THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, MARCH 17, 2015 10:15 AM

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

 

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

CALL TO ORDER

 

March 13, 2015

 

SPEAKERS:

7. Trudy Jermanovich (ADDED)

8. Ronnie Flournoy (ADDED)

 

CONSENT ITEMS:

E-5. RFP Recommendation to Reject All Proposals - 15-085C - Program Management Office Services (ADDED)

 

OPEN ITEMS:

II-1. 2014-2015 Annual Comprehensive Safety Inspection Reports

(SPECIAL ORDER: 3:00 P.M.)

 

 

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

February 18, 2015 - Regular School Board Meeting (Supporting Docs)

March 3, 2015 - Special - Expulsions

 

ADDED ITEMS

 

CLOSE AGENDA

 

SPECIAL PRESENTATIONS (Non-Board Items)

 

Proclamation/Recognition for Take Stock in Children (TSIC) of Broward

(SPECIAL ORDER: 11:00 A.M.)

American Heritage and St. Patrick's Day (SPECIAL ORDER: 2:30 P.M.)

Women's History Month (SPECIAL ORDER: 2:45 P.M.)

 

REPORTS

 

Broward County Council PTAs/PTSAs

ESE Advisory Council

Broward County Association of Student Councils and Student Advisor to the Board

Technology Advisory Committee

ESOL Leadership Council

Gifted Advisory Council

Employee Unions/Groups

Facilities Task Force

Supplier Diversity & Outreach Program Advisory Committee

Diversity Committee

Broward Education Foundation

District Advisory Council

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

1. Lynda Olds

2. Meryl Spector

3. Harold Scott

4. Douglas Green

5. Allen Rigerman

6. Youssef Wardani

7. Trudy Jermanovich (ADDED)

8. Ronnie Flournoy (ADDED)

 

CONSENT ITEMS

 

A. RESOLUTIONS

 

A-1. Resolution in Support of Teacher Appreciation Week - May 4, 2015 (Supporting Docs)

May 8, 2015 and National Teachers' Day - May 5, 2015

 

Adopt Resolution No. 15-109in Support of Teacher Appreciation Week

May 4, 2015 - May 8, 2015 and National Teachers' Day - May 5, 2015.

 

Please see text of Resolution.

 

There is no financial impact to the district.

 

B. BOARD MEMBERS

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Recommendation on the Ms. Willie Ann Glenn Act for the Summer 2015 (Summer Nutrition Program) (Supporting Docs)

 

Renew disapproval of participation in the Ms. Willie Ann Glenn Act for the Summer of 2015.

 

Vote to be exempt from the Summer feeding Program per Chapter 2005-73, Section 1, (3). Notify the Commissioner of Florida Department of Agriculture and Consumer Services within 10 days of the decision not to participate and be exempt. Notify the Commissioner of Florida Department of Agriculture and Consumer Services within 10 days of each subsequent year's decision to continue the exemption.

 

The request for approval from the Board not to participate in the Ms. Willie Ann Glenn Act is a standard item presented annually since 2006.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the district for not participating in the Ms. Willie Ann Glenn Act.

 

E-2. Pre-Qualification of Contractors - Approval of Application and Issuance of Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in Exhibit 2.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policy 7003. This item approves the recommendations by the Superintendent of Schools indicated in Exhibit 2. Further explanation is provided in Exhibit 1. The Qualification Selection Evaluation Committee (QSEC) convened on

February 25, 2015 to review staff's recommendations in response to the submitted pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations - Tracking Report.

 

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/PreQual 022515.pdf.

 

There is no financial impact to the district.

 

E-3. Termination of Bid 14-019V - Fresh Produce for Cafeterias (Supporting Docs)

 

(SEE ITEM EE-4)

 

Approve the termination of Bid 14-019V- Fresh Produce for Cafeterias.

Contract Term: August 1, 2013, through June 30, 2016, 2 Years, 11 Months; User Department: Food and Nutrition Services; Award Amount: $12,500,000; Vendor Awarded: Mac Edwards Produce & Company, Inc.; M/WBE Vendor: Mac Edwards Produce & Company, Inc.

 

This agenda item requests to terminate the bid with Mac Edwards Produce & Company, Inc., due to staff's recommendation to discontinue this contract because it has been impacted by the new United States Department of Agriculture (USDA) regulations.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/14-019V - Fresh Produce for Cafeterias (2).PDF.

 

There is no financial impact to the district.

 

E-4. RFP Recommendation of $500,000 or Less - 15-010P - 403(b)/457(b) Program for School Board Employees (Supporting Docs)

 

Approve the award of contracts for the above RFP to Variable Annuity Life Insurance Company (VALIC); VOYA (f/k/a ING Life Insurance and Annuity Company); Life Insurance Company of the Southwest; Metropolitan Life Insurance Company; and AXA Equitable Life Insurance Company, as well as to approve a contract with AXA Equitable's subcontractor ProNVest.

 

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, received responses from eleven (11) proposers, who collectively submitted a total of fourteen (14) proposals for RFP 15-010P, 403(b)/457(b) Program for School Board Employees. This RFP provides School Board employees with the ability to sign up for a Tax Sheltered Annuities retirement savings/investment plan.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/15-010P 403b.pdf.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District. Funds will be paid by School Board employees.

 

E-5. RFP Recommendation to Reject All Proposals - 15-085C - Program Management Office Services (Supporting Docs)

 

ADDED

 

Approve the recommendation to reject all proposals received for the above contract.

 

The School Board of Broward County, Florida (SBBC) received four (4) proposals for RFP 15-085C, Program Management Office Services. Due to circumstances stated herein, it is in the best interest of SBBC to reject all proposals for this RFP.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/RFP 15-085C Program Management Office Services.pdf.

 

There is no financial impact as a result of this approval.

 

F. OFFICE OF ACADEMICS

 

F-1. Agreement between The School Board of Broward County, Florida and Town of Davie (Supporting Docs)

 

Approve the continuation agreement between The School Board of Broward County, Florida and Town of Davie. The contract period is April 1, 2015 through March 29, 2018.

 

Career and technical education high school and adult postsecondary students, who are enrolled in Health Science Education Programs, participate in clinical learning experiences through contractual agreements with hospitals, nursing homes, and other healthcare related facilities. The continuation agreement with Town of Davie will provide McFatter Technical College Emergency Medical Technician students, enrolled in the Broward Fire Academy, on-site/ride time clinical experiences necessary to meet Florida Department of Education mandated student performance standards. This agreement also addresses the requirements of regulatory agencies for students to qualify for certification/licensure examinations upon program completion.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the district.

 

F-2. Agreement between The School Board of Broward County, Florida and Coconut Creek Rehab LLC d/b/a The Health Center of Coconut Creek (Supporting Docs)

 

Approve the continuation agreement between The School Board of Broward County, Florida and Coconut Creek Rehab LLC d/b/a The Health Center of Coconut Creek. The contract period is June 30, 2015 through May 31, 2018.

 

Career and Technical Education High School and Adult postsecondary students, district-wide are enrolled in Health Science Education Programs, participate in clinical learning experiences through contractual agreements with hospitals, nursing homes, and other healthcare related facilities. The agreement with Coconut Creek Rehab LLC /b/a The Health Center of Coconut Creek provides clinical experiences necessary to meet Florida Department of Education mandated student performance standards. This agreement also addresses the requirements of regulatory agencies for students to qualify for certification/licensure examinations upon program completion.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the district.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2014-2015 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2014-2015 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Instructional Leaves

 

There will be no financial impact to the school district. Funding for the positions has been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2014-2015 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the school district.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2014-2015 School Year (Supporting Docs)

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignments(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

 

Funding has been budgeted in the 2014-2015 school/fiscal year for all appointments through June 30, 2015.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2014-2015 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the school district.

 

G-5. Supplemental Pay Positions List 13 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2014/2015 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor and approved by the appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type.

 

The Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2014-2015 school year.

 

Individual listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2014-2015 school/fiscal year for all supplements through June 30, 2015.

 

H. OFFICE OF THE GENERAL COUNSEL

 

H-1. BID PROTEST - Life Insurance Company of the Southwest, Petitioner vs. The School Board of Broward County, Florida, Respondent; and AXA Equitable Life Insurance Company, Intervenor, Case No. 14-3549BID, DOAH. (Supporting Docs)

 

(1) Consider the Recommended Order, rendered on December 31, 2014 by Darren A. Schwartz, Administrative Law Judge, in the matter of Life Insurance Company of the Southwest, Petitioner, vs. The School Board of Broward County, Florida, Respondent, and AXA Equitable Life Insurance Company, Intervenor, Case No. 14-3549BID, before the State of Florida Division of Administrative Hearings;

(2) Consider the Stipulated Motion for Agreed Final Order; and (3) Render the Agreed Final Order.

 

This matter concerns a bid protest arising from an intended award of

RFP 15-010P - 403(b)/457(b) Program for School Board Employees ("RFP").

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the district.

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. The School Board of Broward County, Florida 2015-2016 Personnel Calendars, Year-Round Calendars, and Summer Term Calendar for Community and Technical Colleges (Supporting Docs)

 

Approve The School Board of Broward County, Florida 2015-2016 Schools & Administrative Offices Calendar, Personnel Work Day Summary, 208 (A-D) Work Calendars, Year-Round Calendars, and Summer Term Calendar for Community Schools and Technical College

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the district.

 

I-2. Broward County School Board vs. Datty McKenzie (Supporting Docs)

 

Adopt the Recommended Order, rendered on January 8, 2015, by

Darren A. Schwartz, Administrative Law Judge, in the matter of Broward County School Board vs. Datty McKenzie, Case No. 14-3509TTS, before the State of Florida Division of Administrative Hearings and enter the proposed final order.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the district.

 

I-3. Petition Formal Proceedings M.V. (Supporting Docs)

 

Receive the Petition for Formal proceedings submitted by the Superintendent and suspend the teacher, M.V., without pay for five (5) days.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the district.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. Approve Authorization to Advertise for Bids Coral Springs Middle School Fire Sprinkler Protection Building 1 Project No. P.000441 (Supporting Docs)

 

Approve the Authorization to Advertise for Bids, Coral Springs Middle School, Fire Sprinkler Protection, Building 1, Project No. P.000441.

 

Project Consultant: ACAI Associates, Inc.

 

Scope of Work: Furnish and install fire sprinkler system at Coral Springs Middle School, Building 1. In addition, the scope also includes the extension of existing walls to create fire/smoke barriers, added smoke detectors, and smoke dampers that will be tied into the existing fire alarm system.

 

Budget: $1,729,886

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $1,729,886. The source of these funds is identified in the Adopted District Educational Facilities Plan, Fiscal Years 2014-2015, page 41.

 

J-2. Approve Authorization to Advertise for Bids Boyd Anderson High School Media Center Renovations Project No. P.001360 (Supporting Docs)

 

Approve the Authorization to Advertise for Bids, Boyd Anderson High School, Media Center Renovations, Project No. P.001360.

 

Project Consultant: M.C. Harry and Associates, Inc.

 

Scope of Work: Renovation of the existing Media Center including select demolition, removal of existing interior stair, new interior wall layout, finishes, and minor HVAC, plumbing, and electrical work.

 

Budget: $2,028,855

 

There is no financial impact at this time, since the item is seeking approval to advertise for bids. The approved budget for this project is $2,028,855. The source of these funds is identified in the Adopted District Educational Facilities Plan, Fiscal Years 2014-2015, page 33.

 

J-3. Extend Open End Professional Services Agreement CES Consultants, Inc. Structural Engineering Services (Supporting Docs)

 

Approve the one-year extension to the Open End Professional Services Agreement for CES Consultants, Inc., for Structural Engineering Services. This Agreement has an expiration date of April 16, 2015 for the base three year Open End Agreement.

 

The original contract date, amount and term are included in Exhibit 1. A recommendation is being made to extend the Agreement by one (1) year from 4/16/15 to 4/15/16.

 

This is a three (3) year Open End Agreement with a not to exceed amount of $2,000,000. The agreement may be extended for one (1) year and/or $300,000 utilizing the provision for extension in the existing agreement. This item authorizes the Chief Facilities Officer to award work up to the contract limit of $2,000,000 without subsequent Board approval.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to this item, since this item is seeking approval of a one-year extension only. Funding is allocated under each individual project that may utilize this service.

 

J-4. Extend Open End Professional Services Agreement Miller Legg & Associates, Inc. Civil & Environmental Engineering Services (Supporting Docs)

 

Approve the one-year extension to the Open End Professional Services Agreement for Miller Legg & Associates, Inc., for Civil & Environmental Engineering Services. This agreement has an expiration date of April 16, 2015 for the base three year Open End Agreement.

 

The original contract date, amount, and term are included in Exhibit 1. A recommendation is being made to extend the Agreement by one (1) year from 4/16/15 to 4/15/16.

 

This is a three (3) year Open End Agreement with a not to exceed amount of $2,000,000. The agreement may be extended for one (1) year and/or $300,000 utilizing the provision for extension in the existing agreement. This item authorizes the Chief Facilities Officer to award work up to the contract limit of $2,000,000 without subsequent Board approval.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to this item, since this item is seeking approval of a one-year extension only. Funding is allocated under each individual project that may utilize this service.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

K-1. General Fund Amendment as of January 31, 2015 (Supporting Docs)

 

Approve the attached General Fund Amendment as of January 31, 2015.

 

General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the General Fund. Amendment includes information for the month of January 2015.

 

There is no additional financial impact to the district.

 

K-2. Special Revenue (Grants) Amendment as of January 31, 2015 (Supporting Docs)

 

Approve the attached Special Revenue (Grants) Amendment as of

January 31, 2015.

 

Special Revenue (Grants) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Special Revenue (Grants). Amendment includes information for the month of January 2015.

 

There is no additional financial impact to the district.

 

K-3. Interim Financial Statements for the Period Ended January 31, 2015 (Supporting Docs)

 

Approve the Interim Financial Statements for the Period Ended January 31, 2015.

 

Financial Statements are submitted to the School Board pursuant to State Board Administrative Rule 6A-1.008. As of January 2015, the fund balance as a percentage of projected revenues was 4.18% and fund balance, excluding

Charter Schools revenues, was 4.87%.

 

There is no financial impact to the district.

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Pembroke Pines (Supporting Docs)

 

Approve the Reciprocal Use Agreement between

The School Board of Broward County, Florida and the City of Pembroke Pines.

 

The current Reciprocal Use Agreement (RUA) between

The School Board of Broward County, Florida (SBBC) and the City of Pembroke Pines was entered into on August 24, 2010. The Agreement is scheduled to expire on August 23, 2015.

 

This RUA contains prior School Board approved solutions to issues (such as the District's implementation of its Four-Day Summer Work Week and the potential resultant increase in facility costs and energy cost) certain municipalities raised a few years ago regarding their utilization of the District's school facilities. The City has indicated its desire to renew the RUA with the SBBC, and has reviewed the RUA.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and upon approval by the SBBC, the City will execute the Agreement.

 

There is no financial impact to the school district; therefore this item does not require a collaboration form from the Capital Budget Department.

 

L-2. Donation Agreement between The School Board of Broward County, Florida and the Tiny Tots Academy, Inc. (Supporting Docs)

 

Approve the Donation Agreement between

The School Board of Broward County, Florida (SBBC) and the Tiny Tots Academy, Inc.

 

In the past few years, the School District commenced a comprehensive process to dispose portables that have been deemed unsatisfactory, and since then, the District has demolished numerous portables. Subsequently, SBBC on

December 9, 2014 declared one hundred thirty three (133) portables as surplus due to their obsolete condition, or the continued use of which is uneconomical, inefficient, or which serves no useful function; and as a component of the disposition process, the District established a procedure whereby entities interested in acquiring any of the portables may do so via a donation agreement with SBBC and at their own expense.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to SBBC; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

 

OPEN ITEMS

 

AA. RESOLUTIONS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Revised Job Description for the Community Liaison Position (Supporting Docs)

 

SPECIAL ORDER - 10:45 A. M

 

Approve the revised job description for the Community Liaison Position. This is the first reading.

 

This job description is being revised to update the education requirement(s) to include the acceptance of "Special Diplomas." This change is requested given that there are several individuals within the District with Special Diplomas who are capable of performing the essential functions associated with the job and do not have career path progression. Any vacant positions in accordance to this job description will follow standard advertising or selection process.

 

The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, February 28, 2015. See attached Executive Summary

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda.

 

There is no additional financial impact to the district. The revision to the job description does not impact the hourly rate assigned to the positions within the BTU-ESP Salary Schedule.

 

CC-2. Revised Job Description for the General Clerk I Position (Supporting Docs)

 

SPECIAL ORDER - 10:45 A. M

 

Approve the revised job description for the General Clerk I Position. This is the first reading.

 

This job description is being revised to update the education requirement(s) to include the acceptance of "Special Diplomas." This change is requested given that there are several individuals within the District with Special Diplomas who are capable of performing the essential functions associated with the job and do not have career path progression. Any vacant positions in accordance to this job description will follow standard advertising or selection process.

 

The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, February 28, 2015. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda.

 

There is no additional financial impact to the district. The revision to the job description does not impact the hourly rate assigned to the positions within the Federation of Public Employees (FOPE) Salary Schedule.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. 2015-2016 Opening & Closing School Times (Regular Term) (Supporting Docs)

 

Approve the 2015-2016 Opening & Closing School Times (Regular Term).

 

School times are scheduled to open and close at times that will best utilize existing resources to provide required student transportation services and compensate for student and program growth. The 2015-2016 opening and closing school time changes reflect small time adjustments proposed to improve the quality and level of service being provided by alleviating late arrivals and improving routing efficiencies. Student Transportation & Fleet Services has incorporated the use of new tools and technology to monitor to and from school performance.

 

School times are scheduled to minimize operational costs to the district.

 

EE-2. Transportation Agreements for City and Non-Profit Organization Recreation Programs (Supporting Docs)

 

Approve agreements between The School Board of Broward County, Florida, and the City of Lauderdale Lakes, the City of Plantation, the non-profit organizations of After School Programs, Inc., New Horizon Community Development Corporation, Inc., and the YMCA of Broward County, Florida, Inc., to provide school bus transportation for recreational programs for the period of one year.

 

The transportation agreements allow the cities and non-profit organizations to utilize District school buses for city/organizational sponsored recreation programs and events that are dependent on transportation. City/organization sponsored recreation programs provide a valuable service to their respective communities.

 

Transportation services will be provided during the times school buses are not being utilized for service to Broward County Public Schools. The City of Lauderdale Lakes, the City of Plantation, the non-profit organizations of After School Programs, Inc., New Horizon Community Development Corporation , Inc., and the YMCA of Broward County, Florida, Inc., will reimburse the District for the full cost of this service at the approved reimbursement rate. This reimbursement rate fully covers the costs incurred by the District.

 

These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The cities and non-profit organizations will reimburse the District for the cost of this service at the current approved reimbursement rate of $70 per hour.

 

EE-3. Bid Recommendation of $500,000 or Greater - 15-087T - Refuse Services (POSTPONED 02/18/15 RSBM) (Supporting Docs)

 

MEMO TO VOTE DOWN

 

Approve the recommendation to award for the above contract. Contract Term: February 19, 2015, through February 28, 2018, 3 Years; User Department: Physical Plant Operations, Environmental Conservation/Utility Management; Award Amount: $1,515,000; Vendors Awarded: Progressive Waste Solutions of Florida, Inc. (Primary Vendor); Republic Services of Florida; Limited Partnership (First Alternate Vendor); and Waste Management Inc. of Florida (Second Alternate Vendor); M/WBE Vendor(s): None

 

The School Board of Broward County, Florida (SBBC) received eight (8) bids for Bid 15-087T - Refuse Services. The bidders were: Great Waste and Recycling Service, LLC; A.J. Panzarella, LLC; Progressive Waste Solutions of Florida, Inc.; Republic Services of Florida, Limited Partnership; Southern Waste Systems, LLC; Sunshine Recycling Services of S.W. Florida, LLC; Waste Management Inc. of Florida; and Waste Pro of Florida, Inc. This Bid will be used to provide refuse services for the cities of Fort Lauderdale, Dania, and Hollywood. The remainder of the cities within the county have sole source refuse franchises.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/15-087T-Refuse Services.pdf.

 

The estimated financial impact will be approximately $1,515,000 over a three (3) year period; funds that have already been budgeted and will be managed by the PPO Environmental Conservation/Utility Management Department. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.

 

EE-4. Bid Recommendation of $500,000 or Greater - Bid 15-101V - Fresh Produce for Cafeterias (Supporting Docs)

 

(SEE ITEM E-3)

 

Approve the recommendation to award for the above contract. Contract Term: April 18, 2015, through July 31, 2018, 3 Years, 3 Months; User Department: Food and Nutrition Services; Award Amount: $26,220,000; Vendors Awarded: Mac Edwards Produce & Company, Inc. (Primary Vendor) and The Produce Connection, Inc. (Alternate Vendor); M/WBE Vendor: Mac Edwards Produce

& Company

 

The School Board of Broward County, Florida, received two (2) bids for

15-101V - Fresh Produce for Cafeterias. This Bid provides fresh produce to school cafeterias that include, but are not limited to, apples, bananas, carrots, corn, cucumbers, romaine and iceberg lettuce, melons, Florida and California oranges, pears, peppers, pineapples, tangerines, and tomatoes.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

A copy of the bid documents are available online at:

http://www.broward.k12.fl.us/supply/docs/contracts/15-101V-Fresh Produce for Cafeterias.pdf.

 

The estimated financial impact will be $26,220,000 for three years. The funding for this contract will come from Food and Nutrition Services' Operating Budget. Rebidding this contract resulted in a savings of $406,750. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated award value.

 

EE-5. Piggyback Award Recommendation of $500,000 or Less - 55-065V- Information Technology Professional Consulting Services (Supporting Docs)

 

Approve the recommendation to award the above contract. Contract Term: March 18, 2015, through March 17, 2016, 1Year; User Department:

Procurement & Warehousing Services; Award Amount: $250,000; Awarded Vendor(s): Genesis Consulting Partners, LLC; M/WBE: None

 

This request is for approval to secure professional consulting services to configure the Contract Management Module in SAP to assist the Procurement & Warehousing Services Department to effectively manage contracts.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

A copy of Attachment B is available online at:

http://www.broward.k12.fl.us/supply/docs/contracts/55-065V-Attachment-B.pdf.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact will be $250,000. The source of funds to perform the SAP enhancements will come from the general operating budget of the Procurement & Warehousing Services Department. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated award value.

 

EE-6. Bid Recommendation of $500,000 or Greater - 55-117R - School Buses (Supporting Docs)

 

Approve the recommendation to award for the above contract. Contract Term: March 18, 2015, through December 31, 2015, 9 Months; User Department: Student Transportation and Fleet Services (STFS); Award Amount: $10,603,000; Vendor(s) Awarded: Florida Transportation Systems, Inc.; LBS South; and Matthews Buses, Inc.; M/WBE Vendor(s): None

 

The School Board of Broward County, Florida, Purchasing Policy 3320, Part II, Section M, permits the District to piggyback on contracts awarded by other public or governmental agencies. School Districts within the State of Florida utilize the Florida Department of Education bid for the purchase of school buses. This request is for the purchase of ninety-eight (98) school buses. Ninety-five (95) of the buses are for STFS (in accordance with the District's Educational and Facilities Plan, Fiscal Year 2014-15 to 2018-19) and three (3) of the buses are for the technical high schools.

 

A copy of the Florida Department of Education School Bus Bid #2015-01 is available online at:

www.faptflorida.org/schoolBusSpecification/2014-2015%20Pricing%20&%20Ordering%20Guide_Final.pdf.

 

The estimated financial impact will be $10,603,000. As outlined in the adopted District Educational Facilities Plan, the School Board approved the capital funding on September 23, 2014, in the amount of$10,300,000. The funding source for the $303,000 purchase by the technical high schools will be allocated to the Workforce Development Reserve Fund.

 

EE-7. Recommendation for Additional Spending Authority 13-011N - Art Equipment (Supporting Docs)

 

Approve the recommendation for additional spending authority. Contract Term: September 1, 2012, to August 31, 2015, 3 Years. User Department: Various Locations; Award Amount: $100,000. Vendors Awarded: C.A.S. Industries, Inc., D/B/A Commercial Art Supply; DGS Educational Products; Dick Blick Company D/B/A Blick Art Materials, Highwater Clays of Florida, Inc; and Schoolhouse Products, Inc. M/WBE Vendors: None

 

The School Board of Broward County, Florida, approved a bid for art equipment to five (5) vendors: C.A.S. Industries, Inc., D/B/A Commercial Art Supply, DGS Educational Products, Dick Blick Company D/B/A Blick Art Materials; Highwater Clays of Florida, Inc.; and School house Products, Inc. The contract has reached 95% of the spending authority and will require additional funding to continue uninterrupted purchases throughout the term of the contract. Schools and departments utilize the contract for items such as: art tables, kilns, mat cutters, ceramics equipment, and other art equipment needed in art classrooms.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/13-011N_%20Art_%20Equipment.pdf.

 

Bid 13-011N was approved on August 21, 2012, with a spending authority of $100,000. The current recommendation is to increase the spending authority by $15,000. Funds for these purchases will come from school and department budgets.

 

EE-8. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (Items A - K):

A. College for Every Student Closing the Gap Awards, $75,000 (requested)

B. Dairy Council of Florida, $2,500 (awarded) C. Exxon/Mobil Educational Alliance Program - Broadview Elementary, $500 (awarded) D. Exxon/Mobil Educational Alliance Program - Pembroke Lakes Elementary, $500 (awarded)

E. Exxon/Mobil Educational Alliance Program - Peters Elementary, $500 (awarded)

List is continued in the Summary Explanation and Background section below.

 

F. Exxon/Mobil Educational Alliance Program - Quiet Waters Elementary, $1,000 (awarded) G. Florida Department of Agriculture - Fresh Fruit and Vegetable Program 2015-2016, $600,000 (requested) H. Rathmann Challenge, $100,000 (requested) I. The OCHO Project: Read for a Need, $1,000 (awarded)

J. Tree Fund Arboriculture Education Grant Program, $4,985 (requested)

K. Whole Kids Foundation, $2,000 (awarded)

 

Copies of the grant applications and Executive Summaries are available at the Board Members' office on the 14th floor of the K. C. Wright Administration Center and online via the Broward Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/.

 

The potential positive financial impact if all projects are awarded is $787,985 from various sources.

 

FF. OFFICE OF ACADEMICS

 

FF-1. Recommendation for Additional Spending Authority for the Agreements with Thirteen Apprenticeship Agencies (Supporting Docs)

 

To approve a higher spending authority of $1.2 million financed through the Workforce Development Education Fund, to support the increase in apprenticeships for a variety of Building/Construction Trade Programs at Atlantic Technical College. See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida approved a contract for award with thirteen apprenticeship agencies on May 30, 2012, Item FF-2. The contract was awarded for $2,200,00 per year for 3 years (July 1, 2012 through June 30, 2015). An additional spending authority increase of $1.2 million is needed to cover increased student enrollment for Atlantic Technical College Apprenticeship Programs.

 

With the additional request for spending authority of $1.2 million the estimated financial impact will be $7,800,000. The source of funds is the Workforce Development Education Fund. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated value. There is no additional financial impact to the District.

 

GG. OFFICE OF HUMAN RESOURCES

 

GG-1. Re-opener of the Collective Bargaining Agreement between The School Board of Broward County, Florida and the Broward Teachers Union-Education Support Professionals (BTU-ESP) effective July 1, 2014 - June 30, 2016 (Supporting Docs)

 

SPECIAL ORDER - 2:00 P.M.

 

Adopt the amendments to the Collective Bargaining Agreement between

The School Board of Broward County, Florida and the Broward Teachers Union-Education Support Professionals (BTU-ESP) effective July 1, 2014 through

June 30, 2016.

 

For the 2014-2015 school year, this Agreement provides a 2.2% salary increase to the salaries of eligible employees covered under the Broward Teachers Union-Education Support Professionals (BTU-ESP) unit, effective July 1, 2014. Beginning in the 2015-2016 school year, employees on a 196 day work calendar who are covered under the BTU-ESP unit, shall return to work on the last teacher's planning day before the students return for the purpose of planning/training.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda

 

The estimated financial impact for the 2.2% salary increase for eligible employees will generate a total payroll cost of approximately $1,086,003 for the 2014-2015 school year, including fringe benefits.

 

GG-2. Re-Opener of the Collective Bargaining Agreement between (Supporting Docs)

The School Board of Broward County, Florida and the Federation of Public Employees (Maintenance, Facilities Service, Transportation, Security Specialists and Campus Monitors) effective July 1, 2014 - June 30, 2016

 

SPECIAL ORDER - 2:10 P.M.

 

Adopt the amendments to the Collective Bargaining Agreement between The School Board of Broward County, Florida and the Federation of Public Employees (Maintenance, Facilities Service, Transportation, Security Specialists and Campus Monitors) effective July 1, 2014 through June 30, 2016.

 

For the 2014-2015 school year, this Agreement provides a 2.2% salary increase to the salaries of eligible employees covered under the Federation of Public Employees (Maintenance, Facilities Service, Transportation, Security Specialists and Campus Monitors) effective July 1, 2014.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda

 

The estimated financial impact for the 2.2% salary increase for eligible employees will generate a total payroll cost of approximately $3,264,350 for the 2014-2015 school year, including fringe benefits.

 

HH. OFFICE OF THE GENERAL COUNSEL

 

HH-1. Final Acceptance and Settlement Agreement between (Supporting Docs)

The School Board of Broward County, Florida, and Lemartec Corporation

f/k/a Lemartec Engineering & Construction Corp.

 

Approve the Settlement Agreement between The School Board of Broward County, Florida and Lemartec Corporation f/k/a Lemartec Engineering & Construction Corp., and approve the Final Acceptance and Payment for the

New Replacement Facility, Project number P.000077 (f.k.a. 0405-99-01) at Lanier-James Educational Center.

 

This Settlement Agreement is the result of extensive efforts to resolve differences regarding a claim asserted by Lemartec Corporation f/k/a Lemartec Engineering & Construction Corp. ("LEMARTEC") pursuant to a Construction Agreement ("Agreement") between Lemartec and The School Board of Broward County, Florida (the "SBBC").

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The total financial impact of this item is $136,000 which shall come from the Lanier-James Educational Center Project, P.000077.

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. 2014-2015 Annual Comprehensive Safety Inspection Reports (Supporting Docs)

 

SPECIAL ORDER - 3:00 P.M.

 

Receive the 2014-2015 Annual Comprehensive Safety Inspection Reports.

 

The Department of Education requires that a state certified fire inspector, along with a Department of Education trained safety and casualty inspector, inspect each facility owned or leased within the District. Exhibits 1 and 2 are the corresponding reports for all school board owned public school sites. Exhibit 3 contains the inspection reports for leased or off-campus sites throughout the District. Exhibit 4 contains the inspection reports for charter schools sponsored by the District. The Safety Department conducts joint fire inspections with the local fire departments in Broward County, where schools are located, to maintain compliance with Florida State Statute 1013.12. The fire departments that have participated in our comprehensive inspection program are listed in Exhibit 5. An instruction sheet describing each column of the inspection report is listed in Exhibit 6.

 

The current general fund and capital projects budgets will address these corrections.

 

II-2. Broward County School Board vs. Randy Corinthian (Supporting Docs)

 

Approve the Superintendent's settlement of disciplinary action.

 

In order to avoid the uncertainties and expense of further proceedings, the parties reached a settlement agreement, in which, the employee will waive his right to an administrative hearing.

 

See Supporting Docs for additional information.

 

The financial impact to the District will be back pay in the amount of approximately $28,500.00 for the suspension period as set forth in the Agreement.

 

II-3. Broward County School Board vs. Edouard Jean (Supporting Docs)

 

Adopt the Recommended Order, rendered on December 23, 2014, by

John Van Laningham, Administrative Law Judge, in the matter of Broward County School Board vs. Edouard Jean, Case No. 14-2214TTS before the

State of Florida Division of Administrative Hearings and enter the proposed

final order.

 

No exceptions to the Recommended Order were filed. Attached hereto as

Exhibit 3 is a Final Order that has been approved as to form and legal content by the Administrative Counsel.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The financial impact to the district will be approximately $46,000.00 back pay for the period in which Mr. Jean was suspended without pay.

 

II-4. Florida Atlantic University Cost-Reimbursable Research Agreement #SRJ71, Centers of Excellence in Elementary Teacher Preparation -Collaborative Transformation: Establishing Excellence in Elementary Preparation (CTE3P) Program subcontract (Supporting Docs)

 

Approve Florida Atlantic University (FAU) Cost-Reimbursable Research Agreement #SRJ71, Centers of Excellence in Elementary Teacher Preparation - Collaborative Transformation: Establishing Excellence in Elementary Preparation (CTE3P) Program subcontract.

 

FAU's College of Education was awarded a Florida Department of Education Centers for Excellence in Elementary Teacher Preparation grant. Broward County Public Schools (BCPS) is a partner in the design and implementation of the grant.

 

The School Board of Broward County, Florida's portion of the award is designated to hire a grant facilitator for the duration of the grant and who will coordinate and collaborate on the redesign of FAU's teacher preparation program. The redesign will improve FAU's pre-service elementary teacher training in core subject areas (math, science, social studies, and English language arts/reading). This project will provide better-prepared novice teachers to employing districts.

 

The Agreement will be effective on the date that the subcontract has been executed by both parties.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The positive financial impact to the District for Year One is $105,933.00. The three-year project is funded through a subcontract from FAU as the fiscal agent for the Florida Department of Education's Race to the Top Fund for Year One and FLDOE Title II, Part A, Teacher and Principal Training and Recruiting Fund for Years Two and Three.

 

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

 

JJ-1. Change Order #1 Parkway Middle Advanced Roofing, Inc. Roof Replacement Buildings 22 and 24 Project No. P.001617 (Supporting Docs)

 

Approve Change Order #1, Parkway Middle, Advanced Roofing, Inc.,

Roof Replacement Buildings 22 and 24, Project No. P.001617, in the amount of $27,210, -20- days.

 

Change Order #1, $27,210, -20- days

Parkway Middle

Advanced Roofing, Inc.

Roof Replacement Buildings 22 and 24

Project No. P.001617

 

Refer to Exhibits 1 and 3 for detailed information.

 

The source of funds is identified in the Adopted District Educational Facilities Plan, Fiscal Years 2014-2015 to 2018-2019.

 

JJ-2. Change Order #1 Atlantic Technical College ABC Construction Inc. Front Canopy Replacement Project No. P.001490 (Supporting Docs)

 

Approve Change Order #1, Atlantic Technical College, ABC Construction, Inc., Front Canopy Replacement, Project No. P.001490, in the amount of $16,805, -5- days.

 

Change Order #1, $16,805, -5- days

Atlantic Technical College

ABC Construction, Inc.

Front Canopy Replacement

Project No. P.001490

 

Refer to Exhibits 1 and 3 for detailed information.

 

The source of funds is identified in the Adopted District Educational Facilities Plan, Fiscal Years 2014-2015 to 2018-2019.

 

JJ-3. Photovoltaic for Schools Pilot Program Contract with Florida Power & Light (FPL) Driftwood Middle School (Supporting Docs)

 

Approve the contract between The School Board of Broward County, Florida, and Florida Power & Light (FPL) for the Photovoltaic for Schools Pilot Program at Driftwood Middle School.

 

Florida Power & Light (FPL) will be donating a total of two (2) ten (10)

KW photovoltaic systems (solar) over a five (5) year period. FPL has agreed to install a solar array at Driftwood Middle School. FPL will install, own, and maintain each solar system for a period of five (5) years from the in-service date, and will transfer ownership to The School Board of Broward County, Florida, at the end of the five (5) year period. FPL will provide teacher training and educational materials for each school where the system is installed. FPL will oversee design and construction by engineers and electrical contractors of each system. FPL will provide a five (5) year warranty on each installation.

 

This contract has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District at this time. After the five (5) year period, the District will be responsible for routine maintenance of the solar array. See Supporting Doc for continuation of Financial Impact.

 

JJ-4. Photovoltaic for Schools Pilot Program Contract with Florida Power & Light (FPL) Maplewood Elementary School (Supporting Docs)

 

Approve the contract between The School Board of Broward County, Florida, and Florida Power & Light (FPL) for the Photovoltaic for Schools Pilot Program at Maplewood Elementary School.

 

Florida Power & Light (FPL) will be donating a total of two (2) ten (10)

KW photovoltaic systems (solar) over a five (5) year period. FPL has agreed to install a solar array at Maplewood Elementary School. FPL will install, own, and maintain each solar system for a period of five (5) years from the in-service date, and will transfer ownership to The School Board of Broward County, Florida, at the end of the five (5) year period. FPL will provide teacher training and educational materials for each school where the system is installed. FPL will oversee design and construction by engineers and electrical contractors of each system. FPL will provide a five (5) year warranty on each installation.

 

This contract has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District at this time. After the five (5) year period, the District will be responsible for routine maintenance of the solar array. See Supporting Doc for continuation of Financial Impact.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. License Agreement with the Greater Fort Lauderdale/Broward County Convention Center to Hold the 2015 Teacher Recruitment Fair (Supporting Docs)

 

Approved the License Agreement between the Greater Fort Lauderdale/Broward County Convention Center and The School Board of Broward County, Florida, to hold the 2015 Teacher Recruitment Fair.

 

The School Board of Broward County, Florida, will hold the 2015 Teacher Recruitment Fair at the Greater Fort Lauderdale/Broward County Convention Center on May 29, 2015. The venue will be used on May 28, 2015 for set up of the event.

 

It is the policy of the Greater Fort Lauderdale/Broward County Convention Center for the operator to execute the agreement last.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the School District's general fund; however, the total estimated expense of $12,043.00 will be paid with Title II A grant funds. Therefore, this item does not require a collaboration form from the Capital Budget Department.

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.