THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA (Supporting Docs)

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, NOVEMBER 01, 2016 10:15 AM

  Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

 

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

October 31, 2016

 

OPEN ITEMS:

CC-1. Final Adoption of Administration of Medication/Treatments Policy 6305   (POSTPONED 10/18/16 RSBM)   (MEMO TO VOTE DOWN)

II-2. FSBA 2017 Legislative Platform   (ADDED)

 

October 28, 2016

 

SPECIAL PRESENTATIONS:

Recognition in Support of American Education Week, November 14-18, 2016  (Resolution #17-26)   (SPECIAL ORDER - 2:30 P.M.  4:30 P.M.)   (REVISED)

 

MINUTES:

July 26, 2016 - Regular School Board Meeting   (ADDED)

 

CONSENT ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year

(REVISED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

June 28, 2016 - Special School Board Meeting (Supporting Docs)

July 26, 2016 - Regular School Board Meeting   (ADDED) (Supporting Docs)

October 18, 2016 - Special - Expulsions

 

ADDED ITEMS

 

CLOSE AGENDA

 

SPECIAL PRESENTATIONS (Non-Board Items)

 

Recognition inSupport of Native American Heritage Month  (Resolution #17-29)   (SPECIAL ORDER - 10:30 A.M.)

 

Recognition in Support of Veterans Day, Nov 11, 2016   (SPECIAL ORDER - 10:45 A.M.)

 

Recognition in Support of Children's Grief Awareness Day, November 17, 2016  (Resolution #17-27)   (SPECIAL ORDER - 11:00 A.M.)

 

Recognition in Support of Partnership Excellent with Hollywood Central Elementary School   (SPECIAL ORDER - 11:30 P.M.)

 

Recognition in Support of National Adoption Day, November 19, 2016  (Resolution #17-28)   (SPECIAL ORDER - 2:00 P.M.)

 

Recognition in Support of School Psychology Awareness Week, November 14-18, 2016 -  (Resolution #17-25)   (SPECIAL ORDER - 2:15 P.M.)

 

Recognition in Support of American Education Week, November 14-18, 2016  (Resolution #17-26)   (SPECIAL ORDER - 4:30 P.M.)   (REVISED)

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

1. Myra Weaver

2. Alecia Narine

3. Terry Preuss

4. Ronald B. Barish

5. Maria Vassell

6. Youssef Wardani

7. Doug Green

8. Ronnie Flournoy

9. Nathalie Lynch-Walsh

10. Juliet Brown

 

CONSENT ITEMS

 

A. RESOLUTIONS

 

B. BOARD MEMBERS

 

B-1. Request that the Superintendent Amend Policy #1100A Schedule of Meetings (Supporting Docs)

 

Request that the Superintendent amend Policy #1100A Schedule of Meetings

 

This item is brought forth by Mrs. Bartleman requesting that the Superintendent amend Policy #1100A Schedule of Meetings to add #23 under the Public Participation section. The amendment would state that The Chair will provide two opportunities for public input, one at noon, and one at 5:00 pm at a minimum during the first Board meeting of the month, and at the other Board meetings at the Chair's discretion.

 

There is no financial impact to the school district.

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Bid Renewal - 2012-06-FC Construction Services Emergency Projects VI (Supporting Docs)

 

Approve the first renewal for the above Invitation to Bid (ITB). Contract Term: November 5, 2013, through November 4, 2017, 3 Years. User Department: Office of Facilities; Award Amount: None; Awarded Vendor(s): 12; Minority/Women Business Enterprise Vendor(s): 5

 

See Supporting Documents for continuation of Requested Action.

 

These renewals extend the contract's term for construction services in accordance with the requirements of the bidding documents, to establish a pool of qualified contractors to respond in the event of a declared emergency. The term of the renewal is for one (1) year.

 

In the event of a declared emergency, funding for these services would come from District reserves. The Office of Facilities would seek reimbursements from the Federal Emergency Management Agency, the District's excess insurance carriers, or other appropriate agencies. This item does not require a Collaboration Form from the Capital Department.

 

See Supporting Documents for a continuation of Financial Impact.

 

E-2. Recommendation to Reject all Bids - 17-049E - Portable Two Way Radios, Repeaters and Accessories (Supporting Docs)

 

Approve the recommendation to reject all bids for the above Invitation to Bid (ITB).

 

The School Board of Broward County, Florida, received six (6) bids in response to ITB 17-049E. However, in accordance with General Condition 6, we are recommending that all bids are rejected. Specifications and requirements will be revised and included in a later solicitation in accordance with School Board policies and procedures.

 

There is no financial impact to the District.

 

F. OFFICE OF ACADEMICS

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2016-2017 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all appointments through June 30, 2017.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 8 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2016/2017 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type.

 

The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2016-2017 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements.

 

Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all supplements through June 30, 2017.

 

H. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. Agreement between The School Board of Broward County, Florida and Holy Cross Hospital, Inc (Supporting Docs)

 

Approve the Continuation Agreement between The School Board of Broward County, Florida and Holy Cross Hospital, Inc. The term of this agreement shall be for a period of three (3) years from the date it is fully executed by both parties and shall conclude on August 31, 2019.

 

The School Board of Broward County, Florida partners with Holy Cross Hospital, Inc. to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges and select high schools the opportunity to participate in clinical learning experiences.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

I-2. Agreement between The School Board of Broward County, Florida and Springtree Rehabilitation & Health Care Center, LLC (Supporting Docs)

 

Approve the Continuation Agreement between The School Board of Broward County, Florida and Springtree Rehabilitation & Health Care Center, LLC. The term of this agreement shall be for a period of three (3) years from the date it is fully executed by both parties and shall conclude on September 30, 2019.

 

The School Board of Broward County, Florida partners with Springtree Rehabilitation & Health Care Center, LLC. to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges and select high schools the opportunity to participate in clinical learning experiences.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

I-3. Greater Florida Consortium of School Boards 2017 Legislative Platform (Supporting Docs)

 

Approve the Greater Florida Consortium of School Boards 2017 Legislative Platform.

 

Greater Florida Consortium of School Boards' 2017 Legislative Program aims to increase the average funding per student in order to ensure that Florida is in the top half of the states and can provide a world class education that enables its students to compete and excel in the global marketplace.

 

There is no financial impact to the district.

 

I-4. Broward County Public School 2017 State Legislative Platform (Supporting Docs)

 

Approve the Broward County Public School 2017 State Legislative Platform.

 

As the sixth largest district in the Nation, Broward County Public Schools (BCPS) educates 10 percent of Florida's student population. BCPS champions educational policies that not only impact students within their District but affects students in every classroom across the state of Florida from cradle to career. The Florida Legislature should boost funding and adopt policies that educate today's students to succeed in tomorrow's world.

 

There is no financial impact to the district.

 

I-5. Broward County Public School 2017 Federal Legislative Platform (Supporting Docs)

 

Approve the Broward County Public School 2017 Federal Legislative Platform.

 

As the sixth largest district in the Nation, Broward County Public Schools (BCPS) educates 10 percent of Florida's student population. BCPS champions educational policies that not only impact students within their District but affects students in every classroom across the state of Florida from cradle to career. The Legislature should boost funding and adopt policies that educate today's students to succeed in tomorrow's world.

 

There is no financial impact to the district.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. RFQ 16-195C Professional Design Services for Anderson, Boyd H. Senior High School (Supporting Docs)

 

Approve Authorization to Advertise RFQ 16-195C Professional Design Services for Anderson, Boyd H. Senior High School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 16-195C, Professional Design Services for Anderson, Boyd H. Senior High School. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Total funding allocated for the scope is $5,089,847 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

J-2. RFQ 17-121C Professional Design Services for Flanagan, Charles W. Senior High School (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-121C Professional Design Services for Flanagan, Charles W. Senior High School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-121C, Professional Design Services for Flanagan, Charles W. Senior High School utilizing the CMAR delivery method. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Total funding allocated for the scope is $8,654,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

J-3. RFQ 17-151C Professional Design Services for Drew, Charles Family Resource Center (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-151C Professional Design Services for Drew, Charles Family Resource Center; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-151C, Professional Design Services for Drew, Charles Family Resource Center. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

http://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Total funding allocated for the scope is $3,278,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. First Amendment to Charter School Agreement with Excelsior Charter of Broward, Inc. (Supporting Docs)

 

Approve the First Amendment to Excelsior Charter of Broward, Inc., on behalf of Everest Charter School - 5407.

 

Excelsior Charter of Broward, Inc., a Florida non-profit corporation, on behalf of Everest Charter School - 5407, desires to amend its Charter School Agreement to change its location and to decrease the contract enrollment capacity of the charter school for the 2016-2017 school year and subsequent years.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District

 

L-2. Charter Application Approval - Championship Academy of Distinction K-8 (3), Inc. (Supporting Docs)

 

Approve the application for Championship Academy of Distinction K-8 (3), Inc., (Championship Academy of Distinction of West Broward), to open a charter school serving grades K-8 for the 2017 - 2018 school year and authorize the Superintendent to issue a notice of approval. Subsequent School Board approval shall be required prior to the signing of a written charter school agreement establishing the operation of the charter school.

 

Section 1002.33, Florida Statutes, authorizes the submission of applications for a new charter school. Championship Academy of Distinction K-8 (3), Inc., (Championship Academy of Distinction of West Broward), submitted a formal application to start a public charter school for the 2017-2018 school year.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This item has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

OPEN ITEMS

 

AA. RESOLUTIONS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Final Adoption of Administration of Medication/Treatments Policy 6305   (POSTPONED 10/18/16 RSBM) (Supporting Docs)

 

MEMO TO VOTE DOWN

 

To adopt the amended Policy 6305 to include administration of Selected Over The Counter (OTC) Medications with parental approval only, selected topical OTC products for students self-carry and self-administration, and extenuating circumstances for consideration of parental request for selected OTC medications. This is a Final reading.

 

In accordance with Florida Statutes (F.S.) 1001.41, F.S. 1006.062 and F.S. 1002.20, the School Board of Broward County has initiated the process for revising School Board Policy 6305. School Board Policy 6305 guides the District in the administration of medication/treatments by the school principal or his/her designee, or healthcare personnel when there exists an illness or disability that requires medication/treatment, when failure to take the medication may jeopardize the student's health, and when the medication/treatment administration schedule cannot be accommodated before or after school.

 

See Supporting Docs for Continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-K):

A. Broward Sherriff's Office..., $10,000 (requested) B. Dollar General Literacy Foundation, $2,000 (awarded) C. Florida Agriculture..., $500 (awarded) D. Frigo Cheese Heads "Build A Bright" Future Contest, $10,000 (requested) E. Lids Foundation, $5,000 (requested) F. Nature Conservancy: Nature Works Everywhere, $2,000 (requested) G. NewSchools Venture Fund..., $200,000 (requested) H. Robert Inman Charitable Fund, $1,500 (awarded) I. Standard Foundation, $25,000 (requested) J. Target Field Trips Grants, $1,380 (requested) K. TERRA Mini Grants, $3,053 (requested)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/

 

The potential positive financial impact if all projects are awarded is $260,433 from various sources.

 

EE-2. Grant Applications - Pre-Submission (Supporting Docs)

 

Approve the submission of the following grant application:

A. OneSight School Based Vision Center Grant, $400,000 (to be requested)

 

Copies of the grant application and executive summary are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/

 

The potential positive financial impact if this project is awarded is $400,000 from OneSight.

 

EE-3. Recommendation of $500,000 or Less - 57-010E - Cidi Labs - Design Tools (Supporting Docs)

 

Approve the recommendation to award the above contract. Contract Term: November 2, 2016, through November 1, 2018, 2 Years; User Department: Innovative Learning; Award Amount: $35,490; Awarded Vendor(s): Cidi Labs, LLC; Minority/Women Business Enterprise Vendor(s): None

 

Design Tools exist to make creating and designing courses in Canvas, our learning management system, easier and faster. It allows an individual teacher or a district-level course designer to rapidly set up and organize their course shell and subsequently build the course content using templates provided by Cidi Labs or created by the District.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact will be $35,490. The funding source is the District's Digital Classrooms Plan. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated award amount.

 

EE-4. Recommendation for Additional Spending Authority - 15-041V - Speech-Language Pathology and Audiology Services (Supporting Docs)

 

Approve an increase in the spending authority for the above Request for Proposal (RFP). Contract Term: November 13, 2014, through June 30, 2017, 2 Years, 8 Months. User Department: Exceptional Student Education and Support Services; New Award Amount: $12,500,000; Awarded Vendor(s): 22; Minority/Women Business Enterprise Vendor(s): 9

 

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, approved an award for Speech-Language Pathology and Audiology Services on November 12, 2014. The current spending authority has not been exceeded; however, additional spending is required to cover the remaining contract period of eight (8) months. This recommendation of an additional $3,500,000 will allow the Exceptional Student Education and Support Services (ESE) Department to continue purchasing speech-language pathology and audiology services through June 30, 2017, and will provide an appropriate total expenditure of $12,500,000 for the award period.

 

A copy of the Bid documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/15-041V_Speech_Language_Therapy_and_Audiology_Services.pdf

 

The estimated financial impact to the District will be $3,500,000. The contract award amount was for $9,000,000. The request is to increase the spending authority by $3,500,000 to bring the contract value to $12,500,000. The funding will come from the General Fund through school-based Florida Public Schools Full-time Equivalent generated for speech/language services and the line item in the ESE department's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-5. Agreement between The School Board of Broward County, Florida, and the New Teacher Center Corporation (Supporting Docs)

 

Approve the Agreement with the New Teacher Center Corporation. Contract Term: Upon execution of both parties through June 30, 2017; User Department: Office of School Performance and Accountability; Award Amount: $172,800; Awarded Vendor(s): New Teacher Center Corporation; Minority/Women Business Enterprise Vendor(s): None

 

New Teacher Center Corporation shall provide, under this agreement, professional learning in the facilitation of Coaching Leaders to Attain Student Success, Improving Student Achievement through Actionable Feedback, Support Inquiry-Based Professional Learning Communities, and Design and Presenting Effective Professional Development. New Teacher Center Corporation will align such learning to the Scope of Work delineated by the Florida Department of Education per the State of Florida and The School Board of Broward County, Florida, 2016/17 District Instructional Leadership and Faculty Development Grant.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The funding source is through the District Instructional Leadership and Faculty Development Grant for $172,800. There is no financial impact to the District's General Fund.

 

EE-6. Recommendation for Additional Spending Authority -14-046E- Computer Servers (Supporting Docs)

 

Approve an increase in spending authority for the above contract. Contract Term: March 18, 2014, through December 31, 2018, 4 Years, 8 Months. User Department: Information & Technology; Award Amount: $2,000,000; Awarded Vendor(s): Dell Marketing L.P.; Minority/Women Business Enterprise Vendor(s): None

 

Request for Proposal 14- 064E was approved on March 17, 2014, by the School Board to purchase servers and services District-wide. The initial contract period is March 18, 2014, through December 31, 2018.

 

This estimated financial impact to the District will be $2,000,000. The contract award amount was for $1,500,000. The request is to increase the spending authority by $2,000,000, bring the new contract value to $3,500,000. The funding sources will come from the District's capital budget and schools and/or departments' operating budgets.

 

EE-7. Recommendation of $500,000 or Greater 16-158C- Miscellaneous Environmental Consulting Services (Supporting Docs)

 

Approve the recommendation to award for the above Request for Proposal (RFP). Contract Term: December 1, 2016, through November 30, 2019, 3 Years. User Department: Environmental Health and Safety; Award Amount: $1,000,000; Awarded Vendor(s): Air Quest Environmental, Inc.; ECO Advisors, LLC; EE & G Environmental Services; LLC, GLE & Associates, Inc.; and Professional Services Industry, Inc.; Minority/Women Business Enterprise Vendor(s): Air Quest Environmental, Inc.

 

The School Board of Broward County, Florida, received eight (8) proposals in response to RFP 16-158C - Miscellaneous Environmental Consulting Services. The awarded vendors will provide environmental services such as, testing, sampling, performing hazard assessments and other consulting services for asbestos, lead based paint, mold, indoor air quality, and additional industrial hygiene services.

 

A copy of the RFP documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/16-158C_MiscellaneousEnvironmentalConsultingServices.pdf

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $1,000,000. The funding source will come from Capital Budget and identified in the Adopted District Educational Facilities Plan, Fiscal Year 2015-16 to 2019-20. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

FF. OFFICE OF ACADEMICS

 

FF-1. Agreement between HERO K12, LLC and The School Board of Broward County, Florida (Supporting Docs)

 

SPECIAL ORDER - 4:00 P.M.

 

Approve funding to provide the HERO system to (31) Title I middle and combination K-8 and 6-12 schools.

 

The HERO program is an innovative web-based behavior management system. Through a combination of software, hardware, and mobile applications, teachers and administrators are empowered to respond to all behaviors and capture RtI:B data in the classroom, hallways, or anywhere on campus.  HERO is specific tool to implement RtI:B Behavior Curriculum efficiently and effectively. Broward schools already using HERO have seen significant decreases in behavior incidents and suspensions. All schools will also participate in an intensive three-day RtI:B training prior to receiving the HERO equipment so they will be able to use it for its best impact. Funding includes a dedicated support person with both educational and HERO background to facilitate implementation and problem solving in all HERO schools.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

HERO project schools (n=31) will be funded through Title I funds at a cost of $206,496.

 

GG. OFFICE OF HUMAN RESOURCES

 

HH. OFFICE OF THE GENERAL COUNSEL

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. School Resource Officer (SRO) Program Agreement - (2016-2017) (Supporting Docs)

 

Approve the SRO Agreement with the City of Fort Lauderdale for police officers to serve as School Resource Officers as listed in the Executive Summary.

 

The Agreement provides for police officers to serve as School Resource Officers in four (4) middle, three (3) high and one (1) other school that are operated by the School Board and located in the designated municipal police jurisdiction. The School Resource Officer Program is one of the most effective and proactive safety and security programs in our schools.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.

 

The financial impact of this SRO Agreement is $296,012.80.  No additional funds are required. The funds will come from the approved SIU budget.

 

II-2. FSBA 2017 Legislative Platform (Supporting Docs)

 

ADDED

 

Approve the Florida School Boards Association 2017 Legislative Platform.

 

The Florida School Boards Association (FSBA) submits this 2017 Legislative Platform to assist the Legislature in fulfilling its paramount duty to provide for a uniform, efficient, safe, secure, and high quality system of free public schools that allows students to obtain a high quality education.

 

There is no financial impact to the District.

 

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

 

JJ-1. Renewal of Partnership Agreement between - The School Board of Broward County, Florida, and - Broward County Board of Commissioners - (Water Resources Division) (Supporting Docs)

 

Approve a one (1) year renewal of the partnership agreement between The School Board of Broward County, Florida, and Broward County Board of Commissioners (Water Resources Division) commencing December 12, 2016, in the amount of $215,744.

 

On October 6, 2012, The School Board of Broward County, Florida (the "School Board") and the Broward County Board of Commissioners entered into a Partnership Agreement (Water Resources Division) for a water conservation education and outreach program (the "Agreement"). Pursuant to the terms of the Agreement which commenced December 27, 2012, the School Board may elect to renew the Agreement for up to four (4) additional, one (1) year terms upon the conclusion of the initial twelve (12 month term).

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

Funding for this item totaling $215,744 ($53,936 per quarter) is included in the District's adopted budget. Fifty percent (50%) is funded in the Capital Budget's Maintenance "Environmental Strategic Program" - $107,872, and the other fifty percent (50%) is in the General Fund Budget's Maintenance "Environmental Conservation/Utility Management" Program - $107,872.

 

JJ-2. Approve Professional Services Agreement - Oakridge Elementary School - Hollywood - SMART Program Renovations - Project No. P.001712 (Supporting Docs)

 

Approve Professional Services Agreement with Nyarko Architectural Group, Inc., Oakridge Elementary School, SMART Program Renovations, Project No. P.001712.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but not limited to, single point of entry, replace fire alarm system, improvements to or replacement of Building 2 (requires additional analysis to determine if the building is in a condition that would warrant replacement or if the building is sufficiently sound that would make improvements appropriate), media center improvements, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $224,000 for Basic Services, and $35,000 for Allowances, total $259,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-3. Approve Professional Services Agreement - Annabel C. Perry Elementary School - Miramar - SMART Program Renovations - Project No. P.001728 (Supporting Docs)

 

Approve Professional Services Agreement with Jorge A. Gutierrez Architect LLC, Annabel C. Perry Elementary School, SMART Program Renovations, Project No. P.001728.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire sprinklers, fire alarm, building envelope improvements, HVAC improvements, electrical improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $154,000 for Basic Services, and $30,500 for Allowances, total $184,500. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-4. Approve the Construction Services Agreement (Construction Manager for Construction Management at Risk Services) - Stranahan Senior High School - Fort Lauderdale - SMART Program Renovations - Project No. P.001683 (Supporting Docs)

 

Approve the recommendation for award for the above Construction Services Agreement.

User Department: Office of Facilities & Construction;

Lump Sum Pre-Construction Fee Award Amount: $138,750

Vendor Awarded: Gilbane Building Company.

 

Scope of work: Construction Manager at Risk services to include, but not limited to, providing Pre-Construction Services and Construction Services associated to the scope of work as defined and to be developed to include, but not be limited to, replace non-ADA compliant concrete ramps and install aluminum canopies, single point of entry, fire sprinklers, fire alarm, weight room renovation, roof and loggias replacement, STEM lab improvements, media center improvements, HVAC improvements, electrical improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This Project has been appropriated in the Adopted District Educational Facilities Plan, Fiscal Years 2016-17, Page 212, amount of $16,847,000.

 

JJ-5. Approve the Construction Services Agreement (Construction Manager for Construction Management at Risk Services) - Northeast Senior High School - Oakland Park - SMART Program Renovations - Project No. P.001684 (Supporting Docs)

 

Approve the recommendation for award for the above Construction Services Agreement.

User Department: Office of Facilities & Construction;

Lump Sum Pre-Construction Fee Award Amount: $125,000

Vendor Awarded: Gilbane Building Company.

 

Scope of work: Construction Manager at Risk services to include, but not limited to, providing Pre-Design Phase Services, Design Phase Services, Bid and Award Phase Services, Construction Phase Services, Close-out Services, and Warranty Services associated to the scope of work as defined and to be developed to include, but not be limited to, single point of entry, safety/security upgrades, fire sprinklers, fire alarm, weight room renovation, STEM lab improvements, HVAC improvements, electrical improvements, re-roofing, ADA renovations related to educational adequacy, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This Project has been appropriated in the Adopted District Educational Facilities Plan, Fiscal Years 2016-17, Page 142, amount of $14,547,000.

 

JJ-6. Approve the Construction Services Agreement (Construction Manager for Construction Management at Risk Services) - Blanche Ely Senior High School - Pompano Beach - SMART Program Renovations - Project No. P.001646 (Supporting Docs)

 

Approve the recommendation for award for the above Construction Services Agreement.

User Department: Office of Facilities & Construction;

Lump Sum Pre-Construction Fee Award Amount: $98,000

Vendor Awarded: The Morganti Group, Inc.

 

Scope of work: Construction Manager at Risk services to include, but not limited to, providing Pre-Design Phase Services, Design Phase Services, Bid and Award Phase Services, Construction Phase Services, Close-out Services, and Warranty Services associated to the scope of work as defined and to be developed to include, but not be limited to, gymnasium accessibility, ADA stage lift, outdoor dining renovation, fire sprinklers, single point of entry, weight room renovation, HVAC improvements, building envelope improvements, STEM lab improvements, media center improvements, IAQ and fascia replacement, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This Project has been appropriated in the Adopted District Educational Facilities Plan, Fiscal Years 2016-17, Page 72, amount of $14,795,436.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. First Amendment to the Existing Education Mitigation Agreement Related to Land Use Plan Amendment PCT 05-3 (Supporting Docs)

 

Approve the First Amendment to the Existing Education Mitigation Agreement related to Land Use Plan Amendment (LUPA) PCT 05-3 as amended by PCT 15-1 and as proposed by the City of Fort Lauderdale for 5,000 additional residential units included in Land Use Text Amendment PCT 15-1, located in the City of Fort Lauderdale, and as delineated in the First Amended Education Mitigation Agreement.

 

Approval of the First Amendment to the Existing Education Mitigation Agreement for LUPA PCT 05-3 is being requested by the City of Fort Lauderdale. The purpose is to enable the inclusion of 5,000 additional multi-family (which was requested by the Broward County Planning Council to be reviewed as all mid-rise) residential units proposed (via Land Use Text Amendment PCT 15-1) in the City's Regional Activity Center (RAC).

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by Alan Gabriel, District Cadre Attorney, and subsequently by the Office of the General Counsel. This Agreement will be executed after School Board approval.

 

There is an estimated $5,490,000 (including an additional $2,639,000) positive financial impact to the District from payment of maximum school impact fees due for the 5,000 additional mid-rise units.

 

LL-2. Premium Services Agreements Approval (Supporting Docs)

 

Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and the listed governing boards.

 

As part of the District's Venture Design Initiative, and pursuant to Section 1002.33 (20) (b), Florida Statues, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached agreements delineate the negotiated terms, as well as the structure and components that will comprise the services purchased by the listed governing boards.

 

These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated positive revenue to the District for these 2016-2017 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.

 

LL-3. Rental Agreement - Lockhart Stadium (Supporting Docs)

 

Approve the Rental Agreement - Lockhart Stadium, to allow for the lease of the stadium to conduct the Dillard vs. Blanche Ely High School football game on Saturday, November 5, 2016.

 

The annual Soul Bowl Game between Dillard and Blanche Ely High Schools is scheduled to be played on November 5, 2016, at 7:00 pm. The lease agreement is between The School Board of Broward County, Florida and the current tenant of Lockhart Stadium, Fort Lauderdale Strikers Personnel LLC. Due to the anticipated crowd size, the health, welfare and safety of the players, fans and community are enhanced by moving the football game to Lockhart Stadium. The home team (Dillard High School) for the Soul Bowl and the District's Special Investigative Unit recommend that Lockhart Stadium serve as host site for the game.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is an estimated total financial impact of $8,380 to the school district. However, $3,840. will be paid by Dillard High School through game ticket sales revenues. It should be noted, $890 of the total financial impact are cost that are incurred at each home game and will be paid by Dillard High School, the remaining $3,650 will be paid by Athletics and Student Activities.

 

LL-4. Third Amendment to Service Agreement with Broward Health for Athletic Trainer Services (Supporting Docs)

 

Approve Third Amendment to Service Agreement with Broward Health to extend the Agreement for a period of three months from November 5, 2016 to January 20, 2017.

 

The current extended contract between The School Board of Broward County, Florida and Broward Health for athletic trainers expires on November 4, 2016. The parties to the contract have not reached agreement on a new contract. The School Board of Broward County, Florida and Broward Health seek to extend the current contract for three months through January 20, 2017. Such extension allows the continuation of sports medicine athletic services at 20 public high schools. It is the parties' intention to reach agreement on a new one-year contract during the month of January 2017. See Supporting Docs for continuation of Summary Explanation and Background. The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The Agreement has been approved by Broward Health.

 

The total financial impact for the three month extension is $158,057.74. The source of funding is Department of Athletics and Student Activities budget.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105:  If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.