THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, DECEMBER 20, 2016 10:35 AM

  Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

 

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

 

December 20, 2016

 

OPEN ITEMS:

EE-15. Direct Negotiation Recommendation of $500,000 or Greater - 57-040E Computer Maintenance Management System   (WITHDRAWN)

 

December 19, 2016

 

MINUTES:

August 23, 2016 - Special School Board Meeting   (ADDED)

 

SPEAKERS:

1. Ray Slapikas   (WITHDRAWN)

 

December 16, 2016

 

MINUTES:

August 16, 2016 - Regular School Board Meeting   (ADDED)

 

SPEAKERS:

8. Elaine Mamby   (WITHDRAWN)

 

CONSENT ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year

(Postpone One (1) Name: F. Cone from 12/06/16 RSBM)   (REVISED)

 

OPEN ITEMS:

AA-1. Resolution No. 17-94 - Certificates of Participation, Series 2014 A - Extension of Floating Rate Note   (REVISED / SPECIAL ORDER - 12:25 A.M)

AA-2.Resolution in Support of Safe Routes to School   (ADDED / SPECIAL ORDER - 10:00 A.M)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

August 16, 2016 - Regular School Board Meeting   ADDED (Supporting Docs)

August 23, 2016 - Spcial School Board Meeting   ADDED (Supporting Docs)

December 6, 2016 - Special - Expulsions

 

ADDED ITEMS

 

CLOSE AGENDA

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS at 5:00 P.M.

 

1. Ray Slapikas   (WITHDRAWN)

2. Joan King

3. Youssef Wardani

4. Anna Fusco

5. Anna Marie Pierpont

6. Kathleen Foster

7. Leslie Mitchell

8. Elaine Mamby   (WITHDRAWN)

9. Terry Lopez Preuss

10. Dane Ramson

 

CONSENT ITEMS

 

A. RESOLUTIONS

 

A-1. Resolution No. 17-95 Declare the New River Circle (Parcel 233) and Portables located thereon as Surplus (Supporting Docs)

 

Adopt Resolution No. 17-95 to declare the New River Circle (Cypress Bay High School - Parcel 233) 10.38 Acreage and twenty-eight portables located thereon as Surplus.

 

Section 1013.28, Florida Statutes, allows a school board to dispose of any land or real property that is by resolution of the board, determined to be unnecessary for educational purposes as recommended in an Educational Plant Survey.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

B. BOARD MEMBERS

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The pre-qualification application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. Further explanation is provided in the Executive Summary. The Qualification Selection Evaluation Committee (QSEC) convened on November 16, 2016, and December 7, 2016, to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations Tracking Report.

 

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at: http://www.broward.k12.fl.us/supply/agenda/PreQual-111616.pdf http://www.broward.k12.fl.us/supply/agenda/PreQual-120716.pdf

 

There is no financial impact to the District.

 

E-2. First Amendment to Agreement - 16-126B - Interpreter Services for the Deaf and Hard of Hearing (Supporting Docs)

 

Approve the First Amendment to Agreement for the above Request for Proposal (RFP) - 16-126B. Contract Term: July 27, 2016, through July 26, 2019, 3 Years; User Department: Exceptional Student Education and Support Services; Award Amount: $1,260,000; Awarded Vendor(s): 5; Minority/Women Business Enterprise Vendor(s): CODA Link, Inc.; and Community Rehab Associates, Inc.

 

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, received six (6) proposals from firms that provide interpreter services for students, parents, employees, or community members who are deaf and hard of hearing. This request to approve is for IU, LLC d/b/a ACD, to substitute the name and address of the vendor in the agreement as listed on the Required Response Form of RFP 16-126B. On July 26, 2016, the School Board awarded the contracts to provide services as needed and as required by the Individuals with Disabilities Education Act 2004 (IDEA) and the Americans with Disabilities Act Amendments Act of 2008 at any school, District location or locations outside of the school facility for activities including, but not limited to: field trips, sporting events, or academic competitions.

 

The First Amendment to Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-3. Recommendation for Bid Renewal - 13-058R - Debris Monitoring Services for Natural Disasters (Supporting Docs)

 

Approve the first renewal for the above Invitation to Bid (ITB). Contract Term: May 21, 2013, through June 30, 2017, 4 Years; User Department: Various Locations; Award Amount: $975,000; Awarded Vendor(s): Calvin, Giordano & Associates, Inc.; Science Application International Corporation; and Witt O'Brien's LLC.; Minority/Women Business Enterprise: None

 

ITB 13-058R - Debris Monitoring Services for Natural Disasters, was awarded to Calvin, Giordano & Associates, Inc.; Science Application International Corporation; and Witt O'Brien's LLC on May 21, 2013. The current contract expires December 31, 2016; therefore, this request is to renew the contract term for six (6) additional months.

 

There is no additional financial impact to the District.

 

E-4. Recommendation for Contract Extension - 14-038N - Drug and Alcohol Testing Services (Supporting Docs)

 

Approve the recommendation for an extension for the above contract. Contract Term: December 2, 2013, through March 31, 2017, 3 Years, 3 Months; User Department: Risk Management Department; Award Amount: $251,300; Awarded Vendor(s): WorkforceQA LLC, formerly known as, Employers Drug Management d/b/a EDPM; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, approved a contract award for Bid 14-038N - Drug and Alcohol Testing Services on December 2, 2013. This request is to approve a three (3) month extension from January 1, 2017, through March 31, 2017. On November 4, 2015, WorkforceQA acquired EDPM to complement their services in managing a drug testing program and is known as WorkforceQA LLC.

 

A copy of the bid is available on line at: http://www.broward.k12.fl.us/supply/agenda/14-038N_DrugandAlcoholTestingSvcs.pdf

 

There is no financial impact to the District.

 

F. OFFICE OF ACADEMICS

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2016-2017 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year (Postpone One (1) Name: F. Cone from 12/06/16 RSBM) (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all appointments through June 30, 2017.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 10 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2016/2017 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type.

 

The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2016-2017 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements.

 

Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all supplements through June 30, 2017.

 

H. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. Proposed School Board of Broward County, Florida 2017-2018 School Calendar (Supporting Docs)

 

Approve the Proposed School Board of Broward County, Florida 2017-2018 School Calendar.

 

At the October 25 Board Workshop, staff outlined the Calendar Development Process, presented two Proposed Calendar Options and requested Board feedback on a preferred calendar option.

 

There is no financial impact to the District.

 

I-2. Florida Safe Schools Assessment (FSSAT) 2016-2017 (Supporting Docs)

 

Approve Broward's FSSAT for 2015-2016*.

 

* Please note the Florida Department of Education labeled the 2015-2016 assessment as the FSSAT 2016-2017.

 

Florida State Statute 1006.07 requires that school districts conduct an annual self-assessment of their current safety and security practices using the online Florida Safe Schools Assessment Tool (FSSAT). The purpose of this assessment is to provide annual data reflecting the comprehensive support for safe and healthy schools so that district and school leadership teams can make data-informed decisions as they engage in strategic planning and problem-solving for continual system-wide improvements.

 

The FSSAT encourages the assessment be completed with the assistance of qualified school personnel; including representatives from safe school teams, emergency management, student services, facility management, local law enforcement, fire, and school health. The FSSAT was completed with the input from the various members of the District's Safety & Security Committee and their departments.

 

There is no financial impact to the School District.

 

I-3. Administrative Complaint (CH)   (POSTPONED 12/06/16 RSBM) (Supporting Docs)

 

MEMO TO VOTE DOWN

 

Adopt the Superintendent's recommendation to suspend the Assistant Principal, (CH), for ten (10) days without pay and transmit the matter to the Division of Administrative Hearings ("DOAH").

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. RFQ 17-167C Professional Design Services for Falcon Cove Middle School (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-167C Professional Design Services for Falcon Cove Middle School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-167C, Professional Design Services for Falcon Cove Middle School. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Total funding allocated for the scope is $10,741,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Reappointment of School District Representative to the Oversight Committee (Supporting Docs)

 

Approve the reappointment of Lew Naylor as a School Board Representative to the Oversight Committee for the Implementation of the Second Amended Interlocal Agreement for Public School Facility Planning, to comply with the provisions of the Second Amended Interlocal Agreement.

 

The Second Amended Interlocal Agreement for Public School Facility Planning (ILA) addresses the coordination of growth management issues and the provision and availability of public school facilities in Broward County. In compliance with state law, the current Second Amended ILA is between The School Board of Broward County, Florida, Broward County, and twenty-seven (27) Broward County Municipalities. The Second Amended ILA is overseen by a fifteen (15) member Oversight Committee (OC), five (5) each appointed by the School Board, the Broward County Commission, and the twenty-seven (27) Municipalities.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

L-2. First Amendment to Master Lease Agreement with the City of Fort Lauderdale for Croissant Park Elementary School (Supporting Docs)

 

Approve the First Amendment to Master Lease Agreement with the City of Fort Lauderdale for Croissant Park Elementary School.

 

On October 26, 1978, The School Board of Broward County, Florida (SBBC) and the City of Fort Lauderdale, Florida (City) entered into a forty (40) year Master Lease Agreement allowing the City to utilize the athletic field at Croissant Park Elementary School.

 

See Supporting Docs for Continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. It should be noted that the City of Fort Lauderdale is also taking formal action on this Agreement on December 20, 2016. This Agreement will be executed by the City of Fort Lauderdale after School Board approval.

 

There is no financial impact to the School District; therefore this item does not require a collaboration form from the Capital Budget Department.

 

L-3. License Agreement between The School Board of Broward County, Florida and the City of Coral Springs (Supporting Docs)

 

Approve the License Agreement between The School Board of Broward County, Florida and the City of Coral Springs, for use of District Facilities in Times of Emergency.

 

The City of Coral Springs (City) desires to enter into a License Agreement with The School Board of Broward County, Florida (SBBC) for use of District school facilities and associated parking for staging purposes during periods of hurricanes and other natural disasters. The City agrees to utilize the District school facilities solely for the benefit of the City by its first responders in times of emergency. If approved by the SBBC, the License Agreement will be for a term of five (5) years, commencing on December 21, 2016 and concluding on December 20, 2021. The City shall pay SBBC only for out-of-pocket expenses that are incurred by SBBC during the City's occupancy of said facilities and for any costs incurred by SBBC to accommodate City's requirements during use of District school facilities.

 

This License Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel and has been approved and signed by the City.

 

There will be no financial impact to the District. All impact that may occur during City's use of District's Facilities will be repaid by City within fifteen (15) days of being invoiced.

 

L-4. First Amendment to Master Recreation Lease Agreement with the City of Oakland Park (Supporting Docs)

 

Approve the First Amendment to Master Recreation Lease Agreement between The School Board of Broward County, Florida and the City of Oakland Park.

 

On February 3, 2015, The School Board of Broward County, Florida (SBBC) and the City of Oakland Park (City) entered into a twenty-five (25) year Master Recreation Lease Agreement ("Agreement"), wherein SBBC leased to the City a five (5) acre parcel adjacent to the Twin Lakes Warehouse and Transportation Administrative site to be developed into a natural park. The City is requesting to extend the term of the Agreement to ninety-nine (99) years, to allow the City to receive grant funds from the Florida Department of Environmental Protection (FDEP) to develop the natural park and complete the improvements.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the School District; therefore this item does not require a collaboration form from the Capital Budget Department.

 

OPEN ITEMS

 

AA. RESOLUTIONS

 

AA-1. Resolution No. 17-94 - Certificates of Participation, Series 2014 A - Extension of Floating Rate Note (Supporting Docs)

 

REVISED / SPECIAL ORDER - 12:25 P.M.

 

Adopt Resolution No. 17-94 - Certificates of Participation, Series 2014A - Extension of Floating Rate Note.

 

The District has two (2) variable rate Certificate of Participation (COP) financings outstanding. The nature of these financings is that every three (3) years the structure of the financing is reviewed and new terms and conditions are negotiated in order to reduce the fees and interest costs. Please see the attached Executive Summary for continuation of Summary Explanation and Background.

 

The attached documents have been reviewed and approved as to form and legal content by Bond Counsel.

 

Any costs incurred under the original COPs Series 2014A Floating Rate Note (FRN) structure are already included in the Treasurer's Office budget. With the extension of terms being requested, the District will realize approximately $150,000 in costs of issuance savings, as well as, $85,375 in annual debt service (interest expense) savings over the next three (3) years compared to the current structure. Actual savings may be higher or lower depending on the market.

 

AA-2. Resolution in Support of Safe Routes to School (Supporting Docs)

 

ADDED / SPECIAL ORDER - 10:00 A.M.

 

Adopt the Resolution #17-96 in Support of Safe Routes to School.

 

Resolution by The School Board of Broward County, Florida to recognize the importance of the Safe Routes to School program as an integral part of our students to arrive safely to school, healthy and ready to learn.

 

There is no financial impact to the District.

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

DD. OFFICE OF THE CHIEF AUDITOR

 

DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools (Supporting Docs)

 

Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools.

 

An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1. The Audit report contains 12 schools. All schools complied with policies and procedures governing Internal Funds Accounting.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's November 17, 2016 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-2. Internal Property Audit Report - Property and Inventory Audits of Selected Locations (Supporting Docs)

 

Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations.

 

Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2), The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204. The Audit report contains eight (8) locations. Our audits indicated that five (5) locations complied with policies and procedures. There were three (3) locations reported that contained audit exceptions.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's November 17, 2016 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-3. Internal Property Audit Report - Audit of Procurement and Warehousing Services' Purchasing Card (P-Card) Services for Period from July 1, 2015 through September 30, 2015 (Supporting Docs)

 

Receive Internal Property Audit Report - Audit of Procurement and Warehousing Services' Purchasing Card (P-Card) Services for Period from July 1, 2015 through September 30, 2015.

 

In accordance with the Office of the Chief Auditor's (OCA) 2016-2017 Audit Plan, we reviewed the Procurement and Warehousing Services' Purchasing Card (P-card) Services for the period from July 1, 2015 through September 30, 2015.

 

See Supporting Document for continuation of Summary Explanation and Background.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's November 17, 2016 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Subaward Agreement with Florida Atlantic University (University Principal Preparation Initiative) (Supporting Docs)

 

Approve the Cost-Reimbursable Subaward Agreement between The School Board of Broward County, Florida, and Florida Atlantic University (FAU). The agreement period is from July 1, 2016, through December 31, 2017, based on prior travel expenses that are to be charged to this grant.

 

Through a partnership with The Wallace Foundation, FAU seeks to develop a high-quality and sustained Master's program and in-service professional development customized to the unique needs of participating school districts. Under this Agreement, the District will participate with FAU in the work of designing, implementing, and supporting all the specific elements of this initiative to strengthen principal supervisors through enhanced training.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This agreement will be executed after School Board approval.

 

The positive financial impact of this Agreement is $206,062 from FAU.

 

EE-2. Piggyback Recommendation of $500,000 or Greater - 57-045R - School Buses (Supporting Docs)

 

Approve the recommendation to award for the above piggyback contract. Contract Term: December 21, 2016, through June 30, 2017, 7 Months; User Department: Student Transportation & Fleet Services; Award Amount: $18,900,000; Awarded Vendor(s): Florida Transportation Systems, Inc.; Matthews Buses, Inc.; and Sun State International Trucks, LLC; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, Purchasing Policy 3320, Part II, Section M, permits the District to piggyback on contracts awarded by public or governmental agencies. School districts within the State of Florida utilize the Florida Department of Education contract for the purchase of school buses. This request is for the purchase of approximately 180 school buses.

 

A copy of the Florida Department of Education School Bus Bid 2016-01 is available online at: http://www.broward.k12.fl.us/supply/agenda/57-045R_FLDOE_PricingOrderingGuide.pdf

 

The estimated financial impact to the District will be $18,900,000. The funding will come from the Capital Budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-3. Piggyback Recommendation of $500,000 or Greater - 57-049R - Light, Medium, and Heavy Duty Vehicles (Supporting Docs)

 

Approve the recommendation to award for the above piggyback contract. Contract Term: December 21, 2016, through September 30, 2017, 9 months; User Department: Student Transportation & Fleet Services and Various Locations; Award Amount: $3,481,640; Awarded Vendor(s): 109; Minority/Women Business Enterprise Vendor(s): None

 

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, Purchasing Policy 3320, Part II, Section M, permits the District to piggyback on contracts awarded by other city or county governmental agencies. This Bid combines Florida Sheriffs Association bid award FSA16-VEH14.0 Cab & Chassis Trucks & Other Fleet Equipment and FSA16-VEL24.0 Police Rated, Administrative, Utility Vehicles, Trucks & Vans. These Bids will be used for the procurement of large trucks, tractors, sweepers, other large industrial equipment, and light vehicles for the white fleet such as cars, vans, and pickups.

 

A copy of the Florida Sheriffs Association bid awards are available online at:

http://www.broward.k12.fl.us/supply/agenda/57-049R_LightMedium&HeavyDutyVehicles_FSA16-VEL24.pdf

http://www.broward.k12.fl.us/supply/agenda/57-049R_LightMedium&HeavyDutyVehicles_FSA16-VEH14.0.pdf

 

The estimated financial impact to the District will be $3,481,640. The funding source will come from the Capital Budget and various locations' budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-4. Recommendation for Additional Spending Authority - 14-064V- School Bus Transportation Services (Supporting Docs)

 

Approve the recommendation for additional spending authority for the above Invitation to Bid (ITB). Contract Term: June 1, 2014, through June 30, 2017, 3 Years, 1 Month; User Department: Various Locations; New Award Amount $2,100,000; Awarded Vendor(s): 10; Minority/Women Business Enterprise Vendor(s): Maranata School Bus Service Corp.

 

See Supporting Docs for continuation of Requested Action.

 

This request is for an additional spending authority of $500,000 for Bid 14-064V - School Bus Transportation Services, to cover expenditure through to the contract expiration on June 30, 2017. This Bid is approved for school bus companies to provide extracurricular transportation services to transport students, staff, chaperones, and advisors to and from athletic and scholastic events and field trips. Transportation services may include day trips to various sites throughout Broward, Palm Beach, and Miami-Dade counties, as well as overnight trips throughout the State of Florida.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/14-064V_ITB_SchoolBusTransSvcs.pdf

 

The estimated financial impact to the District will be $500,000. The contract award amount was for $1,600,000. The request is to increase the spending authority by $500,000, bringing the new contract value to $2,100,000. The funding source will come from various school and department budgets. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.

 

EE-5. Recommendation of $500,000 or Greater - 17-078R - Maintenance of Hardwood Floors (Supporting Docs)

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: December 21, 2016, through October 31, 2019, 2 Years, 10 Months; User Department: Physical Plant Operations (PPO); Award Amount: $1,200,000; Awarded Vendor(s): AllSport Court Surfacing, LLC and Trident Surfacing, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received two (2) bids in response to ITB 17-078R. This Bid will be utilized by PPO for the purchase of maintenance services of hardwood floors of the multiple gyms, stages, dance floors, and offices throughout the District. The bid includes labor, materials, and all associated costs regarding the maintenance of the hardwood floors, such as but not limited to, total sand down, screen and recoats, and minor repairs.

 

A copy of the ITB document is available online at: http://www.broward.k12.fl.us/supply/agenda/17-078R_ITB_Maintenance_Hardwood_Floors.pdf

 

The estimated financial impact to the District will be $1,200,000. The funding source will come from PPO's budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.

 

EE-6. Recommendation of $500,000 or Greater - 17-148R - Plumbing Supplies (Supporting Docs)

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: December 21, 2016, through December 31, 2019, 3 Years; User Department: District-wide. Award Amount: $2,500,000; Awarded Vendor(s): Apple Specialties Inc.; Best Plumbing Specialties, Inc.; Fortiline, Inc.; Lehman Pipe and Plumbing Supply, Inc.; and Palm Beach Plumbing Parts, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received five (5) bids in response to ITB 17-148R. This Bid will be utilized mainly by the Material Logistics Stockroom and used by Physical Plant Operations for the purchase of plumbing supplies, parts, fixtures, pipe, tubing, and related material to replace and repair plumbing and sanitary systems.

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/17-148R_ITB_PlumbingSupplies.pdf

 

The estimated financial impact to the District will be $2,500,000. The funding source will come from schools and departments' operating budgets. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-7. Recommendation of $500,000 or Less - 17-059N - Class Rings (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: December 21, 2016, through December 31, 2019, 3 Years; User Department: Office of School Performance & Accountability; Award Amount: None; Awarded Vendor(s): Jostens, Inc.; Chuck Puleri & Associates, Inc./Herff Jones; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received two (2) proposals in response to RFP 17-059N. This RFP will be utilized by the Office of School Performance & Accountability to provide a pool of qualified vendors offering class rings. A wide variety of rings will be available with the ability to customize based on individual preferences.

 

A copy of the RFP document is available online at: http://www.broward.k12.fl.us/supply/agenda/17-059N_ClassRings_RFPandAddendums.pdf

 

There is no financial impact to the District as payments are made by parents/guardians.

 

EE-8. Recommendation of $500,000 or Less - Professional Development Agreement with Learning Sciences International LLC, for Principal Supervisors, District Directors, and School Leaders (Supporting Docs)

 

Approve the Agreement with Learning Sciences International LLC. Contract Term: December 21, 2016, through June 30, 2017; User Department: Office of School Performance and Accountability; Award Amount: $246,648; Awarded Vendor(s): Learning Science International LLC; Minority/Women Business Enterprise Vendor(s): None

 

Learning Sciences International LLC, shall provide under this Agreement, professional learning in the facilitation of enhancing and building instructional leadership. The targeted instructional leadership skills are for District supervisors of principals and principal interns that will learn and become certified in the Learning Science International's RigorWalk onsite analysis of school-wide conditions to support rigorous standards-based teaching and learning. Learning Sciences International LLC, will align such learning to the scope of work delineated by the Florida Department of Education, per the State of Florida, and The School Board of Broward County, Florida, 2016/17 District Instructional Leadership and Faculty Development Grant.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District's general fund. The funding source will come from the Florida Department of Education Instructional Leadership and Faculty Development Grant.

 

EE-9. Recommendation for Additional Spending Authority - 16-037N - Travel Agency and Tour Operation Services (Supporting Docs)

 

Approve an increase in spending authority for the above Request for Proposal (RFP). Contract Term: October 21, 2015, through December 31, 2018, 3 Years, 2 Months; User Department: District-wide; New Award Amount: $1,000,000; Awarded Vendor(s):11; Minority/Women Business Enterprise Vendor(s): 4

See Supporting Docs for continuation of Requested Action.

 

On October 21, 2015, The School Board of Broward County, Florida, approved Bid 16-037N. The award was for $350,000. The current spending has been exceeded by about $16,000, an additional spending of $650,000 is needed to cover the remaining twenty-four (24) months and the overspend. The expenses for this Bid are used for teacher and administration travel expenses, as well as some tour operation services paid for from varies District budgets.

 

A copy of the bid documents are available on line at: http://www.broward.k12.fl.us/supply/agenda/16-037N_RFP_TravelAgency_TourOpsSvcs.pdf

 

The estimated financial impact to the District will be $650,000. The contract award amount was for $350,000. The request is to increase the spending authority by $650,000, bringing the new contract value to $1,000,000. The funding source will come from various locations' budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-10. Direct Negotiation Recommendation of $500,000 or Less - 57-003E - Rentrak TV Viewership Measurement Service (Supporting Docs)

 

Approve the direct negotiation agreement with the above contract. Contract Term: December 21, 2016, through June 30, 2019, 2 Years, 6 Months; User Department: BECON; Award Amount: $105,000; Awarded Vendor(s): Rentrak Corporation; Minority/ Women Business Enterprise Vendor(s): None

 

Rentrak's StationView Essentials audience measurement service provides local television stations with an ongoing audience viewership measurement and analysis service. BECON-TV will use the services offered for tracking and reporting viewership of self-produced and licensed television programming broadcast on WBEC-TV. The Rentrak service allows designated users rights to access the audience measurement data through a secure website and allows use of the data for regular district business activities. The software allows for disclosure of audience measurement data to sponsors and underwriters. The contract includes training on the use of the service via videoconference and technical support.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $105,000. The funding source will come from the BECON's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-11. Recommendation of $500,000 or Greater - 17-003V - Federal and State Lobbying Services (Supporting Docs)

 

Approve the recommendation to award for the above Request for Proposal (RFP). Contract Term: January 1, 2017, through December 31, 2019, 3 Years; User Department: Legislative and Government Affairs; Award Amount: $681,000; Awarded Vendor(s): Alcalde & Fay, LTD. Inc; Ballard Partners, Inc.; Becker & Poliakoff, P.A.; and Mixon and Associates, Inc.; Minority/Women Business Enterprise Vendor(s): The Remarque Group

 

The School Board of Broward County, Florida, received seven (7) bids in response to RFP 17-003V - Federal and State Lobbying Services. This request is to recommend for award four (4) proposers; one (1) federal and three (3) state lobbyists. Negotiations were conducted with all four proposers to provide their best pricing under this contract. The award of this RFP 17-003V - Federal and State Lobbying Services shall replace the current RFP 14-037V - Federal and State Lobbying Services.

 

A copy of the bid is available on line at: http://www.broward.k12.fl.us/supply/agenda/17-003V_Federal&StateLobbyingServices.pdf

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $681,000. The funding source will come from Legislative and Government Affair's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-12. Recommendation for Additional Spending Authority - 15-008V - Construction and Operational Auditing Services (Supporting Docs)

 

Approve an increase in spending authority for the above Request for Proposal (RFP). Contract Term: July 1, 2014, through June 30, 2017, 3 Years; User Department: Office of the Chief Auditor; New Award Amount: $850,000; Awarded Vendor(s): BCA Watson Rice, LLP; Carr, Riggs & Ingram, LLC; Harvey, Covington & Thomas of South Florida, LLC; US RSM (f/k/a) McGladrey, LLP; S. Davis & Associates P.A.; Minority/Women Business Enterprise Vendor(s): Harvey, Covington & Thomas of South Florida, LLC; and S. Davis & Associates, P.A.

 

This RFP provides services from licensed public accounting firms to assist the Office of the Chief Auditor with construction and operational auditing services. Services may include; but are not limited to, facility audits, general contractor, subcontractor payment audits, program oversight, site safety and security audits, facility-related Information & Technology Department reviews, and operational audits of business/service departments as requested. RFP 15-008V - Construction and Operational Auditing Services was awarded June 9, 2014, and is set to expire June 30, 2017 with two (2) additional one-year renewals.

 

The financial impact to the District will be $500,000. The contract award amount was for $350,000. The request is to increase the spending authority by $500,000, bringing the new contract value to $850,000. The funding source will come from the general and capital funds. The financial impact amount represents an estimated value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-13. Recommendation for Renewal and Additional Spending Authority - 14-043T - Science Supplies, Equipment, Specimens, and Laboratory Chemicals (Catalog) (Supporting Docs)

 

Approve the renewal and additional spending authority for the above Invitation to Bid (ITB). Contract Term: March 1, 2014, through February 28, 2018, 4 Years; User Department: Various Locations; New Award Amount: $1,755,000; Awarded Vendor(s): Capital Microscope Services, Inc.; Carolina Biological Supply; Delta Education LLC, A School Specialty Company; Fisher Scientific; Flinn Scientific, A Division of Delta Education; Frey Scientific; Lakeshore Equipment Company d/b/a Lakeshore Learning; Pepco, Inc.; VWR International, LLC d/b/a Sargent Welch; and VWR International, LLC d/b/a Ward's Science; Minority/Women Business Enterprise Vendor(s): None

 

ITB 14-043T - Science Supplies, Equipment, Specimens, and Laboratory Chemicals (Catalog) was awarded to ten (10) vendors on February 19, 2014. The current contract expires on February 28, 2017; therefore, this request is to renew the contract term for one (1) additional year according to Section 4.5 in the original bid. This Bid is important for providing the supplies, equipment, specimen, and chemicals needed by science teachers to teach the laboratory component of their courses as required by statute.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/14-043T_ITB_ScienceSupplies_Equip_Spec_LabChems.pdf

 

The estimated financial impact to the District will be $350,000. The funding source will come from schools' operating budgets. The contract award amount was for $1,405,000. The request is to increase the spending authority by $350,000, bringing the new contract value to $1,755,000. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-14. Recommendation for Additional Spending Authority - 14-053N - Musical Instrument Repair (Supporting Docs)

 

Approve a spending authority for the above Invitation to Bid (ITB). Contract Term: June 30, 2014, through June 30, 2017, 3 Years; User Department: Physical Plant Operations; New Award Amount: $2,000,000; Awarded Vendor(s): Ace Stuart Music Co. d/b/a Wellington Music Suppliers; All County Music, Inc.; Manuel Perez Woodwind Repairs; Music Man; Music Tech Studios, Inc.; and Summer Arts Sessions, Inc.; Minority/Women Business Enterprise Vendor(s): Manuel Perez Woodwind Repairs

 

On June 9, 2014, The School Board of Broward County, Florida, approved a bid award for Musical Instrument Repair to Ace Stuart Music Co. d/b/a Wellington Music Suppliers, All County Music, Inc., Manuel Perez Woodwind Repairs, Music Man, Music Tech Studios, Inc., and Summer Arts Sessions, Inc., in the amount of $1,500,000. Current spending authority has not been exceeded, but additional authority is needed to cover the six (6) remaining months of the current contract. To date, $1,498,707 has been expended of the original $1,500,000.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/14-053N-MusicalinstrumentRepair_20140123.pdf

 

The estimated financial impact to the District will be $500,000. The contract award amount was for $1,500,000. The request is to increase the spending authority by $500,000, bringing the new contract value to $2,000,000. The funding source will come from the Physical Plant Operations' budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed contract award amount.

 

EE-15. Direct Negotiation Recommendation of $500,000 or Greater - 57-040E Computer Maintenance Management System (Supporting Docs)

 

Approve the direct negotiation agreement to the above contract. Contract Term: December 21, 2016, through March 1, 2018, 1 Year, 3 Months; User Department: District-wide; Award Amount: $1,992,883; Awarded Vendor(s): Electronic Data, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

Electronic Data, Inc., will provide the installation services for a Software as a Service (SaaS) implementation of IBM Maximo which will assist the District with configuration and set-up. IBM Maximo will replace the current Compass system for work order management. This request is waived from competitive solicitation as authorized by Policy 3320, Part 2, Section H.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $1,992,883. The funding source will come from the General fund reserves. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-16. Recommendation of $500,000 or Less - 17-107V Student Generation Rate/School Impact Fee Study (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: December 21, 2016, through November 30, 2017, or upon the adoption of the updated Student Generation Rate/School Impact Fee Study by the Broward County Board of County Commissioners; 11 months; User Department: Facilities Planning & Real Estate; Award Amount: $94,875; Awarded Vendor(s): Tindale-Oliver and Associates, Inc. d/b/a Tindale Oliver; Minority/Women Business Vendor(s): Chen Moore and Associates, Inc.

 

The School Board of Broward County, Florida, received two (2) proposals in response to RFP 17-107V - Student Generation Rate/School Impact Fee Study. Proposals were received from Tindale-Oliver & Associates, Inc. d/b/a Tindale Oliver and Walter H. Keller, Inc. This project involves updating the Student Generation Rate/School Impact Fee Study that was prepared by Walter H. Keller, Inc., in June, 2014.

 

A copy of the bid is available on line at: http://www.broward.k12.fl.us/supply/agenda/17-107V_StudentGenerationRateSchoolImpactFeeStudy.pdf

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $94,875. The funding source will come from the Capital Budget reserve. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract awarded amount.

 

EE-17. Recommendation for Additional Spending Authority - 16-190E - Video Surveillance and Access Control Systems (Supporting Docs)

 

Approve an increase in spending authority for the above piggyback contract. Contract Term: May 18, 2016, through June 30, 2017, 1 year: User Department: Information & Technology; New Award Amount: $1,495,000; Awarded Vendor(s): Convergint Technologies, LLC; Minority/ Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, approved a contract award for Bid 16-190E - Video Surveillance and Access Control Systems on May 16, 2016. This contract is being used to repair existing equipment or replace existing equipment when the current equipment cannot be repaired. Information & Technology is currently conducting an assessment of the current state of our security equipment across all schools. Once the assessment is complete, Information & Technology will develop a plan to either upgrade and/or enhance our existing security infrastructure and bring forth a recommendation to the Board. The increased spending authority being requested today is to repair existing equipment or replace existing equipment when the current equipment cannot be repaired.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $1,000,000. The contract award amount was for $495,000. The request is to increase the spending authority by $1,000,000, bringing the new contract value to $1,495,000. The funding source will come from Information & Technology's capital budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed estimated contract award amount.

 

EE-18. Recommendation of $500,000 or Greater - 17-092E - Computer Deployment Services (Supporting Docs)

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: January 1, 2017, through December 31, 2019, 3 Years; User Department: Information & Technology; Award Amount: $2,000,000; Awarded Vendor(s): Arey Jones Educational Solutions; Minority/Women Business Enterprise Vendor(s): Arey Jones Educational Solutions.

 

The School Board of Broward County, Florida, received nine (9) proposals in response to ITB 17-092E - Computer Deployment Services. This ITB provided a more economical means of our needs for computer deployment services.

 

The estimated financial impact to the District will be $2,000,000. The funding source will come from Safety, Music & Art, Athletics, Renovation and Technology funds and various school and department budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-19. Recommendation for Additional Spending Authority - 55-046E - Multifunction Products, Printers, Facsimile Equipment, Scanners, Related Software, Supplies, and Services (Supporting Docs)

 

Approve an increase in spending authority for the above piggyback contract. Contract Term: October 22, 2014, through August 3, 2017, 2 Years, 9 Months: User Department: Various Locations; New Award Amount: $2,600,000; Awarded Vendor(s): Lexmark International, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School of Board of Broward County, Florida, previously approved bid 55-046E, on October 20, 2014. Since the $800 million General Obligation Bond has passed and schools have received their $100,000 School Choice funds, there has been an influx of requisitions from various locations for the purchase of printers, scanners, multifunction products, etc. A nine (9) month spending authority will provide the department the opportunity to investigate other technologies and potentially develop and release a Request for Proposal for managed print services that will provide equipment that meets the District's needs, as well as guarantee and secure optimal pricing.

 

The estimated financial impact to the District will be $900,000. The contract award amount was for $1,700,000. The request is to increase the spending authority by $900,000, bringing the new contract price to $2,600,000. The funding source will come from various school and department budgets. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-20. Direct Negotiation Recommendation of $500,000 or Less - 57-039E - Blackboard Web Community Manager (Supporting Docs)

 

Approve the direct negotiation agreement with the above contract. Contract Term: December 21, 2016, through December 20, 2019, 3 Years; User Department: Information & Technology; Award Amount: $331,975; Awarded Vendor(s): Blackboard Inc.; Minority/Women Business Enterprise Vendor(s): None

 

Blackboard Web Community Manager provides K-12 schools and districts with reliably hosted and low maintenance content management systems. It helps the District to stand out with our community and prospective families. By creating a school-to-home communications hub through Blackboard Web Community manager, we can optimize family engagement and teachers will have the opportunity to build their own web pages that show parents the value of their lessons and provide a window into their classrooms.

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be of $331,975. The funding source will come from the Information & Technology operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

FF. OFFICE OF ACADEMICS

 

FF-1. Agreement between The School Board of Broward County, Florida (SBBC) and The Big Picture Company d/b/a Big Picture Learning (BPL) (Supporting Docs)

 

Approve the new agreement between The School Board of Broward County, Florida (SBBC) and The Big Picture Company d/b/a Big Picture Learning (BPL) for services provided to South Plantation High School. The term of this agreement shall be for a period of one (1) year from the date it is fully executed by both parties.

 

Big Picture Learning (BPL) upon Board approval will provide curriculum materials and collaborative coaching and team development to South Plantation High School Principal and school staff. BPL has been contracted to assist South Plantation High School in executing their ideas on high school design as presented at the Ed Talk event. This collaborative effort will assist in the development of personalized college and career course options that include work based learning and internships.

 

BPL shall assist the Principal and staff in examining their school design; developing adaptations with Broward County School district strategies; and collaborate and communicate with Administrators, staff, students, parents, and the business community.

 

This agreement has been reviewed and approved as to form and legal consent by the Office of the General Counsel.

 

There is a financial impact of $75,750. The source of funds is CTACE Department. There is no additional financial impact to the District.

 

GG. OFFICE OF HUMAN RESOURCES

 

HH. OFFICE OF THE GENERAL COUNSEL

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. Value Adjustment Board (VAB) Direct Cost Billing (Supporting Docs)

 

Approve payment for semi-annual billing for the School Board's share of the VAB direct cost.

 

The Value Adjustment Board (VAB) serves as the decision-making authority when there is a disagreement between the taxpayer and the Broward County Property Appraiser concerning property valuation/classification. They facilitate petition filing and schedule quasi-judicial hearings to settle disputes regarding exemptions, classifications, and assessments. Membership of the VAB consists of five members, and two alternates: 1) two members appointed by the Broward County Board of County Commissioners; 2) one citizen member appointed by the Broward County Board of County Commissioners who must own homestead property within Broward County; who may not be a member or an employee of any taxing authority, and may not be a person who represents property owners in any administrative or judicial review of property taxes.

 

See Supporting Docs for continuation of summary Explanation and Background.

 

The financial impact to the District is $102,342.29. The source of funds is the School Board Members' department budget.

 

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

 

JJ-1. Approve Professional Services Agreement - Hawkes Bluff Elementary School - Southwest Ranches - SMART Program Renovations - Project No. P.001784 (Supporting Docs)

 

Approve Professional Services Agreement with Sol-ARCH, Inc., Hawkes Bluff Elementary School, SMART Program Renovations, Project No. P.001784.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, building envelope improvements, HVAC improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $173,000 for Basic Services, and $25,000 for Allowances, total $198,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-2. Approve Professional Services Agreement - Fairway Elementary School - Miramar - SMART Program Renovations - Project No. P.001785 (Supporting Docs)

 

Approve Professional Services Agreement with Nyarko Architectural Group, Inc., Fairway Elementary School, SMART Program Renovations, Project No. P001785.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, safety/security upgrade, fire alarm, media center improvements, HVAC improvements, electrical improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $254,000 for Basic Services, and $25,000 for Allowances, total $279,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-3. Approve Professional Services Agreement - Parkway Middle School - Lauderhill - SMART Program Renovations - Project No. P.001807 (Supporting Docs)

 

Approve Professional Services Agreement with Crain Atlantis Engineering, Inc., Parkway Middle School, SMART Program Renovations, Project No. P.001807.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire sprinklers, media center improvements, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $190,000 for Basic Services, and $30,000 for Allowances, total $220,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-4. Approve Professional Services Agreement - New River Middle School - Ft. Lauderdale - SMART Program Renovations - Project No. P.001710 (Supporting Docs)

 

Approve Professional Services Agreement with Crain Atlantis Engineering, Inc., New River Middle School, SMART Program Renovations, Project No. P.001710.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction, along with construction contract administration services. The design documents scope for this project includes, but not limited to, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $140,000 for Basic Services, and $25,000 for Allowances, total $165,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Parking Lease Agreement between The School Board of Broward County, Florida and MCA Promenade Owner LLC (Supporting Docs)

 

Approve the Parking Lease Agreement between The School Board of Broward County, Florida (School Board) and MCA Promenade Owner LLC for a specific parking lot located on the grounds of Monarch High School.

 

The MCA Promenade Owner LLC, owner of the "Promenade at Coconut Creek" located at 4441 Lyons Road, Coconut Creek, Florida 33073 desires to enter into a short term Parking Lease Agreement with the School Board for the use of a designated parking lot located on the grounds of Monarch High School. The Promenade at Coconut Creek is a commercial/retail shopping plaza located adjacent to Monarch High School who's seeking additional parking for its customers and employees during peak days and hours.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel and has been executed by MCA Promenade Owner LLC.

 

There is a positive financial impact to the District in the amount of $25,591.50 for the initial term of this Agreement.

 

LL-2. Agreement of Sale and Purchase between The School Board of Broward County, Florida and Broward County  (POSTPONED 12/06/16 RSBM) (Supporting Docs)

 

MEMO TO VOTE DOWN

 

Approve the Agreement of Sale and Purchase between The School Board of Broward County, Florida (School Board) and Broward County (BC) for the purchase of the site commonly referred to as Rock Island Acreage (Site No. 370.3)

 

Section 1013.28, Florida Statutes (FS) allows a school board to dispose of any land or real property that is by resolution of the board, if recommended in an educational plant survey and determined to be unnecessary for educational or ancillary purposes. See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by a District Cadre Attorney and the Office of the General Counsel (Pending), and upon its approval by the School Board, due diligence processes towards purchase and closing on the property will commence. It should be noted that Broward County is also taking formal action on this Agreement on December 6, 2016.

 

At the time this sale is closed, there will be a positive financial impact of $3,130,000. to the School Board. Currently, the closing of this sale is anticipated to occur prior to the end of the 2017/18 fiscal year. The 2016/17 Adopted District Educational Facilities Plan (ADEFP) includes estimated revenue from the sale of land in the 2017/18 fiscal year. See Supporting Docs for continuation of Financial Impact.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105:  If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.