Agenda for September 16, 2015

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

Regular School Board Meeting

WEDNESDAY, SEPTEMBER 16, 2015 10:15 AM

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

EXPLANATION OF AGENDA FOR REGULAR MEETING

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

September 15, 2015

SPEAKERS:

1. Alan Ray (WITHDRAWN)

5. Rebecca Dahl (ADDED)

6. Nathalie Lynch-Walsh (ADDED)

CONSENT ITEMS:

G-3. Personnel Recommendations for Instructional Appointments and Leaves for 2015-2016 School Year (REVISED)

September 11, 2015

MINUTES FOR APPROVAL:

July 21, 2015 - Special Meeting (ADDED)

OPEN ITEMS:

LL-2. Agreement with Broward Health for Athletic Trainer Services (ADDED)

CALL TO ORDER

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

MINUTES FOR APPROVAL

June 23, 2015 - Regular School Board Meeting (Supporting Docs)

July 21, 2015 - Special Meeting (ADDED) (Supporting Docs)

September 1, 2015 - Special - Expulsions

ADDED ITEMS

CLOSE AGENDA

SPECIAL PRESENTATIONS (Non-Board Items)

Recognition of the Painter Pre-apprenticeship Program & Community Partners at Seagull Alternative High School (SPECIAL ORDER - 11:00 A.M.)

Recognition of the Bair Middle School BFF (Bair Friends Forever) Club and its Service to the Sunrise Community (SPECIAL ORDER - 11:15 A.M.)

Recognition of 2015 JCC Maccabi Games & ArtsFest Midot Medal Presentation (SPECIAL ORDER - 2:00 P.M.)

Recognition of Food Pantry/Presentation Feeding South Florida (SPECIAL ORDER - 2:15 P.M.)

REPORTS

Broward County Council PTAs/PTSAs

ESE Advisory Council

Broward County Association of Student Councils and Student Advisor to the Board

Technology Advisory Committee

ESOL Leadership Council

Gifted Advisory Council

Employee Unions/Groups

Facilities Task Force

Supplier Diversity & Outreach Program Advisory Committee

Diversity Committee

Broward Education Foundation

District Advisory Council

CONSENT AGENDA

REPORTS CONTINUED

Board Members

Superintendent

SPEAKERS

1. Alan Ray (WITHDRAWN)

2. Youssef Wardani

3. Ronald Barish

4. Heather Hall

5. Rebecca Dahl (ADDED)

6. Nathalie Lynch-Walsh (ADDED)

CONSENT ITEMS

A. RESOLUTIONS

B. BOARD MEMBERS

B-1. Annual Evaluation of the Superintendent of Schools (Supporting Docs)

Receive the School Board Member annual evaluation ratings of the Superintendent of Schools.

The School Board and the Superintendent recognize the importance of a formalized process to review the Superintendent's performance. The evaluation process is intended to communicate clear goals and expectations for the Superintendent's performance. The process is conducted, a minimum, twice a year and used for the School Board and Superintendent to acknowledge achievements and provide opportunities for constructive dialogue and feedback. To that end, Section 9 of the Superintendent's Employment Agreement outlines the evaluation procedures. In accordance with the Agreement, the School Board shall evaluate the performance of the Superintendent using the agreed upon form, format and process by September 30th of each year. The 2014-2015 Annual Evaluation of the Superintendent is being submitted to the School Board pursuant to the Agreement. The Agenda Request Form has been reviewed and approved by the Board Chair.

There is no financial impact to the District.

E. OFFICE OF STRATEGY & OPERATIONS

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. Further explanation is provided in the Executive Summary. The Qualification Selection Evaluation Committee (QSEC) convened on August 26, 2015, to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations - Tracking Report.

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at:

http://www.broward.k12.fl.us/supply/docs/contracts/PreQual-082615.pdf

There is no financial impact to the District.

E-2. Recommendation to Approve Extension of Bid - 11-024T - Emergency Debris Clean Up and Removal Services (Supporting Docs)

Approve the extension for the above contract. Contract Term: August 17, 2010, through September 30, 2015, 5 Years; User Departments: Physical Plant Operations; Original Award Amount: $2,000,000; Vendor(s): Awarded: 7; M/WBE Vendor(s): Landscape Service Professionals, Inc.

The request to extend Bid 11-024T for ninety (90) days beyond the expiration date of the current contract period (October 1, 2015, through December 31, 2015) is in accordance with Section 4, Special Conditions 5, Contract Extension. As of June 18, 2015, the Code of Federal Regulations issued by the Federal Emergency Management Agency was revised to include updated requirements for reimbursement eligibility. Extending this contract will provide the continuity of debris clean-up and removal services if the District were to experience a major hurricane or tropical storm activity, while revising the bid specifications for rebidding.

There is no financial impact to the District, as this request is to extend the contract terms for an additional ninety (90) days.

E-3. Recommendation to Reject all Bids -16-034T- Emergency Debris Clean Up and Removal Services (Supporting Docs)

Approve the recommendation to reject all bids for the above contract. Bid 16-034T was advertised on June 8, 2015. A new bid will be advertised and presented for award at the November 3, 2015, Board meeting.

The School Board of Broward County, Florida (SBBC), received four (4) bids for Bid 16-034T, Emergency Debris Clean Up and Removal Services. The bidders were: Bergeron Emergency Services, Inc.; Ceres Environmental Services, Inc.; DRC Emergency Services, LLC; and TFR Enterprises, Inc.

A copy of the complete bid is available at: http://www.broward.k12.fl.us/supply/agenda/16-034T-Debris.pdf

As of June 18, 2015, the Code of Federal Regulations, issued by the Federal Emergency Management Agency, was revised; therefore, all bids will be rejected and the solicitation will be rebid with revised specifications. The District currently utilizes Bid 11-024T for emergency debris clean-up in the event the District experiences a severe storm.

See Supporting Docs for continuation of Summary Explanation and Background.

There is no financial impact to the District.

F. OFFICE OF ACADEMICS

F-1. Event Agreement between Westfield Broward Mall and The School Board of Broward County, FL for Science Fair Competition and Exhibition (Supporting Docs)

Approve Event Agreement with Westfield Broward Mall for use of Broward Mall Facilities for Science Fair Competition and Exhibition. The Agreement period is from February 4, 2016 through February 9, 2016.

The Broward County Regional Science and Engineering Fair (BCRSEF) is an annual pre-collegiate science competition that provides a forum to showcase over 800 outstanding student projects from public, charter, and private schools across Broward County. The fair provides an opportunity for Broward students to display their creativity and innovation in a STEM discipline, collaborate with others to understand the scientific and technological changes in society, and to think critically/problem solve for viable solutions to problems in their community, school or national environment while competing for awards and prizes.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This Agreement will be executed after School Board approval.

There is no financial impact to the District.

F-2. Agreement between The School Board of Broward County, Florida and The Broward Partnership for The Homeless, Inc. (Supporting Docs)

Approve a new agreement between The School Board of Broward County, Florida and The Broward Partnership for The Homeless, Inc. This agreement shall be for an initial term of three (3) years, commencing on the date it is fully executed by both parties.

Career and Technical Education high school and adult postsecondary students district-wide, who are enrolled in Health Science Education Programs, participate in clinical learning experiences through contractual agreements with hospitals, nursing homes, and other healthcare related facilities. The new agreement with The Broward Partnership for The Homeless, Inc. will provide clinical experiences necessary to meet Florida Department of Education mandated student performance standards. This agreement also addresses the requirements of regulatory agencies for students to qualify for certification/licensure examinations upon program completion.

See Supporting Docs for continuation of Summary Explanation and Background.

This agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.

There is no financial impact to the District.

F-3. Agreement between The School Board of Broward County, Florida and Atlantic Shores Hospital, LLC. (Supporting Docs)

Approve a continuation agreement between The School Board of Broward County, Florida and Atlantic Shores Hospital, LLC. This agreement shall be for a term of three (3) years, commencing on the date it is fully executed by both parties.

The School Board of Broward County, Florida has partnered with Atlantic Shores Hospital, LLC for more than six years. This district wide agreement helps to provide Career and Technical Education high school and adult postsecondary students enrolled in Health Science Education Programs the opportunity to participate in clinical learning experiences, in order to address the requirements of regulatory agencies for students to qualify for certification/licensure examination upon program completion. The continuation agreement with Atlantic Shores Hospital, LLC., provides clinical experiences necessary for students to meet Florida Department of Education mandated student performance standards.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the District.

G. OFFICE OF HUMAN RESOURCES

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2015-2016 School Year (Supporting Docs)

Approve the personnel recommendations for the 2015-2016 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Teacher Approvals

2. Instructional Leaves

There will be no financial impact to the School District. Funding for the positions has been allocated in the school and department budgets.

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2015-2016 School Year (Supporting Docs)

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Instructional Resignations and Retirements and Layoffs

There will be no financial impact to the School District.

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2015-2016 School Year (Supporting Docs)

REVISED

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Non-Instructional Employees include the following sections:

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignments(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

Funding has been budgeted in the 2015-2016 school/fiscal year for all appointments through June 30, 2016.

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2015-2016 School Year (Supporting Docs)

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations include the following items:

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

There is no financial impact to the School District.

G-5. Supplemental Pay Positions List 6 (Supporting Docs)

Approve the recommended supplemental pay positions of employees for the 2015/2016 school/fiscal year.

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type.

The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; general and supplements for the 2015-2016 school year.

Individuals listed meet the requirements for the supplemental positions.

Funding has been budgeted in the 2015-2016 school/fiscal year for all supplements through June 30, 2016.

H. OFFICE OF THE GENERAL COUNSEL

I. OFFICE OF THE SUPERINTENDENT

I-1. 2016 State Legislative Program (Supporting Docs)

Approve the 2016 State Legislative Program.

As the 6th largest school district in the Nation, Broward County Public Schools (BCPS) educates 10 percent of Florida's student population. BCPS champions educational policies that not only impact students within their District but affects students in every classroom across the state of Florida from cradle to career. The Florida Legislature should boost funding and adopt policies that educate today's students to succeed in tomorrow's world.

There is no financial impact to the district.

I-2. Greater Florida Consortium of School Boards 2016 Legislative Program (Supporting Docs)

To discuss and approve the Greater Florida Consortium of School Boards 2016 Legislative Program.

To increase, on a phased-in basis, the average per student funding to ensure that Florida is in the top half of the states and can provide a world class education to enable its students to compete and excel in the global market place.

There is no financial impact to the district.

I-3. Administrative Complaint - MF (Supporting Docs)

Receive the Administrative Complaint submitted by the Superintendent and suspend the teacher, (MF), immediately without pay and terminate.

See Supporting Docs for Summary Explanation and Background.

There is no financial impact to the School District.

J. OFFICE OF FACILITIES & CONSTRUCTION

K. OFFICE OF FINANCIAL MANAGEMENT

K-1. Final General Fund Amendment as of June 30, 2015 (Supporting Docs)

Approve the attached Final General Fund Amendment as of June 30, 2015.

General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriation changes in the General Fund. Amendment includes information for the month of June 2015.

There is no additional impact to the District.

K-2. Final Special Revenue (Grants) Amendment as of June 30, 2015 (Supporting Docs)

Approve the attached Final Special Revenue (Grants) Amendment as of June 30, 2015.

Special Revenue (Grants) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriation changes in the Special Revenue (Grants). Amendment includes information for the month of June 2015.

There is no additional financial impact to the District.

K-3. Final Special Revenue (Food Service) Amendment as of June 30, 2015 (Supporting Docs)

Approve the attached Final Special Revenue (Food Service) Amendment as of June 30, 2015.

Special Revenue (Food Service) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriation changes in the Special Revenue (Food Service). Amendment includes information for the month of June 2015.

There is no additional financial impact to the District.

K-4. Final Special Revenue (Miscellaneous) Amendment as of June 30, 2015 (Supporting Docs)

Approve the attached Final Special Revenue (Miscellaneous) Amendment as of June 30, 2015.

Special Revenue (Miscellaneous) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriation changes in the Special Revenue (Miscellaneous). Amendment includes information for the month of June 2015.

There is no additional financial impact to the District.

K-5. Final Debt Service Amendment as of June 30, 2015 (Supporting Docs)

Approve the attached Final Debt Service Amendment as of June 30, 2015.

Debt Service Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriation changes in the Debt Service. Amendment includes information for the month of June 2015.

K-6. Final Internal Service Funds Amendment as of June 30, 2015 (Supporting Docs)

Approve the attached Final Internal Service Funds Amendment as of June 30, 2015.

Internal Service Funds Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriation changes in the Internal Service Funds. Amendment includes information for the month of June 2015.

There is no additional financial impact to the District.

K-7. Final Capital Funds 2014-2015 Amendment as of June 30, 2015 (Supporting Docs)

Approve the attached Final Capital Funds Amendment as of June 30, 2015.

Capital Funds Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Capital Funds. Amendment includes information for the month of June 2015. The major changes reflected in this amendment are summarized on the next page.

See Supporting Docs for continuation of Summary Explanation and Background.

There is no financial impact to any capital projects for this agenda as of June 30, 2015. There is net increase to capital revenues of $16,313,927 and the various impacts are described in the Summary Explanation and Background.

L. OFFICE OF PORTFOLIO SERVICES

L-1. Denial of the Charter School Application of Phoenix Academy of Excellence (Supporting Docs)

Deny the Charter School Application of Phoenix Academy of Excellence, for the opening of a charter school for the 2016 - 2017 school year based on the grounds specified in the Executive Summary and authorize the Superintendent to issue notice of the denial.

Section 1002.33, Florida Statutes, authorizes the submission of applications for a new charter school. Phoenix Academy of Excellence, submitted a formal application to start a public charter school for the 2016-2017 school year.

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

See Supporting Docs for continuation of Summary Explanation and Background.

This item has been approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the District.

L-2. Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Oakland Park (Supporting Docs)

Approve the Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Oakland Park.

The current Reciprocal Use Agreement (RUA) between The School Board of Broward County, Florida (SBBC) and the City of Oakland Park was entered into on September 27, 2010. The Agreement is scheduled to expire on September 26, 2015. This RUA contains prior School Board approved solutions to issues (such as the District's implementation of its Four-Day Summer Work Week and the potential resultant increase in facility costs and energy cost) certain municipalities raised a few years ago regarding their utilization of the District's school facilities. The City has indicated its desire to renew the RUA with the SBBC, and has reviewed the RUA.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and upon approval by the SBBC, the City will execute the Agreement.

There is no financial impact to the School District; therefore this item does not require a collaboration form from the Capital Budget Department.

OPEN ITEMS

AA. RESOLUTIONS

BB. BOARD MEMBERS

CC. BOARD POLICIES

CC-1. Final Adoption - Proposed New Policy 3121, Disclosure Policies and Procedures (Supporting Docs)

Adopt (new) Policy 3121, Disclosure Policies and Procedures.

Policy 3121 formalizes Disclosure Policies and Procedures to comply with the Securities and Exchange Commission (SEC) Rules.

See attached Executive Summary.

This proposed policy was discussed at the June 16, 2015 School Board Workshop, the August 11, 2015 Public Rule Development Meeting, and a final adoption at this September 16, 2015 Regular School Board Meeting. This policy was advertised on August 16, 2015.

There is no financial impact to the District.

CC-2. Proposed New Job Description for the Chief Fire Official Position (Supporting Docs)

Adopt the proposed new job description for the Chief Fire Official. Approval was requested to advertise the position after the first reading. This is the Final Reading.

In order to reassign the District's Chief Fire Official designation, a redrafted revision of the Manager, Emergency Management & Chief Fire Official job description was made, resulting in the creation of a new Chief Fire Official job description. Additional revisions were made after the first reading as requested by the Board. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, July 25, 2015. See attached Executive Summary.

Copies of all supporting documents are available in the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and are available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/ See attached Executive Summary.

There is no additional financial impact to the District.

CC-3. Proposed Revised Job Description for the Manager, Emergency Management Position (Supporting Docs)

Adopt the revised job description for the Manager, Emergency Management position. Approval was requested to advertise the position after the first reading. This is the Final Reading.

In order to reassign the District's Chief Fire Official designation, a redrafted revision to the Manager, Emergency Management & Chief Fire Official job description was made resulting in the creation of a revised Manager, Emergency Management job description. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, July 25, 2015. See attached Executive Summary.

There is no additional financial impact to the District.

CC-4. Proposed Revised Job Description for the Chief Human Resources & Equity Officer Position (Supporting Docs)

Adopt the revised job description for the Chief Human Resources & Equity Officer position. Approval was requested to advertise the position after the first reading. This is the Final Reading.

Revisions to the job description for the Chief Human Resources & Equity Officer position were made in order to better align the job description with the duties associated with the position. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, July 25, 2015. See attached Executive Summary.

There is no additional financial impact to the District.

CC-5. Proposed Revised Job Description for the Chief Talent Development Officer Position (Supporting Docs)

Adopt the revised job description for the Chief Talent Development Officer Position. Approval was requested to advertise the position after the first reading. This is the Final Reading.

Revisions to the job description for the Chief Talent Development Officer position were made in order to better align the job description with the duties currently being performed by the incumbent. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, July 25, 2015. See attached Executive Summary.

There is no additional financial impact to the District.

CC-6. Proposed Revised Job Description for the Director, Teacher Professional Learning & Growth Position (Supporting Docs)

Adopt the revised job description for the Director, Teacher Professional Learning & Growth position. Approval was requested to advertise the position after the first reading. This is the Final Reading.

Revisions to the job description for the Director, Teacher Professional Learning & Growth position are recommended in order to better align the job description with the position requirements and essential performance responsibilities associated with the teacher development role performed by the position. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, July 25, 2015. See attached Executive Summary.

There is no additional financial impact to the District.

CC-7. Proposed New Job Description for the Master Coach Position (Supporting Docs)

Adopt the new job description for the Master Coach position. Approval was requested to advertise the position after the first reading. This is the Final Reading.

The job description for the Master Coach position is recommended in order to support the Coach Credentialing Program and to provide support to underserved schools. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, July 25, 2015. See attached Executive Summary.

There is no additional financial impact to the District.

CC-8. Proposed Revised Job Description for the Space Planning Analyst Position (Supporting Docs)

Adopt the revised job description for the Space Planning Analyst Position. Approval was requested to advertise the position after the first reading. This is the Final Reading.

Revisions to the job description for the Space Planning Analyst position are recommended in order to better align the job description to the enhanced responsibilities and new technology associated with the role. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, July 25, 2015. See attached Executive Summary.

There is no additional financial impact to the District.

CC-9. Proposed New Job Description for the Process Analyst - Procurement & Warehousing Services Position (Supporting Docs)

Adopt the new job description for the Process Analyst - Procurement & Warehousing Services position. Approval was requested to advertise the position after the first reading. This is the Final Reading.

The job description for the Process Analyst - Procurement & Warehousing Services position is recommended in order to align the job description to the needs of the department. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, July 25, 2015. See attached Executive Summary.

There is no additional financial impact to the District.

CC-10. Revisions to School Board Policy 5004.1 School Choice (Supporting Docs)

Adopt revisions to School Board Policy 5004.1, at this final adoption.

School Board Policy 5004.1 establishes school choice (Innovative Programs, Magnet Schools, NOVA, Opportunity Scholarship Program, reassignments, College Academy at Broward College, Broward Virtual Schools, and McKay Scholarship) in the District. Recommendations have been reviewed and approved by the Senior Leadership Team and School Board General Counsel Office.

In accordance with School Board Policy 1001, The School Board of Broward County, Florida, has completed the review process for School Board Policy 5004.1. These revisions were discussed at the June 16, 2015 School Board Workshop and at the August 25, 2015 Public Rule Development Workshop.

There is no additional financial impact to the School District, therefore, this item does not require a Collaboration Form from the Capital Budget Department.

CC-11. Policy 6000.6 Head Start/Early Head Start Major Program Policies and Procedures (Supporting Docs)

Adopt School Board Policy 6000.6 Head Start/Early Head Start Major Program Policies and Procedures.

Adopt School Board Policy 6000.6 that governs the Head Start/Early Head Start Program. The School Board of Broward County, Florida is the selected Head Start grantee and program's governing body. As such, it is required to make decisions about the program's administration and operations. The responsibilities include the approval of reports, policies, and practices to ensure compliance with the Head Start Program Performance Standards. As per the Head Start Act of 2007, the governing body is required to review and approve the program's policies and procedures.

In accordance with School Board Policy 1001, the Head Start/Early Head Start Major Program Policies and Procedures policy was first reviewed at the August 11, 2015 School Board Workshop. The policy was again reviewed at the August 25, 2015 School Board Workshop. This policy was advertised on August 9, 2015.

Compliance with this policy will not have an economic impact on The School Board of Broward County, Florida.

There is no additional financial impact to the District.

CC-12. Revisions to Policy 6000.1: Student Progression Plan (Supporting Docs)

Adopt revisions to Policy 6000.1: Student Progression Plan, at this Final Reading.

The District Policy 6000.1 Committee convened throughout the school year to address issues and formulate proposed changes for the 2015-2016 school year. A broad representation of district and school-based staff, along with parents and students participated in the committee. Changes and rationales are reflected within the strikethrough version of the policy.

These revisions were discussed at the February 24, 2015 School Board Workshop, the June 16, 2015 School Board Workshop, and August 11, 2015 Public Rule Development Workshop for the first reading.

This policy was advertised on August 9, 2015.

Compliance with the proposed Policy/Rule is not estimated to result in any economic impact upon persons affected by the Policy/Rule. The update of the Policy/Rule to effect compliance with changes in state law requires significant, in-kind expenditure of human resources that are valued at an estimated $1,000,000, annually.

DD. OFFICE OF THE CHIEF AUDITOR

EE. OFFICE OF STRATEGY & OPERATIONS

EE-1. Recommendation of $500,000 or Greater -16-008B - Floor Finish System (Supporting Docs)

Approve the recommendation to award the above contract. Contract Term: September 17, 2015, through September 16, 2018, 3 Years; User Department: District-wide; Award Amount: $3,500,000; Awarded Vendor(s): National Chemical Laboratories, Inc.; M/WBE Vendor(s): None

The School Board of Broward County, Florida, received seventeen (17) bids for 16-008B - Floor Finish System. The Physical Plant Operations department purchases gloss restorer, floor finish, detergent, and floor finish remover to maintain clear floors and safe environments throughout the District.

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-008B-Floor-Finish-System.pdf.

The estimated financial impact will be $3,500,000, of which $75,000 is included in the Physical Plant Operations District-wide Custodial budget. The balance will come from schools and administrative sites custodial supply budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated bid amount.

EE-2. Recommendation of $500,000 or Greater - 16-014R - HVAC-R - Parts and Supplies (Supporting Docs)

Approve the recommendation to award for the above contract. Contract Term: October 1, 2015, through September 30, 2018,

3 Years; User Department: Physical Plant Operations (PPO); Award Amount: $4,075,000; Awarded Vendor(s): Seven (7);

M/WBE Vendor(s): Allied Controls, Inc.

See Supporting Docs for Continuation of Requested Action.

The School Board of Broward County, Florida (SBBC), received seven (7) bids for Bid 16-014R, HVAC-R Parts and Supplies. The purpose of the bid is to purchase HVAC-R Parts and Supplies to replace, repair and maintain air conditioning, heating, refrigeration, and ventilation equipment located throughout the schools and administrative sites in order to provide a comfortable and safe environment. All sites are equipped with an HVAC system designed to maintain proper temperature and humidity levels and schools will also have a refrigeration system to keep food at suitable temperatures. The main items used are: compressors, refrigerant, oil, oil filters, motors, pumps, sensors, piping and pipe fittings, relays, and switches.

The estimated financial impact will be $4,075,000 and is included in the Physical Plant Operations budget. Other funding sources in the District's budget may be used if the project and/or work order is included in a school or department's budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated award amount.

EE-3. Recommendation of $500,000 or Greater - 16-025R - Pumps and Electric Motors (Supporting Docs)

Approve the recommendation to award for the above contract. Contract Term: October 1, 2015, through September 30, 2018, 3 Years; User Department: Physical Plant Operations; Award Amount: $830,250; Awarded Vendor(s): Seven (7); M/WBE Vendor(s): Condo Electric Industrial Supply, Inc., and Northgate Limited, Inc.

See Supporting Docs for continuation of Requested Action.

The School Board of Broward County, Florida, received ten (10) bids for Bid 16-025R, Pumps and Electric Motors. The purpose of the bid is to purchase pumps and motors which are used on our lift stations, boilers, hot water heaters, and specific rainwater projects. Schools with boilers have blower motors and fans along with recirculating pumps to move and heat the water. The Physical Plant Operations department uses motors and pumps for the movement of air and water throughout our equipment. Motors are used to move air on cooling towers, air handlers, air-cooled chillers, exhaust and supply fans, and most types of air conditioning and refrigeration units.

The estimated financial impact will be $830,250 and is included in the Physical Plant Operations' budget. Other funding sources in the District's budget may be used if the project and/or work order is included in a school or department's budget. The financial impact amount represents an estimated contract value, however, the amount authorized will not exceed the estimated award amount.

EE-4. Recommendation for Additional Spending Authority-52-002R-Facilities Maintenance, Lighting Products, Industrial Supplies, and Tools (Supporting Docs)

Approve an additional spending authority for the above contract. Contract Term: September 16, 2011, through February 28, 2017, 5Years, 5 Months; User Department: Physical Plant Operations (PPO); New Award Amount: $4,699,000; Awarded Vendor(s): Fastenal Company; MSC Industrial Supply Company; and W.W. Grainger, Inc.; M/WBE Vendor(s): None

This request is for additional spending authority of $1,324,000. The Western States Contracting Alliance (WSCA) established a cooperative contract for the purchase of facilities maintenance, lighting products, industrial supplies, and tools. The School Board of Broward County, Florida, approved its usage on September 16, 2011, through February 28, 2014, for $975,000. The contract was extended through February 28, 2017 by WSCA. On September 9, 2014, the School Board approved an additional spend amount of $2,400,000. PPO spent $2,994,376 during the period of the contract. The estimated spend amount for the past twelve (12) months is approximately $77,800. There are seventeen (17) months remaining on the contract. If approved, these funds are sufficient through the expiration of the contract.

A copy the Bid document is available online at: http://www.naspovaluepoint.org/#/contract-details/12/overview/general

The estimated financial impact is approximately $1,324,000 and is included in the Physical Plant Operations' budget. Other funding sources in the District's budget may be used if the project and/or work order is included in a school or department's budget. The financial impact amount represents an estimated contract amount; however, the amount authorized will not exceed the bid award amount.

EE-5. Recommendation of $500,000 or Greater - 15-114C - Program Manager/Cost and Program Controls Services (Supporting Docs)

Approve the recommendation to award the above RFP. Contract Term: September 17, 2015, through September 16, 2018, 3 Years;

User Department: Facilities Office; Award Amount: $6,456,073; Awarded Vendor(s): Atkins North America, Inc.; M/WBE Participation: (See page 3 of Executive Summary)

The School Board of Broward County, Florida, received three (3) proposals in response to RFP 15-114C -Program Manager/Cost and Program Controls Services. This request is to recommend award to Atkins North America, Inc., to provide Cost and Program Controls Services.

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/15-114C-Supporting-Documentation.pdf

A copy of the complete RFP documents are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The estimated financial impact to the District will be $6,456,073 for the initial three (3) year period. The funding source will come from Capital Funding. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-6. Grant Applications - Post-Submission (Supporting Docs)

Approve the submission of the following grant applications (Items A - L):

A. California Certified Organic Farmers, $2,500 (requested) B. Comcast Foundation, $4,869 (awarded) C. Community Foundation of Broward, $1,500 (awarded) D. Florida Agriculture in the Classroom Grant Program, $500 (awarded) E. Florida Department of Agriculture and Consumer Services, Office of Energy, $0 (in-kind donation awarded) F. Florida Department of Education Instructional Leadership and Faculty Development, $656,786 (requested) List is continued in the Summary Explanation and Background section below.

G. Hallandale Beach Community Partnership Mini-Grants Program, $5,000 (awarded) H. Holy Cross Hospital Food Security Grant, $14,500 (requested) I. Jamba Juice "It's All About the Fruit and Veggies" Garden Grant, $500 (requested) J. Kids in Need Teacher Grants, $1,000 (requested) K. Stanley Smith Horticultural Trust, $20,000 (requested) L. United States Tennis Association Florida Section Foundation, $600 (requested).

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward Schools eAgenda at: http://webappe.browardschools.com/eagenda/

The potential financial impact if all projects are awarded is $838,255 from various sources.

EE-7. Recommendation of $500,000 or Greater - 56-026E - Naviance Software (Supporting Docs)

Approve the recommendation to award the above Agreement. Contract Term: September 17, 2015, through September 16, 2018, 3Years; User Department: Broward Advisors for Continuing Education (BRACE); Award Amount: $1,764,737; Awarded Vendor(s): Naviance, Inc.; M/WBE Vendor(s): None

The Naviance software will provide college-bound students with access to post-secondary college readiness information for admission and acceptance into college. Pursuant to School Board Policy 3320, Section II, H, authorizes the purchase of any type of copyrighted materials, instructional materials and computer software without competitive solicitations.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

See Supporting Docs for continuation of Summary Explanation and Background.

The estimated contract value is $1,764,737 for a three (3) year period. The first year cost is approximately $600,000. Funding will come from Academics Division's existing budget by reducing other budget items in the Division. Funding is pending School Board approval of the addendum to the Superintendent and Cabinet's 2015-2016 recommended priorities.

FF. OFFICE OF ACADEMICS

FF-1. Contract #16-CP-CSA-8267-01, Agreement between Broward County and The School Board of Broward County, Florida for Driver and Safety Education (Supporting Docs)

Approve Contract #16-CP-CSA-8267-01, Agreement between Broward County and The School Board of Broward County, Florida for Driver and Safety Education originally approved on September 1, 2009.

In 2002, the Florida Legislature approved Statute 318.1215, the Dori Slosberg Driver Education Safety Act, which provides additional funding for the driver education programs in public and non-public schools. Legislation provides funding for the direct educational expenses of the driver education program. The funding for this statute comes from fees paid as part of traffic tickets. The original contract (#10-CSAD-8267-01), was approved by SBBC on September 1, 2009. This agreement will begin on October 1, 2015 and continue through September 30, 2017.

The provider agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. Broward County will sign this agreement following the School Board approval.

In order to receive approximately $1,200,000 from Broward County, the District allocates $58,358 from the general fund. The District's allocation is included in the department's general fund budget. There is no additional financial impact to the District.

GG. OFFICE OF HUMAN RESOURCES

HH. OFFICE OF THE GENERAL COUNSEL

II. OFFICE OF THE SUPERINTENDENT

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

KK. OFFICE OF FINANCIAL MANAGEMENT

LL. OFFICE OF PORTFOLIO SERVICES

LL-1. Premium Services Agreements Approval (Supporting Docs)

Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and specified governing board.

Copies of all supporting documents are available at the Innovative Programs Design/Support Department on the 4th floor of the K. C. W. Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

These agreements have been approved as to form and legal content by the Office of the General Counsel.

See Supporting Docs for continuation of Summary Explanation and Background.

The estimated positive revenue to the District for these 2015-2016 Premium Service Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.

LL-2. Agreement with Broward Health for Athletic Trainer Services (Supporting Docs)

ADDED

Approve Agreement with Broward Health to provide athletic trainer services to student athletes attending twenty Broward County Public High Schools. The Agreement runs from October 5, 2015 through August 3, 2016. The School Board of Broward County, Florida, on August 4, 2015 extended the Agreement from August 5, 2015 to October 4, 2015 ensuring a continuation of training services for student athletes.

The athletic trainer program between Broward Health and The School Board of Broward County, Florida, is consistent with the intent of Florida Statute 1012.46, Athletic Trainers. Pursuant to this provision, the goal of the Legislature is to have school districts employ and have available an athletic trainer in each high school. School districts may establish and implement the athletic injuries prevention and treatment program. Central to this program should be employment and availability of persons trained in the prevention and treatment of physical injuries that may occur during athletic activities.

See Supporting Docs for continuation of Summary Explanation and Background.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The Agreement will be approved by Broward Health following School Board approval.

The total financial impact for the 2015-2016 school year is $535,026. Currently, $486,668 is budgeted in the Athletics and Student Activities Department budget. The remaining $48,358 is being requested from the General Fund - Fund Balance.

ATTORNEY CLIENT SESSION(S)

ADJOURNMENT

PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.