THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, MARCH 07, 2017 10:35 AM

  Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

 

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

 

March 6, 2017

 

OPEN ITEMS:

 

AA-1. Resolution Naming the Office of the General Counsel as the Edward J. Marko Legal Suite

ADDED / SPECIAL ORDER - 1:15 P.M.

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

December 6, 2016 - Regular School Board Meeting (Supporting Docs)

February 22, 2017 - Special - Expulsions

 

ADDED ITEMS

 

CLOSE AGENDA

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

5:00 P.M.

 

1. Youssef Wardani

2. Joan King

3. Julie Ganas

4. Anna Fusco

5. Ronnie Flournoy

6. Terry Preuss

7. Kenny Minchew

8. Anna Marie Pierpont

9. Liliana Ruido

10. Nympha Girard

 

CONSENT ITEMS

 

A. RESOLUTIONS

 

A-1. Resolution #17-56 in Support of High School Voter Registration Week March 27 - 31, 2017 (Supporting Docs)

 

Adopt revised date of May 15, 2017 - May 19, 2017, Resolution #17-56 in Support of High School Voter Registration Week.

See text of Resolution.

 

There is no financial impact to the District.

 

B. BOARD MEMBERS

 

B-1. Designating The School Board of Broward County, Florida as an Inclusive, Safe and Protected Space for all Students Regardless of Immigration Status, Religion or Country of Origin (Supporting Docs)

 

Adopt Resolution #17-98 Designating The School Board of Broward County, Florida as an Inclusive, Safe and Protected Space for all Students Regardless of Immigration Status, Religion, or Country of Origin.

 

Resolution #17-98 Designating The School Board of Broward County, Florida as an Inclusive, Safe and Welcoming District Ensuring a Protected Space and Environment for all Students Regardless of Immigration Status, Religion, or Country of Origin to Learn and Thrive.

 

There is no financial impact to the School District.

 

E. OFFICE OF STRATEGY & OPERATIONS

 

F. OFFICE OF ACADEMICS

 

F-1. Cooperative Agreement between The School Board of Broward County, Florida and Youth Opportunity Investments (Supporting Docs)

 

Approve Cooperative Agreement between The School Board of Broward County, Florida and Youth Opportunity Investments.

 

The agency changed from Youth Services International to Youth Opportunity Investments at Broward Youth Treatment Center. To provide educational programs for adjudicated, delinquent youth in residential treatment programs, conditional release programs, detention centers, day treatment programs and intervention prevention programs from commencement of board approval. The Department of Equity & Academic Attainment is responsible for the educational and administrative support services for the juveniles who are under the supervision of the Department of Juvenile Justice.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The source of these funds is through the Florida Education Finance Program (FEFP).

F-2. Cooperative Agreement between The School Board of Broward County, Florida and Share A Pet, Inc. (Supporting Docs)

 

Approve Cooperative Agreement between The School Board of Broward County, Florida and Share A Pet, Inc.

 

Share-A-Pet, Inc. (SAP) is a nonprofit organization committed to providing pet therapy in health care and education facilities. SAP provides a reading program for students similar to the one already in place in selected schools via the District's partnership with the Humane Society of Broward County and Miles for Smiles, Inc. Participating schools work with SAP in the identification and selection of students to participate in the program which targets students who are struggling readers with the goal of improving their reading and communication skills through interaction with the therapy dogs. Prior to serving Broward County, SAP delivered programs in Palm Beach County schools and hospitals.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

F-3. Cooperative Agreement between The School Board of Broward County, Florida and Sequel Youth and Family Services, LLC (Supporting Docs)

 

Approve Cooperative Agreement between The School Board of Broward County, Florida and Sequel Youth and Family Services, LLC.

 

The agency changed from Youth Services International to Sequel Youth and Family Services, LLC at Pompano Youth Treatment Center. To provide educational programs for adjudicated, delinquent youth in residential treatment programs, conditional release programs, detention centers, day treatment programs and intervention prevention programs from commencement of board approval. The Department of Equity & Academic Attainment is responsible for the educational and administrative support services for the juveniles who are under the supervision of the Department of Juvenile Justice.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The source of these funds is through the Florida Education Finance Program (FEFP).

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2016-2017 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all appointments through June 30, 2017.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 14 (Supporting Docs)

Approve the recommended supplemental pay positions of employees for the 2016/2017 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2016-2017 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all supplements through June 30, 2017.

 

H. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. Administrative Complaint (C.T.) (Supporting Docs)

 

Adopt the Superintendent's recommendation to suspend the teacher, (C.T.), for one (1) day without pay and transmit the matter to the Division of Administrative Hearings ("DOAH"), if a hearing was timely requested by the employee.

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

OPEN ITEMS

 

AA. RESOLUTIONS

 

AA-1. Resolution Naming the Office of the General Counsel as the Edward J. Marko Legal Suite (Supporting Docs)

 

ADDED / SPECIAL ORDER - 1:15 P.M.

 

Adopt Resolution No. 17-99 Naming the Office of the General Counsel as the Edward J. Marko Legal Suite.

 

In recognition of Edward J. Marko's 44 years of devoted and distinguished legal service guiding The School Board of Broward County, Florida to recognize, secure and protect the civil rights and fundamental rights of the citizens and students of Broward County, Florida, Resolution No. 17-99 is being brought forth to name the Office of the General Counsel as the Edward J. Marko Legal Suite.

 

The financial impact to the District will not exceed $1,000. The source of funds is the General Counsel's department budget.

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

DD. OFFICE OF THE CHIEF AUDITOR

 

DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools (Supporting Docs)

 

Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools.

 

An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1.

 

The Audit report contains sixteen (16) schools. All schools complied with policies and procedures governing Internal Funds Accounting.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's February 2, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-2. Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2016-2017 (Supporting Docs)

 

Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2016-2017.

 

Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2), The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204.

 

The Audit report contains eighteen (18) locations. Our audits indicated that twelve (12) locations complied with policies and procedures. There were six (6) locations reported that contained audit exceptions.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's February 2, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-3. RSM US LLP - Single Audit Reports in Accordance with the Uniform Guidance for the Fiscal Year Ended June 30, 2016 (Supporting Docs)

 

Receive RSM US LLP - Single Audit Reports in Accordance with the Uniform Guidance for the Fiscal Year Ended June 30, 2016.

 

The School Board's external auditor, RSM US LLP, completed their Single Audit report in accordance with Uniform Guidance for the Year Ended June 30, 2016. The Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all federal award programs for the School Board of Broward County, Florida for the year ended June 30, 2016. Federal awards received directly from federal agencies, as well as federal awards passed through other government agencies are included in the schedule. Federal financial assistance expenditures are reported in the general purpose financial statements as expenditures in the Special Revenue Fund.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's February 2, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-4. RSM US LLP - Management Letter for the Year Ended June 30, 2016 (Supporting Docs)

 

Receive RSM US LLP - Management Letter for the Year Ended June 30, 2016.

 

The School Board's external auditor, RSM US LLP, completed their Management Letter ("the Report") for the year ended June 30, 2016. The Management Letter identified certain matters involving the District's internal control structure and its operations related to User Access Reviews, and contains recommendations relative to that matter. In addition, three prior year observations to improve financial management were addressed and are no longer relevant.

 

This report is intended to be used as a resource for management and staff. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's February 2, 2017 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A - J):

A. Caplan Foundation..., $25,000 (requested) B. Dart Foundation - Millennium Middle, $4,900 (requested) C. Dart Foundation - J.P. Taravella High, $4,650 (requested) D. ExxonMobil Educational Alliance, $500 (awarded) E. Fiskars Project..., $3,500 (requested) F. Humana Foundation, $267,334 (requested) G. Motorola Solutions Foundation, $25,000 (awarded) H. National Football League Foundation, $1,000 (awarded) I. Target Field Trip Grants, $700 (awarded) J. Verizon Foundation, $5,000 (awarded)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at https://webappe.browardschools.com/eagenda/

 

The potential positive financial impact if all projects are awarded is $337,584 from various sources.

 

FF. OFFICE OF ACADEMICS

 

FF-1. Cooperative Agreement between The School Board of Broward County, Florida and Take Stock in Children, Inc. (Supporting Docs)

 

Approve Cooperative Agreement between The School Board of Broward County, Florida and Take Stock in Children, Inc.

 

Take Stock in Children (TSIC) is a public, not-for-profit organization incorporated in 1995 to dramatically impact Florida's at-risk children by providing them with mentors one hour per week during their middle and high school years. The District has collaborated with Take Stock in Children, Inc. since 1996. Students are nominated for the program by school personnel, and the application process provides each student's parent/guardian with an opportunity to explain why a mentor and scholarship would benefit their child. Final selections are made by the local TSIC Leadership Council, a group of community leaders actively committed to children. Students who successfully complete the TSIC program by remaining crime and drug-free and maintaining at least a 2.0 grade point average are provided with college or post-secondary tuition scholarships.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The cost to the district for 2016-2017 is $29.95 to fingerprint mentors. The district has currently paid a total of $7,956 for Take Stock in Children mentors.

 

GG. OFFICE OF HUMAN RESOURCES

 

HH. OFFICE OF THE GENERAL COUNSEL

 

II. OFFICE OF THE SUPERINTENDENT

 

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Premium Services Agreement Approval (Supporting Docs)

 

Approve the Premium Services Agreement between The School Board of Broward County, Florida (SBBC), and the listed governing board.

 

As part of the District's Venture Design Initiative, and pursuant to Section 1002.33 (20) (b), Florida Statues, the Innovative Programs Design/Support Department has negotiated the terms of a Premium Services Agreement for fee-supported services. The attached agreement delineates the negotiated terms, as well as the structure and components that will comprise the services purchased by the listed governing board.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The estimated positive revenue to the District for this 2016-2017 Premium Services Agreement will be based on the actual number of services requested and delivered to the pertinent charter school.

 

LL-2. International Baccalaureate Teacher Training (Supporting Docs)

 

Approve professional development to be conducted by the International Baccalaureate Organization (IBO). All schools were surveyed to determine the need for teachers to be trained. IBO will train up to 100 elementary, middle and high school teachers. The dates for the training are March 24 and 25, 2017.

 

Authorized IB schools or those in the authorization process, are required to have all teachers at the elementary and middle levels participate in official IB training. At the high school diploma level, identified teachers teaching one or more IB courses are required to participate in the official IB training. This training must be provided by official IB trainers. This training is to assist identified schools acquire (Annabel C. Perry K-8 and New Renaissance Middle) authorization and support currently authorized schools (Boyd Anderson High, Deerfield Beach High, Deerfield Beach Middle, Lauderdale Lakes Middle, Plantation Middle, Plantation High, Miramar High and Wilton Manors Elementary) maintain their authorization. IBO requires that training be conducted by official IB trainers only.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The funding for the training has been approved with allocated Title IIA funds. The funds will support training for 100 teachers or more at the elementary, middle and high school levels.

 

See Supporting Docs for continuation of Financial Impact.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105:  If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.