THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
OFFICE OF THE SUPERINTENDENT
Regular School Board Meeting
TUESDAY, FEBRUARY 09, 2016 10:15 AM
Board Room of the Kathleen C. Wright Administration Center
600 Southeast Third Avenue
Fort Lauderdale, Florida
EXPLANATION OF AGENDA FOR REGULAR MEETING
REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).
February 9, 2016
CONSENT ITEMS:
A-1. Resolution on behalf of the BCCPTA/PTSA Founder's Day (REVISED)
February 8, 2016
EE-7. Recommendation of $500,000 or Greater - 16-059E - Technology Computing Devices (ADDITIONAL INFORMATION)
JJ-3. Approve Project Funding - Stranahan High School - Life Safety Pool Renovations - Project No. P.001677 (SPECIAL ORDER - 1:30 P.M.)
February 5, 2016
SPECIAL PRESENTATIONS
Recognition in Support of National Wear Red Day - February 5, 2016 (Resolution #16-56) (SPECIAL ORDER - 3:15 P.M.) (ADDED)
SPEAKERS
1. Phil Kroyman (WITHDRAWN)
7. Matt Johnson (WITHDRAWN)
CONSENT ITEMS:
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2015-2016 School Year (REVISED)
OPEN ITEMS:
EE-8. Recommendation for Additional Spending Authority - 14-001V - Occupational and Physical Therapy Services (REVISED)
EE-9. Bid Recommendation of $500,000 or Greater - 16-063C - Asphalt Paving and Resurfacing (REVISED)
CALL TO ORDER
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
MINUTES FOR APPROVAL
December 8, 2015 - Regular School Board Meeting (Supporting Docs)
December 15, 2015 - Special Meeting (Supporting Docs)
January 20, 2016 - Special - Expulsions
ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS (Non-Board Items)
Recognition in Support of Student Enrichment in the Arts (SEAS) Report (SPECIAL ORDER - 11:00 A.M.)
Recognition in Support of Black History Month - February 1-28, 2016 (Resolution #16-49) (SPECIAL ORDER - 11:30 A.M.)
Recognition in Support of School Volunteer Appreciation Month in Broward County Public Schools - February 1-28, 2016 (Resolution #16-50) (SPECIAL ORDER - 2:00 P.M.)
Recognition in Support of the Education First Campaign Car Lease Winner (SPECIAL ORDER - 2:15 P.M.)
Recognition in Support of National Wear Red Day - February 5, 2016 (Resolution #16-56) (SPECIAL ORDER - 3:15 P.M. (ADDED)
REPORTS
Broward County Association of Student Councils and Student Advisor to the Board
Broward County Council PTAs/PTSAs
Broward Education Foundation
District Advisory Council
Diversity Committee
Employee Unions/Groups
ESE Advisory Council
ESOL Leadership Council
Facilities Task Force
Gifted Advisory Council
Human Relations Committee
Parent Community Involvement Task Force
Supplier Diversity & Outreach Program Advisory Committee
Technology Advisory Committee
CONSENT AGENDA
REPORTS CONTINUED
Board Members
Superintendent
SPEAKERS
1. Phil Kroyman (WITHDRAWN)
2. Elijah Manley
3. Trudy Jermanovich
4. Yousseff Wardani
5. Juliet Hibbs
6. Lynda Olds
7. Matt Johnson (WITHDRAWN)
8. Rhonda Ward
9. Edward Ward
10. Roger Khan
CONSENT ITEMS
A. RESOLUTIONS
A-1. Resolution on behalf of the BCCPTA/PTSA Founder's Day (Supporting Docs)
REVISED
SPECIAL ORDER - 3:00 P.M.
Adopt Resolution #16-93 on behalf of BCCPTA/PTSA Founder's Day on February 17, 2016.
See text on Resolution #16-93.
There is no financial impact to the District.
B. BOARD MEMBERS
E. OFFICE OF STRATEGY & OPERATIONS
E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)
Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.
The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. Further explanation is provided in the Executive Summary. The Qualification Selection Evaluation Committee (QSEC) convened on January 27, 2016, to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations - Tracking Report.
Contractor Pre-Qualification Staff Application Review executive summaries are available online at: http://www.broward.k12.fl.us/supply/agenda/PreQual-012716.pdf
There is no financial impact to the District.
E-2. Bid Renewal - 13-044T - Pool Chemicals and Supplies (Supporting Docs)
Approve the first renewal for the above contract. Contract Term: April 1, 2016, through March 31, 2017, 1 Year; User Department: Athletics and Student Activities; Original Award Amount: $600,000; Vendor(s) Awarded: Gomez Chemicals, Inc. d/b/a Beach-O-Rama; M/WBE Vendor(s): Gomez Chemicals, Inc. d/b/a Beach-O-Rama
Bid 13-044T, Pool Chemicals and Supplies, was awarded to Gomez Chemicals, Inc. d/b/a Beach-O-Rama on March 18, 2013. The current contract expires on March 31, 2016; therefore, this request is to renew the contract term for one (1) additional year.
A copy of the Bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/13-044T-Pool-Chemicals.pdf
There is no additional financial impact to the District, as this request is to renew the contract term for one (1) additional year.
E-3. Recommendation to Approve Extension of Bid - 13-051T - Recycling Services (Supporting Docs)
Approve the extension of the above contract. Contract Term: April 6, 2013, through March 31, 2016, three (3) Years; User Department: Environmental Conservation/Utility Management Department; Original Award Amount: $800,000; Vendor(s) Awarded: 3; M/WBE Vendor(s): None
The request to extend Bid 13-051T for ninety (90) days beyond the expiration date of the current contract period (April 1, 2016, through June 30, 2016), is in accordance with Section 4, Special Conditions 5, Contract Renewal. The Environment Health and Safety Department needs additional time to finalize the new recycling bid that will be released in the near future. Extending this contract will provide continuity of services for the pick-up of recycled materials from sites throughout the District.
A copy of the Bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/13-051T-Recycling-Services.pdf
There is no financial impact to the District, as this request is to extend the contract terms for an additional ninety (90) days.
F. OFFICE OF ACADEMICS
F-1. School Health Services Plan 2014-2016-Amended (Supporting Docs)
Approve the attached amendment to the School Health Services Plan2014-2016.
The 2014-2016 School Health Services Plan (SHSP) was approved by the Board on October 21, 2014. The 2015 Florida Legislature passed Senate Bill 954: Involuntary Examination of Minors.
See Supporting Docs for continuation of Summary Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
G. OFFICE OF HUMAN RESOURCES
G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2015-2016 School Year (Supporting Docs)
Approve the personnel recommendations for the 2015-2016 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Teacher Approvals
2. Substitute Teachers
3. Instructional Leaves
There will be no financial impact to the School District. Funding for the positions has been allocated in the school and department budgets.
G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2015-2016 School Year (Supporting Docs)
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Instructional Resignations and Retirements and Layoffs
2. Instructional Suspensions and Terminations and Released During Probationary Period
There will be no financial impact to the School District.
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2015-2016 School Year (Supporting Docs)
REVISED
Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Non-Instructional Employees include the following sections:
1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)
2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees
3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)
4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments
5. Reassignment of Current School-Based and District Managerial Appointments
6. School-Based Managerial Personnel Recommended Appointments
7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel
8. School-Based and District Managerial Leave(s)-Layoff(s)
9. Salary Adjustment
Funding has been budgeted in the 2015-2016 school/fiscal year for all appointments through June 30, 2016.
G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2015-2016 School Year (Supporting Docs)
Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations include the following items:
Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)
Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)
Managerial and Professional/Technical Resignation(s)/Retirement(s)
Managerial and Professional/Technical Suspension(s)/Termination(s)
Non-Instructional Discipline
Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.
There is no financial impact to the School District.
G-5. Supplemental Pay Positions 12 (Supporting Docs)
Approve the recommended supplemental pay positions of employees for the 2015/2016 school/fiscal year.
Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type.
The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2015-2016 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements.
Individuals listed meet the requirements for the supplemental positions.
Funding has been budgeted in the 2015-2016 school/fiscal year for all supplements through June 30, 2016.
G-6. Approval of Out-of-Field Teaching Assignments (Supporting Docs)
Approve the attached list of out-of-field teaching assignments.
State Board of Education Rule (SBER) 6A-1.0503 Definition of Qualified Instructional Personnel requires out-of-field teachers to be School Board approved and to take at least six (6) semester hours of college coursework towards certification and/or 120 inservice points, for gifted and reading assignments, each year until appropriately certified. When applicable, teachers may opt to pass the appropriate subject area exam in lieu of completing coursework. Teachers out-of-field due to the English for Speakers of Other Languages (ESOL)/Multicultural Education Training Advocacy (META) Agreement are required to complete 15 semester hours of college coursework or 300 inservice points within six (6) years from the date of the assignment to students identified as English Language Learners (ELL).
There is no additional financial impact to the School District.
H. OFFICE OF THE GENERAL COUNSEL
I. OFFICE OF THE SUPERINTENDENT
I-1. Affiliation Agreements with Ana G. Mendez University System - South Florida Campus, Carlos Albizu University - Miami Campus, Grand Canyon University and University of Phoenix, Inc. (Supporting Docs)
Approve the Affiliation Agreements with Ana G. Mendez University System - South Florida Campus, Carlos Albizu University - Miami Campus, Grand Canyon University and University of Phoenix, Inc. to provide internship opportunities for their students.
Ana G. Mendez University System - South Florida Campus, Carlos Albizu University - Miami Campus, Grand Canyon University and University of Phoenix, Inc. offer its students majoring in education with opportunities to gain practical experience as part of the course curriculum. Students from these programs are required to participate in a field experience/internship program. These Affiliation Agreements would provide internship opportunities for Ana G. Mendez University System - South Florida Campus, Carlos Albizu University - Miami Campus, Grand Canyon University and University of Phoenix, Inc. students within Broward County Public Schools.
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
I-2. Administrative Complaint (SD) (Supporting Docs)
Requested Action is to adopt the Superintendent's recommendation for suspension and transmit matter to Division of Administrative Hearings ("DOAH") if a hearing was timely requested by the employee.
See Supporting Docs for Summary Explanation and Background.
There is no financial impact to the School District.
I-3. Administrative Complaint (EJ) (Supporting Docs)
Requested Action is to adopt the Superintendent's recommendation for suspension and transmit matter to Division of Administrative Hearings ("DOAH") if a hearing was timely requested by the employee.
See Supporting Docs for Summary Explanation and Background.
There is no financial impact to the School District.
I-4. Administrative Complaint (CM) (Supporting Docs)
Requested Action is to adopt the Superintendent's recommendation for suspension and transmit matter to Division of Administrative Hearings ("DOAH") if a hearing was timely requested by the employee.
See Supporting Docs for Summary Explanation and Background.
There is no financial impact to the School District.
J. OFFICE OF FACILITIES & CONSTRUCTION
J-1. RFQ 16-111C Professional Design Services for Coral Springs Senior High School (Supporting Docs)
Approve Authorization to Advertise RFQ 16-111C, Professional Design Services for Coral Springs Senior High School, Approve the RFQ Form, and Authorize the Professional Services Agreement (PSA) Form.
The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 16-111C, Professional Design Services for Coral Springs Senior High School. A detailed scope of work for this project is included in the Executive Summary.
Copies of all supporting documents are available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/
All projects have been appropriated in the Adopted Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.
J-2. RFQ 16-112C Professional Design Services for - Package A - New River Middle School and Whiddon-Rogers Education Center - Package B - Dillard 6-12 School Plantation Middle and Wingate Oaks Center (Supporting Docs)
Approve Authorization to Advertise RFQ 16-112C, Professional Design Services for: Package A - New River Middle School and Whiddon-Rogers Education Center, Package B - Dillard 6-12 School, Plantation Middle and Wingate Oaks Center, Approve the RFQ Form, and Authorize the Professional Services Agreement (PSA) Form.
The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 16-112C, Professional Design Services for: Package A - New River Middle School and Whiddon-Rogers Education Center, Package B - Dillard 6-12 School, Plantation Middle and Wingate Oaks Center. Detailed scopes of work for each project is included in the Executive Summary.
Copies of all supporting documents are available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eAgenda/
All projects have been appropriated in the Adopted Educational Facilities Plan (September 8, 2015) and in the District's Capital Budget.
K. OFFICE OF FINANCIAL MANAGEMENT
K-1. Budget and DEFP Hearing Dates, Including the Budget Advertisement for Fiscal Year 2016-17 (Supporting Docs)
Approve the District Budget Timeline & Process for Fiscal Year 2016-17.
Per Truth in Millage (TRIM) law, the School Board must approve the Tentative Budget for advertising, and hold two public hearings.
Required Meeting & Hearing Dates:
Approve Budget for Advertising: Date: July 26, 2016 (Regular School Board Meeting)
See Supporting Docs for continuation of Summary Explanation and Background.
There is no additional financial impact to the School District.
K-2. General Fund Amendment as of November 30, 2015 (Supporting Docs)
Approve the attached General Fund Amendment as of November 30, 2015.
General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the General Fund.
Amendment includes information for the month of November 2015.
There is no additional financial impact to the District.
K-3. Special Revenue (Grants) Amendment as of November 30, 2015 (Supporting Docs)
Approve the attached Special Revenue (Grants) Amendment as of November 30, 2015.
Special Revenue (Grants) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Special Revenue (Grants).
Amendment includes information for the month of November 30, 2015.
There is no additional financial impact to the District.
K-4. Comprehensive Annual Financial Report for Year Ended June 30, 2015 (Supporting Docs)
Approve the audited Comprehensive Annual Financial Report for the year ended June 30, 2015.
A copy is available on the 14th Floor of the KCW Administration Center and online via the Broward County
Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda.
See Supporting Docs for continuation of Summary Explanation and Background.
There is no additional financial impact to District.
K-5. Interim Financial Statements for the Period Ended September 30, 2015 (Supporting Docs)
Approve the Interim Financial Statements for the Period Ended September 30, 2015.
Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of September 2015, the fund balance as a percentage of the projected revenues was 4.20% and fund balance, excluding Charter Schools' revenues was 4.85%.
There is no additional financial impact to the District.
K-6. Interim Financial Statements for the Period Ended October 31, 2015 (Supporting Docs)
Approve the Interim Financial Statements for the Period Ended October 31, 2015.
Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of October 2015, the fund balance as a percentage of the projected revenues was 4.30% and fund balance, excluding Charter Schools' revenues was 4.97%.
There is no additional financial impact to the District.
K-7. Interim Financial Statements for the Period Ended November 30, 2015 (Supporting Docs)
Approve the Interim Financial Statements for the Period Ended November 30, 2015.
Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of November 2015, the fund balance as a percentage of the projected revenues was 4.18% and fund balance, excluding Charter Schools' revenues was 4.83%.
There is no additional financial impact to the District.
L. OFFICE OF PORTFOLIO SERVICES
L-1. Grant a Utility Easement to Broward County from The School Board of Broward County, Florida for Meli Park (POSTPONED 01/20/16 RSBM) (Supporting Docs)
MEMO TO VOTE DOWN
Approve the Grant of a Utility Easement to Broward County from The School Board of Broward County, Florida (SBBC) for Meli Park.
Broward County is requesting a Utility Easement from the SBBC for water and waste water lines which were installed through Meli Park. The Easement is necessary to provide accommodation for water and wastewater services for Meli Park and the surrounding community in the City of Dania Beach. Broward County will be responsible to maintain and operate the water and wastewater system.
This item has been reviewed and approved as to form and legal content by the Office of the General Counsel, approved by Broward County and only requires approval and formal action from The School Board of Broward County, Florida.
There is no financial impact to the District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.
L-2. Second Amendment to Agreement between The School Board of Broward County, Florida and Broward Education Foundation, Inc. (Supporting Docs)
Approve Second Amendment to Agreement between The School Board of Broward County, Florida (SBBC) and Broward Education Foundation, Inc. (BEF) terminating the Agreement regarding BEF's use of leased space located at2300 West Copans Road, Bay #5, Pompano Beach, Florida 33069.
In 2010, the SBBC entered into Agreement with COPANS 2011, LLC to lease a store front for the Broward Education Foundation, Inc. "Tools for Schools Broward" Program. The leased location provides warehouse and retail/showroom space for teachers to select donated school supplies and products, and is conveniently located and highly visible on a commercial street along Copans Road.
See Supporting Docs for continuation of Summary Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General.
OPEN ITEMS
AA. RESOLUTIONS
BB. BOARD MEMBERS
CC. BOARD POLICIES
DD. OFFICE OF THE CHIEF AUDITOR
DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools (Supporting Docs)
Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools.
An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1.
The Audit report contains 23 schools in which a total of 22 schools had no audit findings and 1 school had audit findings.
The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's January 21, 2016 meeting.
The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.
DD-2. Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2015-2016 (Supporting Docs)
Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2015-2016.
Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2), The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204.
The Audit report contains 36 locations, in which a total of 34 locations had no audit findings and 2 locations had audit findings.
The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's January 21, 2016 meeting.
The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.
DD-3. Internal Audit Report - Audit of the Operations of the South Florida Virtual Charter School Board, Inc. (Supporting Docs)
Receive Internal Audit Report - Audit of the Operations of the South Florida Virtual Charter School Board, Inc.
The Office of the Chief Auditor (OCA) performed an audit of the South Florida Virtual Charter School Board, Inc.'s (SFVCS Board) operations, based upon a letter dated October 6, 2015 from Mr. Howard D. Polsky, Executive Vice President, General Counsel and Secretary of K12 Inc. to Superintendent of Schools, Robert W. Runcie. The information provided in the letter from Mr. Polsky stated that during the 2014-2015 school year, the SFVCS Board engaged in certain related party transactions that appeared to contravene Florida ethics laws (Florida Statutes 1002.33 (26) (A), 112.313, 112.3143). The concerns centered around Mr. Philip E. Morgaman, who on September 24, 2014, became a member, Chair and President of the SFVCS Board. Mr. Morgaman is also the Chair and CEO of a not-for-profit corporation, United Schools Association, Inc. (USA).
See Supporting Docs for continuation of Summary Explanation and Background.
The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's January 21, 2016 meeting.
The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.
DD-4. State of Florida Auditor General Report No. 2016-056 - Broward County District School Board - Florida Education Finance Program (FEFP) Full-Time Equivalent (FTE) Students and Student Transportation for the Fiscal Year Ended June 30, 2014 (Supporting Docs)
Receive State of Florida Auditor General Report No. 2016-056 - Broward County District School Board - Florida Education Finance Program (FEFP) Full-Time Equivalent (FTE) Students and Student Transportation for the Fiscal Year Ended June 30, 2014.
As part of the continued effort to improve accountability, the Auditor General, State of Florida performed the Broward County District School Board - Florida Education Finance Program (FEFP), Full-Time Equivalent (FTE) Students and Student Transportation Audit for the Fiscal Year Ended June 30, 2014.
See Supporting Docs for continuation of Summary Explanation and Background.
The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's January 21, 2016 meeting.
The source of funds to perform the FTE Audit Report is the Auditor General, State of Florida's Budget Allocation.
DD-5. RSM US LLP - Management Letter for the Year Ended June 30, 2015 (Supporting Docs)
Receive RSM US LLP - Management Letter for the Year Ended June 30, 2015.
The School Board's external auditor, RSM US LLP completed their Management Letter ("the Report") for the year ended June 30, 2015. The Management Letter identified certain matters involving the District's internal control structure and its operations related to User Access Reviews, Account Provisioning, De-provisioning and Modifications, Review of Accounts Receivable and Due From Other Governments, and recommendations relative to those matters. In addition, three of the four prior year observations to improve financial management were addressed and are no longer relevant.
This report is intended to be used as a resource for management and staff. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's January 21, 2016 meeting.
The source of funds to perform the Management Letter was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.
EE. OFFICE OF STRATEGY & OPERATIONS
EE-1. Grant Applications Post-Submission (Supporting Docs)
Approve the submission of the following applications (Items A - J):
A. 7-Eleven School & Sports Grant Program, $711 (awarded) B. City of Deerfield Beach, $250 (awarded) C. Code.org, $0 ($10,000 in-kind donation awarded) D. Exxon Mobil Education Alliance, $500 (awarded) E. Laura Bush Foundation for American Libraries - Cypress Run, $7,000 (requested) F. Laura Bush Foundation for American Libraries - Palmview Elementary, $7,000 (requested) G. Plantation Garden Club - Mirror Lake Elementary (LaTour), $250 (awarded) List is continued in the Summary Explanation and Background section below.
H. Plantation Garden Club - Mirror Lake Elementary (Marro), $250 (awarded) I. Sky Ranch Foundation, $30,000 (requested) J. Trinity Health Transforming Communities Initiative Grant, $250,000 (requested)
Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at: http://webappe.browardschools.com/eagenda/
The potential financial impact if all projects are awarded is $295,961 from various sources.
EE-2. Grant Applications - Pre-Submission (Supporting Docs)
Approve the submission of the following grant application, due March 1, 2016 in partnership with Broward Education Foundation (Item A): A. Community Foundation of Broward Youth Work, $100,000 (to be requested) per year for
3 years.
Copies of the grant application and executive summary are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at: http://webappe.browardschools.com/eagenda/
The potential financial impact if the project is awarded is $100,000 per year for 3 years from the Community Foundation of Broward.
EE-3. Recommendation for Additional Spending Authority - 53-087R - Floor Coverings with Related Supplies, Equipment, and Services (Supporting Docs)
Approve a higher spending authority for the above contract. Contract Term: March 18, 2013, through March 31, 2016, 3 Years; User Department: Physical Plant Operations; New Award Amount: $963,000; Vendor(s) Awarded: Bentley Prince Street; Continental Flooring Company; Interface Americas, Inc.; Milliken Services, L.L.C.; Mohawk Carpet Distribution, Inc.; Shaw Industries, Inc.; Tandus Flooring US, L.L.C.; MWBE Vendor(s): None
The State of Florida, Department of Management Services, Division of State Purchasing establishes a contract for the purchase of floor coverings with related supplies, equipment, and services from a pool of manufacturers directly (Copy of the State of Florida contract is available for review at Procurement &Warehousing Services). School Board Policy 3320, Part II, Rule L, allows for the purchase of items from contracts awarded by the Department of Management Services. This request is for the Board to increase the spending authority by $163,000, to allow processing outstanding invoices for items awarded in the contract, in a timely manner and at contract prices.
Bid 53-087R was approved on March 18, 2013, with a spending authority of $800,000. The current recommendation is to increase the spending authority to $963,000. The $163,000 requested is coming from the departmental budgets requesting the products.
EE-4. Bid Recommendation of $500,000 or Greater - 16-020R - Inspection and Repair of Fire Sprinkler Systems (Supporting Docs)
Approve the recommendation to award for the above Bid. Bid Term: February 10, 2016, through February 9, 2019, 3 Years; User Department: Physical Plant Operations; Award Amount: $1,900,000; Vendor Awarded: Bass United Fire & Security Systems, Inc., M/WBE Vendor (s): None
The School Board of Broward County, Florida (SBBC), received two (2) responses for ITB 16-020R Inspection and Repair of Fire Sprinkler Systems. This Bid will be utilized by the Physical Plant Operations department to procure the services for the inspection and repair of fire-sprinkler systems, fire pumps, and backflow valves within SBBC.
A copy of the ITB documents are available online at:
The estimated financial impact will be $1,900,000 for the three (3) year term of the contract. Funds will come from the Physical Plant Operation's budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.
EE-5. Recommendation for Additional Spending Authority - 14-046E - Computer Servers (Supporting Docs)
Approved the recommendation for additional spending authority. Contract Term: March 18, 2014, through December 31, 2018, 4 Years, 8 Months; User Department: Information & Technology; Award Amount: $500,000; Awarded Vendor(s): Dell Marketing L.P.; M/WBE Vendor(s): None
RFP 14-046E was approved on March 17, 2014 by the Board to purchase computer servers and services district wide. The initial contract period is March 18, 2014, through December 31, 2018.
See Supporting Docs for Continuation of Summary Explanation and Background.
The estimated financial impact of the spending authority increase will be $500,000 for the contract period. The funding sources are the District's capital budget and school or department's operating budget.
EE-6. Revised Recommendation Tabulation - 16-033B - Cafeteria Equipment (Supporting Docs)
Approve the Revised Recommendation Tabulation to the above contract awarded on December 8, 2015. Contract Term: February 10, 2016, through December 31, 2017; User Department: Food and Nutrition Services; Award Amount: N/A; Awarded Vendors: Johnson-Lancaster & Associates, Inc., and Stafford Smith, Inc.; MWBE Vendors: None.
The School Board of Broward County, Florida, approved the award for Bid 16-033B - Cafeteria Equipment at its December 8, 2015, Regular School Board Meeting. Due to a scrivener's error, the recommendation for award of Items 3 and 16 were not included in the original award documentation presented to the School Board on December 8, 2015. The recommendation to award these items are included in this Agenda.
A copy of the Recommendation Tabulation 12-8-2015 document is available online at: http://www.broward.k12.fl.us/supply/agenda/16-033B-Rec-Tab.pdf
There is no financial impact to the District.
EE-7. Recommendation of $500,000 or Greater - 16-059E - Technology Computing Devices (Supporting Docs)
ADDITIONAL INFORMATION
Approve the recommendation to award the above contact. Contract Term: February 10, 2016, through December 31, 2019, 3 Years, 10 Months; User Department: Information & Technology; Award Amount: $81,040,000; Awarded Vendor(s): Lenovo (United States) Inc., and CDI Computer Dealers, Inc.; M/WBE Vendor(s): None
The School Board of Broward County, Florida, received six (6) bid responses to ITB 16-059E, Technology Computing Devices. This request will allow for the purchase of laptops, desktops, tablets, cloud focus and peripherals, window devices and accessories for students, teachers, staff, and District administrators.
A copy of the Bid documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/16-059E-Technology-Computing-Devices.pdf
The financial impact to the District will be $81,040,000 for three (3) years and ten (10) months. The primary source of funding for this item is Capital funding included in the District Educational Facilities Plan (DEFP) and SMART Program technology projects budgets. Funding can also come from other approved budgets (e.g. schools, departments, grants and workforce education).The financial impact amount represents an estimate contract value; however the amount authorized will not exceed the award amount.
EE-8. Recommendation for Additional Spending Authority - 14-001V - Occupational and Physical Therapy Services (Supporting Docs)
REVISED
Approve an
increase in the spending authority for the above Bid. Contract Term: July 1,
2013, through June 30, 2016, three 3 Years; User Department: Exceptional
Student Education and Support Services; New Award Amount: $2,050,000; $1,750,000;
Awarded Vendors: 52 Vendors; M/WBE Vendors: 31 32 Vendors.
The School
Board of Broward County, Florida, approved an award for Occupational and
Physical Therapy Services on June 11, 2013. The current spending authority has
not been exceeded; however, additional spending is required to cover the
remaining contract period. This recommendation of an additional $2,050,000
$1,750,000 will allow the Exceptional Student Education
department to continue purchasing occupational and physical therapy services
through June 30, 2016, and will provide for an approximate total expenditure of
$14,300,000 $14,000,000 for the award period.
A copy of the Bid documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/14-001V-Occupational-and-Physical-Therapy-Services.pdf
The estimated
financial impact is $2,050,000 $1,750,000; total contract
value will be$14,300,000 $14,000,000. The funding will
come from the General Fund through the department's operating budget. The
financial impact represents an estimated contract value; however the amount
authorized will not exceed the bid award amount.
EE-9. Bid Recommendation of $500,000 or Greater - 16-063C - Asphalt Paving and Resurfacing (Supporting Docs)
REVISED
Approve the recommendation to award the above Bid. Bid Term: February 10, 2016, through February 9, 2017, 1 Year; User Department: Physical Plant Operations; Award Amount: $3,500,000; Vendor Awarded: Pence Sealcoating Corporation: M/WBE Vendor (s): None
The School Board of Broward County, Florida (SBBC), received one (1) response for ITB 16-063C - Asphalt Paving and Resurfacing. This Bid will be utilized by the Physical Plant Operations department to procure services for repair and maintenance of parking lots, driveways, sidewalks, play courts, and running tracks within SBBC.
A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-063C-Asphalt-Paving.pdf
The estimated financial impact will be $3,500,000 for the one (1) year term of the contract. Funds will come from the Physical Plant Operation's budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.
FF. OFFICE OF ACADEMICS
GG. OFFICE OF HUMAN RESOURCES
GG-1. 2015-2016 School-Based Administrators Salary Schedule for Broward Principals and Assistants Association (BPAA) (Supporting Docs)
SPECIAL ORDER - 10:45 A.M.
Adopt the attached 2015-2016 BPAA Salary Schedule for the Broward Principals and Assistants Association (BPAA) group.
This Agreement provides for an overall 2.5% increase to the salaries of eligible employees covered under the Grandfathered Salary Schedule, effective July 1, 2015.
Employees rated Highly Effective on the Pay for Performance Salary Schedule shall receive a 2.51% increase and employees rated Effective shall receive a 2.5% increase, effective July 1, 2015.
The estimated financial impact for the 2.5% salary increase for eligible employees on the Grandfathered Schedule will generate a total payroll cost of approximately $1,573,399 and approximately $183,514 for eligible employees on the Pay for Performance (PFP) Schedule, including fringe benefits.
HH. OFFICE OF THE GENERAL COUNSEL
II. OFFICE OF THE SUPERINTENDENT
JJ. OFFICE OF FACILITIES AND CONSTRUCTION
JJ-1. Use of Owner's Contingency for Change Order #1 - Park Trails Elementary School - JWR Construction Services, Inc. -City of Parkland 3 Classroom Addition- Project No. P.001608 (Supporting Docs)
Approve Use of Owner's Contingency for Change Order #1, Park Trails Elementary School, JWR Construction Services, Inc., City of Parkland 3 Classroom Addition, Project No. P.001608, in the amount of $10,900, -0- days.
Use of Owner's Contingency for Change Order #1, $10,900, -0- days
Park Trails Elementary School
JWR Construction Services, Inc.
City of Parkland 3 Classroom Addition
Project No. P.001608
Refer to Exhibits 1 and 3 for detailed information.
All projects have been appropriated in the District Educational Facilities Plan (September 8, 2015).
JJ-2. Use of Owner's Contingency for Change Order #1 - Heron Heights Elementary School - JWR Construction Services, Inc. - City of Parkland 3 Classroom Addition - Project No. P.001629 (Supporting Docs)
Approve Use of Owner's Contingency for Change Order #1, Heron Heights Elementary School, JWR Construction Services, Inc., City of Parkland 3 Classroom Addition, Project No. P.001629, in the amount of $6,569, -0- days.
Use of Owner's Contingency for Change Order #1, $6,569, -0- days
Heron Heights Elementary School
JWR Construction Services, Inc.
City of Parkland 3 Classroom Addition
Project No. P.001629
Refer to Exhibits 1 and 3 for detailed information.
All projects have been appropriated in the District Educational Facilities Plan (September 8, 2015).
JJ-3. Approve Project Funding - Stranahan High School - Life Safety Pool Renovations - Project No. P.001677 (Supporting Docs)
SPECIAL ORDER 1:30 P.M.
Approve funding for the Life Safety Pool Renovations project in the amount of $583,400 at Stranahan High School, Project. No. P.001677.
The pool was determined to be unsafe by the Broward County Health Department and the Broward County Public Schools Safety Department in July of 2014 and as a result, was closed. Physical Plant Operations (PPO) initiated a work plan to correct these deficiencies using their capital outlay funds as a repair project. Once repairs started, unforeseen conditions were encountered and it was determined that due to statutory cost limitations, PPO could not complete the project. The Office of Facilities & Construction was then assigned this project to complete, including services to fully investigative field conditions and refine the detailed scope of work.
There will be an additional financial impact in the amount of $583,400 which will come from the Capital Projects Reserve.
JJ-4. Approve Funding for the Relocation of the - Office of Facilities & Construction to the - Rock Island Administration Center (Supporting Docs)
Approve the request for funding in the amount of $675,000 for the relocation of the Office of Facilities & Construction (OFC) to the Rock Island Administration Center, which includes costs for the relocation and facility improvements at the new location.
The Office of Facilities & Construction (OFC) is currently located within the existing Sheridan Technical High School. Due to the vast success of the programs at Sheridan Technical High School, there is a need for additional space for the upcoming school year, 2016-2017. With expanding programs and the addition of the 11th Grade class at the school, OFC was advised that there is a need for Sheridan Technical High School to acquire the space presently being occupied by OFC. In discussion with the school, OFC understood that all spaces were necessary for the school's expansion, including the parking spaces currently being used by OFC. Additionally, OFC reported to the Bond Oversight Committee (BOC) in the SMART Quarterly Update Report, issued in November 2015 that it will be relocating to the Rock Island Administration Center (RIAC) at the beginning of 2016, and that both Heery and Atkins will be located with OFC, allowing for day-to-day interaction and coordination on projects, and thus maximizing the synergy that is necessary to execute the very important work of the SMART Program.
There will be a financial impact in the amount of $675,000 which will come from the Capital Projects Reserve.
KK. OFFICE OF FINANCIAL MANAGEMENT
LL. OFFICE OF PORTFOLIO SERVICES
LL-1. Parking Lease Agreement between The School Board of Broward County, Florida, and the State of Florida Department of Children and Family Services for Parking within Kathleen C. Wright Administration Center Parking Garage (Supporting Docs)
Approve the Parking Lease Agreement between The School Board of Broward County, Florida, (SBBC) and the State of Florida Department of Children and Family Services (DCF) for Parking within the Kathleen C. Wright Administration Center Parking Garage.
On March 5, 2013, SBBC approved the Parking Lease Agreement between the SBBC and DCF to lease five (5) parking spaces at the Kathleen C. Wright Administration Complex parking garage. On May 18, 2015, the SBBC amended the Parking Lease Agreement, due to DCF desire to reduce the number of leased parking spaces from five (5) to one (1). The original agreement approved by the SBBC on
March 5, 2013, called for a three (3) year term, from March 6, 2013, through March 5, 2016, with an option to renew at a rate of three percent (3%) annual increase per year for two (2) additional one-year periods under the same terms and condition. DCF desires to exercise one (1) of the two (2) one-year extension permitted in the agreement to extend the Parking Lease Agreement from March 6, 2016, through
March 5, 2017, hence the purpose for this agreement.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The positive financial impact to the District is $1,770.24 for the term of this lease.
LL-2. First Amendment to Lease Agreement between The School Board of Broward County, Florida and COPANS 2011, LLC (Supporting Docs)
Approve First Amendment to Lease Agreement between The School Board of Broward County, Florida (SBBC) and COPANS 2011, LLC regarding Amendment of the Lease Agreement to change the Lessor from COPANS 2011, LLC to the Broward Education Foundation (BEF) "Tools for Schools Broward" Program.
In 2010, the SBBC entered into Agreement with COPANS 2011, LLC to lease a store front for the Broward Education Foundation, Inc. "Tools for Schools Broward" Program. The leased location provides warehouse and retail/showroom space for teachers to select donated school supplies and products, and is conveniently located and highly visible on a commercial street along Copans Road. On April 21, 2015, the SBBC renewed the lease for one year with the lease commencing on August 1, 2015 and expiring on July 31, 2016.
See Supporting Docs for continuation of Summary Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
ATTORNEY CLIENT SESSION(S)
The General Counsel's Office has requested an attorney-client session for this School Board meeting. The session has been scheduled for 12:45 p.m. to discuss settlement negotiations and/or strategy relative to the following pending litigation:
The School Board of Broward County, Florida vs. Saltz Michelson Architects, Inc., Case No. 08-53338 (07), before the Circuit Court of the 17TH Judicial Circuit in and for Broward County, Florida. The following persons will attend this attorney-client session: School Board Members Dr. Rosalind Osgood, Chair; Abby M. Freedman, Vice Chair; Robin Bartleman; Heather Brinkworth; Patricia Good; Donna P. Korn, Laurie Rich Levinson; Ann Murray; Nora Rupert; Robert W. Runcie, Superintendent of Schools; F. Malcolm Cunningham, Jr., Esq.; Thomas C. Cooney, Esq.; and Barbara J. Myrick, Esq.
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.