THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

WEDNESDAY, JANUARY 18, 2017 10:35 AM

  Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

 

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

January 13, 2017

 

MINUTES:

September 7, 2016 - Second Public Hearing - District Educational Facilities Plan (ADDED)

September 13, 2016 - Second Public Hearing - Budget (ADDED)

 

CONSENT ITEMS:

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2016-2017 School Year (REVISED)

 

OPEN ITEMS:

FF-1. SMART Program Musical Instrument and Equipment Funding Escalation (ADDED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

September 7, 2016 - Regular School Board Meeting (Supporting Docs)

September 7, 2016 - Second Public Hearing - District Educational Facilities Plan  (ADDED) (Supporting Docs)

September 13, 2016 Second Public Hearing Budget  (ADDED) (Supporting Docs)

December 20, 2016 - Special - Expulsions

 

ADDED ITEMS

 

CLOSE AGENDA

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

12:00 P.M.

 

1. Ronnie Flournoy

2. Jack Vesey

3. Ronald B. Barish

4. Scott Joseph

5. Youssef Wardani

6. Trudy Jermanovich

7. Julie Ganas

8. Tracie Cole

9. Roosevelt McClary

10. Michael Sirbola

 

CONSENT ITEMS

 

A. RESOLUTIONS

 

B. BOARD MEMBERS

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. Further explanation is provided in the Executive Summary. The Qualification Selection Evaluation Committee (QSEC) convened on December 21, 2016, to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations - Tracking Report.

 

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at :

http://www.broward.k12.fl.us/supply/agenda/PreQual-122116.pdf

 

There is no financial impact to the District.

 

F. OFFICE OF ACADEMICS

 

F-1. Event Agreement between Westfield Broward Mall and School Board of Broward County, FL for Science Fair Competition and Exhibition (Supporting Docs)

 

Approve Event Agreement with Westfield Broward Mall for use of Broward Mall Facilities for Science Fair Competition and Exhibition. The Agreement period is from February 9, 2017 through February 13, 2017.

 

The Broward County Regional Science and Engineering Fair (BCRSEF) is an annual pre-collegiate science competition that provides a forum to showcase over 800 outstanding student projects from public, charter, and private schools across Broward County. The fair provides an opportunity for Broward students to display their creativity and innovation in a STEM discipline, collaborate with others to understand the scientific and technological changes in society, and to think critically/problem solve for viable solutions to problems in their community, school or national environment while competing for awards and prizes.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.

 

There is no financial impact to the District.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2016-2017 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2016-2017 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all appointments through June 30, 2017.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 11 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2016/2017 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type.

 

The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2016-2017 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements.

 

Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all supplements through June 30, 2017.

 

G-6. Approval of Out-of-Field Teaching Assignments (Supporting Docs)

 

Approve the attached list of out-of-field teaching assignments.

 

State Board of Education Rule (SBER) 6A-1.0503 Definition of Qualified Instructional Personnel requires out-of-field teachers to be School Board approved and to take at least six (6) semester hours of college coursework towards certification and/or 120 inservice points, for gifted and reading assignments, each year until appropriately certified. When applicable, teachers may opt to pass the appropriate subject area exam in lieu of completing coursework. Teachers out-of-field due to the English for Speakers of Other Languages (ESOL)/Multicultural Education Training Advocacy (META) Agreement are required to complete 15 semester hours of college coursework or 300 inservice points within six (6) years from the date of the assignment to students identified as English Language Learners (ELL).

 

There is no additional financial impact to the School District.

 

H. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

K-1. General Fund Amendment as of October 31, 2016 (Supporting Docs)

 

Approve the attached General Fund Amendment as October 31, 2016.

 

General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County District Budget for estimated revenues and appropriation changes in the General Fund.

 

Amendment includes information for the month of October 2016.

 

There is no additional financial impact to the District.

 

K-2. Special Revenue (Grants) Amendment as of October 31, 2016 (Supporting Docs)

 

Approve the attached Special Revenue (Grants) Amendment as of October 31, 2016.

 

Special Revenue (Grants) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Special Revenue (Grants).

 

Amendment includes information for the month of October 31, 2016.

 

There is no additional financial impact to the District.

 

K-3. Interim Financial Statements for the Period Ended October 31, 2016 (Supporting Docs)

 

Interim Financial Statements for the Period Ended October 31, 2016

 

Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of October 2016, the fund balance as a percentage of the projected revenues was 3.97% and fund balance, excluding Charter Schools revenues was 4.69%.

 

There is no additional financial impact to the District.

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Authorization to Conduct a Spot Survey to Repurpose Cypress Bay Senior High School Portable 1240K (Supporting Docs)

 

Authorize staff to conduct a spot survey to amend the Educational Plant Five Year Survey Report 2015-2020 (Plant Survey) and enable the repurposing of Cypress Bay Senior High School Portable 1240K.

 

Directive from the Florida Department of Education (FDOE) requires that a spot survey must be conducted to amend the Plant Survey to authorize a different use or purpose for an existing portable room in the current designation in the effective Plan Survey.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-2. Proposed Third Amended and Restated Interlocal Agreement for Public School Facility Planning (Supporting Docs)

 

Approve initiation of the amendment process in the Second Amended Interlocal Agreement for Public School Facility Planning (SILA) and transmittal of the attached working draft of the proposed Third Amended and Restated Interlocal Agreement for Public School Facility Planning to the Staff Working Group.

 

The proposed amendment to the SILA modifies the adopted Level of Service Standard (LOS), which is currently 100% gross Florida Inventory of School Houses (FISH) capacity until the end of the 2018/19 school year and commencing the 2019/20 school year will revert to 110% permanent FISH capacity.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The revisions were generated by staff in coordination with School Board Cadre Attorney Alan Gabriel, and the Board item including the amendments were reviewed by Mr. Gabriel and approved as to form and legal content by the School Board General Counsel. Therefore, it is recommended that the School Board approve initiation of the formal process to amend the SILA.

 

There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-3. Fourth Amendment to Master Lease Agreement with the City of Plantation, Florida for Seminole Middle School (Supporting Docs)

 

Approve the Fourth Amendment to Master Lease Agreement between The School Board of Broward County, Florida and the City of Plantation, Florida for Seminole Middle School.

 

On February 4, 1982, The School Board of Broward County, Florida (SBBC) entered into a Master Lease Agreement with the City to utilize and maintain the recreational fields at Seminole Middle School.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the School District; therefore this item does not require a collaboration form from the Capital Budget Department.

 

L-4. Funding and Use Agreement with the City of Coral Springs for Forest Glen Middle School (Supporting Docs)

 

Approve the Funding and Use Agreement between The School Board of Broward County, Florida and the City of Coral Springs for Forest Glen Middle School.

 

The City of Coral Springs desires to fund the installation of a new gymnasium floor on the indoor basketball court at Forest Glen Middle School due to years of wear and tear. The City will pay the total cost of $67,000 for the installation of the gymnasium flooring. This Funding and Use Agreement will allow the City to fund the installation of the gymnasium flooring and have use of the gymnasium and recreational areas on School grounds during specific times.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by the City of Coral Springs, Florida after SBBC approval.

 

There is no financial impact to the School District; therefore this item does not require a collaboration form from the Capital Budget Department.

 

L-5. Lease Agreement between The School Board of Broward County, Florida and the City of Plantation (Supporting Docs)

 

Approve the Lease Agreement between The School Board of Broward County, Florida and the City of Plantation for the use of the Jim Ward Community Center.

 

In years past, The School Board of Broward County, Florida (SBBC) has utilized the Jim Ward Community Center (Center) located in the City of Plantation to conduct English for Speakers of Other Languages (ESOL) classes under a specific agreement with the City.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement has been approved by the City of Plantation.

 

There is no financial impact to the SBBC; therefore, this item does not require a collaboration form from the Capital Budget Department.

 

L-6. Fourth Amendment to Service Agreement with Broward Health for Athletic Trainer Services (Supporting Docs)

 

Approve Fourth Amendment to Service Agreement with Broward Health to provide athletic trainer services to student athletes attending twenty Broward County Public High Schools.

 

The School Board of Broward County, Florida approved the Second Amendment to Service Agreement with Broward Health for Athletic Trainer Services on July 26, 2016 for the three month extension from August 4, 2016 to November 4, 2016 in the amount of $158,057.76. On November 1, 2016 the Third Amendment to Service Agreement with Broward Health for Athletic Trainer Services was approved for the three month extension from November 5, 2016 to January 20, 2017 in the amount of $158,057.74. The financial impact to the District for the second and third amendments was stated on the Agenda Request Form but was not included in the body of the actual agreement. This Fourth Amendment to Service Agreement with Broward Health for Athletic Trainer Services is to amend the language in the second and third amendments to include the financial impact to the District.

 

The amendment has been approved by Broward Health. The amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District associated with the fourth amendment. The total financial impact for the 2016-2017 school year is $632,231 and is addressed in the second amendment, Item No.: LL-5, approved on July 26, 2016; the third amendment, Item No.: LL-4, approved on November 1, 2016 and the final agreement, Item No.: LL-1, January 18, 2017 Regular School Board Meeting. The source of funding is the Department of Athletics and Student Activities budget.

 

OPEN ITEMS

 

AA. RESOLUTIONS

 

BB. BOARD MEMBERS

 

BB-1. Membership in National School Boards Association's National Affiliate Program-Council of Urban Boards of Education (CUBE) (Supporting Docs)

 

Approve membership in the National School Board Association's National Affiliate Program-Council of Urban Boards of Education.

 

CUBE was established by the National School Boards Association (NSBA) in 1967. CUBE is the urban component of NSBA's National Affiliate program. CUBE addresses the unique needs of School Board Members of the largest cities in the United States.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

Cost of this affiliation is $12,975. The source of the funds is the Board Members' department budget.

 

CC. BOARD POLICIES

 

CC-1. Final Adoption of Administration of Medication/Treatments Policy 6305 (Supporting Docs)

 

To adopt the Policy 6305 to include self-carry and self-administration of Selected Over The Counter (OTC) Medications by students in grades 9-12; selected topical OTC products for students to self-carry and self-administer and extenuating circumstances for consideration of parental request for selected OTC medications. This is a Final reading.

 

In accordance with Florida Statutes (F.S.) 1001.41, F.S. 1006.062 and F.S. 10020.20, The School Board of Broward County, Florida has initiated the process for revising School Board Policy 6305. School Board policy guides the District in the administration of medication/treatments by the school principal or his/her designee, or healthcare personnel when there exists an illness or disability that requires medication/treatment, when failure to take the medication may jeopardize the student's health, and when the medication/treatment administration schedule cannot be accommodated before or after school.

 

This policy has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

CC-2. Proposed Revised Job Description for the Director, Employee & Labor Relations (Supporting Docs)

 

Adopt the revised job description for the Director, Employee & Labor Relations position. This is the Final reading.

 

The job description for the Director, Employee & Labor Relations position is being revised to better align the qualifications and primary performance responsibilities of the position based upon the expected scope of work. The revisions include modifications that will ensure that the job description accurately reflects required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on November 6, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Member's Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-3. Proposed Revised Job Description for the Manager, Employee and Labor Relations Position (Supporting Docs)

 

Adopt the revised job description for the Manager, Employee and Labor Relations position. Approval was requested to advertise the position after the first reading. This is the Final reading.

 

The job description for the Manager, Employee and Labor Relations position is being revised to better align the qualifications and primary performance responsibilities of the position based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida statutes on November 6, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-4. Revised Job Description for the Shift Supervisor, Transportation Terminal Position (Supporting Docs)

 

Adopt the revised job description for the Shift Supervisor, Transportation Terminal position. This is the Final reading.

 

The job description for the Shift Supervisor, Transportation Terminal position is being revised to better align the qualifications and primary performance responsibilities of the position based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on November 6, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District. Funding to address any pay changes associated with the revised job description, estimated at $46,945, is included as part of the 2016-2017 Departmental budget.

 

CC-5. Proposed Revised Job Description for the Student Activities Liaison Position (Supporting Docs)

 

Adopt the revised job description for the Student Activities Liaison position. Approval was requested to advertise the position after the first reading. This is the Final reading.

 

The job description for the Student Activities Liaison position is being revised to better align the qualifications and primary performance responsibilities of the position based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on November 6, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-6. Policy 3330 - Supplier Diversity Outreach Program (Supporting Docs)

 

SPECIAL ORDER - 11:30 A.M.

 

Adopt Policy 3330 - Supplier Diversity Outreach Program.

 

The District Policy 3330 was discussed with stakeholders, Office of Facilities & Construction, Total Program Manager, Facilities Task Force committee, and community.

 

These revisions were discussed at the October 25, 2016, and November 14, 2016, School Board Workshops, and December 6, 2016, Regular School Board Meeting.

 

The advertisement meeting dates to adopt Policy 3330 were on November 1, 2016, and December 15, 2016.

 

There is no financial impact to the District.

 

CC-7. Proposed Revised Job Description for the Chief Financial Officer Position (Supporting Docs)

 

Adopt the revised job description for the Chief Financial Officer position. Approval was requested to advertise the position after the first reading. This is the Final reading.

 

The job description for the Chief Financial Officer position is being revised to better align the qualifications and primary performance responsibilities of the position based upon the expected scope of work. The revisions include modifications that will ensure the job description accurately reflects the required qualifications, experience, accountability and essential performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on November 6, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following applications (Items A - U):

A. Broward County Council of Teachers..., $150 (awarded) B. Broward College...Service Grants, $3,028 (awarded) C. City of Hollywood...Millennium, $1,200 (requested) D. City of Hollywood...Sawgrass, $1,200 (requested) E. City of Hollywood...Sheridan Hills, $1,200 (requested) F. Cognizant's Making the Future - Dillard, $20,500 (requested) G. Cognizant's Making the Future - Pine Lakes, $25,000 (requested) H. Community Foundation of Broward, $37,580 (awarded)

 

List is continued in the Summary Explanation and Background section below.

 

I. Exxon/Mobil..., $500 (awarded) J. Florida Blue Foundation, $5,000 (awarded) K. Florida Department of Education..., $92,724 (requested) L. Fuel Up to Play 60, $10,000 (awarded) M. Humana Foundation, $50,000 (requested) N. Japan Foundation, $3,760 (requested) O. Plantation Garden Club...Mirror Lake 1 of 2, $250 (awarded) P. Plantation Garden Club...Mirror Lake 2 of 2, $250 (awarded) Q. Plantation Garden Club...Seminole, $250 (awarded) R. Recyclebank, $846 (requested) S. Title I, Part A, 2016/17..., $2,066,321 (requested) T. University of Central Florida..., $300,000 (requested) U. Walmart Community Grants, $1,000 (awarded)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/

 

The potential financial impact if all projects are awarded is $2,620,759 from various sources.

 

EE-2. Direct Negotiation Recommendation of $500,000 or Less - 57-066E - BrightBytes (Supporting Docs)

 

Approve the direct negotiation agreement to the above contract. Contract Term: February 1, 2017, through February 1, 2018, 1 Year; User Department: Innovative Learning; Award Amount: $250,000; Awarded Vendor: BrightBytes, Inc.; Minority/ Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, is looking to partner with BrightBytes, Inc., to provide a research-based questionnaire and analysis strategy aimed at gauging the role of technology use as it pertains to student learning. BrightBytes, Inc., is a company focusing on technology analytics and advancements for school systems. The Technology & Learning module designed by BrightBytes, Inc., will provide both immediate and long-term insight into the District's technology readiness, the impact of technology initiatives, and return on investment and learning. This allows the District to set long-term goals, measure progress, and make adjustments along the way.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $250,000. The funding source will come from the Innovative Learning's Title I operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-3. Recommendation of $500,000 or Greater - 17-118R - Supply & Installation of Sod (Supporting Docs)

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: January 19, 2017, through December 31, 2019, 3 Years; User Department: Physical Plant Operations; Award Amount: $750,000; Awarded Vendor(s): Mullings Engineering Services - Landscp. Div. Inc., and Odums Sod, Inc.; Minority/Women Business Enterprise Vendor(s): Odums Sod, Inc.

 

The School Board of Broward County, Florida, received three (3) bids in response to ITB 17-118R. This Bid will be utilized by Physical Plant Operations to supply and install sod on athletic fields, trailer demolitions, and general areas.

 

A copy of the ITB documents are available at: http://www.broward.k12.fl.us/supply/agenda/17-118R_Supply&InstallOfSod.pdf

 

The estimated financial impact to the District will be $750,000. The funding source will come from Physical Plant Operations' operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-4. Direct Negotiation Recommendation of $500,000 or Greater - 57-040E Computer Maintenance Management System (Supporting Docs)

 

Approve the direct negotiation agreement to the above contract. Contract Term: January 19, 2017, through January 18, 2020, 3 Years; User Department: District-wide; Award Amount: $2,052,928; Awarded Vendor(s): Electronic Data, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

Electronic Data, Inc., will provide the installation services for a Software as a Service (SaaS) implementation of IBM Maximo which will assist the District with configuration and set-up. IBM Maximo will replace the current Compass system for work order management. This request is waived from competitive solicitation as authorized by Policy 3320, Part 2, Section H.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $2,052,928. The funding source will come from the General fund reserves. The financial impact represents an estimated contract value. However, the amount authorized will not exceed the contract award amount.

 

EE-5. Recommendation for Additional Spending Authority - 15-008V - Construction and Operational Auditing Services   (POSTPONED 12/20/16 RSBM) (Supporting Docs)

 

MEMO TO VOTE DOWN

 

Approve an increase in spending authority for the above Request for Proposal (RFP). Contract Term: July 1, 2014, through June 30, 2017, 3 Years; User Department: Office of the Chief Auditor; New Award Amount: $850,000; Awarded Vendor(s): BCA Watson Rice, LLP; Carr, Riggs & Ingram, LLC; Harvey, Covington & Thomas of South Florida, LLC; US RSM (f/k/a) McGladrey, LLP; S. Davis & Associates P.A.; Minority/Women Business Enterprise Vendor(s): Harvey, Covington & Thomas of South Florida, LLC; and S. Davis & Associates, P.A.

 

This RFP provides services from licensed public accounting firms to assist the Office of the Chief Auditor with construction and operational auditing services. Services may include; but are not limited to, facility audits, general contractor, subcontractor payment audits, program oversight, site safety and security audits, facility-related Information & Technology Department reviews, and operational audits of business/service departments as requested. RFP 15-008V - Construction and Operational Auditing Services was awarded June 9, 2014, and is set to expire June 30, 2017 with two (2) additional one-year renewals.

 

The financial impact to the District will be $500,000. The contract award amount was for $350,000. The request is to increase the spending authority by $500,000, bringing the new contract value to $850,000. The funding source will come from the general and capital funds. The financial impact amount represents an estimated value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-6. Recommendation for Additional Spending Authority - 15-008V - Construction and Operational Auditing Services (Supporting Docs)

 

Approve an increase in spending authority for the above Request for Proposal (RFP). Contract Term: July 1, 2014, through June 30, 2017, 3 Years; User Department: Office of the Chief Auditor; New Award Amount: $850,000; Awarded Vendor(s): BCA Watson Rice, LLP; Carr, Riggs & Ingram, LLC; Harvey, Covington & Thomas of South Florida, LLC; US RSM (f/k/a) McGladrey, LLP; S. Davis & Associates P.A.; Minority/Women Business Enterprise Vendor(s); Harvey, Covington & Thomas of South Florida, LLC; and S. Davis & Associates, P.A.

 

This RFP provides services from licensed public accounting firms the Office of the Chief Auditor with construction and operational auditing services. Services may include; but are not limited to, facility audits, general contractor, subcontractor payment audits, program oversight, site safety and security audits, facility-related Information & Technology Department reviews, and operational audits of business/service departments as requested. RFP 15-008V - Construction and Operational Auditing Services was awarded June 9, 2014, and is set to expire June 30, 2017, with two (2) additional one-year renewals.

 

The financial impact to the District will be $500,000. The contract award amount was for $350,000. The request is to increase the spending authority by $500,000 bringing the new contract value to $850,000. The funds for the additional spending authority are already included in the capital and department budgets. The financial impact amount represents an estimated value; however, the amount authorized will not exceed the estimated contract award amount.

 

FF. OFFICE OF ACADEMICS

 

FF-1. SMART Program Musical Instrument and Equipment Funding Escalation (Supporting Docs)

 

ADDED

 

Approve accelerating SMART Program music equipment funds from Program Years 4 and 5 to year 3 for distribution to schools in year 3, and add funding to 6 schools funded before the SMART Program began that were funded for less than the standard bond amount in the SMART Program.

 

The District is in Program Year 3 of the SMART Program. With assistance from the Division of Information and Technology and Capital Budget, the Applied Learning Department is successfully bringing ordering and delivery of instruments up to date. In that, Applied Learning is confident in its ability to now support Program Years 4 and 5, we ask to accelerate the SMART funding distribution schedule and provide all Program Years 4 and 5 schools with their musical instrument funds in the current fiscal year.

 

Additionally, six schools received funding before the SMART Program was approved; however, those funds were less than the standard allocated in the SMART Program. Approving additional funds for these schools ensures equity across the District.

 

The financial impact of this item is to accelerate $7 million of SMART music equipment in the current fiscal year from Program Year 4 and 5. See Supporting Docs for continuation of Financial Impact.

 

GG. OFFICE OF HUMAN RESOURCES

 

HH. OFFICE OF THE GENERAL COUNSEL

 

HH-1. First Amendment to Agreement between The School Board and The Law Offices of Evan D. Carb (Supporting Docs)

 

Approve the First Amendment to Special Counsel Services Agreement by and between The School Board of Broward County, Florida and The Law Offices of Evan D. Carb for specialized legal services.

 

The Law Offices of Evan D. Carb provides the school district with specialized legal services, representation before the Federal Communication Commission (FCC) and consultation on policy and FCC matters related to BECON TV, WKPX and Information & Technology concerning district-held communications licenses.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

Specialized legal services through June 30, 2017 will be provided on an as needed basis with the total not to exceed $15,000 without additional Board approval. The source of funds is the General Counsel's department budget.

 

II. OFFICE OF THE SUPERINTENDENT

 

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

 

JJ-1. Approve Professional Services Agreement - Atlantic West Elementary School - Margate - SMART Program Renovations - Project No. P.001796 (Supporting Docs)

 

Approve Professional Services Agreement with Florida International Consulting Engineers Design, Inc. (FICE), Atlantic West Elementary School, SMART Program Renovations, Project No. P.001796.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, HVAC safety/ventilation, fire sprinklers, media center improvements, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $172,000 for Basic Services, and $45,000 for Allowances, total $217,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-2. Approve Professional Services Agreement - Plantation Middle School - Plantation - SMART Program Renovations - Project No. P.001729 (Supporting Docs)

 

Approve Professional Services Agreement with Sol-ARCH, Inc., Plantation Middle School, SMART Program Renovations, Project No. P.001729.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire sprinklers, HVAC improvements, electrical improvements, building envelope improvements, media center improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $204,000 for Basic Services, and $50,000 for Allowances, total $254,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-3. Approve Professional Services Agreement - West Hollywood Elementary School - Hollywood - SMART Program Renovations - Project No. P.001794 (Supporting Docs)

 

Approve Professional Services Agreement with Crain Atlantis Engineering, Inc., West Hollywood Elementary School, SMART Program Renovations, Project No. P.001794.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire alarm, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $173,000 for Basic Services, and $15,000 for Allowances, total $188,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-4. Approve Professional Services Agreement - Pasadena Lakes Elementary School - Pembroke Pines - SMART Program Renovations - Project No. P.001634 (Supporting Docs)

 

Approve Professional Services Agreement with Florida International Consulting Engineers Design, Inc. (FICE), Pasadena Lakes Elementary School, SMART Program Renovations, Project No. P.001634.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire sprinklers, media center improvements, HVAC improvements including Building 1 roof top unit replacement, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $246,000 for Basic Services, and $45,000 for Allowances, total $291,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Agreement with Broward Health for Athletic Trainer Services (Supporting Docs)

 

Approve Agreement with Broward Health to provide athletic trainer services to student athletes attending twenty Broward County Public High Schools. The Agreement runs from January 21, 2017 through August 4, 2017.

 

The athletic trainer program between Broward Health and The School Board of Broward County, Florida, is consistent with the intent of Florida Statute 1012.46, Athletic Trainers. Pursuant to this provision, the goal of the Legislature is to have school districts employ and have available an athletic trainer in each high school. School districts may establish and implement the athletic injuries prevention and treatment program. Central to this program should be employment and availability of persons trained in the prevention and treatment of physical injuries that may occur during athletic activities.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The agreement has been approved by Broward Health. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact for the remainder of the 2016-2017 school year is $316,115.50. The total financial impact for the entire 2016-2017 school year is $632,231. The source of funding is Department of Athletics and Student Activities budget.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105:  If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.