THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, APRIL 18, 2017 10:35 AM

  Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

 

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

April 17, 2017

 

ITEMS:

 

EE-14. Direct Negotiation Recommendation of $500,000 or Greater - 57-119E Title I Book Room Literature and Materials  (WITHDRAWN)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

February 22, 2017 - Regular School Board Meeting (Supporting Docs)

April 4, 2017 - Special - Expulsions

 

ADDED ITEMS

 

CLOSE AGENDA

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

12:00 P.M.

 

1. Phil Kroyman

2. Debra Lesane

3. Ronnie Flournoy

4. Jose Arrojo

5. Taniel Shant

6. Terry Lopez-Preuss

7. John James

8. Youssef Wardani

9. Robert Donald

10. Lilliana Ruido

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2016-2017 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all appointments through June 30, 2017.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 17 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2016/2017 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2016-2017 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all supplements through June 30, 2017.

 

GG. OFFICE OF HUMAN RESOURCES

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

BB-1. Affiliation with Florida School Boards Association, Inc. (Supporting Docs)

 

Approve membership in the Florida School Boards Association (FSBA).

 

Florida School Boards Association will continue to provide valuable services to the local school board members. Those services include researching issues of legislative importance to school systems in Florida and representing their views before the Legislature. The State Board of Education, and other organizations interested in public education. Additionally, FSBA provides leadership training for school board members and, as an added benefit, all members of the Association are covered by a $100,000 accidental death and dismemberment insurance policy.

 

The financial impact to the school district is $22,718. The source of the funds is the Board Members' department budget.

 

CC. BOARD POLICIES

 

CC-1. Proposed New Job Description for the Medicaid Financial Administrator Position (Supporting Docs)

Approve the new job description for the Medicaid Financial Administrator Position. This is the First reading.

 

The job description for the Medicaid Financial Administrator position is being created as the result of a job study request. When the District enrolled as a provider in the Medicaid Administrative Claiming program and the Medicaid Certified School Match (fee for service) program, the Accountant III job description was initially used for this role. The job study concluded that a new job description is necessary to better reflect the actual responsibilities of the Medicaid Financial Administrator position, as a compatible job description does not exist in the current list of SBBC job descriptions. The job description was publicized for rule adoption in compliance with Florida Statutes on March 15, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is an additional financial impact. The source of funding is the Medicaid/504 Reimbursement budget.

 

CC-2. Proposed New Job Description for the Medicaid Specialist Position (Supporting Docs)

 

Approve the new job description for the Medicaid Specialist position. This is the First reading.

 

The job description for the Medicaid Specialist position is being created as the result of a job study. As the need for a Medicaid Specialist increased, it was determined that the Customer Service Analyst job description would initially be used for this role. The job study concluded that a new job description is necessary in order to better reflect the actual responsibilities required for the Medicaid Specialist position, as a compatible job description does not exist in the current list of SBBC job descriptions. The job description was publicized for rule adoption in compliance with Florida Statutes on March 15, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is an additional financial impact. The source of funding is the Medicaid/504 Reimbursement budget.

 

CC-3. Proposed New Job Description for the Section 504/Americans with Disabilities Act (ADA) Position (Supporting Docs)

 

Approve the new job description for the Section 504/Americans with Disabilities Act (ADA) position. This is the First reading.

 

The job description for the Section 504/Americans with Disabilities Act (ADA) position, is being created as the result of a job study request. Historically, the job responsibilities of a Section 504 Specialist were performed by the School Psychologist. During the past four years, this position has evolved and is being performed by a teacher on task assignment. The job study concluded that a new job description is necessary in order to better reflect the actual responsibilities of the Section 504 Specialist position, as a compatible job description does not exist in the current list of SBBC job descriptions. The job description was publicized in compliance with Florida Statutes on March 15, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is an additional financial impact. The source of funding is the Medicaid/Reimbursement budget.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools (Supporting Docs)

 

Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools.

 

An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1.

 

The Audit report contains twenty (20) schools. All schools complied with policies and procedures governing Internal Funds Accounting.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's March 23, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-2. Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2016-2017 (Supporting Docs)

 

Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2016-2017.

 

Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2), The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204.

 

The Audit report contains sixteen (16) locations. Our audits indicated that twelve (12) locations complied with policies and procedures. There were four (4) locations reported that contained audit exceptions.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee’s March 23, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-3. Internal Audit Report - Current Status Review of the Auditor General's Report No. 2016-180 - Broward County District School Board Financial and Operational Audit for Fiscal Year Ended June 30, 2015 (Supporting Docs)

 

Receive Internal Audit Report - Current Status Review of the Auditor General's Report No. 2016-180 - Broward County District School Board Financial and Operational Audit for Fiscal Year Ended June 30, 2015.

 

In accordance with the 2016-2017 Audit Plan, the Office of the Chief Auditor has performed a Current Status Review of the Auditor General's Report No. 2016-180 - Broward County District School Board Financial and Operational Audit for Fiscal Year Ended June 30, 2015.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The objective of this report was to provide a current status on the corrections/implementations by District staff of the audit recommendations that pertained to internal controls and compliance findings reported by the State of Florida Auditor General.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's March 23, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. Further explanation is provided in the Executive Summary. The Qualification Selection Evaluation Committee (QSEC) convened on March 29, 2017, to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations - Tracking Report.

 

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at:

http://www.broward.k12.fl.us/supply/agenda/PreQual-032917.pdf

 

There is no financial impact to the District.

 

E-2. Supplier Diversity Outreach Program Report as of March 2017 (Supporting Docs)

 

Receive Supplier Diversity Outreach Program (SDOP) Report.

 

The SDOP report is in accordance with Board Policy 7007-A Administrative Procedures for The School Board of Broward County, Florida. It provides information on the progress of the SDOP.

 

There is no financial impact to the District.

 

E-3. First Amendment to Agreement - 17-006V - Technical Contract Staffing and Consultant Services (Supporting Docs)

 

Approve the First Amendment to Agreement for the above contract. Contract Term: July 1, 2016, through June 30, 2019, 3 Years; User Department: Information & Technology; Original Award Amount: $4,500,000; Awarded Vendor(s): 28; Minority/Women Business Enterprise Vendor(s): 5

See Supporting Docs for continuation of Requested Action.

 

On January 16, 2017, GDKN Corporation announced a new division under GDKN called Tech Army, LLC. This new division is dedicated to serve a select group of its direct business customers. GDKN Corporation and Tech Army, LLC agree to honor the terms and conditions of Request For Proposal 17-006V; therefore, an amendment to the contract is being presented to the School Board to make the change.

 

The First Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-4. First Amendment to Agreement - 17-005V - Occupational and Physical Therapy Services (Supporting Docs)

 

Approve the First Amendment of the Agreement for the above contract. Contract Term: July 1, 2016, through June 30, 2019, 3 Years; User Department: Exceptional Student Education and Support Services; Award Amount: $13,000,000; Awarded Vendor(s): 47; Minority/Women Business Enterprise Vendor(s): 37

 

See Supporting Docs for continuation of Requested Action.

 

On December 12, 2016, Smith & Fleming, LLC, announced an operational name change to Orange Tree Staffing, LLC and agrees to honor the terms and conditions of Request for Proposal Occupational and Physical Therapy Services; therefore, an amendment to the contract is being presented to the School Board to make this change. There is no change in ownership of the company. Going forward, Smith & Fleming will conduct its business as Orange Tree Staffing, LLC.

 

This First Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-5. First Amendment to Invitation to Bid Agreement - 17-009V - School and Department Furniture (Supporting Docs)

 

Approve the First Amendment of the Invitation to Bid (ITB) Agreement for the above contract. Contract Term: October 21, 2016, through September 30, 2018, 1 Year, 11 Months; User Department: Procurement & Warehousing Services; Original Award Amount: $5,600,000; Awarded Vendor(s): 24; Minority/Women Business Enterprise Vendor(s): Apricot Office Interiors, Inc.

 

See Supporting Docs for continuation of Requested Action.

 

On December 21, 2016, The Contrax Group, LLC, announced an operational name change to MeTEOR Education, LLC and MeTEOR Education, LLC agrees to honor the terms and conditions of ITB 17-009V - School and Department Furniture; therefore, an amendment to the contract is being presented to the School Board to make this change. The Contrax Group, LLC owns MeTEOR Educatio, LLC and, going forward, will conduct all business under the MeTEOR Education, LLC name.

 

The First Amendment to Invitation to Bid Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-6. Recommendation of $500,000 or Less - 17-048N - Senior Portraits (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: April 19, 2017, through April 30, 2020, 3 Years; User Department: Office of School Performance & Accountability; Award Amount: None; Awarded Vendor(s): Lifetouch National School Studios Inc.; Fox-Mar Photography, Inc.; Graduate Services Miami, Inc.; Nick's Photo Studio of Broward LLC.; Minority/Women Business Enterprise Vendor(s): Nick's Photo Studio of Broward LLC

 

RFP 17-048N - Senior Portraits will be used by the Office of School Performance & Accountability to provide a pool of qualified vendors to be utilized by the District. Each awardee has a local facility and will provide a local representative to assist the seniors in creating portraits commemorating their high school experience.

 

A copy of the RFP document is available online at:

http://www.broward.k12.fl.us/supply/agenda/17-048N_SeniorPortraitsRFP_withAddendum.pdf

 

There is no financial impact to the District as payments are made by parents/guardians.

 

E-7. Second Amendment to Agreement and Renewal - 13-033V - Bond and Special Tax Counsel Services (Supporting Docs)

 

Approve the Second Amendment to the Agreement for the above Request for Proposal (RFP). Contract Term: May 20, 2013, through June 30, 2018, 5 Years, 1 Month; User Department: Treasurer's Office; Original Award Amount: None; Awarded Vendor(s): Greenberg Traurig, P.A.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received three (3) proposals for 13-033V - Bond and Special Tax Counsel Services. Greenberg Traurig, P.A. provides counsel services for the issuance of General Obligation and other bonds, Certificate of Participation, short-/long-term notes and refinancing of debt to provide financing for the District's facilities. This counsel service provides legal opinions as required, tax options, tax counsel services, and disclosure counsel services for the District. This is the second of the final renewal of the agreement. A new RFP will be released before the expiration of this Agreement.

 

This Second Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-8. Second Amendment to Agreement and Renewal - 14-008V-Financial Advisory Consultant Services (Supporting Docs)

 

Approve the Second Amendment to the Agreement for the above Request for Proposal (RFP). Contract Term: July 23, 2013, through June 30, 2018, 5 Years, User Department: Treasurer's Office; Award Amount: None; Awarded Vendor(s): Public Financial Management, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received two (2) proposals for 14-008V - Financial Advisory Consultant Services. Public Financial Management, Inc., provides financial advisory services for the issuance of General Obligation and other bonds, Certificate of Participation, short-/long-term notes, and refinancing of debt to provide financing for the District's facilities. This consultant service provides financial advisory services in connection with anticipated District financings. This is the second and final option to renew the Agreement. A new RFP will be released before the expiration of this Agreement.

 

The Second Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-9. Second Amendment to Agreement and Renewal - 14-012V - Investment Banking Services (Supporting Docs)

 

Approve the Second Amendment to Agreement for the above Request for Proposal (RFP). Contract Term: December 3, 2013, through July 31, 2018, 4 Years, 8 Months; User Department: Treasurer's Office; Award Amount: None; Awarded Vendor(s): Citigroup Global Markets, Inc.; JP Morgan Securities, LLC; Morgan Stanley & Co., LLC; RBC Capital Markets, LLC; PNC Capital Markets, LLC; Wells Fargo Bank, N.A.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received thirteen (13) proposals for 14-012V - Investment Banking Services. The selected investment banking firms provide investment banking services to the District for the issuance of long-term debt and tax-exempt lease purchase obligations (Certificates of Participation). The selected senior manager firms will rotate as senior manager underwriter. The group of firms selected as co-managers, when combined with the senior managing underwriters, will comprise the underwriting group. This is the second and final renewal option for this Agreement. A new RFP will be released before the expiration of this Agreement.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-10. Bid Renewal - 15-014B - SOMAT Waste Disposal System Maintenance and OEM Repair Parts (Supporting Docs)

 

Approve the renewal for the above contract. Contract Term: July 1, 2014, through June 30, 2017, 3 Years; User Department: Physical Plant Operations; Award Amount: $1,500,000. Awarded Vendor(s): Soflo, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

SOMAT machines pulverize and dispose of fiber trays that are used by students and staff to transport food. SOMAT machines are placed in schools and center cafeterias. The purchase of maintenance services and repair parts is necessary to keep these machines operating in optimal conditions.

 

A copy of the Bid document is available onlline at:

http://www.broward.k12.fl.us/supply/agenda/15-014B_SOMATWasteDisposal_MaintenanceRepair.pdf

 

There is no financial impact to the District.

 

E-11. Recommendation to Reject all Bids - 18-018R - HVAC-R and Cooling Tower Equipment (Supporting Docs)

 

Approve the recommendation to reject all bids for the above Invitation to Bid (ITB).

 

This is a recommendation to reject all bids and rebid with revised specifications to meet the needs of the District and comply with Florida statutes. In the interim, departments are still able to use the existing contract. The existing contract, ITB 15-001R, is valid until June 30, 2017. The School Board of Broward County, Florida, released an ITB on March 7, 2017, through March 27, 2017. The District received sixteen (16) bids. Pursuant to Section 3, General Conditions 6 of ITB 18-018R: "In the best interest of SBBC, the Board reserves the right to: ... Reject any or all bids received when there is sound documented business reasons that serve the best interest of SBBC ...." This ITB did not include Florida Bidders' Preference, which is a mandatory statute of the State of Florida when procuring products.

 

There is no financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-L):

A. 7-Eleven.., $350 (awarded) B. City of Coral Springs..., $2,000 (awarded) C. City of Hollywood, $4,800 (requested) D. Google Computer Science..., $35,000 (requested) E. John Ben Snow Memorial Trust, $25,000 (requested) F. National Education Association..., $5,000 (requested) G. National Science Teachers Association..., $833 (awarded) H. Sprint's 1Million Project, $0 ($4.5 million in-kind donation requested) I. Target Field Trip Grants, $700 (awarded) J. Walmart Community Giving, $1,251 (awarded)

 

K. Whole Kids Foundation - Extended Learning..., $2,000 (awarded) L. Whole Kids Foundation - Special Projects Grant, $800 (awarded)

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/

 

The potential positive financial impact if project is awarded is $77,734 from various sources.

 

EE-2. Grant Applications - Pre-Submission (Supporting Docs)

 

Approve the submission of the following grant application:

A. Florida Diagnostic & Learning Resources System, $1,421,255 (to be requested)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/

 

The potential positive financial impact if project is awarded is $1,421,255 from the Florida Department of Education.

 

EE-3. Recommendation of $500,000 or Greater - 17-171B - Household, Commercial and Industrial Equipment and Accessories (CATALOG) (Supporting Docs)

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: May 1, 2017, through November 30, 2018, 19 Months; User Department: District-wide; Award Amount: $600,000; Awarded Vendors: Gulf Ice Systems, Inc.; Lace Food Service Corporation; Milo Food Service Equipment Dist., Inc.; Sears, Roebuck and Co.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received four (4) proposals in response to ITB 17-171B - Household, Commercial and Industrial Equipment and Accessories (CATALOG). This is a catalog bid in which vendors offer percentage discounts off their catalogs on different manufacturer brands. District locations purchase appliances such as refrigerators, microwave ovens, washer and dryer machines, among others, as needed, for classrooms, dining areas, school clinics, cafeterias, etc.

 

A copy of the bid documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/17-171B_HouseholdCommercialIndustrial_Equipment&Accessories.pdf

 

The estimated financial impact to the District will be $600,000. The funding source will come from schools and departments' operating budgets. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated bid award amount.

 

EE-4. Recommendation of $500,000 or Less - 18-004V - Casualty Actuarial Services (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: May 17, 2017, through May 31, 2020, 3 Years; User Department: Risk Management; Award Amount: $22,500; Awarded Vendor(s): AMI Risk Consultants, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received two (2) proposals in response to RFP 18-004V - Casualty Actuarial Services. The RFP provides an actuarial review and analysis and provides a written report and opinion with respect to the funding requirements for the District's Casualty Self-Insurance Program beginning with the 2017/18 fiscal year.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-004V_Casualty_Actuarial_Svcs.pdf

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $22,500. The funding source will come from Risk Management Department's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-5. Recommendation of $500,000 or Less - 18-003V - Student Psychiatric Services (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: July 1, 2017, through June 30, 2018, 1 Year; User Department: Exceptional Student Education and Support Services; Award Amount: $200,000; Awarded Vendor(s): Nyrma N. Ortiz, P.A. Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received one (1) proposal in response to RFP 18-003V - Student Psychiatric Services. This RFP provides psychiatric services to students at Whispering Pines Center and Cross Creek School to serve students with emotional and behavioral disabilities as part of a therapeutic program.

 

A copy of the Bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-003V_Student_Psychiatric_Svcs.pdf

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $200,000. The funding will come from the Individuals with Disabilities Education Act Grant. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-6. Recommendation for Renewal and Additional Spending Authority - 15-007V - Title I Educational Services for Private School Students (Supporting Docs)

Approve the renewal and additional spending authority for above Request for Proposal (RFP). Contract Term: July 1, 2014, through June 30, 2019, 5 Years; User Department: Title I; New Award Amount: $11,750,000; Awarded Vendor(s): Catapult Learning, LLC; Learn-It Systems, LLC; Minority/Women Business Enterprise Vendor(s): None

 

This request is to renew RFP 15-007V - Title I Educational Services for Private School Students for two (2) additional years from July 1, 2017, through June 30, 2019, and request an additional spending authority of $4,750,000. This RFP provides educational services in the areas of reading and mathematics to students enrolled in private schools who generate Title I funding. These services are performed on-site at private schools.

 

A copy of the RFP documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/15-007V-TitleI_EduServices_PrivateSchoolStudents.pdf

 

The First Amendment to Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $4,750,000. The contract award amount was for 7,000,000. This is to increase the spending authority by $4,750,000, bring the new contract value to $11,750,000. The funding will come from Title I, Part A, Federal Grant. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-7. Recommendation for Renewal and Additional Spending Authority - 14-020N - Sewing Machines, Service and Repair of Commercial and Domestic (Supporting Docs)

 

Approve the second renewal and increase the spending authority for the above Invitation to Bid (ITB). Contract Term: July 1, 2013, through June 30, 2018, 5 Years; User Department: District-wide; Awarded Amount: $367,476; Awarded Vendor(s): Ace Sewing and Vacuum Center; Minority/Women Business Enterprise Vendor(s): None

 

ITB 14-020N - Sewing Machines, Service and Repair of Commercial and Domestic entails the servicing, inspection, and repairs of sewing machines as needed. This contract was awarded to Ace Sewing and Vacuum Center, starting June 25, 2013, through June 30, 2016, with an option to extend for two (2) additional one-year periods. This ITB was first brought to the School Board on July 26, 2016, to renew for an additional year and reduce the spending authority to $292,476. Based on the financial analysis as of March 1, 2017, the balance of spend available is only four percent and will not cover the expenses through to the expiration of the Bid. Therefore, we are requesting a one (1) year renewal starting July 1, 2017, with an increased spending authority of $75,000 effective April 19, 2017, to cover the expenses until the expiration of the Bid and for the additional one-year period.

 

A copy of the bid document is available at: http://www.broward.k12.fl.us/supply/agenda/14-020N_SewingMachines_ServiceRepair.pdf

 

The estimated financial impact to the District will be $75,000. The contract award amount was $292,476. The request is to increase the spending authority by $75,000, bringing the new contract value to $367,476. The funding source will come from Physical Plant Operations' operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-8. Recommendation for Renewal and Additional Spending Authority - 14-052N – Football Helmet and Shoulder Pad Purchase and/or Reconditioning Term Contract (Supporting Docs)

 

Approve the recommendation to renew and increase the spending authority for the above Invitation to Bid (ITB). New Contract Term: April 15, 2014, through June 30, 2018, 4 Years, 2 Months; User Department: Athletics & Student Activities; New Award Amount: $1,100,000; Awarded Vendor(s): Kranos Corporation, d/b/a Schutt Sports, Inc..; Minority/Women Business Enterprise Vendor(s): None

 

ITB 14-052N - Football Helmet and Shoulder Pad Purchase and/or Reconditioning Term Contract is used by the Athletics Department and provides physical protection for student football athletes. The Athletics department for each high school purchases and stocks the equipment. This Bid was awarded to Kranos Corporation, d/b/a Schutt Sports Inc., starting April 15, 2014, through June 30, 2017, with an approved spending authority of $950,000 and included the option to extend for two (2) additional one-year periods, if needed. This request is to approve an additional spending authority of $150,000 and a contract renewal for one (1) year starting July 1, 2017, through June 30, 2018.

 

A copy of the ITB is available online at:

http://www.broward.k12.fl.us/supply/agenda/14-052N_FootballHelmet_ShoulderPad_Purchase&Reconditioning.pdf

 

The estimated financial impact to the District will be $150,000. The contract award amount was $950,000. The request is to increase the spending authority by $150,000, bringing the new contract value to $1,100,000. The funding source will come from existing approved school budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-9. Recommendation for Renewal and Additional Spending Authority - 16-007B Letter and Legal-Sized Paper (Supporting Docs)

 

Approve the recommendation to renew and increase the spending authority for the above Invitation to Bid (ITB). New Contract Term: July 1, 2015, through July 30, 2018, 3 Years; User Department: District-wide; New Award Amount: $3,650,000; Awarded Vendor(s): Mac Paper Inc.; Minority/Women Business Enterprise Vendor(s): None

 

ITB 16-007B - Letter and Legal-Sized Paper is being used throughout the District for daily use to print special projects, documents, emails, facsimiles, etc. Under this contract, originally schools and departments had the option to have copy paper shipped directly from the vendor to schools, centers and other locations with no additional cost. However, based on the difficulties to meet the required minimum, all orders are now being placed by the Warehouse only. This request is to approve an additional spending authority of $450,000 and a contract renewal for one (1) year starting August 1, 2017, through July 30, 2018.

 

A copy of the bid document is available online at:

http://www.broward.k12.fl.us/supply/agenda/16-007B_LetterLegalPaper_BidwithAddendums.pdf

 

The estimated financial impact to the District will be $450,000. The contract award amount was for $3,200,000. The request is to increase the spending authority by $450,000, bringing the new contract value to $3,650,000. The funding source will come from existing approved school/department/center budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-10. Recommendation for Renewal and Additional Spending Authority - 14-036N - Adult Workforce Education Advertising Agency (Supporting Docs)

 

Approve the contract renewal for above Request for Proposal. Contract Term: July 1, 2017, through June 30, 2018, 1 Year, User Department: Career, Technical, Adult, and Community Education; New Award Amount: $7,084,301; Awarded Vendor(s): Omni Automotive South, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received four (4) bids for Request for Proposal (RFP) 14-036N - Adult Workforce Education Advertising Agency Services and it was awarded on August 6, 2013. The term of this contract is from August 6, 2013, through June 30, 2016, with two (2) one-year renewals. This request is to approve the second renewal of this RFP.

 

A copy of the RFP documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/14-036N-Adult_Workforce_Edu_Advertising_ Agency_Svcs.pdf

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $1,400,000. The contract award amount was for $5,684,301. The request is to increase the spending authority by $1,400,000, bringing the new contract value to $7,084,301. The funding source will come from the Workforce Development funds. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contact award amount.

 

EE-11. Direct Negotiation Recommendation of $500,000 or Greater - 57-122E Ellevation Software System (Supporting Docs)

 

Approve the Direct Negotiation agreement to the above contract. Contract Term: July 1, 2017, through June 30, 2018, 3 Years; User Department: Bilingual/ESOL; Award Amount: $701,500; Awarded Vendor(s): Ellevation, LLC; Minority/Women Business Enterprise Vendor(s): None

 

Ellevation is a software platform for instructional and data management that supports English for Speakers of Other Languages (ESOL) programs. All schools, including charter schools, are included in Ellevation's platform. This contract is used by the Bilingual/ESOL Department to purchase subscriptions to Ellevation, which meets the instructional, communication, and reporting needs of the ESOL program. This request is approve the contract renewal of the Ellevation Software, starting July 1, 2017, through June 30, 2018, with a spending authority of $701,500.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $701,500. The funding source for $280,000 will come from Information & Technology Department's operating budget; $82,000 from Title I Grant; $69,500 from Title II Grant; and $270,000 from Title III Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-12. Recommendation of $500,000 or Greater - 17-164E Microsoft Enrollment for Education Solutions (ESS) Volume Licensing (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: June 1, 2017, through May 31, 2020, 3 Years; User Department: District-wide; Award Amount: $3,500,000; Awarded Vendor(s): CDW Government LLC; Minority/Women Business Enterprise Vendor(s): None.

 

This ITB allows the District to continue to use the Microsoft Enrollment for Education Solutions (EES) Volume Licensing, which includes Microsoft Office Applications (i.e., Outlook Mail, Word, Excel, Access, PowerPoint, OneDrive, Sharepoint), Microsoft Office Professional Plus, Microsoft Windows, and the Microsoft Core Client Access License Suite. Also included in this ITB are the licenses required to operate all District servers. The software licenses will be purchased from Computer Discount Warehouse Government (CDW Government) the awardee of the District's ITB 17-164E for providing Microsoft software. This software is mission-critical for both instructional and operational purposes.

 

A copy of the bid document is available online at:

http://www.broward.k12.fl.us/supply/agenda/17-164E_MicrosoftEnrollment_EducationSolutions_VolumeLic.pdf

 

The estimated financial impact to the District will be $3,500,000. The funding source is Information & Technology Department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-13. Continuation of the Lease or Maintenance of District Software and Hardware for Fiscal Year 2017/18 (Supporting Docs)

 

Approve the continuation of the lease or maintenance of the District software and hardware for fiscal year 2017/18; Contract Term: July 1, 2017, through June 30, 2018, 1 Year; User Department: Information & Technology; Award Amount: $6,950,000; Awarded Vendor(s): 112; Minority/Women Business Enterprise Vendor(s): None

 

District schools and departments utilize many curriculum and operational software and hardware (SW/HW) technology systems that are provided by various vendors. In an effort to maintain these systems, the Information & Technology Department established a process to streamline and consolidate requests for spending authority on an extensive number of annual SW/HW maintenance, license, and lease renewals. This process was established and has been used since 2000.

 

The agenda item is requesting spending authority approval to provide maintenance support for each major curriculum and business software and hardware technology system for fiscal year 2017/18.

 

The estimated financial impact to the District will be $6,950,000. The funding source will come from Information & Technology Department's operating budget. The financial impact amount represents and estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-14. Direct Negotiation Recommendation of $500,000 or Greater - 57-119E Title I Book Room Literature and Materials (Supporting Docs)

 

WITHDRAWN

 

Approve the Direct Negotiation agreement to above contract; User Department: Early Learning Language Acquisition; Award Amount: $4,000,000; Awarded Vendor(s): Scholastic Inc.; Minority/Women Business Enterprise Vendor(s): None

 

To effectively implement a Balanced Literacy Framework, teachers and students must have access to a wide variety of leveled and rigorous text supporting student interest, conceptual topics of study, reading levels, text structure, text type, and genre. Text must be available for teachers to support instructional, independent, and stretch levels across different contexts of reading, including read-a-loud, guided reading, shared reading, and independent reading. Funds were made available through the Title I Grant reallocation awarded in February 2017. The initiative is aligned with the District's Strategic Plan focus area on Early Literacy and is a key component of the Early Literacy Strategic Initiative Management Project Plan. The recommendation is to approve the one time purchase of the products.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $4,000,000. The funding source will come from the Title I Grant Program. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-15. Recommendation for Additional Spending Authority - 15-032R - Paints, Caulks, Sealers, Related Coating, and Accessories (Supporting Docs)

 

Approve an increase in spending authority for the above Invitation to Bid (ITB). Contract Term: October 22, 2014, through

September 30, 2017, 3 Years; User Department: Physical Plant Operations; New Award Amount: $1,000,000; Awarded Vendor(s):Crossco America Corporation; PPG Architectural Finishes, Inc.; The Sherwin-Williams Company; Stein Paint Company; W.W. Grainger, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

On October 21, 2014, The School Board of Broward County, Florida, approved ITB 15-032R. The award was for $850,000. Currently, there is approximately $56,000 left of spending authority. An additional spending of $150,000 is needed to cover the remaining five (5) months.

 

A copy of the bid documents are available at:

http://www.broward.k12.fl.us/supply/districtcontracts/docs/Module_R/15-032R-Paints_Caulks_Sealers_Catalog.pdf

 

The estimated financial impact to the District will be $150,000. The contract award amount was for $850,000. The request is to increase the spending authority by $150,000, bringing the new contract value to $1,000,000. The funding source will come from the Physical Plant Operations Department's operating budget. The financial impact represents an estimated contract value. However, the amount authorized will not exceed the contract award amount.

 

EE-16. Recommendation for Additional Spending Authority - 15-076C - Purchase and Installation of Indoor-Outdoor Walk-In Freezer-Coolers (Supporting Docs)

 

Approve an increase in spending authority for the above Invitation to Bid (ITB). Contract Term: April 22, 2015, through April 21, 2018, 3 Years; User Department: Food and Nutrition Services; New Award Amount: $7,350,000; Awarded Vendor(s): State Contracting and Engineering Corporation; Johnson Controls, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

On April 21, 2015, The School Board of Broward County, Florida, approved ITB 15-076C. The award was for $3,870,000. Currently, there is approximately $266,000 left of spending authority. An additional spending of $3,480,000 is needed to cover the remaining twelve (12) months. The ITB was designed to replace existing walk in refrigerators and freezers in excess of thirty years old.

 

A copy of the bid documents are available at:

http://www.broward.k12.fl.us/supply/agenda/15-076C_PurchaseandInstallation_Indoor-Outdoor_Walk-in_Freezers-Coolers.pdf

 

The estimated financial impact to the District will be $3,480,000. The contract award amount was $3,870,000. The request is to increase the spending authority by $3,480,000, bringing the new contract value to $7,350,000. The funding source will come from the Food and Nutrition Services Department's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-17. Recommendation for Additional Spending Authority - 16-029R - Lamps, Ballast, Battery Packs and Related Electrical Supplies (Supporting Docs)

 

Approve an increase in spending authority for the above Invitation to Bid (ITB). Contract Term: August 19, 2015, through August 18, 2018, 3 Years; User Department: Physical Plant Operations; New Award Amount: $1,261,686; Awarded Vendor(s): Northgate Limited, Inc.; Innovative Software Solutions, Inc.; Minority/Women Business Enterprise Vendor(s): Northgate Limited, Inc.; Innovative Software Solutions, Inc.

 

The School Board of Broward County, Florida, received nine (9) bids for ITB 16-029R - Lamps, Ballasts, Battery Packs, and Related Electrical Supplies. The purpose of this Bid is to purchase supplies for the Physical Plant Operations Department inventory stock. The lamps are used District-wide by the tradesmen and schools to replace lights in the schools and classrooms. The ballasts are used in the parking lots for security lighting during student activities. The battery packs are used in the fire alarm panels and for emergency backup lights. The electrical supplies consist of assorted electrical hardware and supplies, exit signs, and emergency lighting.

 

A copy of the bid documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/16-029R_ITB_Lamps-Ballasts-BatteryPacksandRelated.pdf

 

The estimated financial impact to the District will be $100,000. The contract award amount was for $1,161,686. The request is to increase the spending authority by $100,000, bringing the new contract value to $1,261,686. The funding source will come from the Physical Plant Operations Department's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-18. Piggyback Recommendation of $500,000 or Greater - 57-099R - Facilities Maintenance, Lighting Products, Industrial Supplies and Tools (Supporting Docs)

 

Approve the recommendation to award for the above contract. Contract Term: April 19, 2017, through June 30, 2018, 1 Year, 2 Months; User Department: Physical Plant Operations; Award Amount: $850,000; Awarded Vendor(s): Fastenal Company; MSC Industrial Supply, Inc.; W.W. Grainger, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, Purchasing Policy 3320, Part II, Section M, permits the District to piggyback on contracts awarded by other city or county governmental agencies. The request is to piggyback in accordance with the National Association of State Procurement Officials ValuePoint, acting by and through the State of Nevada, Request for Proposal 1862. By piggybacking this contract, the District will have a contract in place for the purchase of facilities maintenance, lighting products, industrial supplies, and tools.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RequestForProposal_No1862_NDP.pdf

 

The estimated financial impact to the District will be of $850,000. The funding source will come from Physical Plant Operations Department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

F. OFFICE OF ACADEMICS

 

F-1. Event Agreement between Westfield Broward Mall and School Board of Broward County, FL for Broward County Week of the Ocean - Marine Fair Exhibition (Supporting Docs)

 

Approve Event Agreement with Westfield Broward Mall for use of Broward Mall Facilities for Broward County Week of the Ocean - Marine Fair Exhibition. The Agreement period is from May 4, 2017 through May 7, 2017.

 

Broward County Week of the Ocean (WOTO) is an annual marine fair education program designed to encourage students to appreciate, protect and use the oceans wisely. K-12 students from Broward County public, private, and charter schools may submit entries to the fair in the following categories: ocean themed posters, ocean-related science projects, marine crafts, ocean art, poetry, satire, underwater habitats, photography, sand sculpture, and CDs or DVDs on a marine topic. Entries are judged by professionals and displayed in a public place for community viewing. Ribbons and medallions are awarded to first, second, and third place winners. WOTO is free and open to the public.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.  This Agreement will be executed after School Board approval.

 

There is no financial impact to the District.

 

FF. OFFICE OF ACADEMICS

 

FF-1. Agreement between The School Board of Broward County, Florida and Embry-Riddle Aeronautical University (ERAU) (Supporting Docs)

 

Approve the Amendment between The School Board of Broward County, Florida and Embry-Riddle Aeronautical University (ERAU). The term of this agreement shall be for a period of one (1) year from the date it is fully executed.

 

This agreement will give CTE students access to college level curriculum and college credit through a concurrent enrollment model. Students passing these college courses will earn ERAU college credit that can be transferred to any Florida University. Embry-Riddle will fund teacher training, teacher certification, course curriculum, course materials, and required technology and equipment to run the courses in the areas of aeronautics/aviation. This amendment is due to a decrease from the original cost of item FF-7 from the September 7, 2016 Board meeting. The lower cost is a result of having fewer ERAU courses than originally predicted due to changes in schedule.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement will be executed by Embry-Riddle Aeronautical University after School Board Approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is a positive financial impact of $9,543. The source of funds in the Operational Fund. CTE Expansion Plan (2017 Priority.)

 

FF-2. Agreement between The School Board of Broward County, Florida and Carlton Palms Educational Center, Inc. dba Bellwether Behavioral Health (Supporting Docs)

 

Approve the Agreement Between The School Board of Broward of Broward County, Florida and Carlton Palms Educational Center, Inc. dba Bellwether Behavioral Health.

 

Florida Administrative Code 6A-6.0361 - Contractual Agreement with Non Public Schools allows Broward County Public School (District) to contract with a residential facility when another public agency has placed the student for non-educational purposes. Carlton Palms is a residential facility that serves clients referred by agencies of the State of Florida, including but not limited to the Agency for Persons with Disabilities (APD).

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The source of funding is the student's allocation from Florida Education Finance Program (FEFP). Specific dollar amount is based on the individual student's matrix level at the time of placement at Carlton Palms.

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. The School Board of Broward County, Florida 2017-2018 Burgundy Track Calendar (Supporting Docs)

 

Approve The School Board of Broward County, Florida 2017-2018 Burgundy Track Calendar.

 

On December 20, 2016, The School Board approved the school calendar for the 2017-2018 School Year.

 

Subsequently, on March 21, 2017, The School Board approved the 2017-2018 Schools Administrative Offices Calendar, Personnel Work Day Summary, 208 (A-D) Work Calendars and Summer Term Calendar for Community Schools and Technical Colleges. The Burgundy Track Calendar (Colbert Museum Magnet, Lake Forest Elementary, Watkins Elementary, and McNicol Middle) has been completed for 2017-2018 School Year. This Calendar will end with the 2017-2018 School Year.

 

There is no financial impact to the District.

 

II. OFFICE OF THE SUPERINTENDENT

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

 

JJ-1. Approve Professional Services Agreement - Anderson, Boyd H. High School - Lauderdale Lakes - SMART Program Renovations - Project No. P.001846 (Supporting Docs)

 

Approve Professional Services Agreement with M.C. Harry and Associates, Inc., Anderson, Boyd H. High School, SMART Program Renovations, Project No. P.001846.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, safety/security upgrade, weight room renovation, HVAC improvements, building envelope improvements, ADA renovation, STEM lab improvements, and other items that may be required to execute the Board approved scope.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $360,000 for Basic Services, $55,000 for Allowances, and $45,000 for Supplemental Services, for a total of $460,000. The Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-2. Approve Professional Services Agreement - Fort Lauderdale High School - Fort Lauderdale - SMART Program Renovations - Project No. P.001839 (Supporting Docs)

 

Approve Professional Services Agreement with Sol-ARCH, Inc., Fort Lauderdale High School, SMART Program Renovations, Project No. P.001839.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, weight room renovations, HVAC improvements, electrical improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $152,000 for Basic Services, $20,000 for Allowances, and $20,000 for Supplemental Services, for a total of $192,000. The Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-3. Approve Professional Services Agreement - Sawgrass Springs Middle School - Coral Springs - SMART Program Renovations - Project No. P.001841 (Supporting Docs)

 

Approve Professional Services Agreement with BRPH Architects Engineers, Inc., Sawgrass Springs Middle School, SMART Program Renovations, Project No. P.001841.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, ADA restroom, fire alarm, single point of entry, fire sprinklers, building envelope improvements, HVAC improvements, and other items that may be required to execute the Board approved scope.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $367,000 for Basic Services, $37,500 for Allowances, and $30,000 for Supplemental Services, for a total of $434,500. The Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-4. Approve Professional Services Agreement - Pembroke Lakes Elementary School - Pembroke Pines - SMART Program Renovations - Project No. P.001842 (Supporting Docs)

 

Approve Professional Services Agreement with Crain Atlantis Engineering, Inc., Pembroke Lakes Elementary School, SMART Program Renovations, Project No. P.001842.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire alarm, media center improvements, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope. Detailed scope of work is included in the Executive Summary.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $155,000 for Basic Services, $20,000 for Allowances, and $20,000 for Supplemental Services, for a total of $195,000. The Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-5. Approve Professional Services Agreement - Whiddon-Rogers Education Center - Fort Lauderdale - SMART Program Renovations - Project No. P.001711 (Supporting Docs)

 

Approve Professional Services Agreement with Cartaya and Associates, Architects, P.A., Whiddon-Rogers Education Center, SMART Program Renovations, Project No. P.001711.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire alarm, improvements to or replacement of Buildings 10, 11, 12, and 13 (each building requires additional analysis to determine if the building is in a condition that would warrant a replacement or if the building is sufficiently sound that would make improvements appropriate), media center improvements, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope. Detailed scope of work is included in the Executive Summary.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $340,000 for Basic Services and $25,000 for Allowances, for a total of $365,000. The Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-6. Professional Services Agreement (Construction Manager at Risk Project Delivery) - Flanagan, Charles W. High School - Pembroke Pines - SMART Program Renovations - Project No. P.001847 (Supporting Docs)

 

Approve Professional Services Agreement (Construction Manager at Risk Project Delivery) with Song & Associates, Inc., Flanagan, Charles W. High School, SMART Program Renovations, Project No. P.001847.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, weight room renovations, classroom addition to allow for removal of portable buildings, building envelope improvements, HVAC improvements, and other items that may be required to execute the Board approved scope. Detailed scope of work is included in the Executive Summary.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $535,000 for Basic Services, $40,000 for Allowances, and $15,000 for Supplemental Services, for a total of $590,000. The Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-7. Approve Professional Services Agreement - Driftwood Middle School - Hollywood - SMART Program Renovations - Project No. P.001837 (Supporting Docs)

 

Approve Professional Services Agreement with LIVS Associates, Driftwood Middle School, SMART Program Renovations, Project No. P.001837.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, safety/security upgrade, fire sprinklers, conversion of existing space to music and/or art lab(s), art room renovation and equipment, media center improvements, HVAC improvements, electrical improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $324,000 for Basic Services and $30,500 for Allowances, for a total of $354,500. The Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-8. Approve Professional Services Agreement - Attucks Middle School - Hollywood - SMART Program Renovations - Project No. P.001686 (Supporting Docs)

 

Approve Professional Services Agreement with Florida International Consulting Engineers Design, Inc. (FICE), Attucks Middle School, SMART Program Renovations, Project No. P.001686.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire sprinkler protection, HVAC improvements, electrical improvements, and other items that may be required to execute the Board approved scope.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $190,000 for Basic Services and $32,5000 for Allowances, for a total of $222,5000. The project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.)

 

JJ-9. Approve Professional Services Agreement - McFatter Technical College - Davie - SMART Program Renovations - Project No. P.001658 (Supporting Docs)

 

Approve Professional Services Agreement with Sol-ARCH, Inc., McFatter Technical College, SMART Program Renovations, Project No. P.001658.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, ADA restroom renovation, safety/security upgrade, fire sprinklers, fire alarm, media center improvements, HVAC repairs to include Buildings 1, 2, 4, and 5, electrical improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of the Professional Services Agreement includes $446,000 for Basic Services and $50,000 for Allowances, for a total of $496,000. The Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

K-1. General Fund Amendment as of February 28, 2017 (Supporting Docs)

 

Approve attached General Fund Amendment as of February 28, 2017.

 

General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the General Fund. Amendment includes information for the month of February 2017.

 

There is no additional financial impact to the District.

 

K-2. Special Revenue (Grants) Amendment as of February 28, 2017 (Supporting Docs)

 

Approve the attached Special Revenue (Grants) Amendment as of February 28, 2017.

 

Special Revenue (Grants) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Special Revenue (Grants). Amendment includes information for the month of February 2017.

 

There is no additional financial impact to the District.

 

K-3. Capital Budget Fund Amendment as of February 28, 2017 (Supporting Docs)

 

Approve the attached Capital Fund Amendment as of February 28, 2017

 

The Capital Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Capital Fund. The Amendment includes information as of February, 2017.

 

See Supporting Docs for Continuation of Summary Explanation and Background.

 

There is a net increase to Capital Revenues and Appropriations of $13,852,272. The various revenue and appropriation impacts are described in the Summary Explanation and Background. There is also a net decrease to the Capital Reserve of $2,586,965 described in Exhibit A, "Capital Projects Reserve - Activity".

 

K-4. Interim Financial Statements for the Period Ended February 28, 2017 (Supporting Docs)

 

Approve the Interim Financial Statements for the Period Ended February 28, 2017.

 

Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of February 2017, the fund balance as a percentage of the projected revenues was 4.40% and fund balance, excluding Charter Schools revenues was 5.20%.

 

There is no additional financial impact to the District.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of North Lauderdale (Supporting Docs)

 

Approve the Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of North Lauderdale.

 

The previous Reciprocal Use Agreement (RUA) between The School Board of Broward County, Florida (SBBC) and the City of North Lauderdale was entered into on July 24, 2012 and is scheduled to expire on July 23, 2017. This RUA contains prior School Board approved solutions to issues (such as the District's implementation of its Four-Day Summer Work Week and the potential resultant increase in facility costs and energy costs) certain municipalities raised a few years ago regarding their utilization of the District's school facilities. The City has indicated its desire to renew the RUA with the SBBC.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-2. Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Sunrise (Supporting Docs)

 

Approve the Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Sunrise.

 

The previous Reciprocal Use Agreement (RUA) between The School Board of Broward County, Florida (SBBC) and the City of Sunrise was entered into on May 27, 2014 and is scheduled to expire on May 26, 2017. This RUA contains prior School Board approved solutions to issues (such as the District's implementation of its Four-Day Summer Work Week and the potential resultant increase in facility costs and energy cost) certain municipalities raised a few years ago regarding their utilization of the District's school facilities. The City has indicated its desire to renew the RUA with the SBBC.

 

This Agreement will be executed by the City of Sunrise after School Board approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-3. Authorization to Conduct a Spot Survey to Amend the Plant Survey and Enable the Repurposing of Millennium Middle School (Supporting Docs)

 

Authorize staff to conduct a spot survey to amend the Educational Plant Five Year Survey Report, Broward County School District 2015-2020 (Plant Survey) and enable the repurposing of Millennium Middle School from a Middle School Grade 6 through Grade 8 to Grade 6 through Grade 12.

 

Directive from the Florida Department of Education requires that spot survey(s) must be conducted to amend school district's Plant Survey to enable a different use or purpose for a facility from that listed in the currently effective Plant Survey.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Lease Agreement between The School Board of Broward County, Florida and John Andrew O'Bryan (Supporting Docs)

 

Approve the Lease Agreement between The School Board of Broward County, Florida and John Andrew O'Bryan for ground lease pertaining to the Resident on Campus Security (ROCS) program.

 

For the purposes of this Agreement and pursuant to Section 119.071, Florida Statute, Mr. O'Bryan's school location and Exhibits A, B, and C have been redacted. See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is a positive financial impact of $210.68 to the District for each year of the Agreement and $632.04 over the three (3) year term of this Agreement. This dollar amount will be applied to the school's utility cost for the ROCS mobile home.

 

LL-2. Lease Agreement with Hispanic Unity of Florida, Inc. (Supporting Docs)

 

Approve the Lease Agreement between The School Board of Broward County, Florida and Hispanic Unity of Florida, Inc., for Community School South.

 

The purpose of this Lease Agreement is to enable The School Board of Broward County, Florida (SBBC) to lease a 2,417 square foot building located at 5811 Johnson Street, Hollywood, Florida for use by The Community School South to conduct English For Speakers of Other Languages (ESOL) program. The term of this Lease Agreement shall be from June 1, 2017 through May 31, 2018. Additionally, the Agreement stipulates that either party may terminate the lease upon a 90 day written notice to the other party.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and executed by the Hispanic Unity of Florida, Inc.

 

The estimated financial impact to the District is $79,294.32 to include $47,304.00 for annual rental fee; $18,418.50 for part-time annual custodial support. See Supporting Docs for Continuation of Financial Impact.

 

LL-3. 2017 High School Graduation Use License Agreement with Nova Southeastern University (Supporting Docs)

 

Approve the 2017 High School Graduation Use License Agreement with Nova Southeastern University for seventeen graduation ceremonies at the Rick Case Arena at the Don Taft University Center.

 

Nova Southeastern University will be the 2017 graduation host site for approximately seventeen public high schools. The graduation ceremonies will be conducted June 2 through June 8, 2017. The criteria established by The School Board of Broward County, Florida, for the selection of 2017 graduation sites are: ensure that every graduate has access to a minimum of four tickets for family and guests, consolidate graduation venues to provide equity among high schools, reduce costs by eliminating all graduation rehearsals, no split class graduations, and make every effort to avoid conflicts in scheduling high school graduations based on School Board member schedule.

 

This Agreement will be executed by Nova Southeastern University after School Board approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of this item is $204,509.66. The source of funding is the Department of Student Activities and Athletics budget. Therefore, this budget item does not require a Collaboration Form from the Capital Budget Department.

 

LL-4. 2017 High School Graduation License Agreement with Pinnacle Venue Services, L.L.C. (Supporting Docs)

 

Approve the 2017 High School Graduation License Agreement with Pinnacle Venue Services, L.L.C., for Watsco Center at the University of Miami.

 

The Watsco Center will be the 2017 graduation host site for Cypress Bay High School. Cypress Bay High School will hold their graduation exercise at Watsco Center on June 4, 2017. The school is the largest graduation class among Broward County Public Schools with over 1,000 students. The criteria established by The School Board of Broward County, Florida, for the selection of 2017 graduation sites are: ensure that every graduate has access to a minimum of four tickets for family and guests, consolidate graduation venues to provide equity among high schools, reduce costs by eliminating all graduation rehearsals, no split class graduations, and make every effort to avoid conflicts in scheduling high school graduations based on School Board member schedule.

 

This Agreement will be executed by Pinnacle Venue Services, L.L.C., after School Board approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of this item is $20,000. The source of funding is the Department of Student Activities and Athletics budget. Therefore, this budget item does not require a Collaboration Form from the Capital Budget Department.

 

LL-5. 2017 High School Graduation License Agreement with Performing Arts Center Authority, Broward Center for the Performing Arts (Supporting Docs)

 

Approve the 2017 High School Graduation License Agreement with Performing Arts Center Authority, Broward Center for the Performing Arts, for twelve graduation ceremonies.

 

Broward Center for the Performing Arts will be the 2017 graduation host site for approximately twelve Broward County School District public high schools. The graduation ceremonies will be conducted June 2 through June 8, 2017. The criteria established by The School Board of Broward County, Florida, for the selection of 2017 graduation sites are: ensure that every graduate has access to a minimum of four tickets for family and guests, consolidate graduation venues to provide equity among high schools, reduce costs by eliminating all graduation rehearsals, no split class graduations, and make every effort to avoid conflicts in scheduling high school graduations based on School Board member schedule.

 

This Agreement will be executed by Broward Center for the Performing Arts after School Board approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of this item is $92,820. The source of funding is the Department of Student Activities and Athletics budget. Therefore, this budget item does not require a Collaboration Form from the Capital Budget Department.

 

LL-6. 2017 High School Graduation Facility Rental Agreement with Broward College (Omni Auditorium) (Supporting Docs)

 

Approve the 2017 High School Graduation Rental Agreement with Broward College for Atlantic Technical College and Technical High School.

 

Broward College (Omni Auditorium) will be the 2017 graduation site for Atlantic Technical College and Technical High School on June 8, 2017. The times of the graduation ceremonies are 4:00 p.m. and 7:00 p.m. The criteria established by The School Board of Broward County, Florida, for the selection of 2017 graduation sites are: ensure that every graduate has access to a minimum of four tickets for family and guests, consolidate graduation venues to provide equity among high schools, reduce costs by eliminating all graduation rehearsals, no split class graduations, and make every effort to avoid conflicts in scheduling high school graduations based on School Board member schedule.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of this item is $4,316. The source of funding is the Department of Student Activities and Athletics budget. Therefore, this budget item does not require a Collaboration Form from the Capital Budget Department.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105:  If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.