THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, MAY 16, 2017 10:05 AM

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

 

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

May 12, 2016

 

SPEAKERS:

16. Timothy Sternberg - (WITHDRAWN)

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year (REVISED)

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 School Year (REVISED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

March 7, 2017 - Regular School Board Meeting (Supporting Docs)

May 2, 2017 - Special - Expulsions

 

ADDED ITEMS

 

CLOSE AGENDA

SPECIAL PRESENTATIONS (Non-Board Items)

 

Recognition in Support of National Children's Mental Health Month (Resolution #17-70) (SPECIAL ORDER - 10:15 A.M.)

 

Board Member(s) - Robin Bartleman

Presenter(s) - Michaelle Pope, Dr. Laurel Thompson, Madison Grace Sjogreen

 

Recognition in Support of STEM Programs and Students (Resolution #17-50) (SPECIAL ORDER - 10:30 A.M.)

 

Board Member(s) - Laurie Rich Levinson, Abby M. Freedman

Presenter(s) - Dr. Lisa Milenkovic

 

Recognition in Support of National Better Hearing and Speech Month (Resolution #17-71) (SPECIAL ORDER - 10:45 A.M.)

 

Presenter(s) - Dr. Antoine Hickman, Dr. Mary Claire Mucenic, Theresa Spurlock

 

Recognition in Support of Global Scholars Showcase (SPECIAL ORDER - 11:00 A.M.)

 

Board Member(s) - Nora Rupert

Presenter(s) - Dr. Daryl Diamond, Katharine Cook, Vitra Boodoosingh, Sandra Brown

 

Recognition in Support of Latinos In Action (SPECIAL ORDER - 11:15 A.M.)

 

Board Member(s) - Patricia Good

Presenter(s) - Michael J. Ramirez

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

5:00 P.M. (or immediately following the Regular School Board Meeting)

 

1. Jose Arrojo

2. Sandra Nunez

3. Trudy Jermanovich

4. Kenny Minchew

5. Ronnie Flournoy

6. Mary Lamb

7. Anna Marie Pierpont

8. Joan King

9. Leslie Fox

10. Denise Soufrine

11. Shane Cook

12. Olga Pfefer

13. Barbara Bond

14. Julie Ganas

15. Doug Green

16. Timothy Sternberg WITHDRAWN

17. Brenda Davis-Henry

18. Alina Dragoru

19. Jack Vesey

20. Youssef Wardani

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2016-2017 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all appointments through June 30, 2017.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 19 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2016/2017 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2016-2017 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all supplements through June 30, 2017.

 

GG. OFFICE OF HUMAN RESOURCES

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Proposed New Job Description for the Medicaid Financial Administrator Position (Supporting Docs)

 

Adopt the new job description for the Medicaid Financial Administrator Position. This is the Final reading.

 

The job description for the Medicaid Financial Administrator position is being created as the result of a job study request. When the District enrolled as a provider in the Medicaid Administrative Claiming program and the Medicaid Certified School Match (fee for service) program, the Accountant III job description was initially used for this role. The job study concluded that a new job description is necessary to better reflect the actual responsibilities of the Medicaid Financial Administrator position, as a compatible job description does not exist in the current list of SBBC job descriptions. The job description was publicized for rule adoption in compliance with Florida Statutes on March 15, 2017. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is an additional financial impact of $5,252.39. The source of funding is the Medicaid/504 Reimbursement budget.

 

CC-2. Proposed New Job Description for the Medicaid Specialist Position (Supporting Docs)

 

Adopt the new job description for the Medicaid Specialist position. This is the Final reading.

 

The job description for the Medicaid Specialist position is being created as the result of a job study. As the need for a Medicaid Specialist increased, it was determined that the Customer Service Analyst job description would initially be used for this role. The job study concluded that a new job description is necessary in order to better reflect the actual responsibilities required for the Medicaid Specialist position, as a compatible job description does not exist in the current list of SBBC job descriptions. The job description was publicized for rule adoption in compliance with Florida Statutes on March 15, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is an additional financial impact of $4,754.57. The source of funding is the Medicaid/504 Reimbursement budget.

 

CC-3. Proposed New Job Description for the Section 504/Americans with Disabilities Act (ADA) Position (Supporting Docs)

 

Adopt the new job description for the Section 504/Americans with Disabilities Act (ADA) position. This is the Final reading.

 

The job description for the Section 504/Americans with Disabilities Act (ADA) position, is being created as the result of a job study. Historically, the job responsibilities of a Section 504 Specialist were performed by the School Psychologist. During the past four years, this position has evolved and is being performed by a teacher on task assignment. The job study concluded that a new job description is necessary in order to better reflect the actual responsibilities of the Section 504 Specialist position, as a compatible job description does not exist in the current list of SBBC job descriptions. The job description was publicized in compliance with Florida Statutes on March 15, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda

 

There is an additional financial impact of $6,105.97. The source of funding is the Medicaid/504 Reimbursement budget.

 

CC-4. Proposed Revised Job Description for the Specialist, Human Resources Position (Supporting Docs)

 

Adopt the revised job description for the Specialist, Human Resources position. This is the Final reading.

 

The job description for Specialist, Human Resources is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. Modifications include changes to the performance responsibilities and the minimum job qualifications. The job description was publicized for rule adoption in compliance with Florida Statutes on March 15, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda

 

There is no additional financial impact to the District.

 

CC-5. Proposed Revised Job Description for the Chief Financial Officer Position (Supporting Docs)

 

Adopt the revised job description for the Chief Financial Officer position. This is the Final reading.

 

The job description for the Chief Financial Officer position is being revised to better align the qualifications and primary performance responsibilities of the position based upon expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on March 5, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online at the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-6. New Job Description for the Manager, Supplier Diversity & Outreach Program Position (Supporting Docs)

 

Approve the new job description for the Manager, Supplier Diversity & Outreach Program position. Approval is requested to advertise the position after the first reading. This the First reading.

 

During the May 2, 2017, Regular School Board Meeting, the Board approved the amended 2016 - 2017 Organizational Chart for the Division of Chief Strategy & Operations Officer. The amendment incorporated an additional resource to support Policy 3330, Supplier Diversity Outreach Program. The Manager, Supplier Diversity & Outreach Program will lead all supplier diversity efforts for Broward County Public Schools. The job description was publicized for rule adoption in compliance with Florida Statutes on Thursday, April 20, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is an additional financial impact to the District. The cost associated with the new position, estimated at $119,323, will be covered via Capital and General funding.

 

CC-7. The School Board of Broward County, Florida, 2017-2018 Organizational Chart Job Descriptions (Supporting Docs)

 

SEE ITEM I-2

 

Approve the job descriptions associated with the proposed School Board of Broward County, Florida, 2017-2018 Organizational Chart that is being presented to the Board on this same date (see Item I-2), for the Exceptional Student Learning Support Division. Regarding New and Revised Job Descriptions for the Division of Chief Academic Officer. Approval is requested to advertise these positions after the first reading. This is the First Reading.

 

The Superintendent is making these recommended changes to the Organizational Chart, intended to better position the District in executing its priorities and achieving the Strategic Plan Goals. The new and revised job descriptions identified through the 2017-2018 Superintendent's Organizational Chart for the Exceptional Student Learning Support Division, are being submitted for approval. The job descriptions have been publicized for rule adoption in compliance with Florida Statutes on April 20, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board members' Office on the 14th floor of the K.C. Wright Administration Center and are available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda

 

There is no additional financial impact to the District.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. Further explanation is provided in the Executive Summary. The Qualification Selection Evaluation Committee (QSEC) convened on April 26, 2017, to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations - Tracking Report.

 

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at:

http://www.broward.k12.fl.us/supply/agenda/PreQual-042617.pdf

 

There is no financial impact to the District.

 

E-2. Supplier Diversity Outreach Program Report as of April 2017 (Supporting Docs)

 

Receive Supplier Diversity Outreach Program (SDOP) Report.

 

The SDOP report is in accordance with Board Policy 7007-A Administrative Procedures for The School Board of Broward County, Florida. It provides information on the progress of the SDOP.

 

There is no financial impact to the District.

 

E-3. Agreement between Microsoft Corporation and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the agreement between Microsoft Corporation and The School Board of Broward County, Florida (SBBC), for Case Study and Press Release.

 

Broward County Public Schools (BCPS) is leveraging Microsoft technologies to achieve learning outcomes, and Microsoft has requested to showcase BCPS as an innovative and forward thinking school district in K-12 Education.

 

Activities that may occur as a result of this agreement include case studies, video case studies, press releases, blog posts, and sharing experiences with other educational peers at conferences or events. The term of the agreement is 18 months.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-4. Recommendation to Approve the Agreement for Microsoft Licenses (Supporting Docs)

 

Approve the above agreement. Contract Term: June 1, 2017, through May 31, 2020, 3 Years; User Department: District wide; Award Amount: N/A; Awarded Vendor(s): Microsoft Corporation; Minority/Women Business Enterprise Vendor(s): None

 

This Agreement will provide the District the authority to utilize Microsoft licenses on purchased products. This includes Microsoft Office Applications (i.e., Outlook Mail, Word, Excel, Access, PowerPoint, One Drive, Share Point), Microsoft Office Professional Plus, Microsoft Windows, and Microsoft Core Client Access License Suite.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District. This item is for the usage of the Microsoft licenses and not the purchase of the licenses.

 

E-5. Bid Renewal - 14-073F - Construction Services Emergency Projects VI (Supporting Docs)

 

Approve the first renewal for the above Invitation to Bid (ITB). Contract Term: May 20, 2014, through May 19, 2018, 4 Years. User Department: Office of Facilities; Award Amount: None; Awarded Vendor(s): Advanced Roofing, Inc.; AGC Electric, Inc.; Bergeron Land Development, Inc.; D.A.C. Air Conditioning Corp.; Fastrack Management & Consulting, Inc.; G.T. McDonald Enterprises, Inc.; Universal Electric of Florida, Inc.; Minority/Women Business Enterprise Vendor(s): AGC Electric, Inc.; D.A.C. Air Conditioning Corp.; Fastrack Management & Consulting, Inc.

 

These renewals extend the contract's term for construction services in accordance with the requirements of the bidding documents, to establish a pool of qualified contractors to respond in the event of a declared emergency. The term of the renewal is for one (1) year.

 

In the event of a declared emergency, funding for these services would come from District reserves. The Office of Facilities would seek reimbursements from the Federal Emergency Management Agency, the District's excess insurance carriers, or other appropriate agencies. This item does not require a Collaboration Form from the Capital Department.

 

See Supporting Docs for a continuation Financial Impact.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Opening and Closing School Times (2017/18 Regular Term) (Supporting Docs)

 

Approve the Opening and Closing School Times (2017/18 Regular Term).

 

Student Transportation & Fleet Services Department (STFS) continues to strive to improve the level of service being provided to all stakeholders. There are no changes to the opening and closing school times for the 2017/18 school year for all existing programs. There is a new pre-kindergarten program opening at Wingate Oaks Center which has no financial impact to the District. As in previous years, the list from the State of Florida for the 300 lowest performing elementary schools has yet to be released. STFS will return with additional bell time changes, if needed, once the list has been released from the state.

 

Opening and closing school times are scheduled to minimize operational cost.

 

EE-2. Recommendation of $500,000 or Greater - 18-015V External Independent Financial Auditing Services (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: June 1, 2017, through November 30, 2019, 2 Years, 6 Months; User Department: Office of the Chief Auditor; Award Amount: $800,000; Awarded Vendor(s): Moore Stephens Lovelace, P.A.; Minority/Women Business Enterprise Vendor(s): None

 

This contract includes a financial audit as required by Section 218.39, Florida Statutes, as required and directed by the District for the fiscal years ending June 30, 2017, June 30, 2018, and June 30, 2019. The scope of the audit will exclude financial audits of the School Internal Accounts (school and activity funds) and the financial activities of component units. Component units include all Charter schools approved by the District and operating within a fiscal year and the Foundation for Broward County Public Schools.

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

A copy of the bid documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/18-015V_ExternalIndependent_FinancialAuditingSvcs_Rev.pdf

 

The estimated financial impact to the District will be $800,000. The funding source will come from the Office of the Chief Auditor's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-3. Recommendation of $500,000 or Less - 57-120E - Killer Tracks A Unit of Universal Music - MGB NA LLC (Supporting Docs)

 

Approve the agreement with Killer Tracks A Unit of Universal Music - MGB NA LLC; Contract Term: May 29, 2017, through May 28, 2022; User Department: Broward Education Communications Network; Award Amount: $13,600; Awarded Vendor: Killer Tracks A Unit of Universal Music - MGB NA LLC; Minority/Women Business Enterprise Vendor: None

 

Killer Tracks is a company that produces and licenses production music for use in film, television, advertising, and interactive media. The Killer Tracks library contains over 2,300 digital albums, musical compositions, and sound recordings. The proposed music license agreement provides for the use of Killer Tracks' entire online music library for the purpose of synchronization with the District's instructional and community programs, promotional videos, instructional videos, public service announcement produced for broadcast, non-broadcast, and internet purposes.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $13,600. The funding source will come from the Broward Education Communications Network's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-4. Construction Bid Recommendation of $500,000 or Less - 17-168C - Olsen Middle School Single Point of Entry - Project No. P.001833 (Supporting Docs)

 

Approve the recommendation for award for the above contract. User Department: Office of Facilities; Award Amount: $165,000; Awarded Vendor(s): LEGO Construction CO.; Minority/Women Business Enterprise Vendor(s): LEGO Construction CO.

 

The single point of entry involves converting existing Ensemble Rooms 222D and 223D into a reception area. A new Teacher Planning office will be created with the relocated casework installed. New finishes and millwork shall be provided. Two (2) new exterior doors will be installed in the exterior masonry wall. A new site screen wall will be erected and the relocation of the existing site entrance door will be completed. Document 00200, Instructions to Bidders, specifies that the agreement is to be provided to the contractor after the award is approved by the School Board and will be executed after award approval.

 

The estimated financial impact to the District will be $165,000. The funding source will come from the Safety, Music & Art, Athletics, Renovation, and Technology Bond Initiative. The financial impact represents an estimated contract value. However, the amount authorized will not exceed the contract award amount.

 

EE-5. Construction Bid Recommendation of $500,000 or Less - 17-176C - Single Point of Entry - Miramar High School - Project No. P.001827 and Lake Forest Elementary School - Project No. P.001826 (Supporting Docs)

 

Approve the recommendation for award for the above contract. User Department: Office of Facilities; Award Amount:$188,701; Awarded Vendor (s): Tropic Fence, Inc.; Minority/Women Business Enterprise Vendor(s): Tropic Fence, Inc.

 

The single point of entry improvements include, but not limited to, new entrance, new covered walkway, fences and gates, and related work. Document 00200, Instructions to Bidders, specifies that the agreement is to be provided to the contractor after the award is approved by the School Board and will be executed after award approval.

 

The estimated financial impact to the District will be $188,701. The funding source will come from the Safety, Music & Art, Athletics, Renovation, and Technology Bond Initiative. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-6. Construction Bid Recommendation of $500,000 or Less - 17-179C - Single Point of Entry for Village Elementary School - Project No. P.001835 and Cross Creek Center - Project No. P.001825 (Supporting Docs)

 

Approve the recommendation for award for the above contract. User Department: Office of Facilities; Award Amount: $341,878.14: Awarded Vendor(s): ASSET BUILDERS d/b/a MESSAM CONSTRUCTION; Minority/Women Business Enterprise Vendor(s): ASSET BUILDERS d/b/a MESSAM CONSTRUCTION

 

The single point of entry improvements include, but not limited to, new entrance, new covered walkway, fences and gates, and related work. Document 00200, Instructions to Bidders, specifies that the agreement is to be provided to the Contractor after the award is approved by the School Board and will be executed after award approval.

 

The estimated financial impact to the District will be $341,878.14. The funding source will come from the Safety, Music & Art, Athletics, Renovation, and Technology Bond Initiative. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

F. OFFICE OF ACADEMICS

 

F-1. Agreement between The School Board of Broward County, Florida (SBBC) and The Celebration of the Sea Foundation, Inc. (Supporting Docs)

 

Requesting approval of an agreement between the School Board of Broward County, Florida and The Celebration of the Sea Foundation, Inc. in which the parties will initiate the first phase of the project to solidify a plan with the goal of providing a collaborative environment inclusive of local universities, community members, businesses, and the District to create engaging, project-based content focused on the areas of Applied Learning.

 

The parties will work together to create a variety of engaging artifacts in a variety of formats to be used in the teaching and learning of STEM + Computer Science, Civic Engagement, Art, Music and Physical Education. These artifacts will include:

a.) Curriculum b.) Instructional Materials c.) Teacher & Parent Activity Guides d.) Family & Community Engagement (field trips, webinars, etc.) e.) Web Site, Social Media Channels and Online User-Generated Content/Portal f.) Teacher Training g.) Assessment h.) On-Camera Appearances i.) Student-Developed Content

 

The content will be available to teachers, students, and community through various applications including CANVAS.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There will be no financial impact on the District as funding will be provided through fundraising by The Celebration of the Sea Foundation, Inc.

 

FF. OFFICE OF ACADEMICS

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. Give Kids the World Band Performance by Pioneer Middle School (Supporting Docs)

 

Approve Indemnity Agreement for Pioneer Middle School to perform in Orlando, Florida for Give Kids the World, Inc. (GKTW), a state of Florida non-profit organization.

 

GKTW is an organization that grants and fulfills wishes to sick children and their families. Pioneer Middle School band will perform for these children and their families followed by a tour of the facility.

 

There is no financial impact to the District.

 

I-2. Amendment to the 2017-2018 Proposed Organizational Chart - Academics, Exceptional Student Learning Support (Supporting Docs)

 

SEE ITEM CC-7

 

Approve the Amendment to Page 5 of the 2017-2018 Proposed Organizational Chart.

 

See attached Executive Summary.

 

There is no financial impact with the recommended changes as the changes are being funded by the elimination of vacant positions within the Department.

 

II. OFFICE OF THE SUPERINTENDENT

 

J. OFFICE OF FACILITIES & CONSTRUCTION

J-1. Approve Authorization to Advertise for Bids - Indian Ridge Middle School - Davie - SMART Program Renovations - Project No. P.001748 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Indian Ridge Middle School, SMART Program Renovations, Project No. P.001748.

 

Project Consultant: Jorge A. Gutierrez Architect LLC

Scope of work: Project includes, but not limited to, music room renovation, conversion of existing space to music and/or art lab(s), art room renovations and equipment, HVAC improvements, and building envelope improvements.

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $5,115,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

 

JJ-1. Approve Construction Manager at Risk Services Agreement - Cypress Bay High School - Weston - Smart Program Renovations - Project No. P.001774 (Supporting Docs)

 

Approve the recommendation for award for the above Construction Manager at Risk Services Agreement.

User Department: Office of Facilities & Construction

Lump Sum Pre-Construction Fee Award Amount: $93,000

Construction Manager's Fee: 4.85%

Vendor Awarded: The Morganti Group, Inc.

 

Scope of work: Construction Manager at Risk services to include, but not limited to, providing Pre-Construction and Construction Services associated to the scope of work as defined and to be developed to include, but not limited to, safety/security upgrade, weight room renovation, HVAC improvements, classroom addition to allow for removal of portable buildings, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This Project has been appropriated in the Adopted District Educational Facilities Plan, Fiscal Years 2016-2017 to 2020-2021.

 

JJ-2. Approve Professional Services Agreement (Construction Manager at Risk Project Delivery) - Falcon Cove Middle School - Weston - SMART Program Renovations - Project No. P.001902 (Supporting Docs)

 

Approve Professional Services Agreement (Construction Manager at Risk Project Delivery) with Zyscovich, Inc., Falcon Cove Middle School, SMART Program Renovations, Project No. P.001902.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, building envelope improvements, HVAC improvements, classroom addition to allow for removal of portable buildings, and other items that may be required to execute the Board approved scope. Detailed scope of work is included in the Executive Summary.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $625,000 for Basic Services, $55,000 for Allowances, and $60,000 for Supplemental Services, for a total of $740,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-3. Approve Professional Services Agreement - Pembroke Pines Elementary School - Pembroke Pines - SMART Program Renovations - Project No. P.001864 (Supporting Docs)

 

Approve Professional Services Agreement with CES Engineering Services, LLC, Pembroke Pines Elementary School, SMART Program Renovations, Project No. P.001864.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, safety/security upgrade, building envelope improvements, media center improvements, HVAC improvements, electrical improvements, and other items that may be required to execute the Board approved scope. Detailed scope of work is included in the Executive Summary.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $248,000 for Basic Services, $25,000 for Allowances, and $15,000 for Supplemental Services, for a total of $288,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-4. Approve Professional Services Agreement - Ramblewood Middle School - Coral Springs - SMART Program Renovations - Project No. P.001867 (Supporting Docs)

 

Approve Professional Services Agreement with CES Engineering Services, LLC, Ramblewood Middle School, SMART Program Renovations, Project No. P.001867.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, safety/security upgrade, fire sprinklers, media center improvements, building envelope improvements, HVAC improvements, electrical improvements, and other items that may be required to execute the Board approved scope.

Detailed scope of work is included in the Executive Summary.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $290,000 for Basic Services, $45,000 for Allowances, and $15,000 for Supplemental Services, for a total of $350,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-5. Approve Professional Services Agreement - Forest Glen Middle School - Coral Springs - SMART Program Renovations - Project No. P.001865 (Supporting Docs)

 

Approve Professional Services Agreement with Via Design Studio, LLC, Forest Glen Middle School, SMART Program Renovations, Project No. P.001865.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire sprinklers, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope. Detailed scope of work is included in the Executive Summary.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $330,000 for Basic Services, $65,000 for Allowances, and $30,000 for Supplemental Services, for a total of $425,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-6. Approve Partial Acceleration of SMART Program Funding - Coral Springs Pre-K - 8 - Coral Springs - SMART Program Renovations - Project No. P.001982 (Supporting Docs)

 

Approve the partial acceleration of SMART Funding in the amount of $125,000 from Program Year 5 (2019) to Program Year 3 (2017). The approval to accelerate these funds will allow the Capital Budget Department to reimburse Physical Plant Operations (PPO) Capital Funds for costs incurred for the chiller replacement ($125,000). Exhibit 2 has been prepared as an example of the proposed changes.

 

The current District Educational Facilities Plan, adopted September 7, 2016, includes total funding in the amount of $2,892,000 for Coral Springs Pre-K - 8. Included in this total is $2,164,000 in Program Year 5 (2019) for HVAC improvements, which includes the replacement of the existing 60-ton air-cooled chiller in Building 3, which was replaced and completed in December 2016. See Exhibit 1 for details.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Funds in the amount of $125,000 will be accelerated from Year 5 (2019) to Year 3 (2017). Since this project is already planned in the General Obligation Bond (GOB), no additional funds are needed, as funding from the GOB would be issued sooner to coincide with the project being recommended for acceleration.

 

JJ-7. Approve Partial Acceleration of SMART Program Funding - Hollywood Hills Elementary School - Hollywood - SMART Program Renovations - Project No. P.001845 (Supporting Docs)

 

Approve the partial acceleration of SMART Funding in the amount of $16,000 from Program Year 5 (2019) to Program Year 3 (2017). The approval to accelerate these funds will allow the Capital Budget Department to reimburse Physical Plant Operations (PPO) Capital Funds for costs incurred for the large HVAC pump replacement ($16,000). Exhibit 2 has been prepared as an example of the proposed changes.

 

The current District Educational Facilities Plan, adopted September 7, 2016, includes total funding in the amount of $3,659,000 for Hollywood Hills Elementary School. Included in this total is $1,271,000 in Program Year 5 (2019) for HVAC improvements, which includes the replacement of the existing large HVAC pump in Building 11, which was replaced and completed in January 2017. See Exhibit 1 for details.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Funds in the amount of $16,000 will be accelerated from Year 5 (2019) to Year 3 (2017). Since this project is already planned in the General Obligation Bond (GOB), no additional funds are needed, as funding from the GOB would be issued sooner to coincide with the project being recommended for acceleration.

 

JJ-8. Approve Partial Acceleration of SMART Program Funding - Coral Springs Middle School - Coral Springs - SMART Program Renovations - Project No. P.001979 (Supporting Docs)

 

Approve the partial acceleration of SMART Funding in the amount of $194,000 from Program Year 4 (2018) to Program Year 3 (2017). The approval to accelerate these funds will allow Physical Plant Operations (PPO) to replace one 220-ton water-cooled chiller. Exhibit 2 has been prepared as an example of the proposed changes.

 

The current District Educational Facilities Plan, adopted September 7, 2016, includes total funding in the amount of $11,199,000 for Coral Springs Middle School. Included in this total is $7,493,000 in Program Year 4 (2018) for HVAC improvements, which includes the replacement of one of the existing 220-ton water-cooled chillers. Board approval to accelerate these funds will allow PPO to commence the project. See Exhibit 1 for details.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Funds in the amount of $194,000 will be accelerated from Year 4 (2018) to Year 3 (2017). Since this project is already planned in the General Obligation Bond (GOB), no additional funds are needed, as funding from the GOB would be issued sooner to coincide with the project being recommended for acceleration.

 

JJ-9. Approve Partial Acceleration of SMART Program Funding - Indian Trace Elementary School - Weston - SMART Program Renovations - Project No. P.001980 (Supporting Docs)

 

Approve the partial acceleration of SMART Funding in the amount of $297,000 from Program Year 4 (2018) to Program Year 3 (2017). The approval to accelerate these funds will allow the Capital Budget Department to reimburse Physical Plant Operations (PPO) Capital Funds for costs incurred for the replacement of two 180-ton water-cooled chillers ($297,000). Exhibit 2 has been prepared as an example of the proposed changes.

 

The current District Educational Facilities Plan, adopted September 7, 2016, includes total funding in the amount of $3,889,000 for Indian Trace Elementary School. Included in this total is $1,955,000 in Program Year 4 (2018) for HVAC improvements which includes the replacement of two 180-ton water-cooled chillers. The two chillers were replaced and completed in September 2016. See Exhibit 1 for details.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Funds in the amount of $297,000 will be accelerated from Year 4 (2018) to Year 3 (2017). Since this project is already planned in the General Obligation Bond (GOB), no additional funds are needed, as funding from the GOB would be issued sooner to coincide with the project being recommended for acceleration.

 

JJ-10. Approve Partial Acceleration of SMART Program Funding - Winston Park Elementary School - Coconut Creek - SMART Program Renovations - Project No. P.001981 (Supporting Docs)

 

Approve the partial acceleration of SMART Funding in the amount of $297,000 from Program Year 4 (2018) to Program Year 3 (2017). The approval to accelerate these funds will allow the Capital Budget Department to reimburse Physical Plant Operations (PPO) Capital Funds for costs incurred for the replacement of two 180-ton water-cooled chillers ($297,000).

Exhibit 2 has been prepared as an example of the proposed changes.

 

The current District Educational Facilities Plan, adopted September 7, 2016 includes total funding in the amount of $3,388,000 for Winston Park Elementary School. Included in this total is $1,033,000 in Program Year 4 (2018) for HVAC improvements which includes the replacement of two 180-ton water-cooled chillers. The two chillers were replaced and completed in October 2016. See Exhibit 1 for details.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Funds in the amount of $297,000 will be accelerated from Year 4 (2018) to Year 3 (2017). Since this project is already planned in the General Obligation Bond (GOB), no additional funds are needed, as funding from the GOB would be issued sooner to coincide with the project being recommended for acceleration.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

LL. OFFICE OF PORTFOLIO SERVICES

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.