THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, APRIL 04, 2017 10:35 AM

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

 

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

March 31, 2017

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year (REVISED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

January 18, 2017 - Regular School Board Meeting (Supporting Docs)

February 7, 2017 - Regular School Board Meeting (Supporting Docs)

 

ADDED ITEMS

 

CLOSE AGENDA

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

5:00 P.M.

 

1. Leah Duris

2. Steven Baum

3. Kylie Duris

4. Robbielogan Duris

5. Robert Duris

6. Terry Preuss

7. Liliana Ruido

8. Julie Ganas

9. Joan King

10. Sandra Nunez

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2016-2017 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all appointments through June 30, 2017.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 16 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2016/2017 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2016-2017 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all supplements through June 30, 2017.

 

GG. OFFICE OF HUMAN RESOURCES

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Revised Job Description for the Senior Programmer Position (Supporting Docs)

 

Adopt the revised job description for the Senior Programmer position. This is the Final reading.

 

The job description for Senior Programmer is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on Thursday, January 26, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-2. Proposed Revised Job Description for the Specialist, Human Resources Position (Supporting Docs)

 

Approve the revised job description for the Specialist, Human Resources position. This is the First reading.

 

The job description for Specialist, Human Resources is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. Modifications include changes to the performance responsibilities and the minimum job qualifications. The job description was publicized for rule adoption in compliance with Florida Statutes on March 15, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda

 

There is no additional financial impact to the District.

 

CC-3. Proposed Revised Job Description for the Chief Financial Officer Position (Supporting Docs)

 

Approve the revised job description for the Chief Financial Officer position. Approval is requested to advertise the position after the first reading. This is the First reading.

 

The job description for the Chief Financial Officer position is being revised to better align the qualifications and primary performance responsibilities of the position based upon expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on March 5, 2017. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online at the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda

 

There is no additional financial impact to the District.

CC-4. Instructional Materials Policy 6-5, 6307, and 6308 (Supporting Docs)

 

To repeal Policy 6.5 Instructional Materials and incorporate revisions into a revised Policy 6308 Instructional and Classroom Materials, and to adopt both revised Policy 6307 Instruction and Instructional Materials for Minority Cultures and revised Policy 6308 Instructional and Digital Classroom Materials.

 

The School Board of Broward County, Florida believes all students should receive high quality instruction that addresses not only their academic success, but also their social and emotional needs, and serves as a catalyst to student achievement beyond current expectations. The repeal and/or revision of these proposed policies will further demonstrate the District's desire to provide high quality instruction to all students.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

Compliance with the proposed Policy changes is not estimated to result in any economic impact upon individuals affected by Policy changes.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

E. OFFICE OF STRATEGY & OPERATIONS

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-J):

A. Braitmayer Foundation, $35,000 (requested) B. Dollar General ..., $3,000 (requested) C. ExxonMobil...Lyons Creek Middle School, $500 (awarded) D. ExxonMobil...Tequesta Trace Middle School, $500 (awarded) E. Florida Health Literacy Initiative, $5,000 (requested) F. Japanese-Language Learners..., $1,000 (requested) G. Motorola Solutions Foundation, $50,000 (requested) H. Our Fund Foundation, $5,000 (awarded) I. Whole Kids Garden Grant Program, $2,000 (awarded) J. ZF Community Care Fund, $2,000 (awarded)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/

 

The potential positive financial impact if project is awarded is $104,000 from various sources.

 

EE-2. Grant Applications - Pre-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-C):

A. Robotics Education & Competition Foundation..., $212,000 (to be requested) B. United States Department of Education: Education Innovation and Research Early Phase Grant, $4,000,000 (to be requested) C. United States Department of Education: Magnet Schools Assistance Program, $15,000,000 (to be requested)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/

 

The potential positive financial impact if project is awarded is $19,212,000 from various sources.

 

EE-3. Recommendation for Renewal and Additional Spending Authority - 14-063P - Property and Casualty Insurance Brokerage Services (Supporting Docs)

 

Approve the recommendation to renew and additional spending authority for the above Request for Information (RFI). Contract Term: May 16, 2014, through May 15, 2018; 4 Years; User Department: Risk Management; New Award Amount: $75,100,000; Awarded Vendor(s): Arthur J. Gallagher Risk Management Services, Inc.; Minority Women's Business Enterprise Vendor(s): None

 

This RFI provides Property and Casualty Insurance Brokerage Services for the District. On February 19, 2014, The School Board of Broward County, Florida, entered into an agreement to provide brokerage services with Arthur J. Gallagher Risk Management Services, Inc., for the term from May 16, 2014, through May 15, 2017, and allowed for an extension of two (2) additional one-year periods and, if needed, 180 days beyond the expiration of the renewal period. The District wishes to exercise its first of two (2) options to renew the agreement for a period of one (1) additional year.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/14-063P_Property&CasualtyInsuranceBrokerageServices.pdf

 

This Second Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $18,450,000. The contract award amount was for $56,650,000. The request is to increase the spending authority by $18,450,000, bringing the new contract value to $75,100,000. The funding source will come from the District's general fund. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

F. OFFICE OF ACADEMICS

 

F-1. Agreement between The School Board of Broward County, Florida and CareerSource Broward, Summer Youth Employment Agreement No. 2016-2019-SYEP-CSC-2330 (Supporting Docs)

 

Approve the continuation Agreement between The School Board of Broward County, Florida and CareerSource Broward, Summer Youth Employment Agreement No. 2016-2019-SYEP-CSC-2330. The term of this agreement shall be for a period of three (3) years from the date it's fully executed by both parties.

 

CareerSource Broward, formerly known as Workforce One Employment Solutions (WFI), is providing employment opportunities to economically disadvantaged youth between the ages of 16-18 through Children's Services Council (CSC) funding. This agreement will create summer employment opportunities for a 30-hour work week, up to a period of eight weeks. These summer youth employment opportunities will begin June 2017 through August 2017.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement will be executed by CareerSource Broward, Summer Youth Employment after School Board Approval. This agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.

 

There is no financial impact to the District.

 

FF. OFFICE OF ACADEMICS

 

FF-1. Instructional Materials - Social Studies Adoption (K-12) (Supporting Docs)

 

Approve the adoption of the recommended instructional materials for Elementary and Secondary Social Studies to include:

K-5 Social Studies, M/J World History (Reg. & Adv.), M/J Civics (Reg. & Adv.), M/J U.S. History and Career Planning (Reg. & Adv.), World History (Reg. & Honors), U.S. History (Reg. & Honors), Economics with Financial Literacy (Reg. & Honors), and U.S. Government (Reg. & Honors).

 

Florida Statute 1006.40(5) requires multiple steps in the approval process to ensure input from all stakeholders. These include:

- Online access to student editions of the committee recommended instructional materials for 20 days.

- An open, noticed Public Hearing during which the public may comment on the recommended instructional materials. (March 21, 2017)

- An open, noticed School Board Meeting to approve an annual instructional materials plan to identify any instructional materials that will be purchased through the District's instructional materials review process. (April 4, 2017)

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The financial impact to the District will be approximately $16,202,293. The funds come from the State categorical instructional materials allocation and will be placed in the Innovative Learning budget.

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

HH-1. Settlement Agreement between The School Board, James A. Cummings, Inc. and Travelers Casualty. (Supporting Docs)

 

Approve the Settlement Agreement between The School Board of Broward County, Florida and James A. Cummings, Inc. and Travelers Casualty and Surety Company of America.

 

This Agreement is the result of efforts to resolve differences and disputes between James A. Cummings, Inc. ("JAC") and The School Board of Broward County, Florida (the "School Board") concerning payment issues arising out of a total program management ("TPM Agreement")," dated October 16, 2007, pursuant to which JAC agreed to furnish total program management services in connection with supplying classroom additions to various projects.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The financial impact to the District is $490,000. The source of funds is $490,000 from open purchase orders and retainage on these projects.

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. Amend to the 2016-17 Organizational Chart Information & Technology. Reclassification of one Senior Systems Programmer to a Systems Analyst in the Technical Support Services Unit (Supporting Docs)

 

Approve the amended 2016-17 Organizational Chart. Reclassification of one Senior Systems Programmer to a Systems Analyst in the Technical Support Services Unit. Approval is also requested to advertise for the new vacant Systems Analyst position.

 

On May 31, 2016, the School Board approved Item 1. Organizational Chart Information & Technology. This contained the organizational structure of the Technical Support Services Department. To better align the job duties, it is requested to reclassify the Senior Systems Programmer to a Systems Analyst; both positions are Pay Grade 27.

 

There is no financial impact associated with this change.

 

II. OFFICE OF THE SUPERINTENDENT

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. Approve Authorization to Advertise for Bids - Griffin Elementary School - Cooper City - SMART Program Renovations - Project No. P.001745 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Griffin Elementary School, SMART Program Renovations, Project No. P.001745.

 

Project Consultant: Jorge A. Gutierrez Architects, LLC

Scope of work: Project scope includes, but not limited to, safety/security upgrade, fire alarm, PE/athletic improvements, media center improvements, HVAC improvements, and building envelope improvements.

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $2,258,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-2. Approve Authorization to Advertise for Bids - Manatee Bay Elementary School - Weston - SMART Program Renovations - Project No. P.001759 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Manatee Bay Elementary School, SMART Program Renovations, Project No. P.001759.

 

Project Consultant: Jorge A. Gutierrez Architects, LLC

Scope of work: Project scope includes, but not limited to, music room renovation, conversion of existing space to music and/or art lab(s), art room renovation and equipment, HVAC improvements, and building envelope improvements. See Exhibit 2 for additional details.

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $1,759,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-3. Approve Authorization to Advertise for Bids - Lauderdale Lakes Middle School - Lauderdale Lakes - SMART Program Renovations - Project No. P.001637 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Lauderdale Lakes Middle School, SMART Program Renovations, Project No. P.001637.

 

Project Consultant: Jorge A. Gutierrez Architect LLC

Scope of work: Project scope includes, but not limited to, fire sprinklers, fire alarm, media center improvements, roof repair, stucco and waterproof, interior repairs, and HVAC - evaluation, test/balance, and repair, replace fan blower (FB) in 4 AHUs and provide dehumidification.

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $6,481,000. The source of these funds is identified in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-4. RFQ 17-210C Construction Manager at Risk Services for Package A - Flanagan, Charles W. High School; Package B - Falcon Cove Middle School; Package C - Taravella, J.P. High School; and Package D - Markham, Robert C. Elementary School (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-210C Construction Manager at Risk Services for Package A - Flanagan, Charles W. High School, Package B - Falcon Cove Middle School, Package C - Taravella, J.P. High School, and Package D - Markham, Robert C. Elementary School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-210C, Construction Manager at Risk Services for Package A - Flanagan, Charles W. High School, Package B - Falcon Cove Middle School, Package C - Taravella, J.P. High School, and Package D - Markham, Robert C. Elementary School. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

These projects have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Total funding allocated for the scope is $39,267,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Construction Manager at Risk Services.

 

J-5. RFQ 17-213C Construction Manager at Risk Services for Plantation High School (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-213C, Construction Manager at Risk Services for Plantation High School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-213C, Construction Manager at Risk Services for Plantation High School. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Total funding allocated for the scope is $14,949,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Construction Manager at Risk Services.

 

J-6. Rejection of Bid - ITB 17-135C Invitation to Bid (ITB) for Construction Services Minor Projects - Site Utilities Contractor (Supporting Docs)

 

Approve the rejection of the bid received for ITB 17-135C Invitation to Bid (ITB) for Construction Services Minor Projects, Site Utilities Contractor.

 

Please see Exhibit 1 for detailed information.

 

There is no financial impact. This item is not affecting the overall budget; therefore, it does not require a Collaboration Form from the Capital Budget Department.

 

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

 

JJ-1. Approve Recommendation to Replace Building 6 and for Additional Funding - McArthur High School - Hollywood - SMART Program Renovations (Supporting Docs)

 

Approve recommendation to replace Building 6 and for additional funding in the amount of $4,909,496 and amend the District Educational Facilities Plan. With Board approval, the scope to replace Building 6 will be included in the FY 2017-2018 of the DEFP section of the Adopted District Educational Facilities Plan. The RFQ for McArthur High School is scheduled to be issued in the second quarter of 2017.

 

Building 6 investigations were commenced by Physical Plant Operations, Heery International, Jorge A. Gutierrez Architect LLC, Lakdas/Yohalem Engineering, Inc. (Structural) and Dynatech Engineering Corp. (Geotechnical). Please see Executive Summary for details.

 

There is an additional financial impact of $4,909,496 that will come from the Unassigned Reserve (FY 18). The replacement of Building 6 will not be part of the SMART Program. There is $890,504 in SMART funding currently associated with Building 6 that will be moved into the DEFP section. The combined Building 6 replacement project will total $5,800,000. This Item amends the Adopted District Educational Facilities Plan.

 

JJ-2. Approve Partial Acceleration of SMART Program Funding - Dillard Elementary School - Fort Lauderdale - SMART Program Renovations - Project No. P.001915 (Supporting Docs)

 

Approve the partial acceleration of SMART Program Funding in the amount of $154,000 from Program Year 4 (2018) to Program Year 3 (2017). The approval to accelerate these funds will allow Physical Plant Operations (PPO) to replace the chiller.

 

The current District Educational Facilities Plan, adopted on September 7, 2016, includes total funding of $1,900,000 for Dillard Elementary School. Included in this total is $826,000 in Program Year 4 (2018) for HVAC improvements which includes the replacement of the existing 130-ton air-cooled chiller plus additional HVAC system components. PPO identified that the chiller was failing in December 2016. The chiller, a critical component of the HVAC system, is at the end of its life-cycle and requires immediate replacement. Exhibit 2 has been prepared as an example of the proposed change.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Funds in the amount of $154,000 will be accelerated from Year 4 (2018) to Year 3 (2017). Since this project is already planned in the General Obligation Bond (GOB), no additional funds are needed, as funding from the GOB would be issued sooner to coincide with the project being recommended for acceleration.

 

JJ-3. Approve Partial Acceleration of SMART Program Funding - Park Ridge Elementary School - Pompano Beach - SMART Program Renovations - Project No. P.001844 (Supporting Docs)

 

Approve the partial acceleration of SMART Program Funding in the amount of $78,000 from Program Year 5 (2019) to Program Year 3 (2017). The approval to accelerate these funds will allow Physical Plant Operations (PPO) to replace the two 20-ton DX systems.

 

The current District Educational Facilities Plan, adopted on September 7, 2016, includes total funding of $2,645,000 for Park Ridge Elementary School. Included in this total is $876,000 in Program Year 5 (2019) for HVAC improvements which includes the replacement of the two existing 20-ton DX systems plus additional HVAC system components. PPO determined that the two 20-ton DX systems, critical components of the HVAC system, require immediate replacement.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Funds in the amount of $78,000 will be accelerated from Year 5 (2019) to Year 3 (2017). Since this project is already planned in the General Obligation Bond (GOB), no additional funds are needed, as funding from the GOB would be issued sooner to coincide with the project being recommended for acceleration.

 

JJ-4. Final Change Order Final Acceptance and Release of Retainage - Bair Middle School - Tecta America, Inc. - Re-Roof Building 1 - Project No. P.001143 (f.k.a 2611-07-17) (Supporting Docs)

 

Approve the Final Change Order for Bair Middle School in the amount of $688,694 CREDIT, -0- days, and approve the Final Acceptance and Release of Retainage in the amount of $66,948 for Tecta America, Inc., Re-Roof Building 1, Project No. P.001143.

 

Final Change Order - refer to Exhibits 1 and 3 for detailed information.

Final Acceptance and Release of Retainage - the Contractor, Tecta America, Inc., has completed the scope of their contract within the contract limits.

 

A positive financial impact of $80,266 (inclusive of a $36,506 sales tax savings) will be added to the Capital Projects Reserve.

 

JJ-5. Final Change Order Final Acceptance and Release of Retainage - South Area Bus Parking Lot - Grace & Naeem Uddin, Inc. - Overhang Additions - Project No. P.000667 (Supporting Docs)

 

Approve the Final Change Order for South Area Bus Parking Lot in the amount of $66,321, -0- days, and approve the Final Acceptance and Release of Retainage in the amount of $35,120 for Grace & Naeem Uddin, Inc, Overhang Additions, Project No. P.000667.

 

Final Change Order - refer to Exhibits 1 and 3 for detailed information.

Final Acceptance and Release of Retainage - the Contractor, Grace & Naeem Uddin, Inc. has completed the scope of their contract.

 

The total financial impact of this item is $66,321, which will come from the Capital Projects Reserve.

 

JJ-6. Change Order #2 - Flamingo Elementary School - Advanced Roofing, Inc. - Roof Replacement Building 1, Section A - Project No. P.001620 (Supporting Docs)

 

Approve Change Order #2, Flamingo Elementary School, Advanced Roofing, Inc., Roof Replacement Building 1, Section A, Project No. P.001620, in the amount of $472,289, -420- days.

 

Change Order #2, $472,289, -420- days

Flamingo Elementary School

Advanced Roofing, Inc.

Roof Replacement Building 1, Section A

Project No. P.001620

 

Refer to Exhibits 1 and 3 for detailed information.

 

There is a financial impact of $472,289 which will come from the Capital Projects Reserve.

 

JJ-7. Bid Recommendation to Approve the Agreement Forms for - ITB 17-133C - Construction Services Minor Projects (CSMP) - Mechanical Contractor (Supporting Docs)

 

Approve the bid recommendations for Construction Services Minor Projects (CSMP) - Mechanical Contractor to three (3) Vendor(s): Apex-Tech Electrical & Air Conditioning, Inc.; Thermal Concepts, Inc.; and Koldaire, Inc.

 

This item awards term contracts for procurement of Construction Services Minor Projects for projects valued from $0 to less than $1,000,000 as needed, when needed, to meet scheduled and unscheduled project needs as required to the following contractors: Apex-Tech Electrical & Air Conditioning, Inc.; Thermal Concepts, Inc.; and Koldaire, Inc.

 

The award of these Agreements shall not guarantee or obligate the District to execute any Mechanical Contractor Services. The Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the District will not exceed $15,000,000 in total construction value per each individual firm over a term of three (3) years plus two (2) one-year extensions with a limit of $5,000,000 in additional total construction value per year per each individual firm. The primary source of funding for this item is Capital Funding included in the Adopted District Educational Facilities Plan (ADEFP), September 7, 2016.

 

JJ-8. Bid Recommendation to Approve the Agreement Forms for - ITB 17-134C - Construction Services Minor Projects (CSMP) - Roofing Contractor (Supporting Docs)

 

Approve the recommendation to bid for Construction Services Minor Projects (CSMP) - Roofing Contractor to four (4) Vendor(s): Decktight Roofing Services, Inc.; Advanced Roofing, Inc.; Roofing Concepts Unlimited/Florida, Inc.; and Atlas Apex Roofing, Inc.

 

This item awards term contracts for procurement of Construction Services Minor Projects for projects valued from $0 to less than $2,000,000 as needed, when needed, to meet scheduled and unscheduled project needs as required to the following contractors: Decktight Roofing Services, Inc.; Advanced Roofing, Inc.; Roofing Concepts Unlimited/Florida, Inc.; and Atlas Apex Roofing, Inc.

 

The award of these Agreements shall not guarantee or obligate the District to execute any Roofing Contractor Services. The Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the District will not exceed $30,000,000 in total construction value per each individual firm over a term of three (3) years plus two (2) one-year extensions with a limit of $10,000,000 in additional total construction value per year per each individual firm. The primary source of funding for this item is Capital Funding included in the Adopted District Educational Facilities Plan (ADEFP), September 7, 2016.

 

JJ-9. Bid Recommendation to Approve the Agreement Forms for - ITB 17-136C - Construction Services Minor Projects (CSMP) - Electrical Contractor (Supporting Docs)

 

Approve the recommendations to bid for Construction Services Minor Projects (CSMP) - Electrical Contractor to three (3) Vendor(s): Universal Electric of Florida, Inc.; Francis Uriel Electrical, Inc.; and C & F Electrical of Ft. Lauderdale, Inc.

 

This item awards term contracts for procurement of Construction Services Minor Projects for projects valued from $0 to less than $1,000,000 as needed, when needed, to meet scheduled and unscheduled project needs as required to the following contractors: Universal Electric of Florida, Inc., Francis Uriel Electrical, Inc., and C & F Electrical of Ft. Lauderdale, Inc.

 

The award of these Agreements shall not guarantee or obligate the District to execute any Electrical Contractor Services.

The Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the District will not exceed $15,000,000 in total construction value per each individual firm over a term of three (3) years plus two (2) one-year extensions with a limit of $5,000,000 in additional total construction value per year per each individual firm. The primary source of funding for this item is Capital Funding included in the Adopted District Educational Facilities Plan (ADEFP), September 7, 2016.

 

JJ-10. Bid Recommendation to Approve the Agreement Forms for - ITB 17-137C - Construction Services Minor Projects (CSMP) - Fire Sprinkler/Suppression Contractor (Supporting Docs)

 

Approve the recommendations to bid for Construction Services Minor Projects (CSMP) - Fire Sprinkler/Suppression Contractor to two (2) Vendor(s): Francis Engineering, Inc.; and Bass-United Fire & Security Systems, Inc.

 

This item awards term contracts for procurement of Construction Services Minor Projects for projects valued from $0 to less than $1,000,000 as needed, when needed, to meet scheduled and unscheduled project needs as required to the following contractors: Francis Engineering, Inc., and Bass-United Fire & Security Systems, Inc.

 

The award of these Agreements shall not guarantee or obligate the District to execute any Fire Sprinkler/Suppression Contractor Services.

 

The Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the District will not exceed $15,000,000 in total construction value per each individual firm over a term of three (3) years plus two (2) one-year extensions with a limit of $5,000,000 in additional total construction value per year per each individual firm. The primary source of funding for this item is Capital Funding included in the Adopted District Educational Facilities Plan (ADEFP), September 7, 2016.

 

JJ-11. Bid Recommendation to Approve the Agreement Forms for ITB 17-138C - Construction Services Minor Projects (CSMP) - General Contractor (Supporting Docs)

 

Approve the recommendations to bid for Construction Services Minor Projects (CSMP) - General Contractor to five (5) Vendor(s): Thorton Construction Company, Inc.; H.A. Contracting, Inc.; Grace & Naeem Uddin, Inc.; S.A. Consultants, LLC; and FHP Tectonics Corp.

 

This item awards term contracts for Procurement of Construction Services Minor Projects for projects valued from $0 to less than $2,000,000 as needed, when needed, to meet scheduled and unscheduled project needs as required to the following contractors: Thorton Construction Company, Inc., H.A. Contracting, Inc., Grace & Naeem Uddin, Inc., S.A. Consultants, LLC, and FHP Tectonics Corp.

 

The award of these Agreements shall not guarantee or obligate the District to execute any General Contractor Services.

The Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the District will not exceed $30,000,000 in total construction value per each individual firm over a term of three (3) years plus two (2) one-year extensions with a limit of $10,000,000 in additional total construction value per year per each individual firm. The primary source of funding for this item is Capital Funding included in the Adopted District Educational Facilities Plan (ADEFP), September 7, 2016.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

LL. OFFICE OF PORTFOLIO SERVICES

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.