THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

School Board Operational Meeting

 

TUESDAY, MAY 02, 2017 10:35 AM

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR OPERATIONAL MEETING

 

 

 

SCHOOL BOARD OPERATIONAL MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

April 28, 2017

 

SPEAKERS:

3. Phil Kroyman   (WITHDRAWN)

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year   (REVISED)

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 School Year (Postponed Two Separated Names: T. Brown and T. Olibrice from 04/18/17 RSBM)   (REVISED)

F-2. Agreement between The School Board of Broward County, Florida (SBBC) and The Celebration of the Sea Foundation, Inc.   (WITHDRAWN)

FF-2. Agreement between The School Board of Broward County, Florida (SBBC) and Nova Southeastern University, Inc.   (ADDED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

March 1, 2017 - First Public Hearing - Boundaries (Supporting Docs)

 

ADDED ITEMS

 

CLOSE AGENDA

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

12:00 P.M.

 

1. Jacqueline Galarza

2. Youssef Wardani

3. Phil Kroyman   (WITHDRAWN)

4. Julie Ganas

5. Sharon Graham

6. Karen Cormack

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2016-2017 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2016-2017 School Year (Supporting Docs)

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all appointments through June 30, 2017.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 School Year (Postponed Two Separated Names: T. Brown and T. Olibrice from 04/18/17 RSBM) (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 18 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2016/2017 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2016-2017 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all supplements through June 30, 2017.

 

GG. OFFICE OF HUMAN RESOURCES

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Adopt Policy 5006 Suspension and Expulsion (Supporting Docs)

 

Adopt Policy 5006: Suspension and Expulsion at the Final reading.

 

Revisions to Policy 5006 Suspension and Expulsion have been made to provide clarification and information for stakeholders in understanding and implementing the Policy. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption and Rule Making.

 

Revisions were discussed at the first Board Workshop on February 28, 2017, and at the second Rule Development Board Workshop on March 28, 2017. The Chart of Substantive Changes reflects the revisions for the Policy.

 

All changes are proposed for the school years 2017-2020.

 

There is no financial impact to the District.

 

CC-2. Adopt Policy 5.8 Code of Student Conduct 2017-2020 (Supporting Docs)

 

Adopt Policy 5.8 Code of Student Conduct 2017-2020 at this Final reading.

 

Revisions to Policy 5.8 Code of Student Conduct has been made to provide clarification and information for stakeholders in understanding and implementing the Policy. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption and Rule Making.

 

Revisions were discussed at the first Board Workshop on February 28, 2017, and at the second Rule Development Board Workshop on March 28, 2017. The Chart of Substantive Changes reflects the revisions for the Policy.

 

All changes are proposed for the school years 2017-2020.

 

There is no financial impact to the District.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

DD-1. Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2016-2017   (POSTPONED 4/18/17 RSBM) (Supporting Docs)

 

Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2016-2017.

 

Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2), The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204.

 

The Audit report contains sixteen (16) locations. Our audits indicated that twelve (12) locations complied with policies and procedures. There were four (4) locations reported that contained audit exceptions.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's March 23, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-2. Internal Audit Report - Current Status Review of the Auditor General's Report No. 2016-180 - Broward County District School Board Financial and Operational Audit for Fiscal Year Ended June 30, 2015   (POSTPONED 4/18/17 RSBM) (Supporting Docs)

 

Receive Internal Audit Report - Current Status Review of the Auditor General's Report No. 2016-180 - Broward County District School Board Financial and Operational Audit for Fiscal Year Ended June 30, 2015.

 

In accordance with the 2016-2017 Audit Plan, the Office of the Chief Auditor has performed a Current Status Review of the Auditor General's Report No. 2016-180 - Broward County District School Board Financial and Operational Audit for Fiscal Year Ended June 30, 2015.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The objective of this report was to provide a current status on the corrections/implementations by District staff of the audit recommendations that pertained to internal controls and compliance findings reported by the State of Florida Auditor General.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's March 23, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Recommendation to Reject all Bids - 17-193R - Painting of Selected District Facilities (Supporting Docs)

 

Approve the recommendation to reject all bids for the above Invitation to Bid (ITB).

 

This is a recommendation to reject all bids. The School Board of Broward County, Florida, released an ITB on March 3, 2017, through March 31, 2017. The District received five (5) bids. Pursuant to Section 3, General Conditions 6 of ITB 17-193R: "In the best interest of SBBC, the Board reserves the right to: ... Reject any or all bids received when there is sound documented business reasons that serve the best interests of SBBC ...." Procurement & Warehousing Services Department (PWS) did not receive any valid Environmental Protection Agency, Repair and Painting Rule certification. PWS will be going to bid at a later date.

 

There is no financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Recommendation of $500,000 or Greater - 17-191B - Frozen Desserts for Cafeterias (Supporting Docs)

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: August 1, 2017, through July 31, 2020, 3 Years; User Department: Food and Nutrition Services; Award Amount: $5,000,000; Awarded Vendor(s): Food Fantasies, d/b/a Frozen Treats; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received two (2) proposals in response to ITB 17-191B - Frozen Desserts for Cafeterias. This ITB will provide Food and Nutrition Services the ability to purchase the frozen dessert products to meet the menu requirements and student's demand in the selection of fruit/juice products.

 

A copy of the bid is available online at: http://www.broward.k12.fl.us/supply/agenda/17-191B_FrozenDessertsForCafeterias.pdf

 

The estimated financial impact to the District will be $5,000,000. The funding source will come from Food and Nutrition Services Department's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated award amount.

 

EE-2. Direct Negotiation Recommendation of $500,000 or Greater - 57-119E Title I Book Room Literature and Materials (Supporting Docs)

 

Approve the Direct Negotiation agreement to above contract. User Department: Early Learning Language Acquisition; Award Amount: $4,000,000; Awarded Vendor(s): Scholastic Inc.; Minority/Women Business Enterprise Vendor(s): None

 

To effectively implement a Balanced Literacy Framework, teachers and students must have access to a wide variety of leveled and rigorous text supporting student interest, conceptual topics of study, reading levels, text structure, text type, and genre. Text must be available for teachers to support instructional, independent, and stretch levels across different contexts of reading, including read-a-loud, guided reading, shared reading, and independent reading. Funds were made available through the Title I Grant reallocation awarded in February 2017. The initiative is aligned with the District's Strategic Plan focus area on Early Literacy and is a key component of the Early Literacy Strategic Initiative Management Project Plan. The recommendation is to approve the one time purchase of the products.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $4,000,000. The funding source will come from the Title I Grant Program. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-3. Piggyback Recommendation of $500,000 or Greater - 57-099R - Facilities Maintenance, Lighting Products, Industrial Supplies and Tools   (POSTPONED 4/18/17 RSBM) (Supporting Docs)

 

MEMO TO VOTE DOWN

 

Approve the recommendation to award for the above contract. Contract Term: April 19, 2017, through June 30, 2018, 1 Year, 2 Months; User Department: Physical Plant Operations; Award Amount: $850,000; Awarded Vendor(s): Fastenal Company; MSC Industrial Supply, Inc.; W.W. Grainger, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, Purchasing Policy 3320, Part II, Section M, permits the District to piggyback on contracts awarded by other city or county governmental agencies. The request is to piggyback in accordance with the National Association of State Procurement Officials ValuePoint, acting by and through the State of Nevada, Request for Proposal 1862. By piggybacking this contract, the District will have a contract in place for the purchase of facilities maintenance, lighting products, industrial supplies, and tools.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RequestForProposal_No1862_NDP.pdf

 

The estimated financial impact to the District will be of $850,000. The funding source will come from Physical Plant Operations Department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-4. Transportation Agreements with Non-Profit Organization Recreation Programs (Supporting Docs)

 

Approve agreements between The School Board of Broward County, Florida, and the non-profit organizations of After School Programs, Inc. and New Horizon Community Development Corporation, Inc., to provide school bus transportation for recreational programs for the period of five years.

 

The transportation agreement allows the non-profit organizations to utilize District buses for organizational sponsored recreation programs and events that are dependent on transportation. Organization sponsored recreation programs provide a valuable service to their respective communities.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The non-profit organization will reimburse the District for the cost of this service at the current reimbursement rate of $70 per hour plus $28 per hour per bus attendant, if needed.

 

F. OFFICE OF ACADEMICS

 

F-1. Agreement between The School Board of Broward County, Florida and Florida Atlantic University Board of Trustees (Supporting Docs)

 

Approve the Agreement between The School of Broward County, Florida and Florida Atlantic University Board of Trustees.

 

Approve the Agreement between The School Board of Broward County, Florida and Florida Atlantic University Board of Trustees to provide curriculum support and professional development for the mandated Holocaust instruction (F.S. 1003.42)(2)(g) to teachers in Broward County Public Schools.

 

The Agreement will be effective upon execution by all parties and conclude on June 30, 2020. The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

F-2. Agreement between The School Board of Broward County, Florida (SBBC) and The Celebration of the Sea Foundation, Inc. (Supporting Docs)

 

WITHDRAWN

 

Requesting approval of a program agreement between the School Board of Broward County, Florida and The Celebration of the Sea Foundation, Inc. in which the parties will initiate the first phase of the project to solidify a plan with the goal of providing a collaborative environment inclusive of local universities, community members, businesses, and the District to create engaging, project-based content focused on the areas of Applied Learning.

 

The parties will work together to create a variety of engaging artifacts in a variety of formats to be used in the teaching and learning of STEM + Computer Science, Civic Engagement, Art, Music and Physical Education. These artifacts will include:

 

a.) Curriculum b.) Instructional Materials c.) Teacher & Parent Activity Guides d.) Family & Community Engagement (field trips, webinars, etc.) e.) Web Site, Social Media Channels and Online User-Generated Content/Portal f.) Teacher Training g.) Assessment

h.) On-Camera Appearances i.) Student-Developed Content

 

The content will be available to teachers, students, and community through various applications including CANVAS.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There will be no financial impact on the District as funding will be provided through fundraising by The Celebration of the Sea Foundation, Inc.

 

FF. OFFICE OF ACADEMICS

FF-1. Proposed behavior training to Educational Support Personnel (ESP's) (Supporting Docs)

 

Approve the recommendation to award the above contract to Jigsaw Learning, LLC (aka TeachTown, Inc.). Contract term: June 15, 2017 thru June 30, 2018 for a total of 50 on-site training sessions. User Division: Exceptional Student Education and Support Services; Award Amount: $125,000; Awarded Vendor: Jigsaw Learning, LLC.

 

Educational Support Personnel (ESPs) are providing support and instruction to students with behavioral needs with minimal training in behavior techniques. This can result in high turnover rates in staff, caused injuries on the job, escalate behaviors and interfere with student learning. Training in Behavior Basics with practical application to the roles of ESPs in the classroom will address this area of concern and increase positive outcomes for students.

 

This Agreement will be executed by Jigsaw Learning, LLC after School Board approval. The Agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.

 

The financial impact to the District is a total of $341,000. This includes $125,000 for the Jigsaw Learning, LLC (aka TeachTown, Inc.) training sessions and an additional projected $216,000 for stipends for Educational Support Personnel participating in training during non-contract hours. The funding source is Medicaid funds.

 

FF-2. Agreement between The School Board of Broward County, Florida (SBBC) and Nova Southeastern University, Inc. (Supporting Docs)

 

ADDED

 

Approve the Agreement between The School Board of Broward County, Florida (SBBC) and Nova Southeastern University, Inc.

 

The School Board of Broward County, Florida (SBBC), Florida has extended its partnership agreement with Nova Southeastern University (NSU), a Florida not for profit corporation, by offering a paid educator residency program. This agreement will create an opportunity for NSU students in the Abraham S. Fischler College of Education in their senior year to complete their internship experience as a pool substitute with the SBBC. Upon successful completion of the NSU academic program and SBBC requirements, NSU student teachers shall be offered employment with SBBC as a Teacher.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. Amendment to the 2016-2017 Organizational Chart - Strategy & Operations - Procurement & Warehousing Services (Supporting Docs)

 

Approve the Amendment to Page 17 of the 2016-2017 Organizational Chart to incorporate additional resources to support the implementation of the SMART - Safety, Music and Art, Athletics, Renovations and Technology Program and Policy 3330 - Supplier Diversity Outreach Program.

 

See attached Executive Summary.

 

The estimated financial impact of the recommended changes to the Organizational Chart is calculated utilizing standard salaries and benefits for all positions to estimate a reflective financial impact; recognizing the actual financial impact associated with the Organizational Chart is a dynamic figure dependent on attrition, position sourcing, and the actual compensation associated with new hires. See Continuation of Financial Impact.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

 

JJ-1. Approve Professional Services Agreement - Gator Run Elementary School - Weston - SMART Program Renovations - Project No. P.001863 (Supporting Docs)

 

Approve Professional Services Agreement with Via Design Studio, LLC, Gator Run Elementary School, SMART Program Renovations, Project No. P.001863.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, music room renovation, conversion of existing space to music and/or art lab(s), art room renovation, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope. Detailed scope of work is included in the Executive Summary.

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $175,000 for Basic Services, $37,500 for Allowances, and $20,000 for Supplemental Services, for a total of $232,500. The Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-2. Approve Professional Services Agreement - Gulfstream Academy of Hallandale Beach K-8 - Hallandale Beach - SMART Program Renovations - Project No. P.001822 (Supporting Docs)

 

Approve Professional Services Agreement with ACAI Associates, Inc., Gulfstream Academy of Hallandale Beach K-8, SMART Program Renovations, Project No. P.001822.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, safety/security upgrade, fire sprinklers, improvement to or replacement of Buildings 1, 7, 9, and 12 (requires additional analysis to determine if the buildings are in a condition that would warrant replacement or if the buildings are sufficiently structurally sound that would make improvements appropriate), media center improvements, HVAC improvements, electrical improvements, building envelope improvements, and other items that may be required to execute the Board approved scope. Detailed scope of work is included in the Executive Summary.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:  http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $350,000 for Basic Services, $45,000 for Allowances, and $20,000 for Supplemental Services, for a total of $415,000. The Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-3. Approve Professional Services Agreement - Riverglades Elementary School - Parkland - SMART Program Renovations - Project No. P.001866 (Supporting Docs)

 

Approve Professional Services Agreement with Via Design Studio, LLC, Riverglades Elementary School, SMART Program Renovations, Project No. P.001866.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire sprinklers, fire alarm, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope. Detailed scope of work is included in the Executive Summary.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $185,000 for Basic Services, $37,500 for Allowances, and $20,000 for Supplemental Services, for a total of $242,500. The Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-4. Approve Professional Services Agreement - Deerfield Beach Elementary School - Deerfield Beach - SMART Program Renovations - Project No. P.001820 (Supporting Docs)

 

Approve Professional Services Agreement with ACAI Associates, Inc., Deerfield Beach Elementary School, SMART Program Renovations, Project No. P.001820.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire sprinklers, fire alarm, renovations to Building 1 (Historic), media center improvements, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope. Detailed scope of work is included in the Executive Summary.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of the Professional Services Agreement includes $350,000 for Basic Services, $45,000 for Allowances, and $20,000 for Supplemental Services, for a total of $415,000. The Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-5. First Amendment to Professional Services Agreement - Wolfberg/Alvarez and Partners, Inc. - SMART Program Renovations - Piper High School - Sunrise - Project No. P.001744 (Supporting Docs)

 

Approve the First Amendment to the Professional Services Agreement dated July 26, 2016 with Wolfberg/Alvarez and Partners, Inc., Piper High School, SMART Program Renovations, Project No. P.001744, in the amount of $20,000.

 

The purpose of this First Amendment to the Professional Services Agreement with Wolfberg/Alvarez and Partners, Inc., is to increase the Basic Services Fee in the amount of $20,000 to cover the additional costs for Non Destructive/Destructive Testing Allowances and for Specific Purpose Survey and GPR Allowance. Approval of this First Amendment will further enable a full caption assessment of the scope as stated in the SMART Program Design. This project schedule has construction commencing in January 2018.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

Funds for this project are included in the Adopted District Educational Facilities Plan, Fiscal Years 2016-17 to 2020-21.

 

JJ-6. First Amendment to Professional Services Agreement - ACAI Associates, Inc. - SMART Program Renovations - Northeast High School - Oakland Park - Project No. P.001684 (Supporting Docs)

 

Approve the First Amendment to the Professional Services Agreement dated August 16, 2016 with ACAI Associates, Inc., Northeast High School, SMART Program Renovations, Project No. P.001684, in the amount of $30,300.

 

The purpose of this First Amendment to the Professional Services Agreement with ACAI Associates, Inc., is to increase the Basic Services fee in the amount of $30,300 to cover the Acceleration of the Design for the Single Point of Entry (SPE), ADA Restrooms & Door and Hardware Replacement Design, and the Planning/Programming (P/P) Services for Swing Space. Currently, this project schedule has construction commencing in March 2018. Approval of this First Amendment will allow the acceleration of the design of the SPE which would allow construction to commence late September 2017/early October 2107. ADA Restrooms & Door and Hardware Replacement to follow shortly thereafter.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

Funds for this project are included in the Adopted District Educational Facilities Plan, Fiscal Years 2016-17 to 2020-21.

 

JJ-7. Amendment of Program Manager - Owner's Representative Services Agreement - Heery International, Inc. - RFQ No. 15-115C (Supporting Docs)

 

Approve the amendment to the Agreement for Program Manager - Owner's Representative Services, RFQ No. 15-115C, previously awarded at the August 18, 2015 School Board meeting to Heery International, Inc.

 

The Agreement for Program Manager - Owner's Representative Services between The School Board of Broward County, Florida (the "Board") and Heery International, Inc. ("Heery") (the "Agreement") was initially approved and awarded at the School Board meeting of August 18, 2015 (see Exhibit 3 to this item). The Agreement was for an initial three-year term with the ability to be extended for two additional one-year periods for a maximum expenditure of $16,200,000 for the first three years of the contract. This amendment revises the term of the Agreement by increasing the cost of services by $11,298,000 from a not-to-exceed amount of $16,200,000 for the first three years of the contract to $27,498,000. The original Agreement covered half of the SMART Program. This amendment incorporates the additional work that was assigned to Heery to cover the second half of the SMART Program in the absence of the engagement of a second Owner's Representative during the initial solicitation.

 

The financial impact increases the not-to-exceed amount by $11,298,000. The revised not-to-exceed amount of this Agreement will be $27,498,000. Funding for this Program Manager - Owner's Representative Services Agreement is included in the individual SMART Program construction project budgets and is included in the Adopted DEFP (September 7, 2016).

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Reappointment of School Board Representative to the Oversight Committee (Supporting Docs)

 

Approve the reappointment of Roy Rogers as a School Board Representative to the Oversight Committee for the Implementation of the Second Amended Interlocal Agreement for Public School Facility Planning, to comply with the provisions of the Second Amended Interlocal Agreement.

The Second Amended Interlocal Agreement addresses the coordination of growth management issues and the provision and availability of public school facilities in Broward County. In compliance with state law, the current Second Amended Interlocal Agreement is between The School Board of Broward County, Florida, Broward County, and twenty-seven (27) Broward County municipalities. The Second Amended Interlocal Agreement is overseen by a fifteen (15) member Oversight Committee, five (5) each appointed by the School Board, the Broward County Commission, and the twenty-seven (27) Municipalities.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-2. Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Tamarac (Supporting Docs)

 

Approve the Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Tamarac.

 

The previous Reciprocal Use Agreement (RUA) between The School Board of Broward County, Florida (SBBC) and the City of Tamarac was entered into on June 3, 2014 and is scheduled to expire on June 2, 2017. This RUA contains prior School Board approval solutions to issues (such as the District's implementation of its Four-Day Summer Work Week and the potential resultant increase in facility costs and energy costs) certain municipalities raised a few years ago regarding their utilization of the District's school facilities. The City has indicated its desire to renew the RUA with the SBBC.

 

This Agreement will be executed by the City of Tamarac after School Board approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-3. Grant a Water Main and Wastewater Force Main Easement Agreement to the Town of Davie (Supporting Docs)

 

Approve the grant of a Water Main and Wastewater Force Main Easement Agreement to the Town of Davie.

 

The Town of Davie (Town) is requesting a Water Main and Wastewater Force Main Easement Agreement from The School Board of Broward County, Florida (SBBC) for a water main line system and waste water lines which were installed along the northern boundary of the Nova Schools campus. The easement is necessary to provide accommodation for water and wastewater services for the Nova Schools campus and Broward College. The Town will be responsible for maintaining and operating the water main line and wastewater systems.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by the Town of Davie after the School Board's approval.

 

There is no financial impact to the District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-4. Grant of Site Access Agreement to the State of Florida, Department of Environmental Protection (Supporting Docs)

 

Approve grant of Site Access Agreement to the State of Florida, Department of Environmental Protection.

 

The State of Florida, Department of Environmental Protection is requesting a Site Access Agreement from The School Board of Broward County, Florida to perform a Low Score Assessment at Peters Elementary School to determine the risk (if any) associated with the petroleum discharge identified at the School after an underground fuel tank was removed at the site.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Site Access Agreement will be executed by the State of Florida, Department of Environmental Protection after the School Board's approval.

 

There is no financial impact to the District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-5. Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Hollywood (Supporting Docs)

 

Approve the Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Hollywood.

 

The previous Reciprocal Use Agreement (RUA) between The School Board of Broward County, Florida (SBBC) and the City of Hollywood was entered into on June 11, 2014 and is scheduled to expire on June 10, 2017. This RUA contains prior School Board approved solutions to issues (such as the District's implementation of its Four-Day Summer Work Week and the potential resultant increase in facility costs and energy costs) certain municipalities raised a few years ago regarding their utilization of the District's school facilities. The City has indicated its desire to renew the RUA with the SBBC.

 

This Agreement will be executed by the City of Hollywood after School Board approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Nova Southeastern University (NSU) Summer Program Agreement (Supporting Docs)

 

Approve the agreement with Nova Southeastern University, Inc., to provide two magnet high school summer enrichment programs for students. The Marine Science Program at South Broward High School, and the Emerging Computer Technology and Digital Entrepreneurship Program at Dillard High School.

 

Nova Southeastern University, Inc., will host the annual summer programs for up to thirty (30) students in each program beginning on

June 26, 2017 and concluding on June 30, 2017 for Marine Science Program; June 12, 2017 through June 16, 2017 for the Emerging Computer Technology and Digital Entrepreneurship Program.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The schools will provide stipends for Summer Program Staff for the duration of the camp. The stipend will be $600 per person for up to three (3) individuals per school. The total cost of the program will be $3,600. The source of the funding is the 21st Century Grant for South Broward and the School Budget for Dillard High School.

 

LL-2. Continuation Agreement with Summit Montessori Teacher Training Institute, L.L.C. (Supporting Docs)

 

Approve the continuation agreement with Summit Montessori Teacher Training Institute, L.L.C. (SM) for Montessori training at Beachside Montessori Village, Dr. Martin Luther King, Jr. Montessori Academy and Virginia Shuman Young Elementary.

 

Participating teachers from Beachside Montessori Village, Dr. Martin Luther King, Jr. Montessori Academy and Virginia Shuman Young Elementary will receive rigorous Montessori training to be certified in Early Childhood and Elementary I Montessori education. Training includes Montessori philosophy, materials and child development theory. The teachers participate in academic instruction and practice laboratories under the supervision of instructors from SM. SM has been certified as a Montessori training institute by the Montessori Accreditation Council for Teacher Education and is an affiliate of the American Montessori Society.

 

This agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.

 

The total for this agreement will not exceed $58,400 for all of the schools included in this contract. The source of funds for the training is the school's Magnet budget for 2017-2018.

 

LL-3. Continuation Agreement with Barry University, Inc. (Supporting Docs)

 

Approve the continuation agreement with Barry University (BU) for Montessori training at Bair Middle, Beachside Montessori, Village, Dr. Martin Luther King, Jr. Montessori Academy, Sunrise Middle and Virginia Shuman Young Elementary.

 

Participating teachers from Bair Middle, Beachside Montessori Village, Dr. Martin Luther King, Jr. Montessori Academy, Sunrise Middle and Virginia Shuman Young Elementary will receive rigorous Montessori training to be certified in Montessori education. Training includes Montessori philosophy, materials and child development theory. The teachers participate in academic instruction and practice laboratories under the supervision of instructors from BU. Barry University is the only local provider of Montessori training for teachers of students of the age of nine (9) through twelve (12).

 

This agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.

 

The total for this agreement will not exceed $251,158 for all schools included in the contract. The source of funds for the training is the school's Magnet budget for 2017-2018.

 

LL-4. Student Enrichment in the Arts (SEAS) (Supporting Docs)

 

Approve the 2017-2018 SEAS program at schools and at the Broward Center for the Performing Arts.

 

Since 1991, The School Board of Broward County, Florida, in partnership with the Broward Center for the Performing Arts, has presented the national award-winning Student Enrichment in the Arts (SEAS) program. The SEAS program continues to offer a unique style of learning by integrating theatrical performances in dance, music and drama into the student's education. SEAS brings to life storybooks and novels on stage. Each and every performance includes a study guide that links the performance to Florida Sunshine State Standards. Approximately 168 performances benefiting 127,068 students will take place in theaters and at schools during the 2017-2018 school year at a cost factor to the District of a little more than $2.00 per student.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The total financial impact of this item is $304,150. The source of funding is the Department of Athletics and Student Activities budget.

 

LL-5. Amendment to the Educational Mitigation Agreements in Connection With Broward County Land Use Text Amendment PC 04-2 (Supporting Docs)

 

SPECIAL ORDER - 1:30 P.M.

 

Approve the Amendment to the Educational Mitigation Agreements in connection with Broward County Land Use Text Amendment PCT 04-2, as amended by PCT 06-1, PCT 13-2 and PCT 16-2 as proposed by the City of Pembroke Pines for 476 additional residential units included in Land Use Text Amendment PCT 16-2 located in the City of Pembroke Pines, as delineated in the Amended Educational Mitigation Agreement.

 

Approval of the Amendment to the Educational Mitigation Agreements in connection with Broward County Land Use Text Amendment PCT 04-2 as amended by PCT 06-1, PCT 13-2 and PCT 16-2 is being requested by the City of Pembroke Pines. The purpose is to enable the inclusion of 476 additional multi-family (reviewed as 450 garden apartments and 26 high-rise) residential units proposed (via Land Use Text Amendment PCT 16-2) in the City's Local Activity Center (LAC).

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement will be executed by Broward County after School Board approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is an estimated $1,835,240 ($561,223 above the school impact fees due for the units) positive financial impact to the District from the payment of mitigation fees due as delineated in the Agreement.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105:  If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.