Agenda for February 18, 2015

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

Regular School Board Meeting

WEDNESDAY, FEBRUARY 18, 2015 10:15 AM

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

EXPLANATION OF AGENDA FOR REGULAR MEETING

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

February 18, 2015

SPEAKERS:

4. Karen Ammar (WITHDRAWN)

5. Dania Melendez (WITHDRAWN)

CONSENT ITEMS:

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2014-2015 School Year (AMENDMENT)

February 13, 2015

OPEN ITEMS:

EE-8. Direct Negotiations Recommendation of $500,000 or Less - 55-069E -District Website Services (REVISED)

FF-2. BCPS Digital Classroom Plan - 2014-2015 (REVISED)

CALL TO ORDER

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

MINUTES FOR APPROVAL

January 21, 2015 - Regular School Board Meeting (Supporting Docs)

January 27, 2015 - Special Meeting (Supporting Docs)

ADDED ITEMS

CLOSE AGENDA

SPECIAL PRESENTATIONS (Non-Board Items)

Recognition of Peer Counseling Coordinators who have achieved national certification. (SPECIAL ORDER - 11:00 A.M.)

New River Middle School Marine Science Magnet Program

(SPECIAL ORDER - 11:15 A.M.)

Recognition of Broward Future Scholars (SPECIAL ORDER - 11:30 A.M.)

REPORTS

Broward County Council PTAs/PTSAs

ESE Advisory Council

Broward County Association of Student Councils and Student Advisor to the Board

Technology Advisory Committee

ESOL Leadership Council

Gifted Advisory Council

Employee Unions/Groups

Facilities Task Force

Supplier Diversity & Outreach Program Advisory Committee

Diversity Committee

Broward Education Foundation

District Advisory Council

CONSENT AGENDA

REPORTS CONTINUED

Board Members

Superintendent

SPEAKERS

1. Sharon Rhoades

2. Scot Peterson

3. Lynda Olds

4. Karen Ammar (WITHDRAWN)

5. Dania Melendez (WITHDRAWN)

6. Ronald Barish

7. Michael Sirbola

8. Juan Muniz Bueno

9. Mike Elwell

10. Rhonda Ward

CONSENT ITEMS

A. RESOLUTIONS

B. BOARD MEMBERS

E. OFFICE OF STRATEGY & OPERATIONS

E-1. Pre-Qualification of Contractors - Approval of Application and Issuance of Certification (Supporting Docs)

Approve the recommendation by the Superintendent indicated in Exhibit 2.

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policy 7003. This item approves the recommendations by the Superintendent of Schools indicated in Exhibit 2. Further explanation is provided in Exhibit 1. The Qualification Selection Evaluation Committee (QSEC) convened on January 14, 2015, and again on January 28, 2015, to review staff's recommendations in response to the submitted pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations - Tracking Report. Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/PreQual 011415.pdf, and http://www.broward.k12.fl.us/supply/docs/contracts/Pre Qual 012815.pdf.

There is no financial impact to the district.

E-2. Termination of Bid 12-010N - Fruit Juices for Cafeterias (Supporting Docs)

Approve the termination of Bid 12-010N - Fruit Juices for Cafeterias. Contract Term: August 1, 2011, through July 31, 2016, 5 Years; User Department: Food and Nutrition Services; Award Amount: $7,750,000; Vendor(s) Awarded: M & B Products, Inc.; M/WBE Vendor(s): None

This agenda item requests to terminate the bid with M & B Products, Inc., due to staff's recommendation to discontinue this contract because it has been impacted by the new United States Department of Agriculture regulations.

See Supporting Docs for continuation of Summary Explanation and Background.

A copy of the bid documents are available online at:

http://www.broward.k12.fl.us/supply/docs/contracts/12-010N - Fruit Juices for Cafeterias(a2).PDF.

There is no financial impact to the district.

E-3. Termination of Bid 14-019V - Fresh Produce for Cafeterias (Supporting Docs)

Approve the termination of Bid 14-019V - Fresh Produce for Cafeterias. Contract Term: August 1, 2013, through June 30, 2016, 3 Years; User Department: Food and Nutrition Services; Award Amount: $12,000,000; Vendor Awarded: Mac Edwards Produce & Company, Inc.; M/WBE Vendor(s): None

This agenda item requests to terminate the bid with Mac Edwards Produce & Company, Inc., due to staff's recommendation to discontinue this contract because it has been impacted by the new United States Department of Agriculture (USDA) regulations.

See Supporting Docs for continuation of Summary Explanation and Background.

A copy of the bid documents are available on line at:

http://www.broward.k12.fl.us/supply/docs/contracts/14-019V - Fresh Produce for Cafeterias (2).PDF.

There is no financial impact to the district.

E-4. Amendment to Piggyback Recommendation- 55-062R - Cab & Chassis Trucks & Other Fleet Equipment (Supporting Docs)

Approve the revised recommendation to award the Piggyback Agreement. Contract Term: December 10, 2014, through September 30, 2015, 9 Months; User Department: Vehicle Maintenance; Award Amount: $1,395,959; Vendor(s) Awarded: 68 vendors; M/WBE Vendors(s): None

The School Board of Broward County, Florida, approved the recommendation to award the piggyback contract of the Florida Sheriffs Association Bid 14-12-0904, Cab & Chassis Trucks & Other Fleet Equipment at its December 9, 2014, Board meeting. The approved Board action provided an award for 12 vendors. There are an additional 56 awarded dealers on the Florida Sheriffs Association Bid. This agenda item is requesting the approval of the additional awarded dealers for the purchasing and leasing of large trucks, backhoes, motor graders, agriculture type tractors, skid steer loaders, street sweepers, generators, and light towers, along with other large industrial equipment for the district.

A copy of the Florida Sheriffs Association Bid 14-22-0904 is available online at:

http://www.flsheriffs.org/our_program/purchasing_programs/cooperative-fleet-bid-awards.

There is no additional financial impact to the district.

E-5. RFP Recommendation to Reject All Proposals - 16-002V - Employee Benefit Insurance Consultant Services (Supporting Docs)

Approve the recommendation to reject the single proposal received for the above contract.

The School Board of Broward County, Florida, received one (1) proposal for RFP 16-002V - Employment Benefit Insurance Consultant Services. Based upon the one bid response received, a new RFP will be issued in order to review and change the specifications to encourage and engage more vendors to bid.

See Supporting Docs for continuation of Summary Explanation and Background.

A copy of the RFP documents are available online at:

http://www.broward.k12.fl.us/supply/docs/contracts/16-002V Employee Benefits Insurance Consultant Services.pdf

There is no financial impact as a result of this approval.

F. OFFICE OF ACADEMICS

F-1. Agreement between The School Board of Broward County, Florida and Plantation General Hospital Limited Partnership d/b/a Plantation General Hospital (Supporting Docs)

Approve the continuation agreement between The School Board of Broward County, Florida and Plantation General Hospital Limited Partnership d/b/a Plantation General Hospital. The contract period is January 9, 2015 through January 8, 2017.

Career and Technical Education high school and adult postsecondary students, district-wide, who are enrolled in Health Science Education Programs, participate in clinical learning experiences through contractual agreements with hospitals, nursing homes, and other healthcare related facilities. The continuation agreement with Plantation General Hospital Limited Partnership d/b/a Plantation General Hospital will provide clinical experiences necessary to meet Florida Department of Education mandated student performance standards. This agreement also addresses the requirements of regulatory agencies for students to qualify for certification/licensure examinations upon program completion.

See Supporting Docs for continuation of Summary Explanation and Background.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the district.

F-2. Agreement between The State of Florida, Department of Health and The School Board of Broward County, Florida (Supporting Docs)

Approve the continuation agreement between The State of Florida, Department of Health and The School Board of Broward County, Florida. The term of this agreement shall begin on the date it is fully executed by both parties and shall continue for a period of one (1) year from that date and shall be automatically renewed for a one (1) year consecutive term unless either party requests in writing a change of the termination date of this agreement.

Career and Technical Education high school and adult postsecondary students, district-wide, who are enrolled in Health Science Education Programs, participate in clinical learning experiences through contractual agreements with hospitals, nursing homes, and other healthcare related facilities. The agreement with The State of Florida, Department of Health provides clinical experiences necessary to meet Florida Department of Education mandated student performance standards. This agreement also addresses the requirements of regulatory agencies for students to qualify for certification/licensure examinations upon program completion.

See Supporting Docs for continuation of Summary Explanation and Background.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the district.

F-3. Agreement between The School Board of Broward County, Florida and Coral Springs Surgi Center Ltd d/b/a The Surgery Center at Coral Springs (Supporting Docs)

Approve the continuation agreement between The School Board of Broward County, Florida and Coral Springs Surgi Center Ltd d/b/a The Surgery Center at Coral Springs. The contract period is March 1, 2015 through February 28, 2017.

Career and Technical Education high school and adult postsecondary students, district-wide, who are enrolled in Health Science Education Programs, participate in clinical learning experiences through contractual agreements with hospitals, nursing homes, and other healthcare related facilities. The agreement with Coral Springs Surgi Center Ltd d/b/a The Surgery Center at Coral Springs provides clinical experiences necessary to meet Florida Department of Education mandated student performance standards. This agreement also addresses the requirements of regulatory agencies for students to qualify for certification/licensure examinations upon program completion.

See Supporting Docs for continuation of Summary Explanation and Background.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the district.

G. OFFICE OF HUMAN RESOURCES

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2014-2015 School Year (Supporting Docs)

Approve the personnel recommendations for the 2014-2015 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Teacher Approvals

2. Instructional Leaves

There will be no financial impact to the school district. Funding for the positions has been allocated in the school and department budgets.

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2014-2015 School Year (Supporting Docs)

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

There will be no financial impact to the school district.

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2014-2015 School Year (Supporting Docs)

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Non-Instructional Employees include the following sections:

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Personnel

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

Funding has been budgeted in the 2014-2015 school/fiscal year for all appointments through June 30, 2015.

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2014-2015 School Year (Supporting Docs)

AMENDMENT

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations include the following items:

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

There is no financial impact to the school district.

G-5. Supplemental Pay Positions List 11 (Supporting Docs)

Approve the recommended supplemental pay positions of employees for the 2014-2015 school/fiscal year.

Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type.

The Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2014-2015 school year.

Individual listed meet the requirements for the supplemental positions.

Funding has been budgeted in the 2013-2014 school/fiscal year for all supplements through June 30, 2014.

H. OFFICE OF THE GENERAL COUNSEL

I. OFFICE OF THE SUPERINTENDENT

I-1. The Naming of the Plantation Middle School Media Center to reflect former Media Specialist Richard Lowy's Memory (Supporting Docs)

Approve the naming of the Plantation Middle School Media Center to "The Richard Lowy Memorial Media Center".

Per School Board Policy #1401, a committee of all stakeholders was appointed to name the media center at Plantation Middle School. This was done to honor the memory of a beloved staff member of 30 years, Mr. Richard Lowy, Media Specialist. Mr. Lowy passed suddenly in June 2014, after working as a member of the leadership team at the school. Through input of staff, parents, community stakeholders, and school partners, we are requesting to name the Plantation Middle School Media Center, "The Richard Lowy Memorial Media Center," out of respect for Mr. Lowy and in recognition of his service at the school.

There is no financial impact to the school. A fund was set up on-line for collection of money to pay for a memorial plaque to hang in the media center. This fund will also cover any applicable shipping and installation costs. Any remaining monies from this fund will be donated to the American Heart Association at the request of the Lowy family.

I-2. Broward County School Board vs. Mayra Hernandez (POSTPONED 2/3/15 RSBM) (Supporting Docs)

Request to Vote Down postponed item #G-4, "Hernandez, Mayra - Rescind Agenda Item I-1 approved at the October 1, 2013, Regular School Board Meeting for a 3 day suspension", from the February 3, 2015, to February 18, 2015 Regular School Board Meeting.

Managerial and Professional/Technical Personnel Suspension(s)/Termination(s).

There is no financial impact to the district.

I-3. Broward County School Board vs. Mayra Hernandez (Supporting Docs)

Approve the Superintendent's settlement of disciplinary action.

In order to avoid the uncertainties and expense of further proceedings, the parties reached a settlement agreement, in which, the employee will waive her right to an administrative hearing.

There is no financial impact to the district.

I-4. Broward County School Board vs. Carol Turner (POSTPONED 2/3/15 RSBM) (Supporting Docs)

Request to Vote Down postponed item #G-2, "Turner, Carol - Rescind Agenda Item I-9approved at the May 20, 2014, Regular School Board Meeting for a 3 day suspension and accept a written reprimand", from the February 3, 2015, to February 18, 2015, Regular School Board Meeting.

Instructional Suspensions/Terminations

There is no financial impact to the district.

I-5. Broward County School Board vs. Carol Turner (Supporting Docs)

Approve the Superintendent's settlement of disciplinary action.

In order to avoid the uncertainties and expense of further proceedings, the parties reached a settlement agreement, in which, the employee will waive her right to an administrative hearing.

There is no financial impact to the district.

J. OFFICE OF FACILITIES & CONSTRUCTION

J-1. Approve Authorization to Advertise Design/Build Services Hollywood Hills High School Re-Roofing & Building Envelope Improvements Project No. P.001619 (Supporting Docs)

Approve the Authorization to Advertise for Design/Build Services, Hollywood Hills High School, Re-Roofing & Building Envelope Improvements, Project No. P.001619.

Scope: Reroofing and Building Envelope Improvements at Buildings 1, 4, 5, 6, and 7; Exterior Renovations at Building 8 and 9; New Walkway Canopy; Replacement of Exterior-Mounted Lighting at Building 1.

Budget: $6,221,000

Selection for the services shall be in accordance with Board Policy 7003. The Qualification Selection Evaluation Committee shall shortlist, interview, and recommend one firm for selection in the evaluation of the proposer's qualifications. The Board will award contract to the Design/Build firm.

There is no financial impact at this time, since this item is for the purpose of seeking approval to advertise for Design/Build Services. The budget indicated in the Summary Explanation and Background above reflects funding that is identified in the Adopted District Educational Facilities Plan, Fiscal Years 2014-2015.

J-2. Approve Authorization to Advertise Design/Build Services Walter C. Young Middle School HVAC & Re-Roof Project No. P.000538 (Supporting Docs)

Approve the Authorization to Advertise for Design/Build Services, Walter C. Young Middle School, HVAC & Re-Roof, Project No. P.000538.

Scope: Replacement of HVAC Equipment in Buildings 1, 4, 5, 6, 7, 8, and 10; Exterior Renovations at Buildings 8 and 9; Reroofing of Buildings 2, 4, 6, 7, 8, 9, 13, and 15.

Budget: $5,176,660

K. OFFICE OF FINANCIAL MANAGEMENT

K-1. General Fund Amendment as of December 31, 2014 (Supporting Docs)

Approve the attached General Fund Amendment as of December 31, 2014.

General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the General Fund. Amendment includes information for the month of December 2014.

The District set aside adequate funds at the beginning of this year in anticipation of the changes resulting from the State's third calculation. Therefore, there is no negative financial impact on the school's budgets.

There is no financial impact to the district.

K-2. Special Revenue (Grants) Amendment as of December 31, 2014 (Supporting Docs)

Approve the attached Special Revenue (Grants) Amendment as of December 31, 2014.

Special Revenue (Grants) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Special Revenue (Grants). Amendment includes information for the month of December 2014.

There is no financial impact to the district.

K-3. Interim Financial Statements for the Period Ended November 30, 2014 (Supporting Docs)

Approve the Interim Financial Statements for the Period Ended November 30, 2014.

Financial Statements are submitted to the School Board pursuant to State Board Administrative Rule 6A-1.008. As of November 2014, the fund balance as a percentage of projected revenues was 4.13% and fund balance, excluding Charter Schools revenues, was 4.79%.

There is no financial impact to the district.

K-4. Interim Financial Statements for the Period Ended December 31, 2014. (Supporting Docs)

Approve the Interim Financial Statements for the Period Ended December 31, 2014.

Financial Statements are submitted to the School Board pursuant to State Board Administrative Rule 6A-1.008. As of December 2014, the fund balance as a percentage of projected revenues was 4.16% and fund balance, excluding Charter Schools revenues, was 4.84%.

There is no financial impact to the district.

L. OFFICE OF PORTFOLIO SERVICES

L-1. Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Miramar (Supporting Docs)

Approve the Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Miramar.

The current Reciprocal Use Agreement (RUA) between The School Board of Broward County, Florida (SBBC) and the City of Miramar was entered into on April 12, 2010. The Agreement is scheduled to expire on April 11, 2015.

This RUA contains prior School Board approved solutions to issues (such as the District's implementation of its Four-Day Summer Work Week and the potential resultant increase in facility costs and energy cost) certain municipalities raised a few years ago regarding their utilization of the District's school facilities. The City has indicated its desire to renew the RUA with the SBBC, and has reviewed the RUA.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and upon approval by the SBBC, the City will execute the Agreement.

There is no financial impact to the school district; therefore this item does not require a collaboration form from the Capital Budget Department.

OPEN ITEMS

AA. RESOLUTIONS

BB. BOARD MEMBERS

CC. BOARD POLICIES

CC-1. New Job Description for the Coordinator, Performance Improvement Position (Supporting Docs)

Adopt the new job description for the Coordinator, Performance Improvement Position. This is the final reading.

As a result of the approval of the General Obligation Bond on November 4, 2014, the job description for the Coordinator, Performance Improvement has been created to support the immediate implementation of projects within the Facilities Division.

The job description was published for rule adoption in compliance with Florida Statutes on Tuesday, November 25, 2014.

Upon Board adoption, the standard advertising and selection process will follow to select a candidate for this position. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda.

The funding source for this position is from salary allocated to positions that are currently vacant. Salary has been allocated within the Board approved 2014-2015 Budget; therefore, there is no additional financial impact to the district.

CC-2. Revised Job Descriptions for the Coordinator, Facility Planning & Educational Programming; Property Coordinator; and Real Estate Analyst Positions (Supporting Docs)

Adopt the revised job descriptions for the Coordinator, Facility Planning & Educational Programming; Property Coordinator; and Real Estate Analyst positions. This is the final reading.

The job descriptions for the Coordinator, Facility Planning & Educational Programming; Property Coordinator; and Real Estate Analyst are being revised to update the required qualifications and performance responsibilities of the positions.

The job descriptions were published for rule adoption in compliance with Florida Statutes on Tuesday, November 25, 2014.

There is no additional financial impact to the district. Revision of the job descriptions does not impact the pay grade or salary range assigned to the positions in the BTU-TSP Salary Schedule.

DD. OFFICE OF THE CHIEF AUDITOR

DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools (Supporting Docs)

Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools.

An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1.

The Audit report represents 14 schools in which a total of 13 schools had no audit findings. There was 1 school that had audit findings.

- Stephen Foster Elementary School

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's January 22, 2015 meeting.

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district.

DD-2. Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2014-2015 (Supporting Docs)

Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2014-2015.

Property and Inventory Audits of Selected Locations were performed, as authorized by the Florida Statute 274.02(2), School Board Policy 1002.1 and School Board Policy 3204.

The Audit report contains 30 locations in which 27 locations complied with the prescribed policies and procedures. There were 3 locations that had audit findings.

- Attucks Middle School

- Larkdale Elementary School

- Whispering Pines School

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's January 22, 2015 meeting.

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district.

DD-3. Review of the Resident on Campus Security (ROCS) Program (Supporting Docs)

Receive Review of the Resident on Campus Security (ROCS) Program.

In accordance with the 2014-2015 Audit Plan, we performed a review of the Resident on Campus Security (ROCS) Program. The objectives of this audit were to determine the efficiency and effectiveness of the ROCS program; to analyze the contract agreement between The School Board of Broward County and the ROCS Officers, including deliverables, restrictions and requirements; to perform an analysis of the ROCS Program to identify the rationale of continuing, expanding or terminating the Program; to perform a comparison of incidents between schools that have a ROCS Program vs. schools that do not have a ROCS Program; to determine if having a ROCS Program provides a significant cost savings vs. schools that do not have a ROCS Program; to report recommendations to the administration, as needed.

See Supporting Docs for continuation of Summary Explanation and Background.

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's January 22, 2015 meeting.

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district.

DD-4. Review of Construction Services Minor Projects Bid No. 2014-35-FC (Supporting Docs)

Receive Review of Construction Services Minor Projects Bid No. 2014-35-FC.

In accordance with the 2014-2015 Audit Plan, we reviewed Bid No. 2014-35-FC Construction Services Minor Project for Various Locations (CSMP) for compliance with Contract Documents and School Board Policies. In addition, as part of our audit procedures, we reviewed three Applications for Payment submitted by URS Corporation Southern (Program Manager) for compliance with their approved contract.

See Supporting Docs for continuation of Summary Explanation and Background.

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's January 22, 2015 meeting.

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district.

DD-5. S. Davis & Associates, Inc. - Independent Accountant's Report on Applying Agreed Upon Procedures - Review of Workers' Compensation Transition to Self-Administration (Supporting Docs)

Receive S. Davis & Associates, Inc. - Independent Accountant's Report on Applying Agreed Upon Procedures - Review of Workers' Compensation Transition to Self-Administration.

In accordance with our 2014-2015 Audit Plan, S. Davis & Associates, P.A., ("SD&A") was engaged to assist The School Board of Broward County, Florida ("SBBC") with determining whether Imagine Clinical, LLC ("Imagine Clinical") completed the major components and deliverables outlined in the scope of service agreement between Imagine Clinical and the District. In general, Imagine Clinical was to assist the District with the transition to self-administration including the establishment of an in-house Workers' Compensation Business Unit (WCBU) designed and prepared to execute a Criteria-Based Model™ (CBM™) approach to workers' compensation. In addition to reviewing Imagine Clinical's deliverables, SDA also reviewed SBBC's budgetary objectives for administering the program.

See Supporting Docs for continuation of Summary Explanation and Background.

This report is intended to be used as a resource for management and staff. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's January 22, 2015 meeting.

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district.

DD-6. McGladrey, LLP - Auditors' Reports Required by the Office of Management and Budget (OMB) Circular A-133 (Single Audit Report) for the Year Ended June 30, 2014 (Supporting Docs)

Receive McGladrey, LLP - Auditors' Reports Required by the Office of Management and Budget (OMB) Circular A-133 (Single Audit Report) for the Year Ended June 30, 2014.

The School Board's external auditor, McGladrey, LLP, completed their Single Audit report in accordance with OMB Circular A-133 for the Year Ended June 30, 2014. The Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all federal award programs for The School Board of Broward County, Florida for the year ended June 30, 2014. Federal awards received directly from federal agencies, as well as federal awards passed through other governmental agencies are included in the schedule. Federal financial assistance expenditures are reported in the general purpose financial statements as expenditures in the Special Revenue Fund. The total expenditures of federal awards amounted to $264,975,982. There were no findings or questionable costs reported for the fiscal year ended June 30, 2014.

The source of funds to perform the Single Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district.

DD-7. McGladrey, LLP - Management Letter for the Year Ended June 30, 2014 (Supporting Docs)

Receive McGladrey, LLP - Management Letter for the Year Ended June 30, 2014.

The School Board's external auditor, McGladrey LLP completed their Management Letter ("the Report") for the year ended June 30, 2014. The Management Letter identified certain matters involving the District's internal control structure and its operations related to User Access Reviews, Restorations, Review of Accounts Receivable & Due From Other Governments and Self Insurance Accounting and Reporting and contains recommendations relative to those matters. In addition, five prior year observations to improve financial management were addressed and are no longer relevant.

The source of funds to perform the Management Letter was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district.

EE. OFFICE OF STRATEGY & OPERATIONS

EE-1. Bid Recommendation of $500,000 or Less - 15-038R - Employment/Income Verification and Unemployment Compensation Administrative and Cost Control Services (Supporting Docs)

Approve the recommendation to award for the above contract. Contract Term: February 19, 2015, through June 30, 2018 (3 Years, 4 Months); User Department: Employment Services (formerly Personnel Records); Award Amount: $60,000; Vendor(s) Awarded: Strategic Cost Control, Inc., d/b/a Corporate Cost Control, Inc.; M/WBE Vendor(s): A.M. Gonzalez (Hispanic American).

The School Board of Broward County, Florida (SBBC) received three (3) proposals for 15-038R - Employment/Income Verification and Unemployment Compensation Administrative and Cost Control Services: Barnett Associates, Inc.; Corporate Cost Control, Inc.; and TALX/Equifax.

See Supporting Docs for continuation of Summary Explanation and Background.

A copy of the RFP documents are available online at:

http://www.broward.k12.fl.us/supply/docs/contracts/15-038R Unemployment Comp Services.pdf.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The estimated financial impact will be $60,000 for the 3-year, 4-month contract term. See Supporting Docs for continuation of Financial Impact.

EE-2. Bid Recommendation of $500,000 or Greater - 15-087T - Refuse Services (Supporting Docs)

Approve the recommendation to award for the above contract. Contract Term: February 19, 2015, through February 28, 2018, 3 Years; User Department: Physical Plant Operations, Environmental Conservation/Utility Management; Award Amount: $1,515,000; Vendors Awarded: Progressive Waste Solutions of Florida, Inc. (Primary Vendor); Republic Services of Florida; Limited Partnership (First Alternate Vendor); and Waste Management Inc. of Florida (Second Alternate Vendor); M/WBE Vendor(s): None

The School Board of Broward County, Florida (SBBC) received eight (8) bids for Bid 15-087T - Refuse Services. The bidders were: Great Waste and Recycling Service, LLC; A. J. Panzarella, LLC; Progressive Waste Solutions of Florida, Inc.; Republic Services of Florida, Limited Partnership; Southern Waste Systems, LLC; Sunshine Recycling Services of S.W. Florida, LLC; Waste Management Inc. of Florida; and Waste Pro of Florida, Inc. This Bid will be used to provide refuse services for the cities of Fort Lauderdale, Dania, and Hollywood. The remainder of the cities within the county have sole source refuse franchises.

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/15-087T Refuse Services.pdf.

The estimated financial impact will be approximately $1,515,000 over a three (3) year period; funds that have already been budgeted and will be managed by the PPO Environmental Conservation/Utility Management Department. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.

EE-3. Bid Recommendation of $500,000 or Greater - 15-077B - Can Liners and Compactor Bags (Supporting Docs)

Approve the recommendation to award the above bid. Contract Term: February 19, 2015, through December 31, 2017, 2 Years, 10 Months; User Department: Various Locations; Award Amount: $1,600,000; Vendor(s) Awarded: Calico Industries; Interboro Packaging Corporation; and Morven Industries, Inc.; M/WBE Vendor(s): Interboro Packing Corporation (Caucasian Female).

The School Board of Broward County, Florida (SBBC) received ten (10) bids for ITB 15-077B, Can Liners and Compactor Bags and is recommending an award to three (3) vendors.

Can liners and compactor bags are essential to the District in maintaining a healthy and safe environment. To eliminate possible hazardous conditions or safety concerns, it is imperative that garbage and debris is removed from the premises daily.

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/15-077B- Can Liners and Compactor Bags.pdf.

The estimated financial impact will be approximately $1,600,000 over two (2) years, ten (10) months. The funding source will come from school and department operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.

EE-4. Bid Recommendation of $500,000 or Greater - 15-056C - Intercom, Master Clock, Scoreboard and Sound System Service, Equipment, Parts and Accessories (Catalog) - Rebid (Supporting Docs)

Approve the recommendation to award Bid 15-056C. Bid Term: February 19, 2015, through February 17, 2018, 3 Years; User Department: Physical Plant Operations; Award Amount: $1,625,000; Vendor(s) Awarded: Music Arts Enterprises; NDR Corporation; Prosound Inc.; Rauland-Borg Corporation of Florida; and Troxell Communications; M/WBE Vendor(s): None.

The School Board of Broward County, Florida, received five (5) bids for Intercom, Master Clock, Scoreboard and Sound System Service, Parts and Accessories (Catalog). This Bid is being awarded to a pool of suppliers deemed as responsive and responsible bidders, offering the greatest single-fixed percentage discount from manufacturer's suggested retail price list (MSRP).

This is a term bid made available for the purchase, installation, and repair of the various standard operational equipment located in the schools to facilitate their day-to-day operations.

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/15-056C - Re-Bid - Intercom, Master Clock, Scoreboard and Sound.pdf.

The estimated financial impact will be $1,625,000; funding for this service is included in the capital budget. Other funding sources in the District's budget may be used if the project and/or work order is included in a school or department budget.

EE-5. Bid Recommendation of $500,000 or Greater - 15-086T - Animal Control Services (Supporting Docs)

Approve the recommendation to award for the above contract. Contract Term: February 19, 2015, through March 31, 2018, 3 Years, 1 Month; User Department: Physical Plant Operations (PPO), Grounds Department; Award Amount: $561,000; Vendor Awarded: Critter Control; M/WBE Vendor(s): None

The School Board of Broward County, Florida (SBBC) received three (3) bids for Bid 15-086T - Animal Control Services. The bidders were: Beach Environmental Exterminating; Critter Control; and Orange Pest Control & Services, Inc. The bids received from Beach Environmental Exterminating and Orange Pest Control & Services Inc., had to be rejected due to not having the required euthanasia certification (see Bid Rejection Sheet). The Euthanasia Certificate ensures that the Awardee's staff has been trained in the humane treatment of the animals. This Bid will be used to provide animal control services for all SBBC facilities.

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/Bid 15-086T Animal Control Services.pdf.

The estimated financial impact will be approximately $561,000 over a three (3) year period, which will come from funds that have already been budgeted and will be managed by the PPO Grounds Department. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.

EE-6. Recommendation for Additional Spending Authority - 29-053T- Inspection and Repair of Fire Sprinkler Systems (Supporting Docs)

Approve an increase in spending authority for the above contract. Contract Term: October 1, 2008, through June 30, 2015, 6 Years, 9 Months; User Department: Physical Plant Operations; Award Amount: $2,000,000; Vendor Awarded: Simplex Grinnell, LP; M/WBE Vendor(s): None.

The School Board of Broward County, Florida, approved a contract award for Inspection and Repair of Fire Sprinkler Systems to Simplex Grinnell, LP on September 23, 2008. The contract award was $2,000,000. The current spending authority has not been exceeded, but additional spending is required to cover 2014-2015 expenditures. The additional funding will allow the Physical Plant Operations to perform the mandatory inspections and repair to the District's fire sprinkler systems, as required by law. This request is to increase spending authority by $180,000.

A copy of the bid documents are available online at:

http://www.broward.k12.fl.us/supply/docs/contracts/29-053T Inspection-Repair of Fire Sprinkler Systems.pdf.

The current recommendation is to increase the spending authority by $180,000 for a total contract value of $2,180,000 that will come from routine maintenance funding.

EE-7. Recommendation for Additional Spending Authority - 12-034T - Miscellaneous Environmental Consulting Services (Supporting Docs)

Approve an increase in spending authority for the above contract. Contract Term: November 1, 2011, through November 30, 2016, 5 Years; User Department: Risk Management; New Award Amount: $1,550,000; Vendor(s) Awarded: Air Quest Environmental, Inc., Eco Advisors, LLC, and EE&G Environmental, Inc.; M/WBE Vendor(s): Air Quest Environmental, Inc.

The School Board of Broward County, Florida, approved a contract award for Miscellaneous Environmental Consulting Services on November 1, 2011. The contract award was $950,000. The current spending has not been exceeded, but additional spending is needed to cover 2015-16 expenditures. To date, $930,000 has been expended of the original $950,000. This request is to increase the spending authority by $600,000.

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/12-034T Miscellaneous Environmental Consulting Svcs.pdf.

The estimated financial impact will be approximately $600,000; funding for this item is from the capital budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.

EE-8. Direct Negotiations Recommendation of $500,000 or Less - 55-069E -District Website Services (Supporting Docs)

REVISED

Approve the Direct Negotiations Agreement with School Website Solution, LLC. Contract Term: March 1, 2015, through February 28, 2018, 3 Years; User Department: Various; Award Amount: $161,460; Vendor(s) Awarded: School Website Solutions, LLC; M/WBE Vendor(s): None

This request is to approve the direct negotiation agreement with School Website Solutions, LLC (SWS) for District website services. School websites are essential to the District's communication and learning environment. The District's websites offer students, parents, and the community a portal to pertinent information about school activities, programs, and resources. The District had no standard methodology of branding, supporting, or maintaining school websites. On a voluntary basis, schools and administrative offices chose to use the free SWS system and currently have functioning websites.

See Supporting Docs for continuation of Summary Explanation and Background.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact to the district will be $161,460 for a three-year contract period. Budgeted funds will come from the Information & Technology General Fund.

EE-9. Grant Applications - Post-Submission (Supporting Docs)

Approve the submission of the following grant applications:

A. Bentley Systems STEM Scholarship Grant, $500 (awarded)

B. Florida Agriculture in the Classroom Grant Program - Plantation Middle, $500 (awarded)

C. Follett Challenge, $30,000 (requested)

See Supporting Docs for continuation of Requested Action.

Copies of the grant applications and Executive Summaries are available at the Board Members' office on the 14th floor of the K. C. Wright Administration Center and online via the Broward Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/.

The potential positive financial impact if all projects are awarded is $57,266 from various sources.

FF. OFFICE OF ACADEMICS

FF-1. BCPS Digital Classroom Plan - 2014-2015 (POSTPONED 02/3/15 RSBM) (Supporting Docs)

MEMO TO VOTE DOWN

Approve the Broward County Public Schools Digital Classroom Plan for submission to the Florida Department of Education.

To access the State FEFP Digital Classroom Plan Allocation, school districts are required to submit to the FLDOE a school board approved Digital Classrooms Plan (DCP) as per s.1011.62(12), F.S. The funds are included in the 2015 Adopted Budget and are allocated in the Information and Technology Department budget. The DCP submitted for approval is aligned to the technology component of the General Obligation Bond, the District Strategic Plan and the District Technology Strategic Plan. It provides to the FLDOE a comprehensive overview of Broward's technology and learning goals and supports plans currently underway to meet these goals. It was developed with input from Academics, Information and Technology, Talent Development and Research representatives. Broward proposes to use the DCP allocation for a K-12 Learning Management System (LMS), and related services. Board items will be brought forward in reference to the LMS and services. The Digital Content Standards Sub-committee, the Digital Projects Workgroup and the Technology Advisory Committee approved to move forward the DCP.

There is no additional financial impact to the district. The $2,368,534 has been allocated to the Information and Technology Department Budget.

FF-2. BCPS Digital Classroom Plan - 2014-2015 (Supporting Docs)

REVISED

Approve the Broward County Public Schools Digital Classroom Plan for submission to the Florida Department of Education.

See Supporting Docs for continuation of Summary Explanation and Background.

There is no additional financial impact to the district. The $2,368,534 has been allocated to the Information and Technology Department Budget.

GG. OFFICE OF HUMAN RESOURCES

GG-1. Re-opener of the Collective Bargaining Agreement between The School Board of Broward County, Florida and the Police Benevolent Association (PBA) effective July 1, 2014 - June 30, 2015 (Supporting Docs)

SPECIAL ORDER - 10:45 A.M.

Adopt the amendments of the Collective Bargaining Agreement between The School Board of Broward County, Florida and the Police Benevolent Association (PBA) effective July 1, 2014.

For the 2014-2015 school year, this Agreement provides a 2.2% salary increase to the salaries and schedule of employees covered under the Police Benevolent Association (PBA) unit, effective July 1, 2014.

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda.

The estimated financial impact for the 2.2% salary increase for employees will generate a total payroll cost of approximately $28,556 for the 2014-2015 school year, including fringe benefits.

HH. OFFICE OF THE GENERAL COUNSEL

II. OFFICE OF THE SUPERINTENDENT

II-1. EBS Lease Agreement with Sprint Spectrum L.P. (Supporting Docs)

SPECIAL ORDER - 3:00 P.M.

Approve the EBS Lease with Sprint Spectrum L.P.

SBBC has two EBS license groups that are used by BECON to broadcast video to the schools. New FCC guidelines require license holders to transition from fixed video service to mobile data service. This change by the FCC made the licenses attractive to wireless operators.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and will be executed after School Board approval.

See Supporting Docs for continuation of Summary Explanation and Background.

There is a positive financial impact, with total cash payments of $80,720,000 and additional reimbursements and service credits valued at $3,100,000 as outlined in the EBS Lease Agreement and executive Summary.

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

JJ-1. Change Order #3 Parkway Middle School Balfour Beatty Construction, LLC Phased Replacement Project No. P.000133 (f.k.a. 0701-25-01) (Supporting Docs)

Approve Change Order #3, Parkway Middle School, Balfour Beatty Construction, LLC, Phased Replacement, Project No. P.000133, in the amount of $215,300, 56 days.

Change Order #3, $215,300, 56 days

Parkway Middle School

Balfour Beatty Construction, LLC

Phased Replacement

Project No. P.000133

Refer to Exhibits 1 and 3 for detailed information.

The source of these funds is identified in the Adopted District Educational Facilities Plan (ADEFP), Fiscal Years 2014-15 to 2018-19.

JJ-2. Final Change Order Final Acceptance/Release of Retainage Parkway Middle School Lauderhill Balfour Beatty Construction, LLC Phased Replacement Project No. P.000133 (f.k.a. 0701-25-01) (Supporting Docs)

Approve the Final Change Order for Parkway Middle School in the amount of $3,783,051 CREDIT (254 non-compensable days), and approve the Final Acceptance and Release of Retainage in the amount of $563,746 for Balfour Beatty Construction, LLC, Phased Replacement, Project No. P.000133.

Final Acceptance/Release of Retainage - the Contractor, Balfour Beatty Construction, LLC, has completed the scope of their contract within the contract limits. Final Acceptance and Release of Retainage will occur upon execution of the General and Full Release of Lien by the Contractor.

The approval of the final change order will result in a positive financial impact of $348,604, which will be added to the Capital Projects Reserve.

KK. OFFICE OF FINANCIAL MANAGEMENT

LL. OFFICE OF PORTFOLIO SERVICES

ADJOURNMENT

PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.