THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
OFFICE OF THE SUPERINTENDENT
Regular School Board Meeting
TUESDAY, JUNE 21, 2016 10:15 AM
Board Room of the Kathleen C. Wright Administration Center
600 Southeast Third Avenue
Fort Lauderdale, Florida
EXPLANATION OF AGENDA FOR REGULAR MEETING
REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).
June 20, 2016
OPEN ITEMS:
KK-1. Request additional funding for the Broward Schools' Police Department (BSPD) (SPECIAL ORDER 2:45 P.M.)
June 16, 2016
MINUTES FOR APPROVAL:
April 26, 2016 - Special School Board Meeting (ADDED)
June 15, 2016 - Special - Expulsions (ADDED)
SPEAKERS:
5. Youssef Wardani (ADDED)
6. Juliet Hibbs (ADDED)
7. Michael Sirbola (ADDED)
8. Trudy Jermanovich (ADDED)
9. Sara Srebnik (ADDED)
10. Laura Clark (ADDED)
CONSENT ITEMS:
G-3. Personnel Recommendations for Non-Instructional Appointments, Reappointments and Leaves for the 2015-2016 and 2016-2017 School Years (REVISED)
OPEN ITEMS:
FF-5. Instructional Materials: Mathematics (REVISED)
FF-10. Provider Agreement between the Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County (SBBC), Florida (ADDED)
CALL TO ORDER
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
MINUTES FOR APPROVAL
April 19, 2016 Regular School Board Meeting (Supporting Docs)
April 26, 2016 Special School Board Meeting (ADDED) (Supporting Docs)
June 15, 2016 - Special - Expulsions (ADDED)
ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS (Non-Board Items)
Special Presentation Recognizing all of the Partners Involved in the Fourth Annual Autism in Flight (SPECIAL ORDER - 11:00 A.M.)
REPORTS
Broward County Association of Student Councils and Student Advisor to the Board
Broward County Council PTAs/PTSAs
Broward Education Foundation
District Advisory Council
Diversity Committee
Employee Unions/Groups
ESE Advisory Council
ESOL Leadership Council
Facilities Task Force
Gifted Advisory Council
Human Relations Committee
Parent Community Involvement Task Force
Supplier Diversity & Outreach Program Advisory Committee
Technology Advisory Committee
CONSENT AGENDA
REPORTS CONTINUED
Board Members
Superintendent
SPEAKERS
1. Phil Kroyman
2. Humberto Rodriguez
3. Yvonne Green
4. Julie Ganas
5. Youssef Wardani (ADDED)
6. Juliet Hibbs (ADDED)
7. Michael Sirbola (ADDED)
8. Trudy Jermanovich (ADDED)
9. Sara Srebnik (ADDED)
10. Laura Clark (ADDED)
CONSENT ITEMS
A. RESOLUTIONS
A-1. School Boundary Committee Resolution and 2017-2018 School Boundary Process Timeline (Supporting Docs)
Adopt Resolution 16-103 in support of establishing the formation and functions of the School Boundary Committee and adopt the proposed 2017-2018 School Boundary Process Timeline.
Section 1001.41 and 1001.42, Florida Statutes, give the Broward County School Board the power and duty of assigning students to schools. Therefore, the Broward County School Board, through the approval of the attached Resolution, shall create a School Boundary Committee to act as a Districtwide advisory committee to the School Board to review any necessary or desirable changes to the school attendance areas. The annual community School Boundary Process provides the opportunity for significant community input in an open and inclusive atmosphere.
A review of this resolution has been completed and approved by Senior Leadership and District legal counsel.
The fiscal impact to the District should not exceed the funding already included in the Demographics & Student Assignments Department annual budget, inclusive of costs with the School Committee which will include but is not limited to advertising of meetings, printing costs, and miscellaneous incidental costs associated with hosting public meetings.
B. BOARD MEMBERS
E. OFFICE OF STRATEGY & OPERATIONS
E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)
Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.
The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. Further explanation is provided in the Executive Summary. The Qualification Selection Evaluation Committee (QSEC) convened on June 1, 2016 to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations - Tracking Report. Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at: http://www.broward.k12.fl.us/supply/agenda/PreQual-060116.pdf
There is no financial impact to the District.
E-2. Third Amendment to Agreement - RFP 13-010V - Voluntary Supplemental Insurance Plans/Programs for School Board Employees (Supporting Docs)
Approve the Third Amendment to Agreement for the above Request for Proposal (RFP). Contract Term: January 1, 2017, through December 31, 2017, 1 Year; User Department: Benefits & Employment Services; Award Amount: None; Vendor(s) Awarded: Texas Life Insurance Company and Washington National Insurance Company; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida, received fifteen (15) proposals for RFP 13-010V - Voluntary Supplemental Insurance Plans/Programs for School Board Employees. On October 16, 2012, 13-010V was awarded to the following carriers: Texas Life Insurance Company for permanent life and Washington National Insurance Company for accidental plan and cancer/critical illness. The term of the initial contract was from January 1, 2013, through December 31, 2015 with two (2) additional one (1) year renewals. This request is to renew the contract for the second and final year (January 1, 2017, through December 31, 2017).
A copy of the RFP documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/13-010V-Voluntary-Supplemental-Ins-Plans.pdf
Amendments to the Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District. Funds will be paid by the School Board employees who choose to elect these plans/programs.
E-3. Recommendation to Reject All Proposals - 16-058E - Computing Deployment Services (Supporting Docs)
Approve the recommendation to reject all proposals for the above contract.
The School Board of Broward County, Florida, received eight (8) responses to Request for Proposal (RFP) 16-058E - Computing Deployment Services. This is to recommend the rejection of all proposals and rebid with revised specifications to better meet the needs of the District.
There is no financial impact to the District.
E-4. First Amendment to Agreement and Renewal - RFP - 14-008V - Financial Advisory Consultant Services (Supporting Docs)
Approve the First Amendment to the Agreement for the above Request for Proposal (RFP). Contract Term: July 23, 2013, through June 30, 2017, 4 Years, User Department: Treasurer's Office; Award Amount: None; Awarded Vendor(s): Public Financial Management, Inc.; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida, received two (2) proposals for 14-008V - Financial Advisory Consultant Services. Public Financial Management, Inc., provide financial advisory services for the issuance of General Obligation and other bonds, Certificate of Participation (COPs), short/long term notes, and refinancing of debt to provide financing for the District's facilities. This consultant service provides financial advisory services in connection with anticipated District financings. This is the first of two (2) options to renew the Agreement.
This First Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District. Fees will be paid from proceeds of completed financings.
E-5. First Amendment to Agreement and Renewal - RFP - 13-033V - Bond and Special Tax Counsel Services (Supporting Docs)
Approve the First Amendment to the Agreement for the above Request for Proposal (RFP). Contract Term: May 20, 2013, through June 30, 2017, 4 Years, 1 Month; User Department: Treasurer's Office; Original Award Amount: None; Awarded Vendor(s): Greenberg Traurig, P.A.; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County Florida, received three (3) proposals for 13-033V - Bond and Special Tax Counsel Services. Greenberg Traurig, P.A. provides counsel services for the issuance of General Obligation and other bonds, Certificate of Participation (COPs), short/long term notes and refinancing of debt to provide financing for the District's facilities. This counsel service provides legal opinions as required, tax options, tax counsel services, and disclosure counsel services for the District. This is the first of two (2) options to renew the Agreement.
This First Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District. Fees will be paid from proceeds of financings completed.
E-6. First Amendment to Agreement and Renewal - RFP 14-012V - Investment Banking Services (Supporting Docs)
Approve the First Amendment to Agreement for the above Request for Proposal (RFP). Contract Term: December 3, 2013, through July 31, 2017, 3 Years, 8 Months; User Department: Treasurer's Office; Original Award Amount: None; Awarded Vendor(s): Citigroup Global Markets, Inc.; J.P. Morgan Securities, LLC; Morgan Stanley & Co., LLC; RBC Capital Markets, LLC; PNC Capital Markets, LLC; and Wells Fargo Bank, N.A.; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida (SBBC), received thirteen (13) proposals for 14-012V - Investment Banking Services. The selected investment banking firms provide investment banking services to SBBC for the issuance of long-term debt and tax-exempt lease purchase obligations (Certificates of Participation). The selected senior manager firms will rotate as senior manager underwriter. The group of firms selected as co-managers, when combine with the senior managing underwriters, will comprise the underwriting group. This is the first of two (2) options to renew the Agreement.
These First Amendment to Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District. Fees will be paid from proceeds of completed financings.
E-7. First Amendment to Agreement - 15-010P - 403(b)/457(b) Programs for School Board Employees (Supporting Docs)
Approve the First Amendment to Agreement for the above Request for Proposal (RFP) - 15-010P. Contract Term: March 17, 2015, through December 31, 2017, 2 Years, 10 Months; User Department: Benefits and Employment Services; Award Amount: None; Awarded Vendor(s): VOYA f/k/a ING Life Insurance and Annuity Company; and Metropolitan Life Insurance Company; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida, received eight (8) proposals for RFP - 15-010P - 403(b)/457(b) Programs for School Board Employees. This request is to approve the First Amendment to the Agreements. This RFP provides School Board employees with the ability to sign up for a Tax Sheltered Annuities.
A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/15-010P 403b.pdf
These First Amendment to Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
See Supporting Docs for continuation of Summary Explanation and Background
There is no financial impact to the District.
E-8. Bid Renewal - 15-002R - Fencing Materials (Supporting Docs)
Approve the first renewal for the above contract. Contract Term: July 1, 2014, through June 30, 2017, 3 Years; User Department: Physical Plant Operations (PPO); Original Award Amount: $350,000; Awarded Vendor(s): US Wholesale Pipe and Tube, Inc.; Minority/Women Business Enterprise Vendor(s): None
Bid 15-002R - Fencing Materials, was awarded to US Wholesale Pipe and Tube, Inc., on May 20, 2014. The current contract expires on June 30, 2016; therefore, this request is to renew the contract term for one (1) additional year.
There is no additional financial impact to the District, as this request is to renew the contract term for one (1) additional year.
E-9. First Amendment to Agreement - 16-005V - Retirement Plan Administration and Investment Management Services (Supporting Docs)
Approve the First Amendment to Agreement for the above Request for Proposal (RFP) 16-005V - Retirement Plan Administration and Investment Management Services. Contract Term: July 1, 2015, through December 31, 2018, 3 Years, 6 Months; User Department: Benefits & Employment Services; Award Amount: None; Awarded Vendor(s): Bencor, Inc.; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida, received three (3) proposals in response to RFP 16-005V - Retirement Plan Administration and Investment Management Services. On May 19, 2015, the School Board awarded the contract to Bencor, Inc. This request is to approve the First Amendment to Agreement and to execute the attached Agreements (Exhibits A-E) with Transamerica Life Insurance Company, Transamerica Retirement Solutions Corporation, and Prudential Retirement Insurance and Annuity Company.
A copy of the RFP documents are available online at:
http://www.broward.k12.fl.us/supply/docs/contracts/16-005V-Retirement-Plan-Adm-Investment-Manag.pdf
This First Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
E-10. First Amendment to Agreement - 14-010P - Group Term Life & Accidental Death and Dismemberment Insurance for Employees (Supporting Docs)
Approve the First Amendment to Agreement for the above Request for Proposal (RFP) - 14-010P. Contract Term: January 1, 2017, through December 31, 2017, 1 Year; User Department: Benefits & Employment Services; Award Amount: None; Awarded Vendor(s): Mutual of Omaha Insurance Company; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida, received seven (7) proposals for RFP 14-010P - Group Term Life and Accidental Death and Dismemberment for School Board Employees. This request is to approve the First Amendment to Agreement and is the first renewal for this contract. The term of this contract was from January 1, 2014, through December 31, 2016, with the option for two (2) additional one (1) year renewals. On August 23, 2013, Special School Board Meeting, RFP 14-010P was awarded to Mutual of Omaha Insurance Company.
A copy of the RFP documents are available online at:
This First Amendment to Agreement has been reviewed and approved as to form and content by the Office of the General Counsel.
There is no additional financial impact to the District. The funding source has already been allocated within the Fringe Benefits Clearing Account.
E-11. RFP Renewal - 14-015P - Student and Athletic Accident Insurance and Catastrophic Accident Coverages (Supporting Docs)
Approve the Agreement for the above Request for Proposal (RFP) - 14-015P. Contract Term: July 1, 2016, through June 30, 2017, 1 Year; User Department: Risk Management Department; Award Amount: $300,000; Awarded Vendor(s): Scholastic Insurance of Florida, LLC d/b/a School Insurance of Florida and Arthur J. Gallagher Risk Management Services, Inc.; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida, received three (3) proposals for RFP 14-015P - Student and Athletic Accident Insurance and Catastrophic Accident Coverages and one proposal did not meet the minimum eligibility requirements of the RFP. The term of this contract was from July 1, 2013, through June 30, 2016, with two (2) one-year renewals.
This request is to approve the first renewal of this RFP. A copy of the RFP documents are available online at:
These renewal Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no additional financial impact to the District. The Student and Athletic Accident Insurance is purchased by parents/guardians. Funding for Student Accident Insurance for Head Start students is provided through a Head Start Grant. Funding for the Catastrophic Accident Coverage is provided through the general fund.
F. OFFICE OF ACADEMICS
F-1. District English Language Learner (ELL) Plan 2016-2019 (Supporting Docs)
Approve the updated English Language Learner (ELL) Plan in compliance with the Florida Consent Decree.
The Florida Consent Decree requires that the District English Language Learner Plan be updated and resubmitted every three years. The ELL Plan, required by Section 1003.56 Florida Statutes and State Rule 6A-6.0905, describes the services provided to ELLs within the guidelines of the Consent Decree. The Consent Decree is the out-of-court settlement reached in 1990 between the Commissioner, Florida Department of Education, and the Multicultural Education Training Advocacy, Inc. (META).
The ELL Plan has been updated to ensure that the District continues to have appropriate current policies in place during the school years of 2016-2019.
As required by Rule 6A-6.0905, the ESOL Leadership Council was involved in the development of the updated District ELL Plan.
There is no financial impact to the district.
F-2. Agreement between Healthy Schools, LLC and The School Board of Broward County, Florida (Supporting Docs)
Approve the Healthy Schools Contract to provide the Nasal Spray Flu Mist Influenza Vaccine to students in Broward County Public Schools.
According to the Center for Disease Control (CDC), influenza (the flu) is more dangerous than the common cold for children. Each year, children get sick with seasonal influenza which can result in hospitalization or death. Children with chronic health conditions are especially at high risk of developing serious complications from the flu. The In-School Flu Mist Influenza Vaccine Program is an effective way to provide students with access to being vaccinated with NO COST and protect school children from the flu each year. Healthy Schools, LLC will provide the Nasal Spray Flu Mist Influenza Vaccine Program in Broward County Public Schools at NO COST to school-age children.
This agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.
There is no financial impact to the District.
F-3. Amendment 004 to Road to Child Outcomes Contract between the Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County (SBBC), Florida (Supporting Docs)
SEE ITEM FF-6
Approve amendment 004 to Road to Child Outcomes (RTCO) between the Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County (SBBC), Florida
The District's Early Learning/School Readiness Department oversees the ELC's Road to Child Outcomes grant to support high quality care and education at external childcare providers in the Southern Cluster of Broward County. The original contract was approved on 8/20/13 as year one of a five year term. In order for the ELC to maintain funds from the Office of Early Learning (OEL) and comply with applicable federal and Florida laws, certain terms, conditions and concepts under the Grant Agreement must be incorporated in the contract between ELC and OEL. The ELC has amended the RTCO contract in order to comply with the terms and conditions of the OEL Agreement.
This amendment to the contract has been reviewed and approved as to form and legal content by the Office of the General Counsel. ELC will sign the contract following the School Board approval.
There is no financial impact to the District.
F-4. Data Sharing Agreement (DSA) with The Children's Services Council (CSC) of Broward County (Supporting Docs)
Approve Data Sharing Agreement (DSA) with The Children's Services Council (CSC) of Broward County.
The School Board of Broward County (SBBC), Florida, and the Children's Services Council are committed to improve child outcomes by supporting programs with a focus on school readiness, academic and social achievement, family services, and aligned extended care. On June 24, 2014, The School Board approved an agreement for CSC access of aggregate student data for purposes of program evaluation. The current Data Sharing Agreement will expire on June 30, 2016. This new agreement adds data fields for College and Career Readiness, homelessness, and post secondary follow-up, and will provide the tools necessary to analyze student achievement for Council funded programs.
This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The CSC will sign the agreement following School Board Approval.
There is no financial impact to the District.
G. OFFICE OF HUMAN RESOURCES
G-1. Personnel Recommendations for Instructional Reappointment Instructional Appointments and Leaves for 2016-2017 School Year (Supporting Docs)
Approve the personnel recommendations for the 2016-2017 reappointments, appointments and leaves as listed in the attached Executive Summary and respective lists for instructional employees and authorize, pursuant to section 1011.60 (3) (f), Florida Statutes to serve more than (10) calendar months of service. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Instructional Reappointments
2. Teacher Approvals
3. Instructional Leaves
There will be no financial impact to the School District. Funding for the positions has been allocated in the school and department budgets.
G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2015-2016 School Year (Supporting Docs)
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Instructional Resignations and Retirements and Layoffs
There will be no financial impact to the School District.
G-3. Personnel Recommendations for Non-Instructional Appointments, Reappointments and Leaves for the 2015-2016 and 2016-2017 School Years (Supporting Docs)
REVISED
Approve the 2015-2016 & 2016-2017 personnel recommendations for appointments & reassignments & approve the 2016-2017 reappointments as listed on the attached Executive Summary, lists & individual appointments for Non-Instructional Employees & authorize, pursuant to section 1011.60(3)(f), Florida Statutes, principals, other school site administrators, & instructional staff to serve more than ten (10) calendar months of service. All recommendations are made pending security clearance & with the understanding that these individuals will comply with regulations/policies as set forth by the Florida DOE & SBBC.
The Personnel Recommendations for Non-Instructional Employees include the following sections:
1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)
2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees
3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)
4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments
5. Reassignment of Current School-Based and District Managerial Appointments
6. School-Based Managerial Personnel Recommended Appointments
See Supporting Docs for continuation of Summary Explanation and Background.
Funding has been budgeted in 2015-2016 fiscal year for all appointments through June 30, 2016. Funding must be budgeted in 2016-2017 fiscal year for reappointments and new hires through June 30, 2017.
G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2015-2016 & 2016-2017 School Years (Supporting Docs)
Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations include the following items:
Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)
Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)
Managerial and Professional/Technical Resignation(s)/Retirement(s)
Managerial and Professional/Technical Suspension(s)/Termination(s)
Non-Instructional Discipline
Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.
There is no financial impact to the School District.
G-5. Supplemental Pay Positions 20 (Supporting Docs)
Approve the recommended supplemental pay positions of employees for the 2015/2016 school/fiscal year.
Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type.
The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2015-2016 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements.
Individuals listed meet the requirements for the supplemental positions.
(None at this time.)
Funding has been budgeted in the 2015-2016 school/fiscal year for all supplements through June 30, 2016.
H. OFFICE OF THE GENERAL COUNSEL
I. OFFICE OF THE SUPERINTENDENT
I-1. Affiliation Agreements with Arizona State University Board of Regents, Florida Gulf Coast University of Trustees, Florida State University Board of Trustees, Lynn University, Inc. and University of Florida Board of Trustees (Supporting Docs)
Approve the Affiliation Agreements for Arizona State University Board of Regents, Florida Gulf Coast University of Trustees, Florida State University Board of Trustees, Lynn University, Inc. and University of Florida Board of Trustees to provide internship opportunities for their students.
Arizona State University Board of Regents, Florida Gulf Coast University of Trustees, Florida State University Board of Trustees, Lynn University, Inc. and University of Florida Board of Trustees offer its students majoring in education with opportunities to gain practical experience as part of the course curriculum. Students from these programs are required to participate in a field experience / internship program. These Affiliation Agreements would provide internship opportunities for Arizona State University Board of Regents, Florida Gulf Coast University of Trustees, Florida State University Board of Trustees, Lynn University, Inc. and University of Florida Board of Trustees students within Broward County Public Schools.
These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
J. OFFICE OF FACILITIES & CONSTRUCTION
J-1. RFQ 16-186C Professional Design Services for Atlantic West Elementary School (Supporting Docs)
Approve Authorization to Advertise RFQ 16-186C Professional Design Services for Atlantic West Elementary School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.
The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 16-186C Professional Design Services for Atlantic West Elementary School. A detailed scope of work for this project is included in the Executive Summary.
Copies of all supporting documents are available online via Broward County Schools eAgenda at:
https://webappe.browardschools.com/eAgenda/
This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget. Total funds allocated for the scope is $2,669,197 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.
J-2. RFQ 16-187C Professional Design Services Hawkes Bluff Elementary School (Supporting Docs)
Approve Authorization to Advertise RFQ 16-187C Professional Design Services for Hawkes Bluff Elementary School; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.
The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 16-187C Professional Design Services for Hawkes Bluff Elementary School. A detailed scope of work for this project is included in the Executive Summary.
Copies of all supporting documents are available online via Broward County Schools eAgenda at:
https://webappe.browardschools.com/eAgenda/
This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget. Total funds allocated for the scope is $ 2,903,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.
J-3. RFQ 16-189C Professional Design Services for Lauderdale Manors Early Learning and Resource Center (Supporting Docs)
Approve Authorization to Advertise RFQ 16-189C Professional Design Services for Lauderdale Manors Early Learning and Resource Center; Approve the RFQ Form; and Authorize the Professional Services Agreement (PSA) Form.
The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 16-189C Professional Design Services for Lauderdale Manors Early Learning and Resource Center. A detailed scope of work for this project is included in the Executive Summary.
Copies of all supporting documents are available online via Broward County School eAgenda at:
https://webappe.browardschools.com/eAgenda/
This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget. Total funds allocated for the scope is $2,974,056 and includes costs. Financial obligations will take place at a future Board meeting when approval is requested to award Professional Design Services.
K. OFFICE OF FINANCIAL MANAGEMENT
K-1. General Fund Amendment as of March 31, 2016 (Supporting Docs)
Approve the attached General Fund Amendment as of March 31, 2016.
General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County District Budget for estimated revenues and appropriation changes in the General Fund.
Amendment includes information for the month of March 2016.
There is no additional financial impact to the District.
K-2. Special Revenue (Grants) Amendment as of March 31, 2016 (Supporting Docs)
Approve the attached Special Revenue (Grants) Amendment as of March 31, 2016.
Special Revenue (Grants) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Special Revenue (Grants). Amendment includes information for the month of March 2016.
There is no additional financial impact to the District.
K-3. Interim Financial Statements for the Period Ended March 31, 2016 (Supporting Docs)
Approve the Interim Financial Statements for the Period Ended March 31, 2016.
Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of March 2016, the fund balance as a percentage of the projected revenues was 4.18% and fund balance, excluding Charter Schools' revenues was 4.84%.
There is no additional financial impact to the District.
L. OFFICE OF PORTFOLIO SERVICES
L-1. Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Fort Lauderdale (Supporting Docs)
Approve the Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Fort Lauderdale.
The previous Reciprocal Use Agreement (RUA) between The School Board of Broward County, Florida (SBBC) and the City of Fort Lauderdale was entered into on May 12, 2011 and expired on May 11, 2016. The RUA expired due to the City and District staff working toward agreed upon terms and newly added pool usage in the Agreement.
This Agreement will be executed by the City of Fort Lauderdale after School Board approval.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the School District; therefore this item does not require a collaboration form from the Capital Budget Department.
OPEN ITEMS
AA. RESOLUTIONS
BB. BOARD MEMBERS
CC. BOARD POLICIES
CC-1. Revisions to Policy 6000.4: Exceptional Student Education Policies and Procedures (SPP) 2015-2016 through 2015-2016 (Supporting Docs)
Adopt Revised Policy 6000.4 Exceptional Student Education Policies and Procedures (SPP) at this reading.
Florida Statutes and State Board of Education Rules requires that School Boards adopt, as policy, the Exceptional Student Education Policies and Procedures (SPP) in order to receive Federal and State funding. This document describes the process for determining eligibility, developing individual education plans (IEPs) for students with disabilities, developing education plans (EPs) for students who are gifted, and making placement decisions for students with disabilities. The School Board previously approved SPP for 2014-15 through 2016-17. Revisions to SPP were discussed at the May 10, 2016 School Board Workshop, a May 24, 2016 Public Rule Development Workshop, and a final adoption at this June 21, 2016 Regular School Board Meeting. The publication date on which this policy was advertised was on May 15, 2016.
There is no financial impact to the District.
CC-2. Policy 5.3: Mandatory Reporting of Child Abuse, Abandonment, Neglect and/or In Need of Supervision and Care (Supporting Docs)
Adopt the proposed revision to Policy 5.3: Mandatory Reporting of Child Abuse, Abandonment, Neglect and/or In Need of Supervision and Care, for 2016-17 implementation.
Policy 5.3 was revised by the Child Abuse Services Program Manager and vetted through all main District stakeholders. The Office of General Counsel provided direction on statutory citations. Changes include adding statutory language on the Administrative Fines for False Reports, and on the training requirement for all Broward County Public Schools employees on the child abuse reporting process. The revision was presented at the School Board Workshop on March 29, 2016, and at the Rule Development Workshop on May 24, 2016.
There is no financial impact to the District.
CC-3. Policy 5.5: Attendance (Supporting Docs)
Adopt the proposed revision to Policy 5.5: Attendance, for 2016-17 implementation.
At the School Board request, Policy 5.5 was revised to address guidelines to govern the management of make-up work for unexcused absences. These guidelines were vetted to the public and input was received from over 8,000 stakeholders. This information was presented at the School Board Workshop on April 26, 2016, and at the Rule Development Workshop on May 24, 2016. For better alignment, upon approval of these guidelines, this section of Policy 5.5 will be moved to School Board Policy 6000.1.
There is no financial impact to the District.
CC-4. Final Adoption of Revisions to School Board Policy 1341, Use of Broward County School Facilities for Non-School Purposes (Supporting Docs)
Adopt the final revisions to School Board Policy 1341, Use of Broward County School Facilities for Non-School Purposes.
School Board Policy 1341 governs the use of Broward County school facilities for non-school purposes by other groups or organizations. On November 3, 2015, The School Board of Broward County, Florida (SBBC) adopted revisions to the Policy.
See Supporting Docs for continuation of Summary Explanation and Background.
This revised Policy has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.
CC-5. Revisions to Policy 5_1 Enrollment and Withdrawal (Supporting Docs)
Adopt revisions to Policy 5.1 Enrollment and Withdrawal at this Final Reading.
School Board Policy 5.1 underwent revisions to definitions, grade level placement, minimum age requirements, verification of proof of address, review of registration materials, investigations, proof of student age, and form completion. Changes and rationale are reflected within the strikethrough version of the policy.
These revisions were discussed at the March 15, 2016 School Board Workshop and May 24, 2016 Public Rule Development Workshop for the first reading.
This policy was advertised on April 1, 2016.
Compliance with the proposed Policy/Rule is not estimated to result in any economic impact upon persons affected by the Policy/Rule. The update of the Policy/Rule to effect compliance with changes in state law requires significant, in-kind expenditure of human resources that are valued at an estimated $100,000 annually.
CC-6. Revisions to Policy 6000_1 Student Progression Plan (Supporting Docs)
Adopt revisions to Policy 6000.1 Student Progression Plan at this Final Reading.
The District Policy 6000.1 Committee convened throughout the school year to address issues and formulate proposed changes for the 2016-2017 school year. A broad representation of District and school-based staff, with parents and students participated in the committee. Changes and rationale are reflected within the strikethrough version of the policy. Certain policy language is dependent upon adoption of Policy 5.5, Attendance, at the June 21, 2016 Regular School Board Meeting, prior to final adoption.
These revisions were discussed at the April 26, 2016 School Board Workshop and May 24, 2016 Public Rule Development Workshop for the first reading.
This policy was advertised on April 1, 2016.
Compliance with the proposed Policy/Rule is not estimated to result in any economic impact upon persons affected by the Policy/Rule. The update of the Policy/Rule to effect compliance with changes in state law requires significant, in-kind expenditure of human resources that are valued at an estimated $100,000 annually.
DD. OFFICE OF THE CHIEF AUDITOR
EE. OFFICE OF STRATEGY & OPERATIONS
EE-1. Grant Applications - Post-Submission (Supporting Docs)
Approve the submission of the following grant applications (A - N):
A. Dart Foundation - Deerfield Beach..., $5,000 (requested) B. Dart Foundation - Lauderdale Lakes..., $4,310 (awarded) C. Dart Foundation - Quiet Waters..., $10,000 (requested) D. Florida Department of Education: Title X, Part C..., $342,000 (requested) E. Fuel Up to Play 60..., $5,000 (requested) F. Law Enforcement Trust Fund, $7,763 (awarded) G. McGraw Hill, $2,500 (awarded) H. Multiagency Services Network for Students..., $128,000 (requested) List is continued in the Summary Explanation and Background section below.
I. National Football League Foundation, $10,000 (awarded) J. National Science Foundation...,$132,723 (requested) K. Sears Holding Corporation, $15,000 (requested) L. Sprint Foundation, $15,000 (requested) M. Wells Fargo Community Connection..., $54,000 (awarded) N. Wells Fargo Foundation - Whiddon Rogers..., $1,000 (awarded)
Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/
The potential positive financial impact if all projects are awarded is $732,296 from various sources.
EE-2. Grant Applications - Pre-Submission (Supporting Docs)
Approve the submission of the following grant applications (A - L):
A. 2016-17 Enhanced Instructional Opportunities..., $1,197,609 (to be requested) B. 2016-17 Title III, Part A..., $4,143,594 (to be requested) C. Adult Education Family..., $2,154,362 (to be requested) D. Adult Education Family..., $640,638 (to be requested) E. Adults with Disabilities, $800,000 (to be requested) F. Florida...Carl D. Perkins Post-Secondary Grant, $659,364 (to be requested) G. Florida...Carl D. Perkins Secondary Grant, $2,450,469 (to be requested) List is continued in the Summary Explanation and Background section below.
H. Teacher Incentive Fund..., $50,000,000 (to be requested) I. Title I, Part A..., $79,087,341 (to be requested) J. Title I, Part C..., $75,622 (to be requested) K. Title I, Part D..., $693,608 (to be requested) L. Title II, Part A..., $8,693,375 (to be requested)
Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/
The potential positive financial impact if all projects are awarded is $150,595,982 from various sources.
EE-3. Agreement with Jobs for Florida's Graduates (Supporting Docs)
SPECIAL ORDER - 2:30 P.M.
Approve the Agreement between The School Board of Broward County, Florida (as operator High: Hallandale, South Broward, South Plantation, and Stranahan) and The Florida Endowment Foundation for Florida's Graduates Inc., d/b/a Jobs for Florida's Graduates.
Jobs for Florida's Graduates is a robust work of life skills development program for middle and high school students who need supportive services to increase their likelihood of high school completion. With this grant, students at Hallandale, South Broward, South Plantation, and Stranahan will explore careers, work within teams, develop leadership skills, create and manage wealth, serve their communities, and build a workable plan for post-graduation life. Students will also participate in Girls Get IT, an initiative designed to engage girls in science, technology, engineering, and math careers; and in Victory Over Instability by Choosing Education, a science, technology, engineering, art, and math initiative designed for students interested in exploring courses, majors, and careers in those areas.
This Agreement has been reviewed and approved as to form by the Office of the General Counsel. This Agreement will be fully executed after School Board approval.
The positive financial impact is $160,000 ($40,000 for each school). There is no additional financial impact to the District.
EE-4. Recommendation of $500,000 or Greater - 16-106B - Sanitary Washroom Supplies (Supporting Docs)
Approve the recommendation to award for the above contract. Contract Term: June 22, 2016, through June 21, 2019, 3 Years; User Department: Procurement & Warehousing Services; Award Amount: $3,710,000; Awarded Vendor(s): 6 Vendors; Minority/Women Business Enterprise Vendor(s): Neeld Paper & Supplies, Inc., and RSD Majestic Supply Company of South Florida, Inc.
See Supporting Docs for Continuation of Requested Action.
The School Board of Broward County, Florida, received thirteen (13) proposals in response to Bid 16-106B - Sanitary Washroom Supplies. This Bid allows the Central Warehouse to purchase and stock health, hygiene, and safety items for delivery and distribution to schools and departments placing orders as needed. The liquid hand soap product that used to be part of this Bid is now procured through a separate Bid that was Post-Approved by the Board on May 17, 2016.
A copy of the bid documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/16-106B-Sanitary-Washroom-Supplies.pdf
The estimated financial impact to the District will be $3,710,000. The funding source will come from the Central Warehouse's operating supplies budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.
EE-5. Bid Renewal and Additional Spending Authority - 15-001R - HVAC-R and Cooling Tower Equipment (Supporting Docs)
Approve the bid renewal and additional spending authority for above bid. Contract Term: July 1, 2014, through June 30, 2017, 3 Years; Use Department: Physical Plant Operations; New Award Amount: $7,800,000; Awarded Vendor(s): 7; Minority/Women Business Enterprise Vendor(s): Allied Controls, Inc.; and P.E.C.O. Enterprises, Inc.
See Supporting Docs for continuation of Requested Action.
This request is to renew Bid 15-001R - HVAC-R and Cooling Tower Equipment and approve an additional spending authority of $2,800,000 for one (1) year from July 1, 2016, through June 30, 2017, in accordance with the terms and conditions of the Southeast Florida Governmental Purchasing Co-operative Group. This bid is awarded to all responsive, responsible bidders who offered a single fixed percentage discount from the most current manufacturers' list or book price.
A copy of the bid documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/15-001R-HVAC-R&CoolingTowerEquipment-Bid.pdf
The estimated financial impact to the District will be $2,800,000. The funding source will come from Physical Plant Operation's capital budget unless the replacement is identified in the SMART initiative, in which case funding will come from the SMART budget for the affected school. See Supporting Docs for continuation of Financial Impact.
EE-6. Recommendation of $500,000 or Greater - 16-113T - Recycling Services (Supporting Docs)
Approve the recommendation to award for the above contract. Contract Term: July 1, 2016, through June 30, 2019, 3 Years; User Department: Environmental Conservation/Utility Management Department; Award Amount: $1,215,000; Awarded Vendor(s): Thoroughbred Waste Services, Inc.; Sunshine Recycling Services of SWFL, LLC; and World Waste Recycling, Inc.; Minority/Women Business Enterprise Vendor(s): None
The School of Broward County, Florida, received six (6) bid responses for Bid 16-113T - Recycling Services. This bid will be utilized by the Environmental Conservation/Utility Management Department to provide recycling services for all District sites. Recycling services include, but is not limited to, weekly pick-up of recyclable materials, contract administration, and program outreach to all schools, centers, departments, and administrative sites throughout the District.
A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-113T_Recycling_Services.pdf
The estimated financial impact to the District will be $1,215,000. The funding source will come from the department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.
EE-7. Recommendation of $500,000 or Greater - 16-123B - Plasticware and Flatware Cutlery for Cafeterias (Supporting Docs)
Approve the recommendation to award for the above contract. Contract Term: July 1, 2016, through June 30, 2018, 2 Years; User Department: Food and Nutrition Services; Award Amount: $1,110,000; Awarded Vendor(s): Daxwell; All Florida Paper, LLC; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida, received eight (8) proposals in response to ITB 16-123B - Plasticware and Flatware Cutlery for Cafeterias. Food and Nutrition Services purchases both bulk and individually packaged cutlery items that are used in the District's cafeterias.
A copy of the bid documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/16-123B-PlasticwareAndFlatwareCutleryforCafeterias.pdf
The estimated financial impact to the District will be $1,110,000. The funding source will come from Food and Nutrition Services' operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-8. Recommendation of $500,000 or Greater - 16-156B - Disposable Compartment Trays for Cafeterias (Supporting Docs)
Approve the recommendation to award for the above contract. Contract Term: July 1, 2016, through June 30, 2018, 2 Years; User Department: Food and Nutrition Services; Award Amount: $4,610,000; Awarded Vendor(s): Lace Food Service Corporation; Dade Paper & Bag Co.; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida, received nine (9) proposals in response to ITB 16-156B - Disposable Compartment Trays for Cafeterias. The Food and Nutrition Services purchases these disposable trays that are used by students and staff in the District's cafeterias to hold and carry their food items to a dining area.
A copy of the Bid documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/16-156B-DisposableFiberCompartmentCafeteriaTrays.pdf
The estimated financial impact to the District will be $4,610,000. The funding source will come from Food and Nutrition Services' operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract amount.
EE-9. Recommendation of $500,000 or Greater - 17-015H - Frozen Dessert for Cafeterias (Supporting Docs)
Approve the recommendation to award for the above contract. Contract Term: August 1, 2016, through July 31, 2017, 1 Year; User Department: Food and Nutrition Services; Award Amount: $1,200,000; Awarded Vendor(s): Food Fantasies, Inc., d/b/a Frozen Treats; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida, received one (1) proposals for ITB 17-015H - Frozen Desserts for Cafeterias. This ITB will provide Food and Nutrition Services the ability to purchase the frozen dessert products to meet the menu requirements and student's demand in the selection of fruit/juice products.
A copy of the bid is available on line at: http://www.broward.k12.fl.us/supply/agenda/17-015H-FrozenDessertsforCafeterias.pdf
The estimated financial impact to the District will be $1,200,000. The funding source will come from Food and Nutrition Services operating budget. The financial impact amount represents an estimated contract value; however, the amount authorize will not exceed the estimated award amount.
EE-10. Recommendation of $500,000 or Greater - 17-014H - Fruit Juices for Cafeterias (Supporting Docs)
Approve the recommendation to award for the above contract. Contract Term: August 1, 2016, through June 30, 2019, 3 Years; User Department: Food and Nutrition Services; Award Amount: $6,700,000: Awarded Vendor(s); Food Fantasies, Inc., d/b/a Frozen Treats; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida, received three (3) proposals for ITB 17-014H Fruit Juices for Cafeterias. This ITB will provide Food and Nutrition Services the ability to purchase the one hundred percent (100%) juice product for District's cafeterias.
A copy of the bid is available online at: http://www.broward.k12.fl.us/supply/agenda/17-014H-FruitJuicesforCafeterias.pdf
The estimated financial impact to the District will be $6,700,000. The funding source will come from Food and Nutrition Services' operating budget. The financial impact amount represents an estimated contract value; however, the amount authorize will not exceed the estimated award amount.
EE-11. Recommendation of $500,000 or Greater - 16-150E - Intel Security - McAfee Endpoint/Data Loss Prevention (Supporting Docs)
Approve the recommendation to award for the above contract. Contract Term: July 1, 2016, through June 30, 2019, 3 Years; User Department: Information & Technology Department; Award Amount: $923,097; Awarded Vendors(s): Digitalera Group, LLC; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida (SBBC), received three (3) bids for ITB 16-150E - Intel Security - McAfee Endpoint/Data Loss Prevention. In an effort to continue with an Endpoint Protection for Computers in the district, SBBC released a competitive bid for McAfee Endpoint/Data Loss Prevention for 250 administrative clients. Endpoint Protection includes collaborative advanced threat defenses, in addition to essential endpoint anti-virus, anti-spam, web security, integrated firewall, and intrusion prevention for computers. This program safeguards intellectual property and ensures compliance by protecting sensitive data. It will allow SBBC to monitor and address day-to-day end-user risky actions such as emailing, web posting, printing, screen captures, uploading and more.
A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-150E-ITB-Intel-Security.pdf
The estimated financial impact to the District will be $923,097. The funding source will come from Information & Technology's budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-12. Recommendation of $500,000 or Greater - 16-151E - FileMaker Database Program (Supporting Docs)
Approve the recommendation to award for the above contract. Contract Term: July 1, 2016, through June 30, 2019, 3 Years; User Department: Information & Technology; Award Amount: $527,067; Awarded Vendor(s): Database Development Services, Inc.; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida, received two (2) bids for ITB 16-151E - FileMaker Database Program. The FileMaker database program is used throughout the district by schools and departments to create and monitor student, teacher, and staff data, as well as automated workflow processes. It is estimated that the district currently has more than 1,000 databases running on Filemaker and will require approximately 20,000 licenses to support the appropriate district-wide use of the software. FileMaker is also used for the monitoring of inventory data throughout the district. Since there are many schools and district sites that are dependent upon the use of this software, the district must continue to be in compliance with licensing agreements.
A copy of the bid documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/16-151E-ITB-Filemaker-Database-Program.pdf
The estimated financial impact to the District will be $527,067. The funding source will come from Information & Technology. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-13. Piggyback Recommendation of $500,000 or Greater - 56-103T - Playground Equipment, Surfacing, and Fabric Shade Structures (Supporting Docs)
Approve the recommendation to piggyback for the above contract. Contract Term: June 22, 2016, through July 31, 2018, 2 Years, 1 Month; User Department: Physical Plant Operations and Office of Facilities and Construction; Award Amount: $6,260,000; Awarded Vendor(s): Apollo Sunguard Systems, Inc.; Bliss Products and Services, Inc.; Lanier Plans, Inc., d/b/a Korkat; Leadex Corporation; Playmore West, Inc.; Rep Services, Inc.; and Superior Park Services, Inc.; Minority/Women Business Enterprise Vendor(s): None
Pursuant to Rule 6A-1.012(6), Florida Administrative Code and SBBC Policy 3320, Part II, subparagraph M, the School Board may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, etc. This request is for approval to piggyback existing agreements between various playground equipment vendors and The School District of Palm Beach County and The School District of Manatee County for the purchase of playground equipment and other related materials and services for the installation of new playgrounds or to refurbish existing playgrounds at various school sites.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $6,260,000. Funding related to the School Choice Enhancement Program of $4,900,000 will come from the SMART/ADEFP budget. The remaining balance of $1,360,000 will come from Physical Plant Operation's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.
EE-14. First Amendment to Agreement and Additional Spending Authority 55-119E - ParentLink Engagement Solutions-Parlant (Supporting Docs)
Approve the recommendation for first amendment to agreement and additional spending authority. Contract Term: May 1, 2015, through June 30, 2018, 3 Years, 2 Months. User Department: Information & Technology; New Award Amount: $2,258,967: Awarded Vendor(s): Parlant Inc., Minority/Women Business Enterprise Vendor(s): None
Agreement 55-119E was approved on April 21, 2015, for the ParentLink Engagement Solutions-Parlant. Additional spending authority in the amount of $835,540 ($417,770 per year) for the remaining two (2) years, one (1) month is being requested to enhance school/parent/student communications through the ParentLink Parental Engagement Solution.
The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $835,540. The contract award amount was for $1,424,000. The request is to increase the spending authority by $835,540, bring the new contract value to $2,258,967. The funding will come from the Information & Technology operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-15. Recommendation of $500,000 or Greater - 17-012N - Touch Screen Monitors, Cash Drawer and Keypads for MCS System (Cafeteria) (Supporting Docs)
Approve the recommendation to award for the above ITB. Bid Term: July 1, 2016, through June 30, 2019, 3 Years; User Department: Food and Nutrition Services; Award Amount: $800,000; Awarded Vendor(s): Heartland Payment Systems, LLC d/b/a Heartland School Solutions, TekVisions, Inc.; Minority/Women Business Enterprise Vendor(s): None.
The School Board of Broward County, Florida, received three (3) bids for ITB 17-012N - Touch Screen Monitors, Cash Drawer and Keypads for MCS System (Cafeteria). This Bid provides the Food and Nutrition Services department touch screen technology that increases the speed and efficiency of busy student lunch lines for faster order taking and processing.
A copy of the bid is available online at: http://www.broward.k12.fl.us/supply/agenda/17-012N-MCSSystem-TouchScreenDrawersKeybads-Bid.pdf
The financial impact to the District will be $800,000. The funding source will come from Food and Nutrition Services operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated value.
EE-16. Recommendation of $500,000 or Greater - 17-006V - Technical Contract Staffing and Consulting Services (Supporting Docs)
Approve the recommendation to award for the above contract. Contract Term: July 1, 2016, through June 30, 2019, 3 Years; User Department: Information & Technology Department; Award Amount: $4,500,000; Awarded Vendor(s): 28 Vendors; Minority/Women Business Enterprise Vendor(s): Cochhbha Enterprises, Inc., Intelli ERP Software, LLC, Key Technical Resources, Radgov, Inc., and Synchronous Solutions.
See Supporting Docs for continuation of Requested Action.
The School Board of Broward County, Florida, received thirty-six (36) proposals from qualified firms. Eight (8) proposals did not meet the requirements of the RFP. Technological services, under this RFP, may include but not be limited to project management, system analysis, system design and computer programming, operations, wide-area network technical assistance and SBBC staff training. For consulting work, Broward County Public Schools (BCPS) will create a scope of work each time a project is needed to solicit services under this RFP.
A copy of the Bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/17-006V-Technical Contract Staffing-Revised-12-15-15.pdf
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District is $4,500,000. The funding source will come from Information & Technology's general fund through the operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.
EE-17. Recommendation of $500,000 or Greater - 17-005V - Occupational and Physical Therapy Services (Supporting Docs)
Approve the recommendation to award for the above contract. Contract Term: July 1, 2016, through June 30, 2019, 3 Years; User Department: Exceptional Student Education and Support Services; Award Amount: $13,000,000; Awarded Vendor(s) 47; Minority/Women Business Enterprise Vendor(s): 37
See Supporting Docs for continuation of Requested Action.
The School Board of Broward County, Florida, received fifty-four (54) proposals from individual persons and firms that provide occupational and physical therapy services. Seven (7) proposals did not meet the requirements of the RFP.
A copy of the Bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/17-005V-OT-PT-Services-REV.pdf
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District is $13,000,000. The funding source will come from the General Fund through the department's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.
EE-18. Third Amendment to Agreement and Additional Spending Authority - 14-037V - Federal and State Lobbying Services (Supporting Docs)
Approve the Third Amendment to Agreement and additional spending authority for the above contract. Contract Term: July 1, 2016, through December 31, 2016, 6 Months; User Department: Legislative Affairs; Award Amount: $649,581; Awarded Vendor(s): Alcalde & Fay, Ltd. Inc., Becker & Poliakoff, P.A., and Colodny Fass, PA; Minority/Women Business Enterprise Vendor(s): None
The School Board of Broward County, Florida, (SBBC) solicited lobbying services for a three (3) year term on December 2, 2013, and entered into agreements with Alcalde & Fay, Ltd. Inc., Becker & Poliakoff, P.A., and Colodny Fass, P.A.
A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/14-037V-Federal-State-Lobby-Service.pdf
These Third Amendment to Agreements have been reviewed and approved to as to form and legal content by the Office of the General Counsel.
See Supporting Docs for continuation of Summary Explanation and Background.
The estimated financial impact to the District will be approximately $102,000 for six (6) months. The funding source will come from Legislative Affair's operating budget. The request is to increase the spending authority by $102,000, bringing the new contract value to $649,581. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
FF. OFFICE OF ACADEMICS
FF-1. Continuation of Cooperative Agreement and Calendars with Preschool Providers for Children with Disabilities (Supporting Docs)
Approve the continuation of the Cooperative Agreements and Calendars between The School Board of Broward County, Florida (SBBC) and Preschool Providers for Children with Disabilities.
SBBC is required under federal legislation to educate all identified preschool children with disabilities. The SBBC has entered into agreements with Ann Storck Center, Inc., ARC Broward, Inc., Broward Children's Center, Inc., Nova Southeastern University, Inc., and United Cerebral Palsy of Broward County, Inc. for more than twenty-five years. Since federal legislation supports the inclusion of preschool children with disabilities with their typical peers for more than nine years, preschool children with disabilities have participated in an instructional program with typical developing preschoolers at North Lauderdale Educational Center, Inc. (Alphabetland).
See Supporting Doc for continuation of Summary Explanation and Background.
These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is a financial impact of $724,875 for transportation. The source of the funds is included in the transportation budget. The source of $9,228,036 is in the IDEA federal grant. There is no additional financial impact to the District.
FF-2. Continuation of Agreement with The School Board of Broward County, Florida and Alternate Educational Systems, Inc. (Supporting Docs)
Approve the Agreement with The School Board of Broward County, Florida and Alternate Educational Systems, Inc.
The Agreement is renewed on an annual basis. The Agreement provides for the provision of required educational services to youth participating in residential treatment programs operated by Alternate Educational Systems, Inc. The Community Provider serves students in a residential treatment program that are not able to attend a school operated by The School Board of Broward County, Florida (SBBC) District. The educational curriculum is provided by the SBBC District and is integrated into the therapeutic services of the programs. Referrals to the programs come from Department of Children & Families, the courts, parents, medical facilities and physicians. Each provider uses the state definition of medical necessity as a guide to determine individual treatment, educational plans and length of stay at each site.
The Agreement has been reviewed and approved as to form and legal content by The Office of General Counsel.
The financial impact is generated and funded through student Full-Time Equivalents (FTE). There is no additional financial impact to the District beyond the FTE.
FF-3. Continuation of Agreement with The School Board of Broward County, Florida and Community Mental Health Provider (Supporting Docs)
Approve the Agreement with The School Board of Broward County, Florida and Community Mental Health Provider.
The Agreement is renewed on an annual basis. The agreement provides for the provision of required educational services to youth participating in a day treatment program operated by Smith Community Mental Health, Inc. The community provider serves students in a day treatment program that are not able to attend a school operated by the School Board of Broward County, Florida (SBBC) District. The educational curriculum is provided by the SBBC District and is integrated into the therapeutic services of the programs. Referrals to the program come from Department of Children & Families, the courts, parents, medical facilities and physicians. The provider uses the state definition of medical necessity as a guide to determine individual treatment, education plans and length of stay.
The agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact is generated and funded through student Full-Time Equivalents (FTE). There is no additional financial impact to the District beyond the FTE.
FF-4. The Learning Internet, Inc. - Software for Developing Keyboarding Skills and Digital Literacy (Supporting Docs)
Approve for use with selected schools across the district to improve student keyboarding skills and development of digital literacy.
Through practice with two online modules, Easy Tech and Inquiry, students will develop their technology skills needed for college and workforce while studying core subjects. Through self-paced lessons, games, activities and journals students will develop digital literacy skills including computer fundamentals, keyboarding, word processing, charts and graphs, presentation software, basic HTML, all within the context of real world challenges. Digital Literacy will be assessed using the 21st Century Skills assessment with participating 5th grade students.
This contract has been reviewed and approved as to form and legal content by the Office of the General Counsel.
$308,564 - Funding provided through the Digital Classrooms Plan allocation from the state for Digital Classrooms (D3, D4, D5), Global Scholars participating schools, and Sprouting Stem classroom.
FF-5. Instructional Materials: Mathematics (Supporting Docs)
REVISED
Approve the adoption of the recommended instructional materials for Secondary Mathematics and sign off on the Certification and Documentation Regarding Instructional Materials to be sent to the State.
Instructional materials include: Advanced Topics in Mathematics, AP Statistics, Analysis of Functions/Trigonometry, Honor Calculus, AP Calculus AB & BC, Honors Probability and Statistics, Liberal Arts I & II, Mathematics for College Readiness, Pre-Calculus.
Florida Statute 1006.40(5) requires the following steps in approving recommended instructional materials for use district-wide:
- Online access to student editions of the committee recommended instructional materials for 20 days.
- An open, noticed school board hearing during which the public may comment on the recommended instructional materials. (June 15, 2016)
- An open, noticed public meeting to approve the annual instructional materials plan. The plan identifies the instructional materials that will be purchased through the district school board instructional materials review process. (June 21, 2016)
The financial impact to the District will be approximately $4,569,117. The funds come from the State categorical instructional materials allocation and will be placed in the Innovative Learning and Arts budget.
FF-6. Amendment 005 to Road to Child Outcomes (RTCO) Contract between the Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County (SBBC), Florida (Supporting Docs)
SEE ITEM F-3
Approve amendment 005 to Road to Child Outcomes Contract between the Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County (SBBC), Florida
The District's Early Learning/School Readiness Department under the Early Childhood Education Division oversees the ELC's Road to Child Outcomes grant to support high quality care and education at external childcare providers in the Southern Cluster of Broward County. The original contract was approved by SBBC on 8/20/13 as year one of a five year term. This amendment renews the grant for the 2016-2017 school year.
This amendment to the contract has been reviewed approved as to form and legal content by the Office of the General Counsel. ELC will sign this contract following the School Board approval.
The positive financial impact with the renewal of this grant to the District is $843,157.00. The source of funds is the ELC. There is no additional financial impact to the District.
FF-7. Amendment and Renewal to Scoliosis Screening Contract between the Florida Dept. of Health-Broward and The SBBC, Florida for 2016-2017 (Supporting Docs)
Approved the attached Amendment 0001 with Business Associate Agreement (BAA) to contract BW516 which was Board approved on September 1, 2015.
Approve Contract Renewal R1 for the period of August 1, 2016 to July 31, 2017 to provide scoliosis screenings for students.
The Full Service and Basic School Health Services funds are provided by the Florida Department of Health (FDOH) to The School Board of Broward County, Florida to provide scoliosis screenings for students each year. In order to interject a BAA, the FDOH requires an amendment to the original contract which terms July 31, 2016. Change of contract is noted on Page 9, Attachment 1, Section B.1., Paragraph b. and Page 12, Attachment 1, Section D., item 4.
The renewal contract R1 begins August 1, 2016 to provide funding for scoliosis screening for students.
This agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.
There is a positive financial impact to the District $60,000 to provide scoliosis screenings for the School Year 2016-2017. There may be a financial impact for unmet deliverables. These deliverables are State required and have been met with the Florida Department of Health-Broward; therefore, this will not be a hardship to the District.
FF-8. Agreement between The Children's Services Council of Broward County (CSC) and The School Board of Broward County, Florida (SBBC) (Supporting Docs)
Approve the Agreement between The Children's Services Council of Broward County (CSC) and The School Board of Broward County, Florida (SBBC) .
The CSC and SBBC wish to improve instruction by significantly increasing the number of children ready for school, achieving academically once in school, and staying in school through graduation; and the achievement of those goals will greatly benefit the academic progress of students within Broward County, Florida.
See Supporting Docs for continuation of Summary Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.
The financial impact to the District is $346,954. (General Funds)
FF-9. Agreement between The School Board of Broward County, Florida and Carlton Palms Educational Center, Inc (Supporting Docs)
Approve the Agreement between The School Board of Broward County, Florida and Carlton Palms Educational Center, Inc.
Florida Administrative Code 6A 6.0361 Contractual Agreements with Non Public Schools allows Broward County Public School (District) to contract with a residential facility when another public agency has placed the student for non-educational purposes. Carlton Palms is a residential facility that serves clients referred by agencies of the State of Florida, including but not limited to the Agency for Persons with Disabilities (APD). APD independently agrees to place students at Carlton Palms for non-educational purposes. For District students, the District determines that these students do not need residential placement for educational purposes and develops an IEP that provides the appropriate program at one of the District's center schools.
See supporting Docs for continuation of Summary Explanation and Background.
The source of funding is the student's allocation from Florida Education Finance Program (FEFP). Specific dollar amount is based on the individual student's matrix level at the time of placement at Carlton Palms.
FF-10. Provider agreement between the Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County (SBBC), Florida (Supporting Docs)
ADDED
Approved the provider agreement between the Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County (SBBC) to implement the 2016-2017 Voluntary Pre-Kindergarten (VPK) Education Program and to authorize the Superintendent of Schools or his designee to provide any electronic signatures necessary to execute the provider agreement.
SBBC agrees to implement the VPK Program throughout the District for the School Year 2016-2017 and Summer 2017. The term of this agreement will begin August 24, 2016 through August 23, 2017. SBBC will provide full day (6 hours) and half-day (3 hours) VPK instruction models. Program models include: VPK/Extended Day for students enrolled in Head Start classrooms and other eligible 4-year-olds; VPK/Enrichment as a full day that combines three (3) hours free, VPK with the option of three (3) fee-based, enrichment hours; VPK/Enrichment as a full-day that utilizes VPK funding in combination with either Title I or ESE funding. A 300-hour summer VPK program for any eligible 4-year-old will also be provided.
This agreement has been reviewed and approved to form and legal content by the Office of the General Counsel. The ELC will sign this agreement following the School Board approval.
The positive financial impact to the District is $2,179,564. The source of funds is the ELC. There is no additional financial impact to the District.
GG. OFFICE OF HUMAN RESOURCES
HH. OFFICE OF THE GENERAL COUNSEL
HH-1. Deputy and Assistant General Counsel Contract Renewals (Supporting Docs)
Approve (1) the Seventh Amendment to Employment Agreements for Deputy General Counsels Marylin Batista-McNamara and Robert Paul Vignola and Assistant General Counsel Thomas C. Cooney and (2) the First Amendment to Employment Agreement with Kathelyn Jacques-Adams.
The current agreements with the two Deputy General Counsels and Assistant General Counsels expire on June 30, 2016.
See Supporting Docs for continuation of Summary Explanation and Background.
The estimated financial impact for the 2.5% salary increase will generate a payroll cost of approximately $16,265.24 for the 2015-2016 school year, including fringe benefits.
HH-2. Contract Renewals for Assistant General Counsel Douglas G. Griffin and Administrative Counsel Tria Lawton-Russell (Supporting Docs)
Approve the Second Amendment to Employment Agreements for Assistant General Counsel Douglas G. Griffin and Administrative Counsel Tria Lawton-Russell.
The current agreements with Assistant General Counsel Douglas G. Griffin and Administrative Counsel Tria Lawton-Russell expire on June 30, 2016.
See Supporting Docs for continuation of Summary Explanation and Background.
The estimated financial impact for the 2.5% salary increase will generate a payroll cost of approximately $6,552.37 for the 2015-2016 school year, including fringe benefits, for both the Administrative Counsel and Assistant General Counsel. The estimated financial impact for the additional adjustment to the salary of the Assistant General Counsel will generate a payroll cost of $17,716.90 for the 2016-2107 school year, including fringe benefits.
II. OFFICE OF THE SUPERINTENDENT
II-1. Annual dues and fees of AdvancED for Accreditation (Supporting Docs)
Approve the payments to AdvancED ($5,675. for the 2015-2016 eProve maintenance fee, $185,625. for accreditation dues and the 2016-2017 eProve maintenance fee, and $3,750. for the 2016 accreditation external review fee invoice) * $3,750 Accreditation Review Fee
Broward County Public Schools (BCPS) has had a long standing relationship with the AdvancED Accreditation Agency. BCPS is Florida's first fully accredited school system since 1962. Payment of annual dues is required to maintain accreditation for all non-charter schools in the district. The annual accreditation dues now include the eProve technology, which is required for accreditation documentation. Due to the fact that eProve began in January 2016, the $5,675 fee is for half the 2015/2016 school year. The accreditation review fee is the AdvancED service fee for the external review process that is required every five years to retain district-wide accreditation. This fee does not include travel, lodging and meals for the review team.
The financial impact is $195,050, of which $170,250 is appropriated in the Office of School Performance and Accountabilities budget. The additional $24,800 will come from the General Fund fund balance.
II-2. Post Secondary Workforce Education and Community Education Fee Schedule for SY 2016-2017 (Supporting Docs)
Approve the proposed Postsecondary Workforce Education and Community Education Fee Schedule for SY 2016-2017.
Workforce Education fees are established by the Legislature in the General Appropriations Act. The School Board must annually adopt a Postsecondary Fee Schedule, which includes fees for Community Education programs determined by the District. Annually, over 175,000 students enroll in Career Technical, Adult and Community Education programs, courses and activities.
The positive financial impact to the district is estimated to be $7,000,000. The source of funds is adult student fees. There is no additional financial impact to the District.
II-3. Agreement between The School Board of Broward County, Florida (SBBC) and Learning Sciences International (LSI) LLC for District Licensing of iObservation (Supporting Docs)
Approve Agreement with Learning Sciences International (LSI) LLC to continue providing District licenses and professional services for the Teacher Evaluation Management System iObservation.
Teacher Evaluation System: District wide licenses for the following: (1) iObservation Tool and Resource Library for Teacher Observation and (2) Fidelity Module for calibrating, assessing and certifying observer accuracy to sustain the Observer Credentialing process.
(1) iObservation Tool and Resource Library for Teacher Observation
In 2011, Broward County Schools adopted the Marzano Causal Model for Teacher Evaluation. Since the implementation of the Teacher Evaluation System in 2011, the iObservation tool has been used to collect, manage, and report longitudinal data from classroom walkthroughs and both informal and formal teacher observations.
See Supporting Docs for continuation of Summary Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the general fund. The Agreement in the amount of $427,600 will be paid from the Teacher Incentive Fund (TIF) competitive grant.
II-4. Naming of New Hallandale K-8 School (Supporting Docs)
Approve the naming of the new Hallandale K-8 School to Gulfstream Academy of Hallandale Beach.
Per Board Policy # 1401, the respective stakeholders at Hallandale Elementary School and Gulfstream Middle School voted to name the new Hallandale K-8 School Gulfstream Academy of Hallandale Beach.
The financial impact of this item is included in the $870,000 Facilities Cost from the adopted 2nd Public Hearing - Boundaries, March 9, 2016, Item No. 1, 2016-2017 School Attendance Areas/Boundaries and School Usage Recommendations - all Combination Schools.
JJ. OFFICE OF FACILITIES AND CONSTRUCTION
JJ-1. Annual 2015-2016 Comprehensive Safety Inspection Reports (Supporting Docs)
Receive the Annual 2015-2016 Comprehensive Safety Inspection Reports.
The purpose of the Comprehensive Safety Inspection Program is to provide a safe and secure learning and working environment for all students, faculty, staff and local community. The Environmental Health & Safety team completes one initial comprehensive inspection on every district, charter and leased site in the school district once a year (July 1, 2015 - June 30, 2016). Refer to Exhibit 1 for the Executive Summary of the Annual 2015-2016 Comprehensive Safety Inspection Reports from July 1, 2015 to June 30, 2016.
Copies of all supporting documents are available online via Broward County Schools eAgenda at https://webappe.browardschools.com/eagenda/
Financial obligations occur from the general fund and capital project budgets to address necessary corrections.
JJ-2. Final Acceptance and Release of Negotiated Funds and Retainage - Deerfield Beach High School - Project No. P.000888 (Supporting Docs)
Approve the Final Acceptance and the Release of the Negotiated Close Out Amount, including Retainage, in the amount of $565,931 for Weiss & Woolrich Contracting Co., Inc. (d.b.a. Tecta America South Florida, Inc.), Re-Roofing, Fire Protection & Renovations, Project No. P.000888.
This is a legacy project close out. See Exhibit 1, Executive Summary, for detailed information.
The funds being released totaling $565,931 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2010-11 to 2014-15, page 91.
JJ-3. Final Acceptance, Release of Retainage and Negotiated Close Out Cost - Deerfield Beach Elementary School - Auditorium Renovations - Project No. P.000003 (Supporting Docs)
Approve the Final Acceptance, Release of Retainage and Negotiated Close Out Cost. This includes retainage in the amount of $500 and a close out amount of $150,927 needed to complete the project, for a total close out amount of $151,427 for Grace & Naeem Uddin, Inc., Auditorium Renovations, Project No. P.000003.
This is a legacy project close out. See Exhibit 1, Executive Summary, for detailed information.
All projects have been appropriated in the District Educational Facilities Plan.
JJ-4. Final Acceptance, Release of Retainage and Negotiated Close Out Cost - Bright Horizons Center - IAQ Repairs-HVAC - Project No. P.000154 (Supporting Docs)
Approve the Final Acceptance, Release of Retainage and Negotiated Close Out Cost. This includes retainage in the amount of $500 and a close out amount of $146,402 needed to complete the project, for a total close out amount of $146,902, for Grace & Naeem Uddin, Inc., IAQ Repairs-HVAC, Project No. P.000154.
This is a legacy project close out. See Exhibit 1, Executive Summary, for detailed information.
A financial impact of $46,304 will come from the Capital Projects Reserve.
JJ-5. Professional Services Agreement - Atlantic Technical College, Coconut Creek - Building Renovations - Project No. P.000415 (Supporting Docs)
Approve Professional Services Agreement with M.C. Harry and Associates, Inc., Atlantic Technical College, Building Renovations, Project No. P.000415.
Scope of Work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for the project includes improvements to the campus' HVAC system(s), fire sprinkler system, building(s) exterior envelope, and media center.
A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents are available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The Financial impact of the Professional Services Agreement includes $553,949 for Basic Services and $25,051 for Supplemental/Reimbursable Fees, totaling $579,000.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.
JJ-6. Professional Services Agreement - Broadview Elementary School, North Lauderdale - Building Renovations - Project No. P.001638 (Supporting Docs)
Approve Professional Services Agreement with M.C. Harry and Associates, Inc., Broadview Elementary School, Building Renovations, Project No. P.001638.
Scope of Work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes improvements to the campus' HVAC system(s), building envelope, electrical, fire alarm, fire sprinkler system, music/art lab conversion, and media center.
A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents are available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The Financial impact of the Professional Services Agreement includes $123,122 for Basic Services and $24,878 for Supplemental/Reimbursable Fees, totaling $148,000.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.
JJ-7. Professional Services Agreement - Maplewood Elementary School, Coral Springs - Building Renovations - Project No. P.001639 (Supporting Docs)
Approve Professional Services Agreement with M.C. Harry and Associates, Inc., Maplewood Elementary School, Building Renovations, Project No. P.001639.
Scope of Work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes improvements to the campus' building envelope, fire alarm, ADA restrooms, and fire sprinkler system.
A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents are available online via the Broward County Public Schools eAgenda at:
https://webappe.browardschools.com/eAgenda/
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The Financial impact of the Professional Services Agreement includes $152,075 for Basic Services and $24,925 for Supplemental/Reimbursable Fees, totaling $177,000.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.
JJ-8. Professional Services Agreement - Coconut Creek Elementary School - Building Renovations - Project No. P.001413 (Supporting Docs)
Approve Professional Services Agreement with Jorge A. Gutierrez Architect LLC, Coconut Creek Elementary School, Building Renovations, Project No. P.001413.
Scope of Work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes improvements to the campus' HVAC system(s), building envelope, fire alarm, fire sprinkler system, and media center.
A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents are available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The Financial impact of the Professional Services Agreement includes $288,094 for Basic Services and $22,906 for Supplemental/Reimbursable Fees, totaling $311,000.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.
JJ-9. Professional Services Agreement - Cypress Elementary School, Pompano Beach - Building Renovations - Project No. P.001412 (Supporting Docs)
Approve Professional Services Agreement with Jorge A. Gutierrez Architect LLC, Cypress Elementary School, Building Renovations, Project No. P.001412.
Scope of Work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes improvements to the campus' HVAC system(s), building envelope, fire alarm, fire sprinkler system, and media center.
A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents are available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The Financial impact of the Professional Services Agreement includes $209,927 for Basic Services and $23,073 for Supplemental/Reimbursable Fees, totaling $233,000.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.
JJ-10. Professional Services Agreement - Lauderdale Lakes Middle School - Building Renovations - Project No. P.001637 (Supporting Docs)
Approve Professional Services Agreement with Jorge A. Gutierrez Architect LLC, Lauderdale Lakes Middle School, Building Renovations, Project No. P.001637.
Scope of Work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes improvements to the campus' HVAC system(s), building envelope, fire alarm, fire sprinkler system, and media center.
A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents are available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The Financial impact of the Professional Services Agreement includes $382,422 for Basic Services and $23,578 for Supplemental/Reimbursable Fees, totaling $406,000.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.
JJ-11. Professional Services Agreement - Deerfield Beach Senior High School - GOB Renovations - Project No. P.001694 (Supporting Docs)
Approve Professional Services Agreement with Wolfberg Alvarez & Partners, Inc., Deerfield Beach Senior High School, GOB Renovations, Project No. P.001694.
Scope of Work: Design Professional shall develop a complete set of design documents that can be permitted for construction; along with construction contract administration services. The design documents scope for this project includes improvements to the campus' fire sprinklers, roofing, and HVAC systems.
A copy of the contract is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents are available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The Financial impact of the Professional Services Agreement includes $485,500 for Basic Services and $24,500 for Supplemental/Reimbursable Fees, totaling $510,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.
KK. OFFICE OF FINANCIAL MANAGEMENT
KK-1. Request additional funding for the Broward Schools' Police Department (BSPD) (Supporting Docs)
SPECIAL ORDER 2:45 P.M.
Approve additional funding of $2,101,034.40 for the fiscal year ending June 30, 2016.
The BSPD is in need of additional funding to pay outstanding invoices for the fiscal year ending June 30, 2016.
At the request of the Superintendent, the Office of the Chief Auditor is conducting an audit of the BSPD. One of the objectives is to ascertain the amount of funding needed to pay for all outstanding invoices for this fiscal year. The estimate (of all outstanding invoices) is approximately $2,702,310.40, including the Coral Springs SRO amount of $601,276.00. The Coral Springs SRO amount was approved by the Board on May 3, 2016. Therefore, the requested amount is approximately $2,101,034.40.
The amount of $2,101,034.40 will come from the General Fund fund balance.
LL. OFFICE OF PORTFOLIO SERVICES
LL-1. Authorizing the Performance of Improvements and Renovations at the Aquatics Complex by the City of Coral Springs (Supporting Docs)
Approve authorizing the performance of improvements and renovations at the Aquatics Complex by the City of Coral Springs.
The School Board of Broward County, Florida (SBBC) and the City of Coral Springs (City) entered into a forty (40) year Lease Agreement (Agreement) for the use of the Aquatics Complex (Facility), located at 12441 Royal Palm Boulevard Coral Springs, FL 33065. The Agreement gave the District schools within the service area priority use of the Facility during regularly scheduled school sessions to host swimming meets and swimming practices at the Olympic pool located at the Facility.
There is no financial impact to the SBBC, as far as the proposed renovations and improvements are concerned. However, due to the closing of the Facility, a cost of $17,000 would be incurred by the SBBC for renting an alternative swimming facility, and for transportation costs for the students during construction.
LL-2. Premium Services Agreements Approval - Part 1 (Supporting Docs)
Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and the listed governing boards.
As part of the District's Venture Design Initiative, and pursuant to Section 1002.33 (20) (b), Florida Statues, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached agreements delineate the negotiated terms, as well as the structure and components that will comprise the services purchased by the listed governing boards.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. W. Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/
These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated positive revenue to the District for these 2016-2017 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.
LL-3. Premium Services Agreements Approval - Part 2 (Supporting Docs)
Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and the listed governing boards.
As part of the District's Venture Design Initiative, and pursuant to Section 1002.33 (20) (b), Florida Statues, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached agreements delineate the negotiated terms, as well as the structure and components that will comprise the services purchased by the listed governing boards.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. W. Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/
These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated positive revenue to the District for these 2016-2017 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.
LL-4. Premium Services Agreements Approval - Part 3 (Supporting Docs)
Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and the listed governing boards.
As part of the District's Venture Design Initiative, and pursuant to Section 1002.33 (20) (b), Florida Statues, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached agreements delineate the negotiated terms, as well as the structure and components that will comprise the services purchased by the listed governing boards.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. W. Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/
These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated positive revenue to the District for these 2016-2017 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.
LL-5. Student Enrichment in the Arts (SEAS) (Supporting Docs)
SPECIAL ORDER - 2:00 P.M.
Approve the 2016-2017 SEAS program at schools and at the Broward Center for the Performing Arts.
Since 1991, The School Board of Broward County, Florida, in partnership with the Broward Center for the Performing Arts, has presented the national award-winning Student Enrichment in the Arts (SEAS) program. On May 4, 2016, Eric Mehmi from Croissant Park Elementary School was recognized and celebrated as the 3 millionth student to participate in our SEAS program. The SEAS program continues to offer a unique style of learning by integrating theatrical performances in dance, music and drama into the student's education. SEAS brings to life storybooks and novels on stage. Each and every performance includes a study guide that links the performance to Florida State Standards. Approximately 165 performances benefiting 131,168 students will take place in theaters and at schools during the 2016-2017 school year at a cost factor to the District of a little more than $2.00 per student.
See Supporting Docs for continuation of Summary Explanation and Background.
The total financial impact of this item is $304,500. The source of funds is the district's General Fund fund balance.
ATTORNEY CLIENT SESSION(S)
The General Counsel's Office has requested an attorney-client session for this School Board meeting. The session has been scheduled for 12:45 p.m. to discuss settlement negotiations and/or strategy relative to the following pending litigation:
(1) DiPompeo Construction Corporation vs. The School Board of Broward County, Florida vs. Walters Zackria Associates, PLLC, Case No. 11-015328 (03), before the Circuit Court of the 17th Judicial Circuit in and for Broward County, Florida; and (2) DiPompeo Construction Corporation vs. The School Board of Broward County, Florida vs. Walters Zackria Associates, PLLC, Case No. 12-26947 (18), before the Circuit Court of the 17TH Judicial Circuit in and for Broward County, Florida. The following persons will attend this attorney-client session: School Board Members Dr. Rosalind Osgood, Chair; Abby M. Freedman, Vice Chair; Robin Bartleman; Heather Brinkworth; Patricia Good; Donna P. Korn, Laurie Rich Levinson; Ann Murray; Nora Rupert; Robert W. Runcie, Superintendent of Schools; Jon Michael Kendrick, Esq.; Thomas C. Cooney, Esq.; and Barbara J. Myrick, Esq.
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.