THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, AUGUST 16, 2016 10:15 AM

  Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

 

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

August 15, 2016

 

SPEAKERS:

5.  Mayor Michael Ryan   (ADDED)

6.  Richard Salamon, Sunrise City Manager   (ADDED)

 

 

August 11, 2016

 

SPEAKERS:

2. Trudy Jermanovich   (ADDED)

3. Ronnie Flournoy   (ADDED)

4. Julie Ganas   (ADDED)

 

CONSENT ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year   (REVISED)

 

OPEN ITEMS:

BB-1. Resignation of School Board Representative from the Broward County Children's Services Advisory Board   (ADDED)

JJ-4. Professional Services Agreement (Construction Management At Risk Project Delivery) - Stranahan Senior High School - Fort Lauderdale - SMART Program Renovations - Project No. P.001683   (ADDED)

JJ-5. Professional Services Agreement (Construction Management At Risk Project Delivery) - Blanche Ely Senior High School - Pompano Beach - SMART Program Renovations - Project No. P.001646   (ADDED)

JJ-6. Professional Services Agreement (Construction Management At Risk Project Delivery) - Northeast Senior High School - Oakland Park - SMART Program Renovations - Project No. P.001684   (ADDED)

JJ-7. JJ-7. Construction Manager at Risk (CMAR) Procurement Update for Blanche Ely Senior High RFQ 16-192C, Northeast Senior High School RFQ 16-194C, and Stranahan Senior High School RFQ 16-206C   (ADDED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

May 17, 2016 - Regular School Board Meeting (Supporting Docs)

 

ADDED ITEMS

 

CLOSE AGENDA

 

SPECIAL PRESENTATIONS (Non-Board Items)

 

Recognition in Support of Florida Healthy School District Silver Award   (SPECIAL ORDER - 2:00 P.M.)

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

 

Broward County Council PTAs/PTSAs

 

Broward Education Foundation

 

District Advisory Council

 

Diversity Committee

 

Employee Unions/Groups

 

ESE Advisory Council

 

ESOL Leadership Council

 

Facilities Task Force

 

Gifted Advisory Council

 

Human Relations Committee

 

Parent Community Involvement Task Force

 

Supplier Diversity & Outreach Program Advisory Committee

 

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

 

Superintendent

 

SPEAKERS

 

1. Youssef Wardani

 

2. Trudy Jermanovich   (ADDED)

 

3. Ronnie Flournoy   (ADDED)

 

4. Julie Ganas   (ADDED)

 

5. Mayor Michael Ryan   (ADDED)

 

6. Richard Salamon, Sunrise City Manager   (ADDED)

 

CONSENT ITEMS

 

A. RESOLUTIONS

 

A-1. Miscellaneous Resolutions for 2016-2017, Resolutions 17-03 through 17-86 (Supporting Docs)

 

Adopt Resolutions as presented to the School Board.

 

To assist schools with planning for their school year, and to allow schools the opportunity to incorporate Resolutions into their daily curriculum, it was determined that most Resolutions should be approved at an August School Board meeting. The School Board will continue to acknowledge the Resolutions during the month in which they actually occur.

 

There is no financial impact to the District.

 

B. BOARD MEMBERS

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Broward County Public Schools Strategic Plan 2016-17 (Supporting Docs)

 

Approve the District's Strategic Plan 2016-17.

 

The District must now improve its focus and align its resources on students as learners. The recalibration of the District's Strategic Plan will ensure that The School Board of Broward County, Florida, successfully increase student outcomes by building on the 2012-15 efforts that delivered improved services to schools and the building of a strong academic foundation.

 

There is no financial impact to the District.

 

E-2. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. Further explanation is provided in the Executive Summary. The Qualification Selection Evaluation Committee (QSEC) convened on July 27, 2016, to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at:

http://www.broward.k12.fl.us/supply/agenda/PreQual-080116.pdf

 

There is no financial impact to the District.

 

E-3. Recommendation of $500,000 or Less - 17-004V - Eligibility for Offering Before and/or After School Child Care, Summer and Non-School Day Programs On-Site for Elementary, Middle, High and Exceptional School Children Centers (Supporting Docs)

 

Approve the recommendation to award for the above Request for Proposal. Contract Term: September 1, 2016, through August 31, 2019, 3 Years; User Department: Before & After School Child Care; Award Amount: None; Awarded Vendor(s): 17 Vendors; Minority/Women Business Enterprise Vendor(s): None

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, received seventeen (17) proposals from non-profit firms that provide before and/or after school child care, summer and non-school day programs on-site for elementary, middle, high, and exceptional school children centers. Two (2) proposals for the summer and non-school day programs did not meet a minimum score of 70 points.

 

A copy of the bid documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/17-004V_Eligibility_for_Offering_Before_and_AfterSchool_ChildCare.pdf

Copies of all supporting documents are available at the Board members' office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District. All programs administered through the Before & After School Care programs are funded by parents.

 

E-4. First Amendment to Agreement - 15-010P - 403(b)/457(b) Programs for School Board Employees (Supporting Docs)

 

Approve the First Amendment to Agreement for the above Request for Proposal (RFP) - 15-010P. Contract Term: March 17, 2015, through December 31, 2017, 2 Years, 10 Months; User Department: Benefits and Employment Services; Award Amount: None; Awarded Vendor(s): The Variable Annuity Life Insurance Company; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received eleven (11) proposals in response to RFP - 15-010P - 403(b)/457(b) Programs for School Board Employees. This request is to approve the First Amendment to the Agreement. On March 17, 2015, the School Board awarded the contract to Variable Annuity Life Insurance Company. This RFP provides School Board employees with the ability to sign up for a Tax Sheltered Annuities.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/15-010P 403b.pdf

 

This First Amendment to Agreement have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-5. Recommendation to Reject All Bids-16-064C - Service, Repair and Preventive Maintenance of HVAC and Chiller Equipment   (POSTPONED 7/26/16 RSBM) (Supporting Docs)

 

Approve the recommendation to reject all bids for the above contract.

 

The School Board of Broward County, Florida, received eight (8) bids in response to Invitation to Bid (ITB) 16-064C - Service, Repair and Preventive Maintenance of HVAC and Chiller Equipment. This is a recommendation to reject all bids in accordance with General Condition 6 of the ITB.  All bids are rejected for ITB 16-064C because bids received exceed budget expectations. The District shall issue a new solicitation for service, repair and preventive maintenance of HVAC and chiller equipment at a later date.

 

There is no financial impact to the District.

 

F. OFFICE OF ACADEMICS

 

F-1. Agreement between The School Board of Broward County, Florida and The Humane Society of Broward County, Inc. for the Agricultural Science Veterinary Assisting Programs (Supporting Docs)

 

Approve the new Agreement between The School Board of Broward County, Florida and The Humane Society of Broward County, Inc. The term of this agreement will be for a period of (3) years from the date of execution.

 

The School Board of Broward County, Florida will partner with The Humane Society of Broward County, Inc. to provide career technical education, high school students that are enrolled in the Agricultural Science Veterinary Assisting Programs the opportunity to participate in clinical learning experiences that will provide career related experiences.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

F-2. Agreement between The School Board of Broward County, Florida and The City of Miramar (Supporting Docs)

 

Approve the new agreement between The School Board of Broward County, Florida and The City of Miramar. The term of this agreement shall be for a period of (3) years from its date of execution.

 

The School Board of Broward County, Florida will partner with The City of Miramar to provide career technical education, high school, and postsecondary students who are enrolled in Health Science Education Programs the opportunity to participate in clinical learning experiences at their Southcentral/Southeast Focal Point Adult Day Care Center.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

F-3. Agreement between The School Board of Broward County, Florida and The City of Fort Lauderdale for Law, Public Safety and Security and Health Science Programs (Supporting Docs)

 

Approve the new Agreement between The School Board of Broward County, Florida and The City of Fort Lauderdale. The term of this agreement shall be for a period of (3) years from the date it is fully executed by both parties.

 

The School Board of Broward County, Florida has partnered with The City of Fort Lauderdale, to provide career technical education, high school and postsecondary students who are enrolled in Law, Public Safety and Security and Health Science Programs the opportunity to participate in clinical learning experiences with the Fort Lauderdale Fire Rescue.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This agreement will be executed by The City of Fort Lauderdale after School Board Approval.

 

There is no financial impact to the District.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Reappointments, Instructional Appointments and Leaves 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2016-2017 reappointments, appointments and leaves as listed in the attached Executive Summary and respective lists for instructional employees and authorize, pursuant to section 1011.60(3)(f), Florida Statutes to serve more than (10) calendar months of service. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Reappointments

2. Teacher Approvals

3. Substitute/Temporary Hourly Teachers

4. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions has been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2016-2017 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all appointments through June 30, 2017.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2016-2017 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 3 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2016/2017 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type.

 

The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2016-2017 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements.

 

Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2016-2017 school/fiscal year for all supplements through June 30, 2017.

 

H. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. Agreement between Boca Raton Regional Hospital, Inc. and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the Continuation Agreement between Boca Raton Regional Hospital, Inc. and The School Board of Broward County, Florida. The term of this agreement shall be for a period of three (3) years from the date it is fully executed by both parties.

 

The School Board of Broward County, Florida partners with Boca Raton Regional Hospital, Inc. to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges and select high schools the opportunity to participate in clinical learning experiences.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This agreement will be executed by Boca Raton Regional Hospital, Inc. after School Board approval.

 

There is no financial impact to the District.

 

I-2. Agreement between The School Board of Broward County, Florida and Correct Care, LLC (Supporting Docs)

 

Approve the new agreement between The School Board of Broward County, Florida and Correct Care, LLC. The term of this agreement shall be for a period of one (1) year from the date it is fully executed by both parties.

 

The School Board of Broward County, Florida will partner with Correct Care, LLC to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges the opportunity to participate in clinical learning experiences.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This agreement will be executed by Correct Care, LLC after School Board approval.

 

There is no financial impact to the District.

 

I-3. Agreement between SBBC, Florida and Richmond Health Care Inc., d/b/a Sunrise Health & Rehabilitation Center (Supporting Docs)

 

Approve the Continuation Agreement between The School Board of Broward County, Florida And Richmond Health Care Inc., d/b/a Sunrise Health & Rehabilitation Center. The term of this agreement shall be for a period of (3) years from the date it is fully executed by both parties.

 

The School Board of Broward County, Florida partners with Richmond Health Care Inc., d/b/a Sunrise Health & Rehabilitation Center to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges and select high schools the opportunity to participate in clinical learning experiences.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This agreement will be executed by Richmond Health Care Inc., d/b/a Sunrise Health & Rehabilitation Center, after School Board approval.

 

There is no financial impact to the District.

 

I-4. Agreement between The School Board of Broward County, Florida and Tamarac Rehabilitation and Health Center, Inc. (Supporting Docs)

 

Approve the Continuation Agreement between The School Board of Broward County, Florida and Tamarac Rehabilitation and Health Center, Inc. The term of this agreement shall be for a period of (3) years from the date it is fully executed by both parties.

 

The School Board of Broward County, Florida partners with Tamarac Rehabilitation and Health Center, Inc. to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges and select high schools the opportunity to participate in clinical learning experiences.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This agreement will be executed by Tamarac Rehabilitation and Health Center, Inc. after School Board approval.

 

There is no financial impact to the District.

 

I-5. Agreement between The School Board of Broward County, Florida and Plantation Nursing & Rehabilitation Center, LLC (Supporting Docs)

 

Approve the Continuation Agreement between The School Board of Broward County, Florida and Plantation Nursing & Rehabilitation Center, LLC. The term of this agreement shall be for a period of (3) years from the date it is fully executed by both parties.

 

The School Board of Broward County, Florida partners with Plantation Nursing & Rehabilitation Center, LLC to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges and select high schools the opportunity to participate in clinical learning experiences.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This agreement will be executed by Plantation Nursing & Rehabilitation Center, LLC. after School Board approval.

 

There is no financial impact to the District.

 

I-6. Agreement between SBBC, Florida and Palms of Lauderdale Lakes, The LLC d/b/a The Palms Rehabilitation and Nursing Center (Supporting Docs)

 

Approve the Continuation Agreement between The School Board of Broward County, Florida and Palms of Lauderdale Lakes, The LLC d/b/a The Palms Rehabilitation and Nursing Center. The term of this agreement shall be for a period of (3) years from the date it is fully executed by both parties.

 

The School Board of Broward County, Florida partners with Palms of Lauderdale Lakes, The LLC d/b/a The Palms Rehabilitation and Nursing Center to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges and select high schools the opportunity to participate in clinical learning experiences.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This agreement will be executed by Palms of Lauderdale Lakes, The LLC d/b/a The Palms Rehabilitation and Nursing Center after School Board approval.

 

There is no financial impact to the District.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. RFQ 17-063C Professional Design Services McFatter Technical College (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-063C Professional Design Services for McFatter Technical College; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-063C Professional Design Services for McFatter Technical College. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget. Total funds allocated for the scope is $7,371,525 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

J-2. RFQ 17-064C Professional Design Services West Hollywood Elementary School (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-064C Professional Design Services for West Hollywood Elementary School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Offices of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-064C Professional Design Services for West Hollywood Elementary School. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget. Total funds allocated for the scope is $2,679,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

J-3. RFQ 17-065C Professional Design Services Tedder Elementary School (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-065C Professional Design Services for Tedder Elementary School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-065C Professional Design Services for Tedder Elementary School. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget. Total funds allocated for the scope is $3,188,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

J-4. RFQ 17-066C Professional Design Services Parkway Middle School (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-066C Professional Design Services for Parkway Middle School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-066C Professional Design Services for Parkway Middle School. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget. Total funds allocated for the scope is $3,166,640 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design services.

 

J-5. RFQ 17-067C Professional Design Services Lloyd Estates Elementary School (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-067C Professional Design Services for Lloyd Estates Elementary School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-067C Professional Design Services for Lloyd Estates Elementary School. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget. Total funds allocated for the scope is $2,252,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

J-6. RFQ 17-068C Professional Design Services Pioneer Middle School (Supporting Docs)

 

Approve Authorization to Advertise RFQ 17-068C Professional Design Services for Pioneer Middle School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 17-068C Professional Design Services for Pioneer Middle School. A detailed scope of work for this project is included in the Executive Summary.

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via Broward County Public Schools eAgenda at:

hhtps://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget. Total funds allocated for the scope is $8,298,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Second Amendment to Lease Agreement between The School Board of Broward County, Florida and the City of Miramar at Henry D. Perry Education Center (Supporting Docs)

 

Approve the Second Amendment to Lease Agreement between The School Board of Broward County, Florida (SBBC) and the City of Miramar at Henry D. Perry Education Center.

 

The SBBC is in need of additional parking for District staff and students at the Henry D. Perry Education Center (formerly known as Henry D. Perry Middle School) site. District staff has identified that the tennis courts on the site can be converted into an additional parking lot. This Second Amendment to the Lease Agreement is to remove the tennis courts as part of the area that the City currently has access to when school is not in session, as indicated in the First Amendment to the Lease Agreement.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This Agreement will be executed by the City of Miramar after School Board approval.

 

There is no financial impact to The School District; therefore this item does not require a collaboration form from the Capital Budget Department.

 

L-2. Agreement with Gwinnett County Public Schools, Georgia for High School Regular Season Football Game (Supporting Docs)

 

Approve Agreement between Gwinnett County Public Schools, Georgia and The School Board of Broward County, Florida for an interscholastic high school football game between Grayson High School and Deerfield Beach High School. The game will be played on Friday, September 16, 2016, at Grayson Community Stadium in Loganville, Georgia.

 

Gwinnett County Public Schools has invited Deerfield Beach High to play a regular season football game at Grayson Community Stadium in Loganville, Georgia on Friday, September 16, 2016, against Grayson High School. The Superintendent of Schools for Gwinnett County Public Schools has signed and approved the agreement.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

OPEN ITEMS

 

AA. RESOLUTIONS

 

BB. BOARD MEMBERS

 

BB-1. Resignation of School Board Representative from the Broward County Children's Services Advisory Board (Supporting Docs)

 

ADDED

 

Appoint a School Board Representative to the Broward County Children's Services Advisory Board as listed on Exhibit 1, School Board Appointed Representatives to Agencies, Organizations, and Committees

 

On 11/17/15, School Board Member Nora Rupert was appointed as the Representative to the Broward County Children's Services Advisory Board.

 

Recently, Nora Rupert was elected as an Executive Officer (Treasurer) for the Florida School Boards Association (FSBA).

 

These new duties will conflict with her ability to attend the monthly Advisory meetings, therefore the School Board will need to appoint a new representative.

 

There is no financial impact to the District.

 

CC. BOARD POLICIES

 

CC-1. Proposed New Job Description for the Induction Program Leader Position (Supporting Docs)

 

Approve the new job description for the Induction Program Leader position. Approval is requested to advertise the position after the first reading. This is the First reading.

 

The job description for the Induction Program Leader position is being created to fill the need for a full-time dedicated leader to provide oversight and further development of the expanding Induction Program. We have had an i3 Grant open for the past three years which expired on June 30, 2016, and has provided funding for a Full-Release Induction Program for new teachers. The program began with 8 Induction Coaches, and has increased to 20 Induction Coaches for the 2016-2017 school year. The i3 grant also provides funding for a "Program Leader"; however, no such role exists in the SBBC job descriptions. The job description was publicized for rule adoption in compliance with Florida Statutes on Thursday, July 21, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is a financial impact. The source of funding is the i3 Scale Up Grant.

 

CC-2. Proposed Revised Job Description for the Specialist, Human Resources Position   (POSTPONED 7/26/16 RSBM) (Supporting Docs)

 

MEMO TO VOTE DOWN

 

Approve the revised job description for the Specialist, Human Resources position. This is the First reading.

 

The job description for the Specialist, Human Resources was realigned to report into the Human Resources & Equity Division as part of the 2016 - 2017 Superintendent's Organizational Chart. The proposed modifications include updates to reflect changes in reporting relationship, new job responsibilities and the minimum and preferred job qualifications. Feedback received from Board Members via the June 15, 2016 Regular School Board Meeting was considered in developing the revisions. The job description was publicized for rule adoption in compliance with Florida Statutes on Sunday, May 29, 2016. See attached Executive summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-3. Proposed Revised Job Description for the Executive Director, Strategic Initiative Management Position (Supporting Docs)

 

Adopt the revised job description for the Executive Director, Strategic Initiative Management position. This is the Final reading.

 

The 2016 - 2017 Organizational Chart was reviewed at the May 10, 2016 School Board Workshop meeting and approved at the May 31, 2016 Special School Board Meeting. At the May 31, 2016 Special School Board Meeting, it was recommended that the Executive Director of Strategy & Continuous Improvement be approved as part of the 2016 - 2017 Organizational Chart. The title for this position was subsequently revised to reflect Executive Director, Strategic Initiative Management. Accordingly, the job description for this position has been revised to meet the new organizational structure. The job description was publicized on Thursday, June 30, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-4. Proposed Revised Job Description for the Director, Performance Management Position (Supporting Docs)

 

Adopt the revised job description for the Director, Performance Management position. This is the Final reading.

 

The 2016 - 2017 Organizational Chart was reviewed at the May 10, 2016 School Board Workshop meeting and approved at the May 31, 2016 Special School Board Meeting. At the May 31, 2016 Special School Board Meeting, it was recommended that the Executive Director, Strategy & Continuous Improvement, be approved as part of the 2016 - 2017 Organizational Chart. This resulted in a reporting structure change for the Director, Performance Management position, and the job description for this position has been revised accordingly to meet the new organizational structure. The job description was publicized for rule adoption in compliance with Florida Statutes on Thursday, June 30, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-5. Proposed Revised Job Description for the Curriculum Supervisor, Preschool ESE Position (Supporting Docs)

 

Adopt the revised job description for the Curriculum Supervisor, Preschool ESE position. Approval was requested to advertise the position after the first reading. This is the Final reading.

 

The job description for the Curriculum Supervisor, Preschool ESE position, is being revised to better source candidates and align the job description to the needs of the department. These revisions will better align the minimum and preferred qualifications required for the job. The Florida certification in administration and supervision in an area of exceptional student education is being modified to state "and/or". This change will allow us to attract and interview a broader range of qualified candidates who may not hold an Educational Leadership degree or certificate. The job description was publicized for rule adoption in compliance with Florida Statutes on Thursday, June 30, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-6. Proposed Revised Job Description for the Exceptional Student Education Specialist Position (Supporting Docs)

 

Adopt the revised job description for the Exceptional Student Education Specialist position. This is the Final reading.

 

The job description for the Exceptional Student Education Specialist position is being revised to better align the job description to the needs of the department and to ensure compliance with recommendations made by the independent review of ESE and Support Services by Evergreen Solutions, LLC, the ESE Community Task Force. The job description was publicized for rule adoption in compliance with Florida Statutes on Thursday, June 30, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

The revised calendar contract will result in a financial impact to the District of $875,475, which is a cost savings of approximately $800,000 from the previously Board approved amount.

 

CC-7. Proposed New Job Description for the ESE Support Facilitator Position (Supporting Docs)

 

Adopt the new job description for the ESE Support Facilitator position. This is the Final reading.

 

The job description for the ESE Support Facilitator position is being created to fill a void in the current service delivery model for ESE students with disabilities. The ESE Support Facilitator will work in conjunction with school administration, general education teachers, related service providers and other support personnel to communicate and address the unique needs of students with disabilities. The job description was publicized for rule adoption in compliance with Florida Statutes on Thursday, June 30, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public School eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

CC-8. The School Board of Broward County, Florida, 2016-2017 Organizational Chart Job Descriptions   (POSTPONED 7/26/16 RSBM) (Supporting Docs)

 

MEMO TO VOTE DOWN

 

Adopt the job descriptions associated with The School Board of Broward County, Florida, 2016-2017 Organizational Chart. This is the Final reading.

 

Each year, the Superintendent makes recommended changes to the Organizational Chart, intended to better position the District in executing its priorities and achieving the Strategic Plan Goals. The 2016 - 2017 Organizational Chart was reviewed at the May 10, 2016 School Board Workshop meeting and approved at the May 31, 2016 Special School Board Meeting. The new and revised job descriptions identified through the 2016 - 2017 Superintendent's Organizational Chart are being submitted for adoption. The job descriptions have been publicized for rule adoption in compliance with Florida Statutes on Sunday, May 29, 2016. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and are available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no additional financial impact to the District.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A - F):

A. Air Force Association Educator Grant, $250 (awarded) B. American Honda Foundation, $55,000 (requested) C. Florida Department of Education...English Literacy and Civis Education Grant, $25,000 (requested) D. Florida Department of Education...State Leadership Grant, $25,000 (requested) E. Florida Department of Education...Faculty Development Grant, $657,021 (requested) F. Florida Department of Education...Postsecondary Workforce Education Student Information System Grant, $1,498,110 (requested)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K. C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/

 

The potential positive financial impact if all projects are awarded is $2,155,131 from various sources.

 

EE-2. Agreement with The Wallace Foundation (Supporting Docs)

 

Approve the annual Grant Agreement between The School Board of Broward County, Florida, and The Wallace Foundation. The Agreement period shall commence after School Board approval and shall conclude on June 30, 2017.

 

The Wallace Foundation seeks to improve the effectiveness of principals, who are key to raising the quality of urban schools. Through a four-year agreement with Wallace, approved by the School Board on June 9, 2014, the District will participate in the latest initiative to strengthen principal supervisors through enhanced trainings.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The positive financial impact of this Agreement is $800,000 from The Wallace Foundation.

 

EE-3. Agreement with the University of Washington Center for Educational Leadership (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida, and The University of Washington Center for Educational Leadership. The Agreement period shall commence after School Board approval and shall conclude on June 30, 2017.

 

The University of Washington Center for Educational Leadership (CEL) is nationally recognized in education research with proven results. In school districts across the nation, CEL educators and trainings have helped close the achievement gap by putting knowledge and skills that improve effectiveness into the hands of classroom teachers. Under this Agreement, CEL will: 1) Provide the District with a research-based approach to improving student learning and teacher and leadership effectiveness through central office transformation; 2) Work on-site with the District's Chief School Performance & Accountability Officer, Cadre Directors, and Intern Directors to provide content; and 3) Provide the District with phone support and consultation during the school year.

 

This Agreement has been reviewed and approved as to form by the Office of the General Counsel.

 

The financial impact of this project is $104,775. The source of funds is the multi-year Wallace Foundation grant funding that was approved by the Board on June 9, 2014. There is no additional financial impact to the District.

 

EE-4. Recommendation of $500,000 or Less - 16-129T - Sale of Surplus Metals - Pre-Approval of Vendors (Supporting Docs)

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: August 17, 2016, through May 31, 2019, 2 Years, 9 Months; User Department: Procurement & Warehousing Services; Award Amount: Revenue Generating; Awarded Vendor(s): Capital Scrap Metal, LLC; FPT Fort Lauderdale, LLC d/b/a Sunrise Recycling; Minority/Women Business Enterprise Vendor(s): None

 

The School Board of Broward County, Florida, received three (3) proposals in response to ITB 16-129T - Sale of Surplus Metals - Pre-Approval of Vendors. This Bid will be utilized by the Procurement & Warehousing Services department to dispose of ferrous and non-ferrous metals. This Bid will provide an income to the District for the sale and disposal of metals such as aluminum, copper, etc.

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-129T_Surplus_Metals.pdf

 

There is no financial impact to the District, as this is a revenue generating service.

 

EE-5. Bid Renewal - 16-021T - Grounds Maintenance Services (Supporting Docs)

 

Approve the first renewal for the above Invitation to Bid (ITB). Contract Term: January 1, 2016, through December 31, 2017, 2 Years; User Department: Physical Plant Operations; Award Amount: $3,200,000; Vendor(s) Awarded: Green Horizon Services, Inc.; Minority/Women Business Enterprise: Green Horizon Services, Inc.

 

ITB 16-021T, Grounds Maintenance Services, was awarded to Green Horizon Services, Inc., on October 20, 2015. The current contract expires on December 30, 2016; therefore, this request is to renew the contract term for one (1) additional year.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-021T-Grounds.pdf

A copy of the Recommendation/Tabulation documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-021T-Rec-Tab.pdf

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

Original award amount was $7,500,000 to be reduced to $3,200,000 and is included in Physical Plant Operations/Custodial Grounds' budget. The funding source in the District's budget may be used if the project or work order is included in a school or department's budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-6. Recommendation of $500,000 or Less - 56-098E - Destination Knowledge Agreement (Supporting Docs)

 

Approve the recommendation for the above agreement. Contract Term: August 17, 2016, through June 21, 2017, 10 Months; User Department: Exceptional Student Education and Support; Award Amount: $352,570; Awarded Vendor(s): DKMarsh, Inc., d/b/a Destination Knowledge; Minority/Women Business Enterprise Vendor(s): DKMarsh, Inc., d/b/a Destination Knowledge

 

School Board Policy 3320, Part II (H), authorizes the purchase of any type of copyright materials, instructional materials, and computer software without competitive solicitations. Destination Knowledge has extensive and effective programs for the Individuals with Disabilities Education (IDEA) Private School Obligations project. Its online software provides K-12 diagnostics, on-going progress monitoring, phonics via a video emulated speech pathologist, reading comprehension, grammar, fluency, and mathematics instructions via a video emulated teacher and simulations, and early learning through music and movement. Their solution is researched based and proven effective and is on the Florida Department of Education State Adoption list for supplemental reading intervention.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $352,570. The funding source will come from Proportionate Share for Private School Obligations project. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-7. Recommendation of $500,000 or Greater - 16-128F - Miscellaneous Asbestos and Mold Abatement (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid. Contract Term: August 16, 2016, through August 31, 2019, 3 Years; User Department: Environmental Health and Safety; Amount Awarded: $1,800,000; Awarded Vendor(s): Decon Environmental & Engineering, Inc., Prism Response, Inc., and Simpson Environmental Services, Inc.; Minority/Women Business Enterprise Vendor(s): Decon Environmental & Engineering, Inc.

 

The School Board of Broward County, Florida, received three (3) proposals in response to ITB 16-128F - Miscellaneous Asbestos and Mold Abatement. The miscellaneous asbestos, lead, and mold abatement contract is to provide asbestos, lead, and mold removal and control services where needed.

 

A copy of the bid is available online at: http://www.broward.k12.fl.us/supply/agenda/16-128F_Miscellaneous_Asbestos_and_ Mold_Abatement.pdf

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $1,800,000. The funding sources will come from Capital Budget and identified in the Adopted District Educational Facilities Plan, Fiscal Years 2016-2017 to 2018-2019. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-8. Recommendation for Additional Spending Authority - 14-018R - Supply and Install Sod (Supporting Docs)

 

Approve an increase in spending authority for the above contract. Contract Term: November 1, 2013, through December 31, 2016, 3 Years, 2 Months; User Department: Physical Plant Operations; New Award Amount: $630,000; Awarded Vendor(s): Odums Sod, Inc.; Minority/Women Business Enterprise Vendor(s): Odums Sod, Inc.

 

Bid 14-018R - Supply and Install Sod, was awarded via post approval for a three (3) year contract period from November 1, 2013, and is set to expire on December 31, 2016. Physical Plant Operations utilizes this contract as a comprehensive source to supply and install sod on athletic fields, playgrounds, and school grounds.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/14-018R_Supply_and_Install_Sod.pdf

 

The estimated financial impact to the District will be $135,000. The contract award amount was for $495,000. The request is to increase the spending authority by $135,000, bringing the new contract value to $630,000. The funding source will come from the Physical Plant Operations' budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-9. Renewal and Additional Spending Authority - 14-034T - Outdoor Tables, Benches, and Trash Receptacles (Catalog) (Supporting Docs)

 

Approve the renewal and additional spending authority for the above Invitation to Bid (ITB). Contract Term: October 16, 2013, through September 30, 2017, 4 Years; User Department: Physical Plant Operations; New Award Amount: $680,000; Awarded Vendor(s): Bliss Products and Services, Inc.; Playmore West, Inc.; and Swartz Associate, Inc.; Minority/Women Business Enterprise Vendor(s): None

 

Bid 14-034T - Outdoor Tables, Benches, and Trash Receptacles (Catalog), was awarded via post approval on October 15, 2013. The current contract expires on September 30, 2016; therefore, this request is to renew the contract term for one (1) additional year.

 

The estimated financial impact to the District will be $130,000. The funding source will come from school and department's operating budgets and the Capital funds. The contract award amount was for $550,000. The request is to increase the spending authority by $130,000, bringing the new contract value to $680,000. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-10. Piggyback Recommendation of $500,000 or Less - 57-002V - Purchasing Card Services (Supporting Docs)

 

Approve the recommendation for the above agreement. Contract Term: August 17, 2016, through January 4, 2021, 4 Years, 4 Months: User Department: Procurement & Warehousing Services; Award Amount: None; Awarded Vendor(s): Bank of America, N.A.; Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, School Board Policy 3320, Part II, Section M, permits the District to piggyback on contracts awarded by other city or county governmental agencies. This request is to piggyback the Florida Department of Management Services (DMS) contract for purchasing card services to simplify the purchase-to-pay process and improve efficiencies in payment of goods and services. A new contract from the Florida Department of Management Services # 84121500-15-01, Purchasing Card Services will replace the existing contract.

 

A copy of the agreement between DMS and Bank of America, N.A. is available online at

http://www.broward.k12.fl.us/supply/agenda/57-002V-DMS_PurchasingCardServices_Contract.pdf

 

There is no financial impact to the District, as this is a revenue generating service.

 

EE-11. Bid Renewal - 14-068T - Sale of Unserviceable, Obsolete, Used Books (Supporting Docs)

 

Approve the first renewal for the above contract. Contract Term: May 20, 2014, through September 30, 2017, 3 Years, 4 Months; User Department: Procurement & Warehousing Services; Original Award Amount: Income; Vendor(s) Awarded: Textbook Warehouse; Minority/Women Business Enterprise: None

 

Bid 14-068T - Sale of Unserviceable, Obsolete, Used Books, was awarded on May 20, 2014. The current contract expires on September 30, 2016; therefore, this request is to renew the contract term for one (1) additional year.

 

There is no financial impact to the District, as this is a revenue generating service.

 

EE-12. Recommendation for Additional Spending Authority - 16-006V - School and Department Furniture (Supporting Docs)

 

Approve an increase in spending authority for the above Invitation to Bid (ITB). Contract Term: October 21, 2015, through October 20, 2016, 1 Year, User Department: District-wide; New Award Amount: $3,300,000; Awarded Vendor(s): 41; Minority/Women Business Enterprise Vendor(s): Apricot Office Interiors, Inc.

 

ITB 16-006V, School and Department Furniture was awarded on October 20, 2015. The current spending authority has not been exceeded; however, additional spending is required to cover the remaining contract period. This recommendation of an additional $1,000,000 will allow various schools, departments, and centers to continue purchasing school and department furniture through October 20, 2016, and will provide an approximate total expenditure of $3,300,000 for the award period.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-006V-School&DepartmentFurniture.pdf. A copy of the Recommendation Tabulation documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-006V-RecommendationTabulation.pdf

 

The estimated financial impact to the District will be $1,000,000. The contract award amount was for $2,300,000. The request is to increase the spending authority by $1,000,000, bringing the new contract value to $3,300,000. The funding source will come from the general, capital and grant funds as well as the School Choice Enhancement Projects (SMART Program). The financial impact represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.

 

FF. OFFICE OF ACADEMICS

 

FF-1. Purchase Developmentally Appropriate, Child Centered Curriculum and Software for ESE Preschool Classes (Supporting Docs)

 

Approve funding from the Medicaid fund account and approval of the purchase of Preschool curriculum for students with disabilities.

 

Abrams Learning Trends (DIG) is a comprehensive program that delivers meaningful pre-k instruction that develops the whole child, inspires big learning across all domains, and grows early learners into confident kindergarten-ready students. Abrams Learning Trends (DIG) research-based sequence of instruction, consistent routines, integrated skills, developmentally appropriate focus on foundational skills, opportunities to engage in explorative play, and robust teacher support resources and training materials ensure teachers are fully supported in meeting the needs of all students along their journey to kindergarten.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

Cost will be funded through a budget transfer from the Medicaid fund account. Total: $883,751.25. $592,751.25 for Abrams Learning Trends (DIG) and $291,000.00 for Jigsaw Learning LLC (TeachTown).

 

FF-2. Agreement between The School Board of Broward County, Florida and National Academy Foundation (NAF) (Supporting Docs)

 

Approve the amended Agreement between The School Board of Broward County, Florida and National Academy Foundation (NAF). The term of this agreement shall be for a period of (3) years from the date it's fully executed by both parties.

 

Broward Public Schools currently have 26 successful NAF Academies.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is a financial impact of $107,600 for the 2016-17 school year and $59,200 per year for 2017-18 and 2018-19 school years respectively. The source of funds is the Carl D. Perkins Grant.

 

FF-3. Agreement between The School Board of Broward County, Florida and Virtual Enterprises International (VEI) (Supporting Docs)

 

Approve the new Agreement between The School Board of Broward County, Florida and Virtual Enterprises International. The term of this agreement will be for a period of (3) years from its date of execution.

 

Virtual Enterprises International (VEI) is an in-school entrepreneurship program that combines global business simulation that is modeled after an international tradition of apprenticeships and work experiences.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is a financial impact of $13,800 per year. The source of funds is the Carl D. Perkins Secondary Grant.

 

GG. OFFICE OF HUMAN RESOURCES

 

HH. OFFICE OF THE GENERAL COUNSEL

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. New Teacher Center Corporation Coach Credentialing Program (Supporting Docs)

 

Approve the Agreement with the New Teacher Center Corporation to assist the District in developing and implementing teacher leadership and principal leadership career continua, including professional learning programs to develop teacher and principal mentors, coaches, and peer reviewers. The term of this agreement shall be for a period of one (1) year from the date it is fully executed by both parties.

 

The Teacher Incentive Fund (TIF) grant will provide development and implementation of enhancements to the District's teacher leadership and principal leadership career continua, including professional learning programs to develop teacher and principal mentors, coaches and peer reviewers. Broward County Public Schools (BCPS) expects that high-quality implementation of strategies and activities will have positive impacts on student achievement, as educator effectiveness gains are realized.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This agreement will be executed by the New Teacher Center Corporation after School Board approval.

 

The funding source is through the Teacher Incentive Fund (TIF) grant for $489,000. There is no financial impact to the District's general fund.

 

II-2. LSI, Learning & Performance Management through Tech, Training, and Certifications for Demonstration Classrooms for Rigor (Supporting Docs)

 

Approve Agreement with Learning Sciences International, LLC to continue providing professional development to teachers, school administrators by providing demonstration classroom which shall offer a setting of intensive, job-embedded training for principals and teachers as instructional leaders within a pathway of professional development, coaching and data support by May 15, 2017. The term of this agreement shall be for a period of one (1) year from the date it is fully executed by both parties.

 

Learning Sciences International, LLC is the exclusive developer and sole source provider of the technology, training, and certifications required to develop Demonstration Classrooms for Rigor. Districts electing to deploy Demonstration Classrooms for Rigor must select a minimum of ten buildings with a minimum of four teachers per building to serve as a cohort.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This agreement will be executed by Learning Sciences International, LLC after School Board approval.

 

There is no financial impact to the general fund. The Agreement in the amount of $423,700 will be paid from the Teacher Incentive Fund (TIF) competitive grant.

 

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

 

JJ-1. Professional Services Agreement - Silver Trail Middle School - Pembroke Pines - SMART Program Renovations - Project No. P.001406 (Supporting Docs)

 

Approve Professional Services Agreement with Nyarko Architectural Group, Inc., Silver Trail Middle School, SMART Program Renovations, Project No. P.001406.

 

Scope of Work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but not limited to, single point of entry, HVAC improvements, re-roofing of existing Buildings 1 and 2 (not including Sections C and D that are currently in construction), and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The Financial impact of the Professional Services Agreement includes $280,000 for Basic Services and $20,500 for Supplemental/Reimbursable Fees, totaling $300,500. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.

 

JJ-2. Professional Services Agreement - Rickard, James S. Middle School - Oakland Park - SMART Program Renovations - Project No. P.001743 (Supporting Docs)

 

Approve Professional Services Agreement with Williamson Dacar Associates Inc., Rickard, James S. Middle School, SMART Program Renovations, Project No. P.001743.

 

Scope of Work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but not limited to, single point of entry, safety/security upgrade, fire sprinklers, fire alarm, building envelope improvements, media center improvements, HVAC improvements, electrical improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The Financial impact of the Professional Services Agreement includes $298,395 for Basic Services and $30,005 for Supplemental/Reimbursable Fees, totaling $328,400. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.

 

JJ-3. Professional Services Agreement - Quiet Waters Elementary School - Deerfield Beach - SMART Program Renovations - Project No. P.001754 (Supporting Docs)

 

Approve Professional Services Agreement with Williamson Dacar Associates Inc., Quiet Waters Elementary School, SMART Program Renovations, Project No. P.001754.

 

Scope of Work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but not limited to, fire sprinklers, music room renovation, conversion of existing space to music and/or art lab(s), art room renovation and equipment, HVAC improvements, building envelope improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The Financial impact of the Professional Services Agreement includes $274,000 for Basic Services and $30,000 for Supplemental/Reimbursable Fees, totaling $304,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.

 

JJ-4. Professional Services Agreement (Construction Management At Risk Project Delivery) - Stranahan Senior High School - Fort Lauderdale - SMART Program Renovations - Project No. P.001683 (Supporting Docs)

 

ADDED

 

Approve Professional Services Agreement (Construction Management At Risk Project Delivery) with Wolfberg Alvarez & Partners, Inc., Stranahan Senior High School, SMART Program Renovations, Project No. P.001683.

 

Scope of Work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but not limited to, replace ADA compliant concrete ramps and install aluminum canopies, single point of entry, fire sprinklers, fire alarm, weight room renovation, roof and loggias replacement, STEM lab improvements, media center improvements, HVAC improvements, electrical improvements, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The Financial impact of the Professional Services Agreement includes $946,500 for Basic Services and $50,550 for Supplemental/Reimbursable Fees, totaling $997,050. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.

 

JJ-5. Professional Services Agreement (Construction Management At Risk Project Delivery) - Blanche Ely Senior High School - Pompano Beach - SMART Program Renovations - Project No. P.001646 (Supporting Docs)

 

ADDED

 

Approve Professional Services Agreement (Construction Management At Risk Project Delivery) with Wolfberg Alvarez & Partners, Inc., Blanche Ely Senior High School, SMART Program Renovations, Project No. P.001646.

 

Scope of Work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but not limited to, gymnasium accessibility, ADA stage lift, outdoor dining renovation, fire sprinklers, single point of entry, weight room renovation, HVAC improvements, STEM lab improvements, media center improvements, IAQ and fascia replacement, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The Financial impact of the Professional Services Agreement includes $862,400 for Basic Services and $49,500 for Supplemental/Reimbursable Fees, totaling $911,900. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.

 

JJ-6. Professional Services Agreement (Construction Management At Risk Project Delivery) - Northeast Senior High School - Oakland Park - SMART Program Renovations - Project No. P.001684 (Supporting Docs)

 

ADDED

 

Approve Professional Services Agreement (Construction Management At Risk Project Delivery) with ACAI Associates, Inc., Northeast Senior High School, SMART Program Renovations, Project No. P.001684.

 

Scope of Work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes, but not limited to, single point of entry, safety/security upgrades, fire sprinklers, fire alarm, weight room renovations, STEM lab improvements, HV AC improvements, electrical improvements, re-roofing, ADA renovations related to educational adequacy, and other items that may be required to execute the Board approved scope.

 

A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at:

https://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The Financial impact of the Professional Services Agreement includes $880,000 for Basic Services and $75,000 for Supplemental/Reimbursable Fees, totaling $955,000. This Project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.

 

JJ-7. Construction Manager at Risk (CMAR) Procurement Update for Blanche Ely Senior High RFQ 16-192C, Northeast Senior High School RFQ 16-194C, and Stranahan Senior High School RFQ 16-206C (Supporting Docs)

 

ADDED

 

Receive additional information regarding the Construction Manager at Risk Services (CMAR) request to advertise for Blanche Ely Senior High, Northeast Senior High School, and Stranahan Senior High School.

 

The Office of Facilities & Construction has furnished an update on the procurement for the Construction Manager at Risk (CMAR) contracts for Blanche Ely Senior High School, Northeast Senior High School, and Stranahan Senior High School. This update is provided in the Executive Summary.

 

These three (3) projects have been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget. Financial obligations will take place at a future Board meeting when approval is requested to award Construction Manager at Risk Services.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Contract and First Amendment to Contract for Use of Facilities between the Professional Facilities Management and The School Board of Broward County, Florida for Use of Coral Springs Center for the Arts to Hold the All County Concerts Events (Supporting Docs)

 

Approve the Contract and First Amendment to Contract for use of the facilities between Professional Facilities Management and The School Board of Broward County, Florida for use of Coral Springs Center for the Arts to hold the All County Concerts Events.

 

The School Board of Broward County, Florida (SBBC) will use the Coral Springs Center for the Arts to hold the All County Concerts Events for the school year 2016-2017. Events are scheduled on January 30th, February 2nd, 9th, and 15th 2017. The Contract is accompanied by the First Amendment due to the Coral Springs Center for the Arts not wanting to alter their standard Contract format and content.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the School District is $20,000. The District was able to rent this facility for the same fee as last year. The source of the funding is the budget of the Innovative Learning Department.

 

LL-2. Premium Services Agreements Approval - Part 1 (Supporting Docs)

 

Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and the listed governing boards.

 

As part of the District's Venture Design Initiative, and pursuant to Section 1002.33 (20) (b), Florida Statues, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached agreements delineate the negotiated terms, as well as the structure and components that will comprise the services purchased by the listed governing boards.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. W. Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated positive revenue to the District for these 2016-2017 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.

 

LL-3. Premium Services Agreements Approval - Part 2 (Supporting Docs)

 

Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and the listed governing boards.

 

As part of the District's Venture Design Initiative, and pursuant to Section 1002.33 (20) (b), Florida Statues, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached agreements delineate the negotiated terms, as well as the structure and components that will comprise the services purchased by the listed governing boards.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. W. Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated positive revenue to the District for these 2016-2017 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.

 

LL-4. Recreation Lease Agreement between The School Board of Broward County, Florida and the City of Cooper City for Pioneer Middle School (Supporting Docs)

 

Approve the Recreation Lease Agreement between The School Board of Broward County, Florida and the City of Cooper City for Pioneer Middle School.

 

The current Lease Agreement between The School Board of Broward County, Florida (SBBC) and the City of Cooper City was entered into on November 18, 1976 and is set to expire on November 17, 2016.

 

During the past forty (40) years, the partnership enabled by the Agreement has benefited the SBBC and the City, and the required rent payment in the current Agreement is one Dollar ($1) per year. Given this past trend, the City has indicated its desire to renew the Recreation Lease Agreement (RLA) with the SBBC for twenty-five (25) years, and for the same rent payment. On July 19, 2016, the City of Cooper City approved the RLA.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is a positive financial impact of One Dollar ($1) in annual rent payments to The SBBC; therefore, this item does not require a collaboration form from the Capital Budget Department.

 

ATTORNEY CLIENT SESSION(S)

 

The General Counsel's Office has requested an attorney-client session for this School Board meeting. The session has been scheduled for 12:45 p.m. to discuss settlement negotiations and/or strategy relative to the following pending litigation:

 

Royal Concrete Concepts, Inc., Plaintiff vs. The School Board of Broward County, Florida and James A. Cummings, Inc., Defendants and James A. Cummings, Inc., Counter-Plaintiff vs. Royal Concrete Concepts, Inc. and The School Board Of Broward County, Florida, Counter Defendants, Case No. 10-31654 (18), before the Circuit Court of the 17th Judicial Circuit in and for Broward County, Florida. The following persons will attend this attorney-client session: School Board Members Dr. Rosalind Osgood, Chair; Abby M. Freedman, Vice Chair; Robin Bartleman; Heather Brinkworth; Patricia Good; Donna P. Korn, Laurie Rich Levinson; Ann Murray; Nora Rupert; Robert W. Runcie, Superintendent of Schools; F. Malcolm Cunningham, Jr., Esq.; Thomas C. Cooney, Esq.; and Barbara J. Myrick, Esq.

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105:  If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.