facts on File is a nationally recognized K-12 educational content distributor, offering media on demand services to teachers and students in their community of over ten (10) million subscribers. The District seeks to enter into a mutually beneficial, non-exclusive agreement with Facts on File to provide digital content, media streaming, and downloading licenses for BECON produced content to Facts on File subscribers.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This is no financial impact to the District. There is potential revenue based on the volume of viewing of BECON's original content through the vendor's distribution channels.

 

EE-31. Recommendation of $500,000 or Greater - 17-146R - LPG/Propane Supply and Fueling Dispensers Services (Supporting Docs)

 

Approve the recommendation to award for the above Request for Proposal (RFP). Contract Term: June 14, 2017, through June 13, 2022, 5 Years; User Department: Student Transportation & Fleet Services; Award Amount: $9,130,725; Awarded Vendor(s): AmeriGas Propane, L.P.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, requested proposals for the supply of propane and the infrastructure of three (3) permanent on-site fueling stations. This will be a five (5) year contract including the supply of propane for the fleet as well as the mentioned infrastructure of three (3) fueling dispenser service facilities located in north, central, and south transportation areas. The District has a fleet of 135 propane-fueled buses with a projection of adding forty-five (45) additional units for the next five (5) years beginning in the fiscal year 2017/18. The District is currently using a mobile fueling contract to fuel the fleet of propane-fueled buses.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $9,130,725. The funding source will come from the Student Transportation & Fleet Services department's operating fuel budget.  The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-32. Recommendation of $500,000 or Greater - 17-147C - Emergency Building Code Services (Supporting Docs)

 

Approve the recommendation for award for the above Request for Proposal (RFP). Contract Term: July 22, 2017, through July 21, 2020, 3 Years; User Department: Building; Award Amount: $2,000,000; Awarded Vendor(s): C.A.P. Government, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, solicited RFP 17-147C - Emergency Building Code Services. This is an emergency service contract that will only be used if there is a declared emergency, such as a hurricane. If the District experiences a windstorm event, comparable to a high-intensity hurricane, the existing inspectors/plan examiners would be incapable of keeping pace with the restoration of the District’s property. Structures will need to be restored in a timely manner for immediate occupancy.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $2,000,000. The funding source will come from the capital budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-33. Sole Source Recommendation of $500,000 or Less - 17-165B - Ice Plants Maintenance, Service and Software (Supporting Docs)

 

Approve the above Sole Source Agreement. Contract Term: June 14, 2017, through June 13, 2018, 1 Year; User Department: Physical Plant Operations, Award Amount: $166,570; Awarded Vendor(s): Johnson Control, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The District needs a Planned Services Agreement for five (5) ice plants located at the schools. The engineering, original design, and installation of the system was executed by Johnson Controls, Inc. The operating and maintenance software for the system is proprietary to Johnson Controls, Inc. This contract with Johnson Controls Inc., provides to the District a customized service strategy designed around the District's needs. The amount requested was determined based on Physical Plant Operations Department's requirements to satisfy the maintenance coverage 24/7, monthly preventive maintenance execution, and the annual comprehensive preventive maintenance of the existing five (5) ice plants.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $166,579. The funding source will come from the Physical Plant Operations department's budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

F. OFFICE OF ACADEMICS

 

F-1. Agreement between The School Board of Broward County, FL (SBBC) and Motivational Coaches of America (Supporting Docs)

 

Approve the agreement between The School Board of Broward County, FL (SBBC) and Motivational Coaches of America (MCUSA).

 

MCUSA shall provide SBBC with clinically trained Motivational Coaches to work in partnership with SBBC to address the social emotional needs of students in identified Title 1 schools. The purpose of this program is to provide on-site/school-based behavioral intervention utilizing the evidenced-based practices targeting schools in the Boyd Anderson and Dillard zones. Each of the schools in the two zones will be provided a full-time motivational coach (clinically certified family counselors) that will be assigned to the school for the entire school year.

 

This agreement has been reviewed and approved as to form and legal content by the Office of General the Counsel.

 

There is no financial impact to the District.

 

F-2. Affiliation Agreements with Barry University, Inc., New York University, Inc., and The University of North Florida Board of Trustees (Supporting Docs)

 

Approve the Affiliation Agreements for Barry University, Inc., New York University, Inc., and The University of North Florida Board of Trustees to provide internship opportunities for their students.

 

Barry University, Inc., New York University, Inc., and The University of North Florida Board of Trustees offer its students majoring in education with opportunities to gain practical experience as part of the course curriculum. Students from these programs are required to participate in a field experience/internship program. These Affiliation Agreements would provide internship opportunities for Barry University, Inc., New York University, Inc., and The University of North Florida Board of Trustees students within The School Board of Broward County, Florida.

 

These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

F-3. Continuation Partnership Agreements between Barry University and Florida Atlantic University (hereafter called The Universities) and The School Board of Broward County, FL (SBBC) (Supporting Docs)

 

Approve the continuation Agreement between The School Board of Broward County, FL (SBBC) and The Universities to provide graduate level interns with field placement in Broward County Public Schools.

 

These Partnership Agreements will provide operating guidelines for the internship placement of The Universities' School of Social Work graduate students within the District. The graduate student interns will expand the provision of school social work, family counseling, and therapeutic services to students and their families while performing a minimum of 600 hours of service per intern, under the supervision of School Social Workers. Through the partnership, the District annually receives the equivalent of approximately eight (8) school social workers.

 

These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

F-4. Head Start/Early Head Start Program Selection Criteria, Self-Assessment and Improvement Plan, Service Plan, and School Readiness Goals Report (Supporting Docs)

 

Approve the 2017-2018 Head Start/Early Head Start Program Selection Criteria, 2017-2018 Head Start/Early Head Start Service Plan, 2016-2017 HS-EHS Self-Assessment and Improvement Plan and 2016-2017 School Readiness Goals End-of-Year Report.

 

The School Board of Broward County, Florida is the selected Head Start grantee and program's governing body. As such, it is required to make decisions about the program's administration and operations. The responsibilities include the approval of reports, policies, and practices to ensure compliance with the Head Start Program Performance Standards. As per the Head Start Act of 2007, the governing body is required to review and approve the program's Selection Criteria, Service Plan, Self-Assessment and Improvement Plan, and annual School Readiness Goals Report.

 

There is no financial impact to the District.

 

FF. OFFICE OF ACADEMICS

 

FF-1. Agreement between The University of Florida and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the Agreement between The University of Florida and The School Board of Broward County, Florida, to enter into a Dual Enrollment Articulation Agreement.

 

As required by Florida Statute (F.S. 1007.235), The University of Florida and The School Board of Broward County, Florida, must enter into a Dual Enrollment Articulation Agreement to offer dual enrollment courses to all eligible high school students. This agreement will provide an opportunity for students to complete university level courses necessary to complete a four-year degree, while also completing a high school diploma. For additional information, please see the Executive Summary.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District for SY2017-18 and SY2018-19 combined is $465,929. This is an estimated increase of $285,000 for the term of this agreement. The funds will come from the general fund balance.

 

FF-2. Agreement between Broward College and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the Agreement between Broward College and The School Board of Broward County, Florida, to enter into a Collegiate High School Agreement.

 

As required by Florida Statute (F.S. 1007.273), Broward College and The School Board of Broward County, Florida, must enter into a Collegiate High School Agreement to provide a rigorous collegiate academic program for serious high school students, who have the discipline required of a college campus and collegiate study. Students attend the high school full time, for their junior and senior years, simultaneously completing the remaining high school diploma requirements and AA Degree requirements. For additional information, please see the Executive Summary.

 

This agreement will be executed by Broward College after School Board approval. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the District in SY 2017-18 and SY 2018-19 is included in the Dual Enrollment Agreement with Broward College.

 

FF-3. Agreement between Broward College and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the Agreement between Broward College and The School Board of Broward County, Florida, to enter into a Dual Enrollment Articulation Agreement.

 

As required by Florida Statute (F.S. 1007.235), Broward College and The School Board of Broward County, Florida, must enter into a Dual Enrollment Articulation Agreement to offer dual enrollment courses to all eligible high school students. This agreement will provide an opportunity for students to complete university level courses necessary to complete a four-year degree, while also completing a high school diploma. For additional information, please see the Executive Summary.

 

This agreement will be executed by Broward College after School Board approval. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact for tuition costs only to the District for SY2017-18 and SY2018-19 combined is $5,200,000. This is an estimated increase of $800,000 for the term of this agreement. The funds will come from the general fund balance.

 

FF-4. Agreement between Florida Atlantic University and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the Agreement between Florida Atlantic University and The School Board of Broward County, Florida, to enter into a Dual Enrollment Articulation Agreement.

 

As required by Florida Statute (F.S. 1007.271), Florida Atlantic University and The School Board of Broward County, Florida, must enter into a Dual Enrollment Articulation Agreement to offer dual enrollment courses to all eligible high school students. This arrangement will provide an opportunity for students to complete university level courses necessary to complete a four year degree, while also completing a high school diploma. For additional information, please see the Executive Summary.

 

This agreement will be executed by Florida Atlantic University (FAU) after School Board approval. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District for SY2017-18 and SY2018-19 combined is $61,640. This is an estimated increase of $39,000 for the term of this agreement. The funds will come from the general fund balance.

 

FF-5. Continuation of Cooperative Agreements and Calendars with Preschool Providers for Children with Disabilities (Supporting Docs)

 

Approve continuation of the Cooperative Agreements and Calendars between The School Board of Broward County, Florida (SBBC) and Preschool Providers for Children with Disabilities. The term of these agreements shall commence on July 1, 2017 and conclude on June 30, 2018.

 

SBBC is required under federal legislation to educate all identified preschool children with disabilities. SBBC has entered into agreements with Ann Storck Center, Inc.; Achievement and Rehabilitation Centers, Incorporated (ARC); Broward Children's Center, Inc. (BCC); Nova Southeastern University, Inc. (Baudhuin); and United Cerebral Palsy of Broward, Palm Beach, and Mid-Coast Counties, Inc. (UCP) for more than twenty-five years. Since federal legislation supports inclusion of preschool children with disabilities with their typical peers, for more than nine years, preschool children with disabilities have participated in an instructional program with typically developing preschoolers at North Lauderdale Educational Center, Inc. (Alphabetland).

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

All costs for provision of services are funded through the IDEA Federal Grant up to $11,746,684.00. There is an additional financial impact to the District for transportation of $724,875. Transportation costs are funded via general fund. Total cost $12,471,559.

 

FF-6. Continuation of Agreements with The School Board of Broward County, Florida and Community Mental Health Providers (Supporting Docs)

 

Approve the agreements with The School Board of Broward County, Florida (SBBC) and Community Mental Health Providers (Alternate Educational Systems, Inc., Citrus Health Network, Inc., and Smith Community Mental Health, Inc.). The terms of these agreements shall commence on July 1, 2017 and conclude on June 30, 2018.

 

These agreements provide for the provision of required educational services to youth participating in residential treatment programs operated by Alternate Educational Systems, Inc. and Citrus Health Network, Inc.; and day treatment program operated by Smith Community Mental Health, Inc.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact is funded through student full-time equivalent (FTE). There is no additional financial impact to the District beyond the FTE.

 

FF-7. Connect for Success!-Attachment, Attendance, & Achievement Collaboration with ReServe Elder Service, Inc. (Supporting Docs)

 

Approve the agreement between the School Board of Broward County, Florida and ReServe Elder Service, Inc. to provide attendance support to high-risk students in select Title 1 schools.

 

Based on the 2016-17 Social Indicator of Need report produced by the Student Assessment and Research Department, schools will be identified and rank-ordered as needing intense support services. By rank order, the schools that have the highest social need index will be targeted for additional support.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact will be $288,000. The source of the funds is in the Title 1 Part A Grant budget. There is no additional financial impact to the District.

 

FF-8. Master Agreement between Broward County Public Schools and Broward County Public Library (2017-2021) (Supporting Docs)

 

REVISED

 

Approve the Master Agreement between The School Board of Broward County, Florida and Broward County for Interlocal Cooperative Partnership Services for Fiscal years 2017-2021.

 

Broward County Public Schools and the Broward County Library have a long tradition of partnership to support literacy in our schools and community. The 2017 - 2021 Master Agreement outlines the District's and County's commitment to support an integrated approach to education that extends beyond traditional classrooms, connects diverse resources, and improves learning outcomes for Broward children. The 2017-2021 Master Agreement is an agreement to jointly participate in the national program called The ConnectEd Library Challenge.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The agreement will be signed by the Broward County Public Library after School Board approval.

 

The financial impact to the District for year 1 is $100,000. The financial impact for years 2, 3, 4, and 5 will not exceed $125,000 annually. The Innovative Learning Department projects a potential cost avoidance over year 1 and year 2 of $250,000, due to discontinuing the District purchase of duplicate or redundant digital content subscriptions that are accessible via the public library. A portion of the District's annual state allocation for library media materials will be used to fund the BCL Digital Direct Student Library Card and Summer Learning Program.

 

FF-9. Agreement between The School Board of Broward County, Florida and Helping Abused, Neglected, Disadvantaged Youth, Inc. (HANDY) (Supporting Docs)

 

Approve the continuation Agreement between The School Board of Broward County, Florida and Helping Abused, Neglected, Disadvantaged Youth, Inc. (HANDY). The term of this agreement shall commence on July 1, 2017 and conclude on June 30, 2018.

 

HANDY will implement the Life Skills component of the Innovative Concepts (iCon) Program funded by the Federal Workforce Innovation and Opportunity Act (WIOA) through the Broward Workforce Development Board.

 

See Supporting Documents for continuation of Summary Explanation and Background.

 

This Agreement will be executed by Helping Abused, Neglected, Disadvantaged Youth, Inc. after School Board Approval. This Agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.

 

There is a financial impact of $4,000. The source of funds is the Federal Workforce Innovation and Opportunity Act (WIOA) Grant from CareerSource Broward ($489,819).

 

FF-10. Agreement between The School Board of Broward County, Florida and Junior Achievement of South Florida, Inc. (Supporting Docs)

 

Approve the continuation Agreement between The School Board of Broward County, Florida and Junior Achievement of South Florida, Inc. The term of this agreement shall commence on July 1, 2017 and conclude on June 30, 2018.

 

Junior Achievement of South Florida, Inc. will implement the Entrepreneurship component of the Innovative Concepts (iCon) Program funded by the Federal Workforce Innovation and Opportunity Act (WIOA) Grant through Broward Workforce Development Board.

 

See Supporting Documents for continuation of Summary Explanation and Background.

 

This Agreement will be executed by Junior Achievement of South Florida, Inc. after School Board Approval. This Agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.

 

There is a financial impact of $5,500. The source of funds is the Federal Workforce Innovation and Opportunity Act (WIOA) Grant from CareerSource Broward ($489,819).

 

FF-11. Amendment 006 to Road to Child Outcomes (RTCO) Contract between the Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County (SBBC), Florida (Supporting Docs)

 

Approve Amendment 006 to Road to Child Outcomes (RTCO) Contract between the Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County, Florida (SBBC).

 

The District's Early Learning and Language Department oversees the ELC's Road to Child Outcomes grant to support high quality care and education at external childcare providers in the Southern Cluster of Broward County. The original contract was approved by SBBC on 08/20/13 as year one of a five year term. This amendment renews the grant for the 2017-2018 school year.

 

This amendment to the contract has been reviewed and approved as to form and legal content by the Office of the General Counsel. ELC will sign this contract following the School Board approval.

 

The positive financial impact with the renewal of this grant to the District is $843,157.00. The source of funds is the ELC. There is no additional financial impact to the District.

 

FF-12. Provider agreement between the Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County, Florida (Supporting Docs)

(SBBC)

 

Approve the provider agreement between Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County, Florida (SBBC) to implement the 2017-2018 Voluntary Pre-Kindergarten (VPK) Education Program and to authorize the Superintendent of Schools or his designee to provide any electronic signatures necessary to execute the provider agreement.

 

SBBC agrees to implement the VPK Program throughout the District for School Year 2017-2018 and Summer 2018. The term of this agreement will begin August 21, 2017 through August 22, 2018. SBBC will provide full day (6 hour) and half-day (3 hour) VPK instruction models.  Program models include: VPK/Extended Day for students enrolled in Head Start classrooms and other eligible 4-year-olds; VPK/Enrichment as a full day that combines three (3) hours of free VPK with the option of three (3) fee-based, enrichment hours; VPK/Enrichment as a full-day that utilizes VPK funding in combination with either Title I or ESE funding. A 300-hour summer VPK program for eligible 4-year-old will also be provided.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The ELC will sign this agreement following the School Board approval.

 

The positive financial impact to the District is $2,179,564 The source of funds is the ELC. There is no additional financial impact to the District.

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

HH-1. Contract Renewals: Deputy General Counsels, Assistant General Counsels and Administrative Counsel (Supporting Docs)

 

Approve the amendments to Employment Agreements for Deputy General Counsels Marylin C. Batista and Robert Paul Vignola; Assistant General Counsels Thomas C. Cooney, Douglas G. Griffin, Kathelyn Jacques-Adams, Susan J. Hofstetter and Janette M. Smith; and Administrative Counsel Tria Lawton-Russell.

 

Approve the amendments to Employment Agreements for Deputy General Counsels Marylin C. Batista and Robert Paul Vignola; Assistant General Counsels Thomas C. Cooney, Douglas G. Griffin, Kathelyn Jacques-Adams, Susan J. Hofstetter and Janette M. Smith; and Administrative Counsel Tria Lawton-Russell.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The estimated financial impact for the 3.5% salary increase will generate a payroll cost of approximately $40,915 for the 2016-2017 school year, including fringe benefits.

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. New Waivers for 2017-2018 (Supporting Docs)

 

New Waivers for the 2017-2018 school year in accordance with Policy 1403

Dave Thomas Center

Northeast High School

 

School Board Policy 1403 provides a procedure whereby schools can request waivers to School Board Policy and / or the BTU contract to remove barriers to school improvement. All waivers must be approved by 66 2/3 percent of faculty and be shared with the school community at public meetings. These waivers were reviewed and recommended by the District Review Panel, appropriate level Executive Principal's Committees, and the Superintendent.

 

There is no financial impact to the District.

 

I-2. School Improvement Plans for Charter Schools 2016-2017 School Year (Supporting Docs)

 

Approve School Improvement Plans (SIPs) for four charter schools in alignment with State Board Rule 6A-1.099827, Florida Administrative Code, Charter School Corrective Action Plan and School Improvement Plans; Section 1008.33(3)(c), Florida Statutes; and Section 1002.33(9)(n), Florida Statutes

 

Section 6A-1.099827(1)(a), Florida Administrative Code, states as follows: "[a] charter school that receives a school grade of "D" or "F" pursuant to Section 1008.34(2), F.S., must develop and submit a school improvement plan to its sponsor." As stated in section 6A-1.099827(3), Florida Administrative Code, "[t]he director and a representative of the governing board shall appear before the sponsor at the publicly noticed meeting to present their SIP to the sponsor. "The School Improvement Plan must include, at a minimum, the nine (9) elements outlined in Section 6A-1.099827(4), Florida Administrative Code.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda

 

This item has been approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

I-3. Agreement between The School Board of Broward County, FL and Crisis Text Line (Supporting Docs)

 

Approve the agreement between the School Board County, FL and Crisis Text Line

 

The School Board of Broward County, Florida will partner with Crisis Text Line to provide a 24/7 crisis support via text to the students of Broward County. The contract allows for Crisis Text Line to establish a keyword that would identify texts from Broward County for the purpose of data-tracking.

 

There is no financial impact to the District.

 

I-4. Agreement between Walgreens Experiential Learning Program and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the Continuation Agreement between Walgreen Co. and The School Board of Broward Country, Florida. The term of this agreement shall be from the date it is fully executed by both parties and shall conclude on December 30, 2020.

 

The School board of Broward County, Florida partners with Walgreen Co. to provide students who are enrolled in Health Science Education Programs at the Broward technical Colleges and select high schools the opportunity to participate in clinical learning experiences.

 

This agreement will be executed by Walgreen Co. after School Board approval. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

I-5. Amendment to the 2016-17 Organizational Chart: Pages 12 & 16 (Supporting Docs)

 

Approve the changes to Pages 12 and 16 of the 2016-17 Organizational Chart. This amendment is to transfer one Systems Analyst IV from the Office of Strategy & Operations, Business Support Center, to the Chief Information Officer, Business Applications Unit.

 

On May 31, 2016, the School Board approved Item 1, The School Board of Broward County, Florida, 2016-2017 Organizational Chart; this contained a Systems Analyst IV in the Business Support Center. Both the Chief Strategy & Operations Officer and the Chief Information Officer agree that transferring this technology position (Systems Analyst IV) to the Business Applications Unit will better serve the District's technology needs.

 

There is no financial impact associated with this change.

 

I-6. The School Board of Broward County, Florida 2016-2017 Annual Educational Equity Act Plan (Supporting Docs)

 

Receive the 2016-2017 Annual Educational Equity Act Plan.

 

The Florida Educational Equity Act (FEEA) covers all educational programs and activities including gender equity in athletics operated by public educational institutions. The Department of Education has mandated continued focus on African American and Hispanic students' access to high quality instruction, including Advanced Placement (AP, IB, AICE), Dual Enrollment (DE), and Level III courses (including AP, IB, AICE, DE and Honors) 9th - 12th grade. The 2016-2017 plan also includes data for English Language Learners (ELL) as well.

 

Copies of the attachment is available at the Board members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the school district.

 

I-7. Agreement with Impact Broward for the Retired and Senior Volunteer Program (Supporting Docs)

 

Renew the agreement for the period starting on the date executed by all parties through June 30, 2019 at the sole discretion of the School Board of Broward County, to be renewable for one (1) additional, two (2) year period.

 

The agreement replaces the 1997 agreement for the Retired and Senior Volunteer Program.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District for the Retired and Senior Volunteer Program.

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. Agreement with Impact Broward for the Foster Grandparent Program (Supporting Docs)

 

Renew the agreement for the period starting on the date executed by all parties through June 30, 2019 at the sole discretion of the School Board of Broward County, to be renewable for one (1) additional, two (2) year period.

 

The agreement replaces the 2001 agreement for the Foster Grandparent Program.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the District for the Foster Grandparent Program is $170,537. The funding source is the Public Information Office's operating budget.

 

II-2. Affiliation with the Florida Association of District School Superintendents for the 2017-2018 School Year (Supporting Docs)

 

Approve membership in the Florida Association of District School Superintendents (FADSS).

 

The Florida Association of District School Superintendents (FADSS) assists and supports superintendents in providing leadership to ensure that every student in Florida acquires the skills, knowledge and attitude to be contributing members of our democratic society through leadership development programs focused on student achievement, building relationships with business and government leaders, and communication and networking services.

 

The cost of the FADSS affiliation is $24,884. The source of funding is the Superintendent's budget.

 

II-3. FAU/SBBC Educational Equity Partnership Project (Supporting Docs)

 

Approve the Agreement with Florida Atlantic University to assist the District in developing and supporting culturally responsive pedagogy and equitable practices among educators and leaders in schools where educational disparities persist.

 

The Teacher Incentive Fund 5 (TIF 5) grant includes a component for social-emotional learning and pedagogy to promote equitable practices in the classroom. Through this partnership with Florida Atlantic University, a residential teaching program will be established for our educators. Teachers will be instructed by certified university personnel in a lab setting, where they will then have the opportunity to immediately practice the techniques learned with their students.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The funding source is the Teacher Incentive Fund 5 competitive grant for $559,600 to be paid out over a three-year period. There is no financial impact to the District's general fund.

 

II-4. BC/SBBC Educational Support program (Supporting Docs)

 

Approve the Agreement with Broward College to assist the District in establishing a program for Educational Support Personnel working in Broward County Public Schools to earn a Bachelor's degree in Education.

 

The Teacher Incentive Funds (TIF 5) teacher retention initiatives includes funding for a cohort of Education Support Professionals (ESP) working in the 32 schools to earn a Bachelor's degree in Education while maintaining their employment in the District. Through this partnership with Broward College, tuition, textbooks and supplies will be covered for 20 ESPs to enroll in the two-year degree-seeking program. Upon graduation, these individuals will be eligible for full-time teaching positions in our District.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The funding source is the Teacher Incentive Fund 5 competitive grant at a cost of $9,733.40 per student for a total of 20 students not to exceed $194,668. There is no financial impact to the District's general fund.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. Annual 2016-2017 Comprehensive Safety Inspection Reports (Supporting Docs)

 

Receive the Annual 2016-2017 Comprehensive Safety Inspection Reports for the School Board of Broward County (SBBC).

 

The purpose of the Comprehensive Safety Inspection Report is to identify any fire, casualty safety and sanitation deficiencies. The Environmental Health & Safety team completes a comprehensive inspection on every district, charter and leased site in the school district once a year (July 1, 2016 to June 30, 2017). Refer to Exhibit 1 for the Executive Summary of the Annual 2016-2017 Comprehensive Safety Inspection Reports from July 1, 2016 to June 30, 2017.

 

Copies of all supporting documents are available online via Broward County Schools eAgenda at https://webappe.browardschools.com/eagenda/

 

There is no direct financial impact since the item is seeking acceptance of the Comprehensive Safety Inspection Reports. Financial obligations occur from the General Fund and Capital Project Budgets to address necessary deficiency corrections.

 

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

 

JJ-1. Approve Construction Services Agreement (Construction Manager at Risk Services - CMAR) - James B. Pirtle Construction Company, Inc. - Hollywood Hills High School - Hollywood - Smart Program Renovations - Project No. P.001806 (Supporting Docs)

 

Approve the recommendation for award for the above Construction Services Agreement.

User Department: Office of Facilities & Construction

Lump Sum Pre-Construction Fee Award Amount: $120,000

Construction Manager's Fee: 5.00%

Vendor Awarded: James B. Pirtle Construction Company, Inc.

 

Scope of work: Construction Manager at Risk services to include providing Pre-Construction and Construction Services associated to the scope of work as defined and to be developed to include, but not limited to, safety/security upgrade, fire alarm, single point of entry, fire sprinklers, weight room renovation, electrical improvements, HVAC improvements, roof replacement, STEM lab improvements, media center improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This Project has been appropriated in the Adopted District Educational Facilities Plan, Fiscal Years 2016-2017 to 2020-2021.

 

JJ-2. Approve Construction Services Agreement (Construction Manager at Risk Services - CMAR) - James B. Pirtle Construction Company, Inc. - Nova High School - Davie - SMART Program Renovations - Project No. P.001817 (Supporting Docs)

 

Approve the recommendation for award for the above Construction Services Agreement.

User Department: Office of Facilities & Construction

Lump Sum Pre-Construction Fee Award Amount: $150,000

Construction Manager's Fee: 5.00%

Vendor Awarded: James B. Pirtle Construction Company, Inc.

 

Scope of work: Construction Manager at Risk Services to include providing Pre-Construction and Construction Services associated to the scope of work as defined and to be developed to include, but not limited to, single point of entry, safety/security upgrade, fire alarm, music room renovation, art room renovation and equipment, weight room renovation, electrical improvements, HVAC improvements, building envelope improvements, media center improvements, STEM lab improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan, Fiscal Years 2016-2017.

 

JJ-3. Approve First Amendment to Professional Services Agreement - Wolfberg/Alvarez and Partners, Inc. - Stranahan High School - Fort Lauderdale - SMART Program Renovations - Project No. P.001683 (Supporting Docs)

 

Approve the First Amendment to the Professional Services Agreement dated August 16, 2016 with Wolfberg/Alvarez and Partners, Inc., Stranahan High School, SMART Program Renovations, Project No. P.001683, in the amount of $49,867 (increase allowances in the amount of $15,000 to cover the additional costs for non-destructive/destructive testing, and $34,867 increase in basic services for providing a conceptual study for the cafeteria/kitchen).

 

The purpose of this First Amendment to the Professional Services Agreement with Wolfberg/Alvarez and Partners, Inc., is to increase Allowances in the amount of $15,000 to cover the additional costs for non-destructive/destructive testing, and $34,867 increase in basic services for providing a conceptual study for the cafeteria/kitchen, for a total of $49,867.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

Funds for this project are included in the Adopted District Educational Facilities Plan, Fiscal Years 2016-2017 to 2020-2021.

 

JJ-4. Approve First Amendment to Professional Services Agreement - Wolfberg/Alvarez and Partners, Inc. - Blanche Ely High School - Pompano Beach - SMART Program Renovations - Project No. P.001646 (Supporting Docs)

 

Approve the First Amendment to the Professional Services Agreement dated August 16, 2016 with Wolfberg/Alvarez and Partners, Inc., Blanche Ely High School, SMART Program Renovations, Project No. P.001646, in the amount of $22,932 (increase allowances in the amount of $2,932 to cover additional costs for non-destructive/destructive testing, and an increase in the amount of $20,000 for additional specific survey allowances for proposed renovations to the outdoor dining facility).

 

The purpose of this First Amendment to the Professional Services Agreement with Wolfberg/Alvarez and Partners, Inc., is to increase allowances in the amount of $2,932 to cover the additional costs for non-destructive/destructive testing, and increase additional specific survey allowances in the amount of $20,000 for the proposed renovations to the outdoor dining facility, for a total of $22,932.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

Funds for this project are included in the Adopted District Educational Facilities Plan, Fiscal Years 2016-2017 to 2020-2021.

 

JJ-5. Second Partial Release of Retainage - Cooper City High School - Skanska USA Building, Inc. - Phase Replacement (Phase A) - Project No. P.000877 (Supporting Docs)

 

Approve the second Partial Release of Retainage for Skanska USA Building, Inc., Phased Replacement (Phase A), Project No. P.000877, in the amount of $195,099.

 

This item reduces the retainage being held on the Phase Replacement project at Cooper City High School from $195,109 to $10, and which received its last Certificate of Occupancy on February 26, 2014, and is in compliance with Board Policy 7005.

 

Due to unforeseen issues which have further extended the final completion date, this retainage reduction down to $10, is for the Contractor, Skanska USA Building, Inc. This will alleviate financial impact on the Contractor caused by the project delays, outside of the Contractor's scope and responsibility.

 

This Agenda item has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The funds being released totaling $195,099 are included in the Adopted District Educational Facilities Plan (September 7, 2016).

 

JJ-6. Construction Bid Recommendation of $500,000 or Less - Henry D. Perry Education Center - Miramar - LEGO Construction Co. - Childcare and Clinic Restroom Renovations - Project No. P.001912 (Supporting Docs)

 

WITHDRAWN

 

Approve the recommendation to award for the above contract.

User Department: Office of Facilities & Construction;

Lump Sum Award Amount: $222,116;

Vendor Awarded: LEGO Construction Co.;

Minority/Women Business Enterprise Vendor(s): LEGO Construction Co.

 

The scope of work includes, but not limited to, renovations of the Childcare and Clinic restrooms. Document 00200, Instructions to Bidders, specifies that the Agreement is to be provided to the Contractor after the award is approved by the

 

Board and therefore, will be executed after award approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

Funds to award this contract are available from the Student Success Opportunity School (SSOS) Budget.

 

JJ-7. Construction Bid Recommendation of $500,000 or Less - Whispering Pines Education Center - Miramar - SAGOMA Construction Services, Inc. - ADA Restroom Renovations - Project No. P.000341 (Supporting Docs)

 

Approve the recommendation to award for the above contract.

User Department: Office of Facilities & Construction;

Lump Sum Award Amount: $69,200;

Vendor Awarded: SAGOMA Construction Services, Inc.;

Minority/Women Business Enterprise Vendor(s): SAGOMA Construction Services, Inc.

 

The scope of work includes, but not limited to, renovations of ADA restrooms for Rooms 201A, 308A & 308B, and converting existing Ensemble Rooms 222D & 223D into a reception area.

Document 00200, Instructions to Bidders, specifies that the Agreement is to be provided to the Contractor after the award is approved by the

 

Board and therefore, will be executed after award approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-8. Construction Bid Recommendation of $500,000 or Less - Whispering Pines Education Center - Miramar - SAGOMA Construction Services, Inc. - Single Point of Entry - Project No. P.001857 (Supporting Docs)

 

Approve the recommendation to award for the above contract.

User Department: Office of Facilities & Construction;

Lump Sum Award Amount: $186,150;

Vendor Awarded: SAGOMA Construction Services, Inc.;

Minority/Women Business Enterprise Vendor(s): SAGOMA Construction Services, Inc.

 

The scope of work includes, but not limited to, Single Point of Entry, and other items that may be required to execute the Board approved scope. Document 00200, Instructions to Bidders, specifies that the Agreement is to be provided to the Contractor after the award is approved by the Board and therefore, will be executed after award approval.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-9. Construction Bid Recommendation of $500,000 or Less - North Andrews Gardens Elementary School - Oakland Park - ACA Contractors, Inc. - Covered Walkway - Project No. P.001740 (Supporting Docs)

 

Approve the recommendation to award for the above contract.

User Department: Office of Facilities & Construction;

Lump Sum Award Amount: $125,600;

Vendor Awarded: ACA Contractors, Inc.;

Minority/Women Business Enterprise Vendor(s): ACA Contractors, Inc.

 

The scope of work includes, but not limited to, covered walkway.

Document 00200, Instructions to Bidders, specifies that the Agreement is to be provided to the Contractor after the award is approved by the Board and therefore, will be executed after award approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-10. Construction Bid Recommendation of $500,000 or Less - Plantation High School - Plantation - ACA Contractors, Inc. - Furnish & Install Sidewalk and Canopy - Project No. P.001630 (Supporting Docs)

 

Approve the recommendation to award for the above contract.

User Department: Office of Facilities & Construction;

Lump Sum Award Amount: $196,000;

Vendor Awarded: ACA Contractors, Inc.;

Minority/Women Business Enterprise Vendor(s): ACA Contractors, Inc.

 

The scope of work includes, but not limited to, furnish & install sidewalk and canopy to outside dining area.

 

Document 00200, Instructions to Bidders, specifies that the Agreement is to be provided to the Contractor after the award is approved by the Board and therefore, will be executed after award approval.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

K-1. General Fund Amendment as of March 31, 2017 (Supporting Docs)

 

Approve the attached General Fund Amendment as of March 31, 2017.

 

General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the General Fund. Amendment includes information for the month of March 2017.

 

There is no additional financial impact to the District.

 

K-2. Special Revenue (Grants) Amendment as of March 31, 2017 (Supporting Docs)

 

Approve the attached Special Revenue (Grants) Amendment as of March 31, 2017.

 

Special Revenue (Grants) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Special Revenue (Grants). Amendment includes information for the month of March 2017.

 

There is no additional financial impact to the District.

 

K-3. Interim Financial Statements for the Period Ended March 31, 2017 (Supporting Docs)

 

Approve the Interim Financial Statements for the Period Ended March 31, 2017.

 

Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of March 2017, the fund balance as a percentage of the projected revenues was 4.41% and fund balance, excluding Charter Schools' revenues was 5.21%.

 

There is no additional financial impact to the District.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Charter School Renewal Agreement - Academic Solutions Academy, Inc. (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Academic Solutions Academy, Inc., on behalf of Academic Solutions High School - 5028.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-2. Charter School Renewal Agreement - Alpha International Academy, Inc. (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Alpha International Academy, Inc., on behalf of Alpha International Academy - 5421.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-3. Charter School Renewal Agreement - Atlantic Montessori Charter School, Inc. (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Atlantic Montessori Charter School, Inc., on behalf of Atlantic Montessori Charter School - 5029.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-4. Charter School Renewal Agreement - Excelsior Charter of Broward, Inc. (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Excelsior Charter of Broward, Inc., on behalf of Everest Charter School - 5407.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-5. Charter School Renewal Agreement - Renaissance Charter School, Inc. (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Renaissance Charter School, Inc., on behalf of Renaissance at University - 5048.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-6. Charter School Renewal Agreement - Renaissance Charter School, Inc. (Supporting Docs)

 

Approve the Charter School Renewal Agreement Renaissance Charter School, Inc. on behalf of Renaissance at Cooper City - 5049.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-7. Charter School Renewal Agreement - Sunshine Charter Academy of Broward, Inc. (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Sunshine Charter Academy of Broward, Inc., on behalf of SunEd High School - 5060.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-8. Charter School Renewal Agreement - Advantage Academy of Broward, Inc. (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Advantage Academy of Broward, Inc., on behalf of West Broward Academy - 5052.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-9. First Amendment to Charter School Agreement with New Life Charter Academies, Inc. (Supporting Docs)

 

Approve the First Amendment to the Charter School Agreement with New Life Charter Academies, Inc., on behalf of New Life Charter Academy - 5852.

 

New Life Charter Academies, Inc., a Florida non-profit corporation, on behalf of New Life Charter Academy - 5852, desires to amend its charter school agreement to change the location of the charter school for the 2017 - 2018 school year and subsequent years.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-10. Charter School Renewal Agreement - Florida Charter Foundation, Inc. (5037) (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Florida Charter Foundation, Inc., on behalf of Franklin Academy - Cooper City f/k/a Franklin Academy E - 5037.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-11. Charter School Renewal Agreement - Florida Charter Foundation, Inc. (5046) (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Florida Charter Foundation, Inc. on behalf of Franklin Academy F - 5046.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-12. Charter School Renewal Agreement - Somerset Academy, Inc. (5054) (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Somerset Academy, Inc., on behalf of Somerset Academy, Inc., on behalf of Somerset Academy Miramar South - 5054.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School Board of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-13. Charter School Renewal Agreement - Somerset Academy, Inc. (5388) (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Somerset Academy, Inc., on behalf of Somerset Academy Pompano - 5388.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School Board of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public School eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-14. New Charter School Agreement - BridgePrep Academy of Hollywood, Inc. (Supporting Docs)

 

Approve a new Charter School Agreement for BridgePrep Academy of Hollywood, Inc., on behalf of BridgePrep Academy of Broward County.

 

On November 3, 2015, The School Board of Broward County, Florida approved a charter application to open a new charter school for the start of the 2016-2017 academic year.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact.

 

L-15. First Amendment to Charter School Agreement with Championship Academy of Distinction K-8 (3), Inc. (Supporting Docs)

 

Approve the First Amendment to the Charter School Agreement with Championship Academy of Distinction K-8 (3), Inc., on behalf of Championship Academy of Distinction of West Broward.

 

Championship Academy of Distinction K-8 (3), Inc., a Florida non-profit corporation, on behalf of Championship Academy of Distinction of West Broward, desires to amend its charter school agreement to change the location of the charter school for the 2017 - 2018 school year and subsequent years.

 

A copy of all supporting documents is available at the Charter Schools/Management Support office on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-16. Fourth Amendment to Charter School Agreement with Greentree Preparatory Charter School, Inc. (Supporting Docs)

 

Approve the Fourth Amendment to the Charter School Agreement with Greentree Preparatory Charter School, Inc., on behalf of Greentree Preparatory Charter School.

 

Greentree Preparatory Charter School, Inc., a Florida non-profit corporation, on behalf of Greentree Preparatory Charter School - 5130, desires to amend its charter school agreement to change the location of the charter school for the 2017 - 2018 school year and subsequent years.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-17. Proposed Third Amended and Restated Interlocal Agreement for Public School Facility Planning (Supporting Docs)

 

Approve the Proposed Third Amended and Restated Interlocal Agreement for Public School Facility Planning, Broward County, Florida (ILA) as recommended by the Oversight Committee for Implementation of the Second Amended ILA (Oversight Committee).

 

The proposed amendment to the Second Amended ILA modifies the adopted Level of Service Standard (LOS), which is currently 100% gross Florida Inventory of School Houses (FISH) capacity until the end of the 2018/19 school year and commencing the 2019/20 school year will revert to 110% permanent FISH capacity.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement will be executed by the parties after School Board approval. The revisions were generated by staff in coordination with School Board Cadre Attorney Alan Gabriel, and have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the School District. Therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-18. Nova Southeastern University 2017 Office of Residential Life and Housing Conference Contract (Supporting Docs)

 

Approve the Nova Southeastern University 2017 Office of Residential Life and Housing Conference Contract with Nova Southeastern University (NSU) for the 2017 South Florida Leadership Training Camp.

 

NSU will be the site for the South Florida Summer Leadership Training Camp (SFLTC). Approximately 300 students will be participating at the Camp. SFLTC will be held from July 17, 2017 through July 21, 2017. This year, funding for the leadership camp is generated through business donations and school club/organizations. The registration fee per student is $385. The registration fee covers student lodging, meals and course materials. SFLTC is a four-night/five-day intensive leadership camp.

 

This Contract has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Contract will be executed by NSU following The School Board of Broward County, Florida's approval.

 

There is no financial impact to the District; therefore, this item does not require a Collaboration Form from the Capital Budget Department. Registration fees for the camp are paid through fundraising projects. The Department of Athletics and Student Activities solicits Broward County companies and corporations to assist in underwriting registration fees.

 

L-19. Agreement with St. Joseph Regional High School for High School Regular Season Football Game (Supporting Docs)

 

Approve Agreement between St. Joseph Regional High School and The School Board of Broward County, Florida for an interscholastic high school football game between St. Joseph Regional High School and Deerfield Beach High School. The game will be played on Saturday, September 2, 2017 at St. Joseph Regional High School in Montvale, New Jersey.

 

St. Joseph Regional High School has invited Deerfield Beach High to play a regular season football game at St. Joseph Regional High School in Montvale, New Jersey on Saturday, September 2, 2017. Pursuant to the Agreement, there is no cost to The School Board of Broward County, Florida. St. Joseph Regional High School will pay $7,500 to Deerfield Beach High to cover travel arrangements and meals. The football game with St. Joseph Regional High School will increase national and regional attention for Deerfield Beach High and Broward County Public Schools. The School Board of Broward County, Florida has approved similar agreements for out-of-state football games with Miramar, Cypress Bay, Cooper City, Blanche Ely, Dillard and Coconut Creek High Schools.

 

The Principal of St. Joseph Regional High School has signed and approved the Agreement.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-20. Authorization to Conduct a Spot Survey to Amend the Plant Survey and Enable the Repurposing of Gulfstream Middle School (Supporting Docs)

 

Authorize staff to conduct a spot survey to amend the Educational Plant Five Year Survey Report, Broward County School District - 2015-2020 (Plant Survey) and enable the repurposing of Gulfstream Middle School from a Grade 6 through Grade 8 to an Early Childhood Center of Excellence.

 

Directive from the Florida Department of Education requires that spot survey(s) must be conducted to amend School District's Plant Survey to enable a different use or purpose for a facility from that which is listed in the currently effective Plant Survey.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-21. Authorization to Amend the Plant Survey to add 225 Student Stations to the Cypress Bay High School Classroom Addition (Supporting Docs)

 

Authorize staff to conduct a spot survey to amend the Educational Plant Five Year Survey Report, Broward County School District-2015-2020 (Plant Survey) to add 225 student stations (9 classrooms) to the Cypress Bay High School Classroom Addition, Project No. P001774.

 

Directive from the Florida Department of Education requires that spot survey(s) must be conducted to amend the School District's Plant Survey to enable a different use or purpose for a facility from that which is listed in the currently effective Plant Survey.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-22. Authorization to Amend the Plant Survey to add 704 Student Stations to the Falcon Cove Middle School Classroom Addition (Supporting Docs)

 

Authorize staff to conduct a spot survey to amend the Educational Plant Five Year Survey Report, Broward County School District-2015-2020 (Plant Survey) to add 704 student stations (32 classrooms) to the Falcon Cove Middle School Classroom Addition, Project No. P001902.

 

Directive from the Florida Department of Education requires that spot survey(s) must be conducted to amend the School District's Plant Survey to enable a different use or purpose for a facility from that which is listed in the currently effective Plant Survey.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-23. Authorization to Amend the Plant Survey to Transfer the South Area Administration Portable Annex Parcel to Pioneer Middle School (Supporting Docs)

 

Authorize staff to conduct a spot survey to amend the Educational Plant Five Year Survey Report, Broward County School District 2015-2020 (Plant Survey) to transfer the South Area Administration Portable Annex Parcel to Pioneer Middle School.

 

Directive from the Florida Department of Education requires that spot survey(s) must be conducted to amend School District's Plant Survey to enable a different use, transfer or purpose for a facility from that which is listed in the currently effective Plant Survey.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no direct financial impact to the District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-24. Authorization to Amend the Plant Survey to add 100 Student Stations to Charles W. Flanagan High School Classroom Addition (Supporting Docs)

 

Authorize staff to conduct a spot survey to amend the Educational Plant Five Year Survey Report, Broward County School District-2015-2020 (Plant Survey) to add 100 student stations (4 classrooms) to the Charles W. Flanagan High School Classroom Addition, Project No. P001847.

 

Directive from the Florida Department of Education requires that spot survey(s) must be conducted to amend the School District's Plant Survey to enable a different use or purpose for a facility from that which is listed in the currently effective Plant Survey.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-25. Parking Lease Agreement with the City of Coconut Creek (Supporting Docs)

 

Approve the Parking Lease Agreement between The School Board of Broward County, Florida and the City of Coconut Creek.

 

On October 7, 2015, The School Board of Broward County, Florida (SBBC) sold a 4.84 acre site to the City of Coconut Creek (City) for the purpose of expanding the City Park located adjacent to Tradewinds Elementary School (School).  The City advised that as part of the park expansion project improvements such as lighting, amenities and a surface parking lot would be constructed.

 

See Supporting Docs for Continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and executed by the City of Coconut Creek.

 

There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Parking Lease Agreement with the City of Fort Lauderdale (Supporting Docs)

 

Approve the Parking Lease Agreement between The School Board of Broward County, Florida and the City of Fort Lauderdale.

 

On July 22, 2014, The School Board of Broward County, Florida (SBBC) entered into a Parking Lease Agreement with the City of Fort Lauderdale (CITY) which is set to expire on July 21, 2017.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by the City of Fort Lauderdale after SBBC approval.

 

In FY 2015/16, the District realized a positive financial impact in the amount of $178,864.00, and thus far in FY 2016/17 a positive financial impact in the amount of $144,206.89.  See Supporting Docs for continuation of Financial Impact.

 

LL-2. Reinstatement and First Amendment to Agreement of Sale and Purchase with Broward County (Supporting Docs)

 

Approve the Reinstatement and First Amendment to Agreement of Sale and Purchase with Broward County (County) for the purchase of the site commonly referred to as Rock Island Acreage (Site No. 370.3)

 

The Rock Island Acreage site is a 7.20 acre site located at the southern corner of NW 17th Street and NW 23rd Avenue in the City of Fort Lauderdale. At the April 28, 2015 School Board Workshop, the Facility Planning & Real Estate (FP&RE) Department presented to the School Board, the status of School Board owned surplus real properties that were currently surplused and marketed for sale. During the presentation, it was made known that the Rock Island Acreage site was declared surplus on April 20, 2010 by the School Board.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and will be executed simultaneously by The School Board and the County at their respective Board Meeting on June 13, 2017.

 

At the time this sale is closed, there will be a positive financial impact of $3,130,000.00 to the School Board. Currently, the closing of this sale is anticipated to occur prior to the end of the 2017/18 fiscal year. See Supporting Docs for Continuation of Financial Impact.

 

ATTORNEY CLIENT SESSION(S)

 

The General Counsel's Office has requested attorney-client sessions for this School Board meeting.  The sessions have been scheduled for 12:45 p.m. to discuss settlement negotiations and/or strategy relative to the following pending litigation:

 

First Session:  Confidential Office Personnel Association, and Jane Fleming, on behalf of herself and all others Similarly Situated vs. The School Board of Broward County, Case No. CACE-17-008799(13), before the Circuit Court of the 17th Judicial Circuit in and for Broward County, Florida.  The following persons will attend this attorney-client session: School Board Members Abby M. Freedman, Chair; Nora Rupert, Vice Chair; Robin Bartleman; Heather Brinkworth; Patricia Good; Donna P. Korn, Laurie Rich Levinson; Ann Murray; Dr. Rosalind Osgood; Robert W. Runcie, Superintendent of Schools; Eugene K. Pettis, Esq.; Debra P. Klauber, Esq.; Marylin C. Batista; Esq.; and Barbara J. Myrick, Esq.

 

Second Session:  (1) Broward County School Board vs. Steven Yerks, Case No. 14-3012TTS, before The State of Florida Division of Administrative Hearings; and (2) Steven Yerks vs. The School Board of Broward County, Case No. 4D15-4449, Before the Fourth District Court of Appeal for the State of Florida.  The following persons will attend this attorney-client session: School Board Members Abby M. Freedman, Chair; Nora Rupert, Vice Chair; Robin Bartleman; Heather Brinkworth; Patricia Good; Donna P. Korn, Laurie Rich Levinson; Ann Murray; Dr. Rosalind Osgood; Robert W. Runcie, Superintendent of Schools; Charles T. Whitelock, Esq.; Douglas G. Griffin, Esq.; and Barbara J. Myrick, Esq.

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105:  If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.