THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, OCTOBER 18, 2016 10:15 AM

  Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

 

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

October 17, 2016

 

MINUTES FOR APPROVAL:

June 27, 2016 - Special - BTU Impasse Hearing   (ADDED)

 

SPEAKERS:

7. Youssef Wardani - AM   (ADDED)

1. Yadiris Ferreira - PM   (WITHDRAWN)

 

CONSENT ITEMS:

GG-1. Agreement between The School Board of Broward County, Florida and the Broward Teachers Union to modify the percentage weights for the Instructional Practice and Student Growth Scores within the BrIDGES Evaluation System   (ADDED)

 

October 14, 2016

 

SPECIAL PRESENTATIONS:

Recognition in Support of National Walk to School Day   (SPECIAL ORDER - 2:00 P.M.)   (WITHDRAWN)

Recognition in Support of Teacher Incentive Fund (TIF) Grant Announcement   (SPECIAL ORDER - 2:00 P.M.)   (ADDED)

 

SPEAKERS:

5. Kim Johnson - AM   (ADDED)

6. Michael Sirbola -AM   (ADDED)

 

CONSENT ITEMS:

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification  (ADDED)

E-2. Recommendation to Reject all Bids - 17-058R - Plumbing Supplies  (ADDED)

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year   (REVISED)

G. 4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 School Year   (REVISED)

 

OPEN ITEMS:

EE-2. Recommendation of $500,000 or Less - RFP 16-159T - Sale of Surplus Property Rock Island Acreage Site   (ADDED)

EE-3. Recommendation of $500,000 or Less - RFP 16-160T - Sale of Surplus Property Edgewood Administrative Complex Site   (ADDED)

EE-4. Recommendation for Additional Spending Authority - 13-002N - Cleaning Chemicals for Cafeterias   (ADDED)

EE-5. Bid Recommendation of $500,000 or Greater - 16-097N - Gym Equipment   (ADDED)

EE-6. Recommendation of $500,000 or Greater - 17-021B - Fertilizers, Pesticides and Related Lawn Chemicals   (ADDED)

EE-7. Recommendation of $500,000 or Greater - 17-056T - Building Management and Security Systems   (ADDED)

EE-8. Recommendation of $500,000 or Greater - 17-057E - Lexmark Toners & Supplies   (ADDED)

EE-9. Renewal and Additional Spending Authority - 14-054R - Supply of Natural Gas   (ADDED)

FF-2. Redbird Blended Learning Online Professional Development Platform   (ADDED)

FF-3. Continuation of the Dental Health Agreement between The School Board of Broward County, Florida and the State of Florida, Department of Health   (ADDED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

June 27, 2016 - Special - BTU Impasse Hearing   ADDED

 

October 5, 2016 - Special - Expulsions

 

ADDED ITEMS

 

CLOSE AGENDA

 

SPECIAL PRESENTATIONS (Non-Board Items)

 

Recognition in Support of Just Do It...I Did Awards   (SPECIAL ORDER - 10:45 A.M.)

 

Recognition in Support of Disability History and Awareness Weeks-October 2016 (Resolution #17-13)   (SPECIAL ORDER - 11:00 A.M.)

 

Recognition in Support of National Walk to School Day   (SPECIAL ORDER - 2:00 P.M.)   WITHDRAWN

 

Recognition in Support of Teacher Incentive Fund (TIF) Grant Announcement   (SPECIAL ORDER - 2:00 P.M.)   ADDED

 

Recognition in Support of Asthma-Friendly School   (SPECIAL ORDER - 2:15 P.M.)

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

 

Broward County Council PTAs/PTSAs

 

Broward Education Foundation

 

District Advisory Council

 

Diversity Committee

 

Employee Unions/Groups

 

ESE Advisory Council

 

ESOL Leadership Council

 

Facilities Task Force

 

Gifted Advisory Council

 

Human Relations Committee

 

Parent Community Involvement Task Force

 

Supplier Diversity & Outreach Program Advisory Committee

 

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

 

Superintendent

 

SPEAKERS

 

12:00 P.M.

 

1. Juliet Brown

 

2. Doug Green

 

3. Julie Ganas

 

4. Steve Spiegelman

 

5. Kim Johnson   (ADDED)

 

6. Michael Sirbola   (ADDED)

 

7. Youssef Wardani   (ADDED)

 

5:00 P.M.

 

1. Yadiris Ferreira   (WITHDRAWN)

 

2. Kalebra Jacobs-Reed

 

3. Sherri N. Wilson

 

4. Aaronette Gresham

 

5. Erica Swain

 

6. Anthony Suliveras

 

7. David Greenfield

 

8. Ronnie Flournoy

 

9. Trudy Jermanovich

 

10. Joan King

 

CONSENT ITEMS

 

A. RESOLUTIONS

 

B. BOARD MEMBERS

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

ADDED

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. Further explanation is provided in the Executive Summary. The Qualification Selection Evaluation Committee (QSEC) convened on September 28, 2016, to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations - Tracking Report.

 

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at: http://www.broward.k12.fl.us/supply/agenda/prequal-0928216.pdf

 

There is no financial impact to the District.

 

E-2. Recommendation to Reject all Bids - 17-058R - Plumbing Supplies (Supporting Docs)

 

ADDED

 

Approve the recommendation to reject all bids for the above Invitation to Bid.

 

This is a recommendation to reject all bids and rebid with revised specifications to meet the needs of the District and comply with Florida statutes. In the interim, departments will be able to use the standard procurement procedures regarding vendor selection including obtaining quotes. The School Board of Broward County, Florida, (SBBC), released an Invitation to Bid (ITB) on August 1, 2016, through August 18, 2016. The District received seven (7) bids. The existing contract, ITB 15-006R, was valid until September 30, 2016. Pursuant to Section 3, General Conditions 6 of ITB 17-058R: "In the best interest of SBBC, the Board reserves the right to: ... Reject any or all bids received when there is sound documented business reasons that serve the best interest of SBBC ..." This ITB did not include Florida Bidders' Preference, which is a mandatory statute of the State of Florida when procuring products.

 

There is no financial impact to the District.

 

F. OFFICE OF ACADEMICS

 

F-1. Continuation of Interagency Agreement with The School Board of Broward County, Florida, The Department of Juvenile Justice, Circuit Seventeen, and The Florida Department of Children and Families (Supporting Docs)

 

Approve the continuing Interagency Agreement with The School Board of Broward County, Florida, The Department of Juvenile Justice, Circuit Seventeen, and The Florida Department of Children and Families for the purpose of sharing information regarding Children In Need of Services/Families in Need of Services (CINS/FINS). The agreement is for the 2016-2017 school year.

 

The initial Interagency Agreement was approved on August 16, 2011. The Department of Juvenile Justice, Circuit Seventeen, and The Florida Department of Children and Families are required by Florida Statute 1003.27(4) to enter into a cooperative agreement with The School Board of Broward County, Florida for the purpose of defining each department's role, responsibility and function in working with habitual truants and their families.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2016-2017 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all appointments through June 30, 2017.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 7 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2016/2017 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type.

 

The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2016-2017 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements.

 

Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all supplements through June 30, 2017.

 

H. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. Administrative Complaint (HM) (Supporting Docs)

 

Adopt the Superintendent's recommendation to suspend the teacher, (HM), without pay and terminate and transmit the matter to the Division of Administrative Hearings ("DOAH") if a hearing was timely requested by the employee.

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

I-2. Administrative Complaint (GM) (Supporting Docs)

 

Adopt the Superintendent's recommendation to suspend without pay and terminate the teacher, (GM), immediately.

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

I-3. OPPAGA: Broward's School Safety & Security Best Practices With Their Associated Indicators 2014-2015 School Safety and Security Self-Assessment Form (Supporting Docs)

 

Approve Broward's OPPAGA Self-Assessment Safety & Security Self-Assessment Form 2014-2015.

 

The Safety & Security Best Practices was developed by the Office of Program Policy Analysis & Government Accountability (OPPAGA) and approved by the Commissioner of Education and the Partnership of School Safety & Security 2001. Since 2001, each school district must use the Safety & Security Best Practices to conduct a self-assessment of the school district's current Safety & Security Practices. In 2014, the Florida Department of Education provided school districts access to the Florida Safe Schools Assessment Tool (FSSAT) in order to complete the annual safety and security self-assessment. Each Superintendent shall report the self-assessment results and School Board Action to the Commission of Education within 30 days following the School Board meeting.

 

There is no financial impact to the School District.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. RFQ 17-101C Professional Design Services for Deerfield Beach Elementary School   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-101C Professional Design Services for Deerfield Beach Elementary School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-101C, Professional Design Services for Deerfield Beach Elementary School. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Total funding allocated for the scope is $5,157,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

J-2. RFQ 17-103C Professional Design Services for South Broward Senior High School   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-103C Professional Design Services for South Broward Senior High School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-103C, Professional Design Services for South Broward Senior High School. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Total funding allocated for the scope is $6,073,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

J-4. RFQ 17-140C Continuing Contracts - Construction Manager at Risk - $0 to less than $1,000,000   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-140C Continuing Contracts - Construction Manager at Risk - $0 to less than $1,000,000; and Approve the RFQ Form; and Authorize the Construction Manager at Risk (CMAR) Agreement Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-140C, Continuing Contracts - Construction Manager at Risk - $0 to less than $1,000,000. These continuing contracts will be used to expedite Construction Manager at Risk Services.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-5. RFQ 17-139C Continuing Contracts - Construction Manager at Risk - $1,000,000 to $2,000,000   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-139C Continuing Contracts - Construction Manager at Risk - $1,000,000 to $2,000,000; and Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-139C, Continuing Contracts - Construction Manager at Risk - $1,000,000 to $2,000,000. These continuing contracts will be used to expedite Construction Manager at Risk services.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-6. RFQ 17-114C Continuing Contracts - Civil Engineering   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-114C Continuing Contracts - Civil Engineering; and Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-114C, Continuing Contracts - Civil Engineering. These continuing contracts will be used to expedite Civil Engineering services.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-7. RFQ 17-115C Continuing Contracts - Geotechnical Engineering   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-115C Continuing Contracts - Geotechnical Engineering; and Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-115C, Continuing Contracts - Geotechnical Engineering. These continuing contracts will be used to expedite Geotechnical Engineering services.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-8. RFQ 17-113C Continuing Contracts - Surveying   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-113C Continuing Contracts - Surveying; and Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-113C, Continuing Contracts - Surveying. These continuing contracts will be used to expedite surveying services.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-9. RFQ 17-116C Continuing Contracts - Material Testing   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-116C Continuing Contracts - Material Testing; and Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-116C, Continuing Contracts - Material Testing. These continuing contracts will be used to expedite Material Testing services.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-10. RFQ 17-112C Continuing Contracts - Roofing Consultant Services   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-112C Continuing Contracts - Roofing Consultant Services; and Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-112C, Continuing Contracts - Roofing Consultant Services. These continuing contracts will be used to expedite Roofing Consultant services.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-11. ITB 17-133C Invitation to Bid (ITB) for Construction Services Minor Projects - Mechanical Contractor   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise ITB 17-133C Invitation to Bid (ITB) for Construction Services Minor Projects - Mechanical Contractor; and Approve the ITB Form; and Authorize the Agreement Form for Construction Services Minor Projects.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise ITB 17-133C, Invitation to Bid (ITB) for Construction Services Minor Projects - Mechanical Contractor. These continuing contracts will be used to expedite Mechanical Contractor services.

 

A copy of the ITB is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-12. ITB 17-134C Invitation to Bid (ITB) for Construction Services Minor Projects - Roofing Contractor   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise ITB 17-134C Invitation to Bid (ITB) for Construction Services Minor Projects - Roofing Contractor; and Approve the ITB Form; and Authorize the Agreement Form for Construction Services Minor Projects.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise ITB 17-134C, Invitation to Bid (ITB) for Construction Services Minor Projects - Roofing Contractor. These continuing contracts will be used to expedite Roofing Contractor services.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-13. ITB 17-135C Invitation to Bid (ITB) for Construction Services Minor Projects - Site Utilities Contractor   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise ITB 17-135C Invitation to Bid (ITB) for Construction Services Minor Projects - Site Utilities Contractor; and Approve the ITB Form; and Authorize the Agreement Form for Construction Services Minor Projects.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise ITB 17-135C, Invitation to Bid (ITB) for Construction Services Minor Projects - Site Utilities Contractor. These continuing contracts will be used to expedite Site Utilities Contractor services.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-14. ITB 17-136C Invitation to Bid (ITB) for Construction Services Minor Projects - Electrical Contractor   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise ITB 17-136C Invitation to Bid (ITB) for Construction Services Minor Projects - Electrical Contractor; and Approve the ITB Form; and Authorize the Agreement Form for Construction Services Minor Projects.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise ITB 17-136C, Invitation to Bid (ITB) for Construction Services Minor Projects - Electrical Contractor. These continuing contracts will be used to expedite Electrical Contractor services.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-15. ITB 17-137C Invitation to Bid (ITB) for Construction Services Minor Projects - Fire Sprinkler/Fire Suppression Contractor   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise ITB 17-137C Invitation to Bid (ITB) for Construction Services Minor Projects - Fire Sprinkler/Fire Suppression Contractor; and Approve the ITB Form; and Authorize the Agreement Form for Construction Services Minor Projects.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise ITB 17-137C, Invitation to Bid (ITB) for Construction Services Minor Projects - Fire Sprinkler/Fire Suppression Contractor. These continuing contracts will be used to expedite Fire Sprinkler/Fire Suppression Contractor services.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-16. ITB 17-138C Invitation to Bid (ITB) for Construction Services Minor Projects - General Contractor   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise ITB 17-138C Invitation to Bid (ITB) for Construction Services Minor Projects - General Contractor; and Approve the ITB Form; and Authorize the Agreement Form for Construction Services Minor Projects.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise ITB 17-138C, Invitation to Bid (ITB) for Construction Services Minor Projects - General Contractor. These continuing contracts will be used to expedite General Contractor services.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-17. RFQ 17-141C Continuing Contracts - Structural Engineering Services   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-141C Continuing Contracts - Structural Engineering Services; and Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-141C, Continuing Contracts - Structural Engineering Services. These continuing contracts will be used to expedite Structural Engineering Services.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Scools eAgenda at: https://weappe.browardschools.com/eAgenda/

 

Selected firms will be used for projects that have been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

J-18. RFQ 17-110C Professional Design Services Pembroke Lakes Elementary School (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-110C Professional Design Services for Pembroke Lakes Elementary School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-110C, Professional Design Services for Pembroke Lakes Elementary School. A detail scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Total funding allocated for the scope is $2,554,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

J-19. RFQ 17-11C Professional Design Services Sawgrass Springs Middle School (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-111C Professional Design Services for Sawgrass Springs Middle school; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-111C, Professional Design Services for Sawgrass Springs Middle School. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Total funding allocated for the scope is $6,556,975 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

J-20. RFQ 17-0108C Professional Design Services Fort Lauderdale Senior High School (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-108C Professional Design Services for Fort Lauderdale Senior High School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-108C, Professional Design Services for Fort Lauderdale Senior High School. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget. Total funding allocated for the scope is $2,530,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Class Size Reduction (CSR) New Student Enrollment Flexibility (Supporting Docs)

 

Authorize the temporary assignments of students enrolling after the October membership survey to existing classes in excess of maximum class size limits pursuant to Florida Statute section 1003.03(2)(b) as doing otherwise would be impractical, educationally unsound, and disruptive to the affected students.

 

As per School Board Workshop on 9/27/16 staff incorporated the Flexibility to reflect School Board direction on F.S. 1003.03.

 

There is no financial impact to the School District.

 

OPEN ITEMS

 

AA. RESOLUTIONS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Final Adoption of Administration of Medication/Treatments Policy 6305   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

To adopt the amended Policy 6305 to include administration of Selected Over The Counter (OTC) Medications with parental approval only, selected topical OTC products for students self-carry and self-administration, and extenuating circumstances for consideration of parental request for selected OTC medications. This is a final reading.

 

In accordance with Florida Statutes (F.S.) 1001.41, F.S. 1006.062 and F.S. 1002.20, the School Board of Broward County has initiated the process for revising School Board Policy 6305. School Board Policy 6305 guides the District in the administration of medication/treatments by the school principal or his/her designee, or healthcare personnel when there exists an illness or disability that requires medication/treatment, when failure to take the medication may jeopardize the student's health, and when the medication/treatment administration schedule cannot be accommodated before or after school.

 

See Supporting Docs for Continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

CC-2. Policy 7003 - Selection of Architectural, Engineering, Landscape Architectural, Land Surveying, Construction Management, Construction Management At-Risk, Design Build, Program Management, Inspection Services and Any Other Construction Delivery Method or Professional Services   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Adopt policy 7003 - Selection of Architectural, Engineering, Landscape Architectural, Land Surveying, Construction Management, Construction Management At-Risk, Design Build, Program Management, Inspection Services and Any Other Construction Delivery Method or Professional Services.

 

The District Policy 7003 was discussed with the stakeholders; Office of Facilities & Construction, Total Program Manager, Facilities Task Force committee, and community.

 

These revisions were discussed at the April 12, 2016, School Board Workshop, June 14, 2016, Public Rule Development Workshop, and September 7, 2016, Regular School Board Meeting.

 

The advertisement meeting date to adopt Policy 7003 was on September 9, 2016.

 

There is no financial impact to the District.

 

CC-3. Policy 7003.1 - Pre-qualification of Contractors for Educational Facilities   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Adopt Policy 7003.1 - Pre-qualification of Contractors for Educational Facilities.

 

The District Policy 7003.1 was discussed with the stakeholders; Office of Facilities & Construction, Total Program Manager, Facilities Task Force committee, and community.

 

These revisions were discussed at the April 12, 2016, School Board Workshop, June 14, 2016, Public Rule Development Workshop, and September 7, 2016, Regular School Board Meeting.

 

The advertisement meeting date to adopt Policy 7003.1 was on September 9, 2016.

 

There is no financial impact to the District.

 

CC-4. Revisions to School Board Policy 5004.1 School Choice   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Adopt revisions to School Board Policy 5004.1, at this final adoption.

 

School Board Policy 5004.1 establishes school choice (Innovative Programs, Magnet Schools, NOVA, Opportunity Scholarship Program, reassignments, College Academy at Broward College, Broward Virtual Schools, and McKay Scholarship) in the District. Recommendations have been reviewed and approved by the Senior Leadership Team and School Board General Counsel Office. In accordance with School Board Policy 1001, The School Board of Broward County, Florida, has completed the review process for School Board Policy 5004.1. These revisions were discussed at the August 23, 2016 School Board Workshop and at the September 27, 2016 Public Rule Development Workshop. Both the Public Rule Development and the Final Adoption Reading were advertised in Sunday, September 4th edition of the Miami Herald.

 

There is no additional financial impact to the School District, therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

CC-5. The School Board of Broward County, Florida, 2016-2017 Organizational Chart Job Descriptions (Supporting Docs)

 

Adopt the job descriptions associated with The School Board of Broward County, Florida, 2016-2017 Organizational Chart. Regarding New and Revised Job Descriptions for Division of Chief Information Officer. This is the Final reading.

 

Each year, the Superintendent makes recommended changes to the Organizational Chart, intended to better position the District in executing its priorities and achieving the Strategic Plan Goals. The 2016-2017 Organizational Chart was reviewed at the May 10, 2016, School Board Workshop meeting, and approved at the May 31, 2016, Special School Board Meeting. The new and revised job descriptions identified through the 2016-2017 Superintendent's Organizational Chart are being submitted for adoption. The job descriptions have been publicized for rule adoption in compliance with Florida Statutes on September 17, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and are available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda

 

There is no additional financial impact to the District.

 

CC-6. The School Board of Broward County, Florida, 2016-2017 Organizational Chart Job Descriptions (Supporting Docs)

 

Adopt the job descriptions associated with The School Board of Broward County, Florida, 2016-2017 Organizational Chart. Regarding New and Revised Job Descriptions for Division of Superintendent/General Counsel. This is the Final reading.

 

Each year, the Superintendent makes recommended changes to the Organizational Chart, intended to better position the District in executing its priorities and achieving the Strategic Plan Goals. The 2016-2017 Organizational Chart was reviewed at the May 10, 2016, School Board Workshop meeting, and approved at the May 31, 2016, Special School Board Meeting. The new and revised job descriptions identified through the 2016-2017 Superintendent's Organizational Chart are being submitted for adoption. The job descriptions have been publicized for rule adoption in compliance with Florida Statutes on September 17, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and are available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda

 

There is no additional financial impact to the District.

 

CC-7. The School Board of Broward County, Florida, 2016-2017 Organizational Chart Job Descriptions (Supporting Docs)

 

Adopt the job descriptions associated with The School Board of Broward County, Florida, 2016-2017 Organizational Chart. Regarding New and Revised Job Descriptions for Division of Chief School Performance & Accountability. This is the Final reading.

 

Each year, the Superintendent makes recommended changes to the Organizational Chart, intended to better position the District in executing its priorities and achieving the Strategic Plan Goals. The 2016-2017 Organizational Chart was reviewed at the May 10, 2016, School Board Workshop meeting, and approved at the May 31, 2016, Special School Board Meeting. The new and revised job descriptions identified through the 2016-2017 Superintendent's Organizational Chart are being submitted for adoption. The job descriptions have been publicized for rule adoption in compliance with Florida Statutes on September 17, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and are available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-8. The School Board of Broward County, Florida, 2016-2017 Organizational Chart Job Descriptions (Supporting Docs)

 

Adopt the job descriptions associated with The School Board of Broward County, Florida, 2016-2017 Organizational Chart. Regarding New and Revised Job Descriptions for Division of Chief Academic Officer. This is the Final reading.

 

Each year, the Superintendent makes recommended changes to the Organizational Chart, intended to better position the District in executing its priorities and achieving the Strategic Plan Goals. The 2016-2017 Organizational Chart was reviewed at the May 10, 2016, School Board Workshop meeting, and approved at the May 31, 2016, Special School Board Meeting. The new and revised job descriptions identified through the 2016-2017 Superintendent's Organizational Chart are being submitted for adoption. The job descriptions have been publicized for rule adoption in compliance with Florida Statutes on September 17, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and are available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda

 

There is no additional financial impact to the District.

 

CC-9. The School Board of Broward County, Florida, 2016-2017 Organizational Chart Job Descriptions (Supporting Docs)

 

Adopt the job descriptions associated with The School Board of Broward County, Florida, 2016-2017 Organizational Chart. Regarding New and Revised Job Descriptions for Division of Chief Facilities Officer. This is the Final reading.

 

Each year, the Superintendent makes recommended changes to the Organizational Chart, intended to better position the District in executing its priorities and achieving the Strategic Plan Goals. The 2016-2017 Organizational Chart was reviewed at the May 10, 2016, School Board Workshop meeting, and approved at the May 31, 2016, Special School Board Meeting. The new and revised job descriptions identified through the 2016-2017 Superintendent's Organizational Chart are being submitted for adoption. The job descriptions have been publicized for rule adoption in compliance with Florida Statutes on September 17, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and are available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda

 

There is no additional financial impact to the District.

 

CC-10. The School Board of Broward County, Florida, 2016-2017 Organizational Chart Job Descriptions (Supporting Docs)

 

Adopt the job descriptions associated with The School Board of Broward County, Florida, 2016-2017 Organizational Chart. Regarding New and Revised Job Descriptions for Division of Chief Strategy & Operations Officer. This is the Final reading.

 

Each year, the Superintendent makes recommended changes to the Organizational Chart, intended to better position the District in executing its priorities and achieving the Strategic Plan Goals. The 2016-2017 Organizational Chart was reviewed at the May 10, 2016, School Board Workshop meeting, and approved at the May 31, 2016, Special School Board Meeting. The new and revised job descriptions identified through the 2016-2017 Superintendent's Organizational Chart are being submitted for adoption. The job descriptions have been publicized for rule adoption in compliance with Florida Statutes on September 17, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and are available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-11. Revised Job Description for the Purchasing Agent Specialist (County) Position (Supporting Docs)

 

Adopt the revised job description for the Purchasing Agent Specialist (County) position. This is the Final reading.

 

The job description for the Purchasing Agent Specialist (County), is being revised to update current required minimum qualifications, job responsibilities, and performance expectations of the position. The modifications to the job description will attract a more diverse pool of applicants with procurement experience, who may qualify for this position. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, August 27, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-12. Revised Job Descriptions for the Purchasing Agent I, Purchasing Agent II and Purchasing Agent III Positions (Supporting Docs)

 

Adopt the revised job descriptions for the Purchasing Agent I, Purchasing Agent II and Purchasing Agent III positions. This is the Final reading.

 

The job descriptions for the Purchasing Agent I, Purchasing Agent II and Purchasing Agent III, are being revised to reflect current required minimum qualifications, job responsibilities and performance expectations of the positions. The modifications to the job descriptions will attract a more diverse pool of applicants with procurement experience, who may qualify for these positions. The job descriptions were publicized for rule adoption in compliance with Florida Statutes on Saturday, August 27, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-13. Revised Job Description for the Purchasing Agent IV Position (Supporting Docs)

 

Adopt the revised job description for the Purchasing Agent IV position. This is the Final reading.

 

The job description for the Purchasing Agent IV position is being revised to more clearly reflect the defined position responsibilities and the minimum education and experience required, to ensure successful performance in the role. Revisions include updates to reflect the new job description template and additions to the minimum and preferred qualifications. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, August 27, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-14. Proposed New Job Descriptions for school-based Office Manager I Confidential and Officer Manager II Confidential Positions   (Supporting Docs)

 

Approve the New Job Descriptions for the Office Manager I, Confidential (Elementary & Middle), and Officer Manager II, Confidential (High School & Vocational Centers) Positions.

 

The job descriptions for the Office Manager I Confidential, Elementary & Middle, and Office Manager II, Confidential, HS & Vocational Centers, are being created to clearly define the responsibilities associated with the role, education, experience and skills required. A job study was conducted which included a review of the external market value and similar administrative support positions across the District. Findings support establishing the school-based Officer Manager I Confidential position at Pay Grade 7 and the school-based Officer Manager II Confidential position at Pay Grade 8. The job description was publicized for rule adoption in compliance with Florida Statutes on September 21, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District. Funding to address any pay changes associated with the new job description was approved as part of the 2016-2017 FY budget.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools.

 

An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1.

 

The Audit report contains ten (10) schools. Our audits indicated that all ten (10) schools complied with policies and procedures governing Internal Funds Accounting. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's September 8, 2016 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-2. Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2016-2017   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2016-2017.

 

Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2), The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204.

 

The Audit report contains 32 locations. Our audits indicated that twenty-eight (28) locations complied with policies and procedures. There were four (4) locations reported that contained audit exceptions. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's September 8, 2016 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-3. Internal Audit Report - Audit of the Broward District Schools Police Department's (BDSPD) School Resource Officers (SRO) Program Agreements for the Period from July 1, 2010 through June 30, 2016   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Receive Internal Audit Report - Audit of the Broward District Schools Police Department's (BDSPD) School Resource Officers (SRO) Program Agreements for the Period from July 1, 2010 through June 30, 2016.

 

At the request of the Superintendent, and in accordance with the 2016-2017 Audit Plan, we reviewed the School Resource Officers' (SRO) Program Agreements for the period from July 1, 2010 through June 30, 2016. This review of the School Resource Officers' (SRO) Agreements includes an examination of all twenty-three municipalities for the period from July 1, 2010 through June 30, 2016. This review was initiated due to the shortage of funds to pay the 2015-16 school year's unpaid invoices, which was reported to the School Board at its April 26, 2016 School Board workshop.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This report was presented to the Audit Committee at its September 8, 2016 meeting and will be presented to the School Board at its

October 5, 2016 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-W):

A. American Theatre..., $26,220 (requested) B. Autism Speaks...Country Isles..., $5,000 (requested) C. Autism Speaks...Seagull Alternative..., $5,000 (requested) D. Broward County Farm Bureau..., $250 (awarded) E. Broward Cultural Division..., $7,000 (requested) F. Comerica..., $20,000 (requested) G. Dollar General, $4,000 (awarded) H. Fender Music Foundation, $0 ($8,000 in-kind donation requested) I. Florida Agriculture..., $1,422 (requested) J. Frigo Cheese..., $10,000 (requested) List is continued in the Summary Explanation and Background section below.

 

K. Google RISE..., $25,000 (requested) L. Japan Foundation, $1,000 (awarded) M. Kids in Need..., $500 (requested) N. Lowes Toolbox..., $1,762 (requested) O. Motorola Solutions...Cypress Bay..., $5,000 (requested) P. Motorola Solutions...Northeast..., $5,000 (requested) Q. Motorola Solutions...Western..., $5,000 (requested) R. Motorola Solutions...Whispering Pines..., $5,000 (requested) S. P3 Eco-Challenge..., $10,000 (awarded) T. Ray Charles Foundation, $20,181 (requested) U. Target Field Trip, $580 (requested) V. Travelers Foundation, $35,000 (requested) W. VOYA Foundation Grant, $28,000 (requested)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/

 

The potential positive financial impact if all projects are awarded is $220,915 from various sources.

 

EE-2. Recommendation of $500,000 or Less - RFP 16-159T - Sale of Surplus Property Rock Island Acreage Site (Supporting Docs)

 

ADDED

 

Approve the recommendation to award for the above Request for Proposal (RFP). Contract Term: October 18, 2016, through January 17, 2018, 1 Year, 3 Months; User Department: Facilities Planning & Real Estate; Award Amount: Revenue Generating; Awarded Vendors(s): Broward County Board of County Commissioners; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received one (1) bid in response to RFP 16-159T - Sale of Surplus Property Rock Island Acreage Site. This request is to recommend for award to the proposer meeting the minimum eligibility requirements and providing the highest purchase price.

 

The School Board Cadre Attorney and the Facilities Planning & Real Estate department will prepare a Board Agenda for Board approval of the Sale and Purchase Agreement.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16_159T_Sale_of_Surplus_Property_Rock_Island.pdf

 

There is no financial impact to the District, as this is a revenue generating service.

 

EE-3. Recommendation of $500,000 or Less - RFP 16-160T - Sale of Surplus Property Edgewood Administrative Complex Site (Supporting Docs)

 

ADDED

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: October 21, 2016, through January 20, 2018, 1 Year, 3 Months; User Department: Facilities Planning & Real Estate; Award Amount: Revenue Generating; Vendor(s) Awarded: Bridge Acquisition, LLC; Minority/Women Business Vendor(s): None

 

The School Board of Broward County, Florida, received two (2) bids in response to RFP 16-160T - Sale of Surplus Property Edgewood Administrative Complex Site. Proposers were received from Broward County Board of County Commissioners and Bridge Acquisition, LLC. This request is to recommend an award to the proposer meeting the minimum eligibility requirements of the RFP and provided the highest purchase price.

 

The School Board Cadre Attorney and the Facilities Planning and Real Estate department will prepare a Board Agenda for School Board approval of the Sale and Purchase Agreement.

 

A copy of the RFP is available online at: http://www.broward.k12.fl.us/supply/agenda/16-160T_Sale_of_Surplus_Property_Edgewood.pdf

 

There is no financial impact to the District, as this is a revenue generating service.

 

EE-4. Recommendation for Additional Spending Authority - 13-002N - Cleaning Chemicals for Cafeterias (Supporting Docs)

 

ADDED

 

Approve an increase in spending authority for the above Invitation to Bid (ITB). Contract Term: June 1, 2012, through June 30, 2017, 5 Years, 1 Month; User Department: Food and Nutrition Services; New Award Amount $995,000; Awarded Vendors: 5; Minority/Women Business Enterprise Vendors(s): Rex Chemical Corporation

 

ITB 13-002N - Cleaning Chemicals for Cafeterias was post Board approved on May 14, 2012. The current spending authority has not been exceeded; however, additional spending is required to cover the remaining contract period. This recommendation of an additional $145,000 will allow Food and Nutrition Services to continue purchasing the cleaning and sanitizing products necessary to maintain the District's cafeterias through June 30, 2017, and will provide a total expenditure of $995,000 for the award period.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/13-002N_CleaningChemicalsForCafeterias.pdf

 

The estimated financial impact to the District will be $145,000. The contract award amount was for $850,000. The request is to increase the spending authority by $145,000, bringing the new contract value to $995,000. The funding source will come from the Food and Nutrition Services Department. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.

 

EE-5. Bid Recommendation of $500,000 or Greater - 16-097N - Gym Equipment (Supporting Docs)

 

ADDED

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: October 19, 2016, through October 31, 2019, 3 Years; User Department: Athletics & Student Activities; Award Amount: $3,509,000; Awarded Vendor(s): BSN Sport, LLC, Busy Body Gyms To Go, LLC; Cannon Sports, Inc.; Centurion Partners Health and Fitness, LLC; Gym Source USA, LLC; Life Fitness, INC; MFAL, LLC; and Promaxima Manufacturing, LTD.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received eight (8) bid responses to ITB 16-097N - Gym Equipment. The gym equipment bid will be utilized by the Athletics & Student Activities Department for the purchase of equipment at the District's twenty-nine (29) high schools' weight rooms.

 

A copy of the bid is available on line at: http://www.broward.k12.fl.us/supply/agenda/16-097N_gym_equipment.pdf

 

The estimated financial impact to the District will be $3,509,000. The funding source will come from the District's Safety, Music & Art, Athletics, Renovation and Technology program. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract awarded amount.

 

EE-6. Recommendation of $500,000 or Greater - 17-021B - Fertilizers, Pesticides and Related Lawn Chemicals (Supporting Docs)

 

ADDED

 

Approve the recommendation to award the above Invitation to Bid (ITB) - 17-021B. Contract Term: November 1, 2016, through October 31, 2019, 3 Years; User Department: Physical Plant Operations; Award Amount: $1,400,000; Awarded Vendor(s): 4; Minority/Women Business Enterprise Vendor(s): None

See Supporting Document for continuation of Requested Action.

 

The School Board of Broward County, Florida (SBBC), received six (6) bids for ITB 17-021B - Fertilizers, Pesticides and Related Lawn Chemicals. Physical Plant Operations (PPO) purchases lawn chemicals and pesticides to maintain and manage the District's fields, lawns, common grounds, and landscapes.

 

A copy of the bid documents is available online at: http://www.broward.k12.fl.us/supply/agenda/17-021B_ITB_Fertilizers_Pesticides_RelatedChemicals.pdf

 

The estimated financial impact to the District will be $1,400,000. The new contract results in an approximate 19 percent reduction of the previous bid price. The funding source will come from PPO's budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-7. Recommendation of $500,000 or Greater - 17-056T - Building Management and Security Systems (Supporting Docs)

 

ADDED

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: October 21, 2016, through October 21, 2018, 2 Years; User Department: Environment Conservation/Utility Management; Award Amount: $600,000; Awarded Vendor(s): Design Controls, Inc., d/b/a DCI Systems Group, Inc., and MRSE, LLC, d/b/a Roth Southeast; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received two (2) bids in response to ITB 17-056T. This Bid will be utilized by the Environment Conservation/Utility Management department for the purchase of building management and security systems devices such as, but not limited to, thermostats, wall humidity sensors, and pressure transducers.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/17-056T_ITB_BuildingManagement_SecuritySystems.pdf

 

The estimated financial impact to the District will be $600,000. The funding source will come from Environment Conservation/Utility Management Department's budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-8. Recommendation of $500,000 or Greater - 17-057E - Lexmark Toners & Supplies (Supporting Docs)

 

ADDED

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: October 19, 2016, through October 18, 2017, 1 Year; User Department: District-wide. Award Amount: $1,300,000; Awarded Vendor: The Office Pal, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received eight (8) bids in response to ITB 17-057E. This Bid will be utilized District-wide for the purchase of toners and supplies related to Lexmark devices. All toners and supplies for the standard Lexmark printers are approved by the District Standards Committee.

 

A copy of the ITB document are available online at: http://www.broward.k12.fl.us/supply/agenda/17-057E_LexmarkToner&Supplies.pdf

 

The estimated financial impact to the District will be $1,300,000. The funding source will come from schools and departments operating budgets. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-9. Renewal and Additional Spending Authority - 14-054R - Supply of Natural Gas (Supporting Docs)

 

ADDED

 

Approve the bid renewal and additional spending authority for above Contract. Contract Term: November 5, 2013, through October 31, 2017, Four (4) Years; User Department: Environmental Health & Safety; New Award Amount: $575,000; Awarded Vendor(s): FPL Energy Services, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

This request is to renew Bid 14-058R - Supply of Natural Gas for one (1) additional year (November 1, 2016, through October 31, 2017) and to request additional spending authority of $50,000, in accordance with the terms and conditions of the Southeast Florida Governmental Purchasing Cooperative Group. This is the final renewal for this contract. As per School Board Policy 3320, Part II, Section M: "... The School Board may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements."

 

The estimated financial impact to the District will be $50,000. The current contract award amount, including past renewals, is $525,000. The request is to increase the spending authority by $50,000, incrementing the total award amount to $575,000. The funding source will come from the Environmental Conservation/Utility Management budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

FF. OFFICE OF ACADEMICS

 

FF-1. Agreement between The School Board of Broward County, FL and Close Up Foundation, Incorporated (Supporting Docs)

 

Approve agreement with Close Up Foundation, Incorporated to provide services under the Enhanced Instructional Opportunities for Recently Arrived Immigrant Children and Youth Grant for the Broward Youth Policy Summit.

 

The School Board of Broward County, FL is the recipient of a one-year grant to provide services to immigrant students.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact is $115,000. This service follows Policy 3320 Section IX (A). The source of funds is Enhanced Instructional Opportunities for Recently Arrived Immigrant Children and Youth Grant. There is no additional financial impact to the district.

 

FF-2. Redbird Blended Learning Online Professional Development Platform (Supporting Docs)

 

ADDED

 

Approve the purchase of Redbird Blended Learning online professional development platform.

 

Blended learning is how Broward County Public Schools plans to deliver instruction through the use of the Canvas learning management system. But blended learning represents a fundamental shift in the classroom experience. It involves leveraging the best of in-person and digital instruction to personalize learning for all students. Redbird's online professional learning platform incorporates best practices and research to help Broward's teachers develop the highest quality blended learning environments. The platform is a collaborative workspace where teachers communicate with each other through discussion and chat areas and have the ability to respond to each other's posts.    

 

See supporting documentation for continuation of Summary Explanation and Background.

 

This contract has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the district is $300,000. Half of the funds ($150,000) will come from the 2016-2017 Digital Classrooms Plan and the other half ($150,000) will come from Title IIA funding.

 

FF-3. Continuation of the Dental Health Agreement between The School Board of Broward County, Florida and the State of Florida, Department of Health (Supporting Docs)

 

ADDED

 

Approve the continuation of the Dental Health Agreement between The School Board of Broward County, Florida and the State of Florida, Department of Health for the Head Start/Early Head Start Program.

 

The Head Start/Early Head Start grant requires the delivery of comprehensive dental service to all students enrolled in the program. These services support children to get the most out of their education by meeting some of their basic needs. The State of Florida, Department of Health agrees to continue to provide comprehensive dental health services consisting of examination, treatment, and care to Head Start and Early Head Start children in accordance with the Department of Health and Human Services regulations. This contract will provide dental services to all non-Medicaid eligible children participating in the Head Start/Early Head Start Program. These services will be provided throughout the 2016-2017 school year.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the District is $141,750. The source of funds is the Head Start/Early Head Start Grant. There is no additional financial impact to the District.

 

GG. OFFICE OF HUMAN RESOURCES

 

GG-1. Agreement between The School Board of Broward County, Florida and the Broward Teachers Union to modify the percentage weights for the Instructional Practice and Student Growth Scores within the BrIDGES Evaluation System (Supporting Docs)

 

ADDED

 

Adopt the tentative agreement between The School Board of Broward County, Florida and the Broward Teachers Union to modify the percentage weights for the Instructional Practice and Student Growth Scores within the BrIDGES Evaluation System.

 

The parties agree to the following changes in percentage for the 2015-2016 school year:

 

1. The Instructional Practice Score will be weighted as 64% of the Overall Evaluation Score.

2. The Deliberate Practice Score will be weighted as 1% of the Overall Evaluation Score.

3. The Student Performance Score will be weighted as 35% of the Overall Evaluation Score.

 

There is no financial impact at this time. Changes to the percentage rates will impact salary increases for teachers beginning in the 2016-2017 school year.

 

HH. OFFICE OF THE GENERAL COUNSEL

 

HH-1. Settlement Agreement between The School Board of Broward County, Florida and Saltz Michelson Architects, Inc.   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve the Settlement Agreement between The School Board of Broward County, Florida and Saltz Michelson Architects, Inc.

 

This Agreement is the result of efforts to resolve differences and disputes between Saltz Michelson Architects, Inc. ("SMA") and The School Board of Broward County, Florida (the "SBBC") arising from the design and construction of renovations and additions to the North Andrews Gardens Elementary School, Project No.: 0521-95-01 (hereinafter "the Project").

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is a positive financial impact to the District in the amount of $1,560,000.

 

II. OFFICE OF THE SUPERINTENDENT

 

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

 

JJ-1. Approve Professional Services Agreement - Tamarac Elementary School - SMART Renovations - Project No. P.001724   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Professional Services Agreement with Crain Atlantis Engineering, Inc., Tamarac Elementary School, SMART Program Renovations, Project No. P.001724.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but is not limited to, fire sprinklers, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $192,000 for Basic Services, and $30,000 for Allowances, totaling $222,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-2. Approve Professional Services Agreement - Sea Castle Elementary School - Miramar - SMART Program Renovations - Project No. P.001730   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Professional Services Agreement with Crain Atlantis Engineering, Inc., Sea Castle Elementary School, SMART Program Renovations, Project No. P.001730.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but is not limited to, ADA stage lift, fire alarm, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $183,000 for Basic Services, and $15,000 for Allowances, totaling $198,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-3. Approve Professional Services Agreement - Dillard 6-12 School - Fort Lauderdale - SMART Program Renovations - Project No. P.001726   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Professional Services Agreement with Sol-ARCH, Inc., Dillard 6-12 School, SMART Program Renovations, Project No. P.001726.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but is not limited to, single point of entry, safety/security upgrade, fire sprinklers, weight room renovations, HVAC improvements, electrical improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools

eAgenda at: https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $240,000 for Basic Services, and $50,000 for Allowances, totaling $290,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-4. Approve Professional Services Agreement - Eagle Ridge Elementary School - Coral Springs - SMART Program Renovations - Project No. P.001722   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Professional Services Agreement with The Tamara Peacock Company Architects of Florida, Inc., Eagle Ridge Elementary School, SMART Program Renovations, Project No. P.001722.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but is not limited to, fire alarm, HVAC improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $133,000 for Basic Services, and $20,000 for Allowances, totaling $153,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-5. Approve Professional Services Agreement - Miramar Elementary School - SMART Program Renovations - Project No. P.001727   (POSTPONED 10/05/16 RSBM) (Supporting Docs)

 

Approve Professional Services Agreement with The Tamara Peacock Company Architects of Florida, Inc., Miramar Elementary School, SMART Program Renovations, Project No. P.001727.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but is not limited to, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $216,100 for Basic Services, and $25,000 for Allowances, totaling $241,100. This project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-6. Final Change Order Final Acceptance and Release of Retainage - Coral Park Elementary School - State Contracting & Engineering Corporation - HVAC Replacement - Project No. P.001602 (Supporting Docs)

 

Approve the Final Change Order for Coral Park Elementary School in the amount of $179,638 CREDIT, -0- days and approve the Final Acceptance and Release of Retainage in the amount of $133,784 for State Contracting & Engineering Corporation, HVAC Replacement, Project No. P.001602.

 

Final Change Order - refer to Exhibits 1 and 3 for detailed information.

 

Final Acceptance and Release of Retainage - the Contractor, State Contracting & Engineering Corporation, has completed the scope of their contract within the contract limits.

 

A positive financial impact of $179,638 will be added to the Capital Projects Reserve.

 

JJ-7. Approve Professional Services Agreement - Pompano Beach Elementary School - Pompano Beach - SMART Program Renovations - Project No. P.001713 (Supporting Docs)

 

Approve Professional Services Agreement with Williamson Dacar Associates Inc., Pompano Beach Elementary School, SMART Program Renovations, Project No. P.001713.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire sprinklers, fire alarm, HVAC improvements, electrical improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $318,000 for Basic Services, and $50,000 for Allowances, total $368,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

JJ-8. Approve Professional Services Agreement - Pompano Beach Middle School - Pompano Beach - SMART Program Renovations - Project No. P.001721 (Supporting Docs)

 

Approve Professional Services Agreement with Nyarko Architectural Group, Inc., Pompano Beach Middle School, SMART Program Renovations, Project No. P.001721.

 

Scope of work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire sprinklers, fire alarm, install new SBS modified roof and roof mounted components, improvements to or replacement of Building 5 (requires additional analysis to determine if the building is in a condition that would warrant replacement or if the building is sufficiently sound that would make improvements appropriate), media center improvements, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the Professional Services Agreement includes $475,000 for Basic Services, and $35,000 for Allowances, total $510,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 7, 2016) and in the District's Capital Budget.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Premium Services Agreements Approval (Supporting Docs)

 

Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and the listed governing boards.

 

As part of the District's Venture Design Initiative, and pursuant to Section 1002.33 (20) (b), Florida Statues, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached agreements delineate the negotiated terms, as well as the structure and components that will comprise the services purchased by the listed governing boards.

 

These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated positive revenue to the District for these 2016-2017 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.

 

LL-2. First Amendment to Lease Agreement between The School Board of Broward County, Florida and Lauderhill Partners, Inc. (Supporting Docs)

 

Approve the First Amendment to Lease Agreement between The School Board of Broward County, Florida (SBBC) and Lauderhill Partners, Inc.

 

The School Board of Broward County, Florida has had a Lease Agreement with Lauderhill Partners, Inc. since November 9, 2004 to lease the Lauderhill Warehouse and Storage Yard. Physical Plant Operations' (PPO) Zone 2 Maintenance Facility has been operating out of this location since that time and would like to exercise the lease extension clause in the contract for an additional five (5) year term. PPO wants to continue to operate out of this facility as it is in an ideal location from which to operate and provide Zone 2 sites with shorter work order response times.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Lease Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and has been signed and approved by the Lauderhill Partners, Inc.

 

The annual financial impact to the District for rental fees shall be $295,402.46. The District shall also be responsible for paying utilities (water, electric, trash and gas) cost which totaled $45,164.43 last year, and the taxes and insurance which totaled $59,896.87 for the 2015 calendar year.

 

LL-3. Renewal of Lease Agreement between The School Board of Broward County, Florida and the City of Hollywood, Florida (Supporting Docs)

 

Approve the Renewal of the Lease Agreement between The School Board of Broward County, Florida (SBBC) and the City of Hollywood, Florida for the Use of McNicol Administrative Annex.

 

The City of Hollywood, Florida (City) currently leases two buildings (Building 1 and Building 2) at the McNicol Administrative Annex, located at 1405 & 1411 South 28th Avenue, Hollywood, Florida 33020, which it utilizes as a City Administrative Office and a Community Center.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

Due to time constraints to meet the current agreement expiration date, this Lease Agreement has been scheduled to go before the City Commission on 10/19/2016 for consideration. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel and will be executed by the City after SBBC approval.

 

There will be a positive financial impact to the District of a five (5) year estimated total of $370,070.64 in base rental income and $68,175.68 in utility cost throughout the five year term of this Lease Agreement.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105:  If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.