Agenda for October 21, 2014

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

Regular School Board Meeting

TUESDAY, OCTOBER 21, 2014 10:15 AM

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

EXPLANATION OF AGENDA FOR REGULAR MEETING

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

October 21, 2014

CONSENT ITEMS:

F-1. 2014-2016 School Health Services Plan (REVISED)

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2014-2015 School Year (AMENDMENT)

OPEN ITEMS:

II-6. Appointment to the Governance Board of The One Community Partnership Expansion Planning Grant (ADDED)

October 17, 2014

SPECIAL PRESENTATIONS:

Recognition of LGBT History Month - October 2014 (Resolution #15-17) (SPECIAL ORDER - 11:00 A.M.) (ADDED)

MINUTES FOR APPROVAL:

September 16, 2014 - Special - 2nd Public Hearing - Adoption of Millage Levy and Final Budger for 2014-2015 (ADDED)

CONSENT ITEMS:

A-2. Miscellaneous Resolutions for 2014-2015 - Resolutions 15-83 through 15-95 (AMENDMENT)

J-1. Approve Authorization to Advertise Design/Build Services 8 Modular Classroom Addition at Park Trails Elementary School City of Parkland and Amend the Adopted District Educational Facilities Plan 2014-2015 (ADDITIONAL INFORMATION)

OPEN ITEMS:

II-2. 2015 State Legislative Program (ADDED)

II-3. 2015 Federal Legislative Program (ADDED)

II-4. Greater Florida Consortium of School Boards' 2015 Legislative Program (ADDED)

II-5. Appointment of Citizen Member to the Value Adjustment Board (VAB) (ADDED)

LL-4. Termination of the Charter School Agreement between The Red Shoe, Inc., d/b/a Urban Academy (The Obama Academy for Boys - 5431), and The School Board of Broward County, Florida (ADDED)

LL-5. Termination of the Charter School Agreement between The Red Shoe, Inc., d/b/a Urban Academy (The Red Shoe for Girls - 5434), and The School Board of Broward County, Florida (ADDED)

CALL TO ORDER

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

MINUTES FOR APPROVAL

September 16, 2014 - Special - Expulsions

September 16, 2014 - Regular School Board Meeting (Supporting Docs)

September 16, 2014 - Special - 2nd Public Hearing - Adoption of Millage Levy and Final Budger for 2014-2015 (ADDED) (Supporting Docs)

ADDED ITEMS

CLOSE AGENDA

SPECIAL PRESENTATIONS (Non-Board Items)

Recognition of LGBT History Month - October 2014 (Resolution #15-17)

(SPECIAL ORDER - 11:00 A.M.) (ADDED)

Disability History & Awareness: 2014 Just Do It…I Did Awards Program

(Resolution #15-16) (SPECIAL ORDER - 11:15 A.M.)

Asthma Friendly School Recognition (SPECIAL ORDER - 1:30 P.M.)

Florida Healthy School District/Silver Award (SPECIAL ORDER - 1:45 P.M.)

Recognition of National American Education Week - November 17-21, 2014

(Resolution #15-26) (SPECIAL ORDER - 2:00 P.M.)

Broward's Celebration of Jumpstart's Read for the Record ® Campaign

(SPECIAL ORDER - 2:15 P.M.)

REPORTS

Broward County Council PTAs/PTSAs

ESE Advisory Council

Broward County Association of Student Councils and Student Advisor to the Board

Technology Advisory Committee

ESOL Leadership Council

Gifted Advisory Council

Employee Unions/Groups

Facilities Task Force

Supplier Diversity & Outreach Program Advisory Committee

Diversity Committee

Broward Education Foundation

District Advisory Council

CONSENT AGENDA

REPORTS CONTINUED

Board Members

Superintendent

SPEAKERS

1. Newasann Sutherland

2. Willamena Little

3. Sherrie Amaya

4. Angelica Brodeur

5. Ron Osborne-Williams

6. Mizanne Laud

7. Michael Sirbola

8. Pamela Damelio

9. Brittney Sirkis

10. Lynda Olds

CONSENT ITEMS

A. RESOLUTIONS

A-1. The School Board of Broward County, Florida Resolution on Accountability (Supporting Docs)

(SPECIAL ORDER - 3:00 P.M.)

Adopt Resolution #15-82 - The School Board of Broward County, Florida Resolution on Accountability.

See Text of Resolution.

There is no financial impact to the district.

A-2. Miscellaneous Resolutions for 2014-2015 - Resolutions 15-83 through 15-95 (Supporting Docs)

AMENDMENT

Adopt Resolutions as presented to the School Board.

To assist schools with planning for their school year, and to allow schools the opportunity to incorporate Resolutions into their daily curriculum, it was determined that most Resolutions should be approved early in the school year. The School Board will continue to acknowledge the Resolutions during the month in which they actually occur.

There is no financial impact to the district.

B. BOARD MEMBERS

E. OFFICE OF STRATEGY & OPERATIONS

E-1. Pre-Qualification of Contractors - Approval of Application and Issuance of Certification (Supporting Docs)

Approve the Recommendation of the Superintendent indicated in Exhibit 2.

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policy 7003. This item approves the recommendations of the Superintendent of Schools indicated in Exhibit 2. Further explanation is provided in Exhibit 1.

The Qualification Selection Evaluation Committee (QSEC) convened on September 17, 2014, and again on October 1, 2014, to review staff's recommendations in response to the submitted pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in the Superintendent Recommendations-Tracking Report. Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/PreQual 091714.pdf, and http://www.broward.k12.fl.us/supply/docs/contracts/PreQual100114.pdf.

There is no financial impact to the district.

E-2. Termination of Bid- 15-025B - Disposable Industrial Wipes (Supporting Docs)

Approve the termination of 15-025B - Disposable Industrial Wipes, with Dora Industries, Inc., d/b/a Gold Coast Chemical Products. Bid Term: October 21, 2014, through September 30, 2017, 3 Years; User Department: District-wide; Award Amount: $500,000; Vendor(s) Awarded: Dora Industries, Inc., d/b/a Gold Coast Chemical Products; M/WBE Vendor(s): Dora Industries, Inc., d/b/a Gold Coast Chemical Products (Caucasian female)

This agenda item requests approval to terminate the bid with Dora Industries, Inc., d/b/a Gold Coast Chemical Products (Gold Coast). Gold Coast withdrew from the bid prior to commencing work, indicating they made an error in pricing, and cannot complete the work. Pursuant to Section 3, General Conditions 57, of 15-025B - Disposable Industrial Wipes, "This bid award may be terminated with or without cause by SBBC during the term hereof upon thirty (30) days written notice to the other parties of its desire to terminate this Bid."

See Supporting Docs for continuation of Summary Explanation and Background.

There is no financial impact to the district.

E-3. First Amendment to the Grant Agreement with Hallandale Beach Community Redevelopment Agency (Supporting Docs)

Approve the first amendment to the existing grant agreement between The School Board of Broward County, Florida (SBBC) and The Hallandale Beach Community Redevelopment Agency. The agreement period is from October 22, 2014 to December 31, 2014 or project completion.

The Hallandale Beach Community Redevelopment Agency (HBCRA) awarded $40,000 to Gulfstream Middle School for the Building Bridges: Strong Families + Strong Communities = Student Success program. The project provides in-class, post-secondary planning to 7th and 8th grade economically disadvantaged students in the areas of employability, job readiness skills, financial literacy education, and cultural awareness engagement. The program includes a referral resource to assist with the housing needs of families involved in the program. During the HBCRA's Board meeting on August 18, 2014, Principal Robert Pappas requested to extend the current grant agreement in order to allow time to complete the Building Bridges program.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel and will be executed after School Board approval.

There is no financial impact to the district.

F. OFFICE OF ACADEMICS

F-1. 2014-2016 School Health Services Plan (Supporting Docs)

ADDED

As required by Florida Statute, approve the attached 2014-2016 School Health Services Plan, which describes the school health services to be provided to students.

Florida Statute 381.0056, F. S. requires each local Department of Health to develop, jointly with the school district and school health advisory committee, a School Health Services Plan. This plan describes the services to be provided, the responsibility for provision of the mandated health services in all public schools, and evidence of cooperative planning by The School Board of Broward County and the Florida Department of Health, as required by statute.

Chapter 64F-6.002, Florida Administrative Code (F.A.C.) required the plan to be completed on a two-year cycle.

This plan is a collaboration with all healthcare entities to facilitate the provision of the mandated health services in the District public schools.

There is no additional financial impact to the district.

F-2. Amendment to Full and Basic School Health Services Funding Agreement for 2014-2015 (Supporting Docs)

Approve the attached BW351 Amendment 0002 to change the number of Full Service Schools.

The State of Florida, Department of Health and the provider have agreed to amend the current contract to change the number of Full Service Schools from 9 to 10, remove one existing school from the Full Service School designation, and designate two new alternative schools as Full Service Schools because they serve District pregnant and parenting teens.

The amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The State of Florida, Department of Health-Broward will execute after School Board approval.

There is no financial impact to the district.

G. OFFICE OF HUMAN RESOURCES

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2014-2015 School Year. (Supporting Docs)

Approve the personnel recommendations for the 2014-2015 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The teacher approvals on this G-1 item are teachers in subject areas for which there is no surplus and/or layoff teacher in that certification area that could be placed in these positions.

The Personnel Recommendations for Instructional Employees include the following items:

1. Teacher Approvals

2. Instructional Leaves

There will be no financial impact to the school district. Funding for the positions has been allocated in the school and department budgets.

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2014-2015 School Year. (Supporting Docs)

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional

staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the

Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations

There will be no financial impact to the school district.

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2014-2015 School Year (Supporting Docs)

AMENDMENT

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Non-Instructional Employees include the following sections:

1. Non-Instructional Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional Substitutes/Temporary Employees

3. Non-Instructional Leave(s)-Layoff(s)

4. District Managerial/Professional/Technical Personnel

5. Reassignment of Current School-Based/District Managerial/Professional Technical Personnel

6. School-Based Managerial Personnel

7. School-Based/District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based/District Managerial/Professional/Technical Leave(s)-Layoff(s)

9. Salary Adjustment

Funding has been budgeted in the 2014-2015 school/fiscal year for all appointments through June 30, 2015.

G-4. Personnel Recommendations for Non-Instructional Separation of Employment or Discipline for the 2014-2015 School Year (Supporting Docs)

Approve the personnel recommendations for separation of employment or discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations include the following items:

Non-Instructional Resignation(s)/Retirement(s)

Non-Instructional Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

There is no financial impact to the school district.

G-5. Supplemental Pay Positions - List 6 (Supporting Docs)

Approve the recommended supplemental pay positions of employees for the 2014-2015 school/fiscal year.

Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type.

The Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2014-2015 school year.

Individuals listed meet the requirements for the supplemental positions.

Funding has been budgeted in the 2014-2015 school/fiscal year for all supplements through June 30, 2015.

H. OFFICE OF THE GENERAL COUNSEL

I. OFFICE OF THE SUPERINTENDENT

J. OFFICE OF FACILITIES & CONSTRUCTION

ADDITIONAL INFORMATION

Approve the Authorization to Advertise for Design/Build Services, 8 Modular Classroom Addition at Park Trails Elementary School, City of Parkland, complete with sitework including covered walkway connecting classrooms to main building(s), amend the Adopted District Educational Facilities Plan 2014-2015 (ADEFP)

See Supporting Docs for continuation of Requested Action.

Design and construction of the 8 modular classrooms is pursuant to the modular agreement between the City of Parkland and The School Board of Broward County, Florida, approved on March 17, 2014. Pursuant to the agreement, the Board has an obligation to construct modular classrooms. This item is in furtherance and compliance with this agreement.

Selection for the services shall be in accordance with Board Policy 7003. The Qualification Selection Evaluation Committee shall shortlist, interview, and recommend one firm for selection in the evaluation of the proposer's qualifications. The Board will award contract to the Design/Build firm.

There is no financial impact. Funding totaling $2,025,000 for this project is included in the Adopted District Educational Facilities Plan 2014-2015 as per the modular classroom interlocal agreement with the City of Parkland.

J-2. Approve Authorization to Advertise Design/Build Services Flamingo Elementary School Re-Roof Section A (East Section) of Building 1 Project No. P.001620 (Supporting Docs)

Approve the Authorization to Advertise for Design/Build Services, Flamingo Elementary School, Re-Roof Section A (East Section) of Building 1, Project No. P.001620.

The source of funds is identified in the Adopted District Educational Facilities Plan, Fiscal Years 2014-2015.

J-3. Approve Authorization to Advertise Design/Build Services Coral Park Elementary School HVAC Replacement Project No. P.001602 (Supporting Docs)

Approve the Authorization to Advertise for Design/Build Services, Coral Park Elementary School, HVAC Replacement, Project No. P.001602.

The source of funds is identified in the Adopted District Educational Facilities Plan, Fiscal Years 2014-2015.

K. OFFICE OF FINANCIAL MANAGEMENT

L. OFFICE OF PORTFOLIO SERVICES

L-1. Approve the Termination of the Charter School Agreement between Broward Charter School of Science and Technology, Inc., (#5055), and The School Board of Broward County, Florida (Supporting Docs)

Approve the Termination of the Charter School Agreement between Broward Charter School of Science and Technology, Inc., (Broward Charter School of Science and Technology - 5055), and The School Board of Broward County, Florida

On March 20, 2012, Broward Charter School of Science and Technology, Inc., (Broward Charter School of Science and Technology - 5055), entered into a Charter School Agreement with The School Board of Broward County, Florida, that became effective July 1, 2012, and covered a term of five years commencing on July 1, 2012, and ending June 30, 2017.

A copy of all supporting documents are available at the Charter Schools Management/Support Department on the 12th floor of the K. C. W. Administration Center. A copy of all supporting documents are available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/.

See Supporting Docs for continuation of Summary Explanation and Background.

This item has been approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the district.

OPEN ITEMS

AA. RESOLUTIONS

BB. BOARD MEMBERS

BB-1. Membership in National School Boards Association's National Affiliate Program-Council of Urban Boards of Education (CUBE) (Supporting Docs)

Approve membership in the National School Board Association's Affiliate Program - Council of Urban School Board of Education (CUBE).

CUBE was established by the National School Boards Association (NSBA) in 1967. CUBE is the Urban component of NSBA's National Affiliate program. CUBE addresses the unique needs of School Board Members of the largest cities in the United States.

See Supporting Docs for continuation of Summary Explanation and Background.

Cost of this affiliation is $12,975.00. The source of funds is the Board Members' department budget.

CC. BOARD POLICIES

CC-1. Revised Job Descriptions for the Digital Broadcast Engineer and Distance Learning Outreach Specialist Positions (Supporting Docs)

Approve the revised job descriptions for the Digital Broadcast Engineer and Distance Learning Outreach Specialist positions. Approval is required to advertise for these positions after the first reading. This is the first reading.

The job descriptions for the Digital Broadcast Engineer and Distance Learning Outreach Specialist are being revised to update the required qualifications and performance responsibilities of the positions. The job descriptions were advertised on Thursday, September 25, 2014.

Revision of these job descriptions do not impact the pay grade of the positions.

The Digital Broadcast Engineer and Distance Learning Outreach Specialist positions are vacant and will follow the standard advertising and selection process. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eagenda/.

There is no financial impact to the district.

DD. OFFICE OF THE CHIEF AUDITOR

DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools (Supporting Docs)

Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools.

An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1.

See Supporting Docs for continuation of Summary Explanation and Background.

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's September 4, 2014 meeting.

Copies of the full Internal Audit Report - Audit of the Internal Funds of Selected Schools is available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/.

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district.

DD-2. Internal Property Audit Report-Property and Inventory Audits of Selected Locations 2014-2015 (Supporting Docs)

Receive Internal Property Audit Report-Property and Inventory Audits of Selected Locations 2014-2015.

Property and Inventory Audits of Selected Locations were performed, as authorized by the Florida Statute 274.02(2), School Board Policy 1002.1 and School Board Policy 3204.

See Supporting Docs for continuation of Summary Explanation and Background.

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's September 4, 2014 meeting.

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district.

DD-3. External Quality Control Review of the Broward County Public Schools Office of the Chief Auditor (Peer Review) (Supporting Docs)

Receive External Quality Control Review of the Broward County Public Schools Office of the Chief Auditor (Peer Review).

In accordance with Government Auditing Standards issued by the Comptroller General of the United States, a Peer Review was performed by an external CPA firm.

Based on the results of the review, it was the opinion of the CPA firm that the Office of the Chief Auditor, Broward County Public Schools' internal quality control system was suitably designed and operating effectively to provide reasonable assurance of compliance with Government Auditing Standards for audits and attestation engagements during the period July 1, 2010 to June 30, 2014.

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's September 4, 2014 meeting.

The source of funds to perform the Peer Review was the General Fund budget allocation for the Office of the Chief Auditor. The financial impact was $7,000. There is no additional financial impact to the school district.

EE. OFFICE OF STRATEGY & OPERATIONS

EE-1. Bid Recommendation of $500,000 or Greater - 14-080F - Asphalt Paving & Resurfacing (Supporting Docs)

Approve the recommendation to award for the above contract. Contract Term: October 22, 2014, through October 21, 2015, 1 Year; User Department: Physical Plant Operations; Award Amount: $1,700,000; Vendor(s) Awarded: Pence Seal Coating Corporation; M/WBE Vendor(s): None

The School Board of Broward County, Florida, received three (3) bids for 14-080F - Asphalt Paving & Resurfacing, to include parking lot repairs, parking lot re-striping, playcourt repairs and resurfacing, asphalt and athletic striping, and concrete placement.

This contract is for use by Physical Plant Operations on an as needed/when needed basis, to repair parking lots, playcourts, and other asphalt surfaces at schools and administrative sites throughout the District.

A copy of the bid is available online at: http://www.broward.k12.fl.us/supply/docs/contracts/14-080F Asphalt Paving.pdf.

The estimated financial impact will be $1,700,000. Funding for this item is included in the capital budget. Other funding sources in the District's budget may also be used, if a project and/or work order is included in a school or department budget.

EE-2. Bid Recommendation of $500,000 or Greater - 15-032R - Paints, Caulks, Sealers, Related Coating, and Accessories (Supporting Docs)

Approve the recommendation to award for the above contract. Contract Term: October 22, 2014, through September 30, 2017, 3 Years; User Department: Physical Plant Operations; Award Amount: $850,000; Vendor(s) Awarded: Crossco America Corporation; PPG Architectural Finishes, Inc.; The Sherwin-Williams Company; Stein Paint Company; and W.W. Grainger, Inc.; M/WBE Vendor(s): None

The School Board of Broward County, Florida, received five (5) bids for 15-032R - Paint, Caulks, Sealers, Related Coating, and Accessories. Painting and sealing the exterior of our schools is not only a critical job but assists with the appearance of the schools within the District. This is the District's first defense to fight against moisture, mold, and bacteria build-up. Items to be purchased will be stored in the Procurement & Warehousing Services' stockroom.

The estimated financial impact will be $850,000; usage of this bid varies between $20,000 and $38,000 monthly. Funds will come from the Physical Plant Operations budget and departmental budgets requesting the products. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated value.

EE-3. Bid Recommendation of $500,000 or Less - 15-050E - Event Management System (Supporting Docs)

Approve the recommendation to award for the above contract. Contract Term: October 22, 2014, through June 30, 2017, 2 Years and 8 Months; User Department: Facility Planning & Real Estate; Award Amount: $97,415; Vendor(s) Awarded: Dean Evans and Associates, LLC; M/WBE Vendors(s): None

The School Board of Broward County, Florida, received one (1) proposal for RFP 15-050E - Event Management System. The purchase under this Agreement will assist in complying with School Board Policy 1341, Use of Broward County School Facilities for Non-School Purposes.

A copy of the bid is available online at: http://www.broward.k12.fl.us/supply/docs/contracts/15-050E Event Management System.pdf

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The estimated financial impact will be $97,415. The funding source will come from the general operating funds.

EE-4. Bid Recommendation of $500,000 or Greater -55-048E - Multifunction Copiers, Service & Supplies (Supporting Docs)

Approve the recommendation to award for the above contract. Contract Term: October 22, 2014, through December 31, 2017, 3 Years and 2 Months; User Department: District-wide; Award Amount: $5,100,000; Vendor(s) Awarded: Konica Minolta Business Solutions USA, Inc.; M/WBE Vendor(s): None

The School Board of Broward County, Florida, Purchasing Policy 3320, Part II, Section M, permits the District to piggyback on contracts awarded by other city or county governmental agencies. This request is to piggyback the State of Florida's contract for Multifunction Copiers, Service & Supplies, providing schools and departments with new replacement high-production copiers. The current devices have been in service for over seven years.

The Procurement & Warehousing Services Department consulted with the Office of the General Counsel about utilizing the State of Florida's contract, pending the current bid protest of ITB 15-048E - Multifunctional Devices, Cost-Per-Copy.

A copy of the State of Florida's contract is available online at: http://kmbscontent.konicaminolta.us/content/microsites/PublicSites/FL2010/documents/FL_catalog.pdf

The estimated financial impact will be $5,100,000. The funding source will come from the operating budgets of schools, departments, and centers.

EE-5. Grant Applications - Post-Submission (Supporting Docs)

Approve the submission of the following grant applications:

A. American Institute of Aeronautics and Astronautics Special STEM Grants for K-12 Teachers, $500 (requested)

B. City of Miramar Classroom Mini-Grants, $250 (requested)

See Supporting Docs for continuation of Requested Action.

Copies of the grant applications and executive summaries are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/.

The potential positive financial impact if all projects are awarded is $56,525,860 from various sources.

EE-6. Grant Application - Pre-Submission (Supporting Docs)

Approve the submission of the following grant application:

A. Florida Department of Education Application for the Post-Secondary Workforce Education Student Information System Pilot, $3,623,012 (requested)

A copy of the grant application is available at the Board Member's Office on the 14th floor of the K.C. Wright Administration Center and the Executive Summary is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/.

The positive financial impact is $3,623,012. There is no additional financial impact to the district.

FF. OFFICE OF ACADEMICS

FF-1. Agreement between The School Board of Broward County, Florida and Junior Achievement of South Florida, Inc. (Supporting Docs)

Approve the continuation agreement between The School Board of Broward County, Florida and Junior Achievement of South Florida, Inc. The contract period is from the date the agreement is executed through June 30, 2015.

Junior Achievement of South Florida, Inc., has been awarded a partnership in the amount of $18,000 to implement the Entrepreneurial component of the Innovative Concepts (iCon) Program funded by the Workforce Investment Act (WIA) Grant through the Broward Workforce Development Board. The iCon Program operates at ten Broward County High Schools: Blanche Ely, Boyd Anderson, Deerfield Beach, Dillard, Fort Lauderdale, Hallandale, McArthur, Piper, Plantation, and Stranahan and serves at risk juniors and seniors. Entrepreneurial training will be provided during the afterschool iCon Program for one hour per day, one day per week for seven weeks at each of the iCon Program schools.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is a financial impact of $18,000 to the district. The source of funds is the Workforce Investment Act (WIA) Grant. There is no additional financial impact to the district.

FF-2. Agreement between The School Board of Broward County, Florida and Helping Abused, Neglected, Disadvantaged Youth, Inc. (HANDY) (Supporting Docs)

Approve the continuation agreement between The School Board of Broward County, Florida and Helping abused, Neglected, Disadvantaged Youth, Inc., (HANDY). The contract period is from the date the agreement is executed, through June 30, 2015.

Helping Abused, Neglected, Disadvantaged Youth, Inc., (HANDY) has been awarded a partnership in the amount of $22,000, to implement the Life Skills component of the Innovative Concepts (iCon) Program funded by the Workforce Investment Act Grant (WIA) through the Broward Workforce Development Board. The iCon Program operates at ten Broward County High Schools: Blanche Ely, Boyd Anderson, Deerfield Beach, Dillard, Fort Lauderdale, Hallandale, McArthur, Piper, Plantation, and Stranahan and serves at risk juniors and seniors. Life Skills instruction will be provided during the afterschool iCon Program for one hour per day, one day per week for 17 weeks at each of the iCon Program schools.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is a financial impact of $22,000 to the district. The source of funds is the Workforce Investment Act Grant. There is no additional financial impact to the district.

FF-3. Agreement between The School Board of Broward County, Florida and King's College Tours, Inc. (Supporting Docs)

Approve Agreement with King's College Tours, Inc. to provide services under the U.S. Department of Education High School Graduation Initiative Grant (USDOE HSGI).

The School Board of Broward County, Florida (SBBC) is the recipient of a five-year grant from the U.S. Department of Education, entitled High School Graduation Initiative.

See Supporting Docs for continuation of Summary Explanation and Background.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact is $46,728. The source of the funds is the USDOE High School Graduation Initiative Grant budget. There is no additional financial impact to the District.

FF-4. New Agreement between The School Board of Broward County, Florida and College Board for the administration of SAT School Day at each Broward County District High School (Supporting Docs)

(POSTPONED 10/7/14 RSBM)

MEMO TO VOTE DOWN

Approve the Agreement between The School Board of Broward County, Florida and College Board. This agreement will begin on the date the agreement is executed and end on June 30, 2015.

Broward County District Schools will implement an SAT School Day for Juniors (11th Graders) at each Broward County District High School through College Board. The College Board will provide training and professional development support to schools and district. Junior (11th Grade) and Senior (12th Grade) students will have access to the College Board's Official SAT Online Course™.

Delivery of SAT data and reports from SAT School Day test administration will be provided to students, schools and district offices for potential National Merit Scholar qualification identification and to improve college career readiness through administrative and teacher professional development and curriculum planning.

This agreement will be executed after School Board approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is a financial impact of $602,665 to the district. The source of funds is in the Department Budget. There is no additional financial impact to the district.

GG. OFFICE OF HUMAN RESOURCES

HH. OFFICE OF THE GENERAL COUNSEL

II. OFFICE OF THE SUPERINTENDENT

II-1. School Resource Officer (SRO) Program Agreements - (2014-2015) (Supporting Docs)

Approve the SRO Agreements with designated municipalities for police officers to serve as School Resource Officers as listed in the Executive Summary.

The Agreements provide for police officers to serve as School Resource Officers in twenty-five (25) elementary, eight (8) middle, seven (7) high schools and one (1) center that are operated by the School Board and located in the designated municipal police jurisdictions. The School Resource Officer Program is one of the most effective, proactive safety and security programs in our schools.

See Supporting Docs for continuation of Summary Explanation and Background.

These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of the SRO Program is $1,831,579.20. The source of funds is the Broward District Schools Police Department budget for the 2014-2015 school year.

II-2. 2015 State Legislative Program (Supporting Docs)

ADDED

Approve the 2015 State Legislative Program.

As the 6th largest school district in the Nation, Broward County Public Schools (BCPS) educates 10 percent of Florida's student population. BCPS champions educational policies that not only impact students within their District but affects students in every classroom across the state of Florida from cradle to career. The Florida Legislature should boost funding and adopt policies that educate today's students to succeed in tomorrow's world.

There is no direct financial impact to the district.

II-3. 2015 Federal Legislative Program (Supporting Docs)

ADDED

Approve the 2015 Federal Legislative Program.

As the 6th largest school district in the Nation, Broward County Public Schools (BCPS) educates 10 percent of Florida's student population. BCPS champions educational policies that educate today's students to succeed in tomorrow's world. The 2015 Federal Legislative Program for the 114th Congress outlines the legislative positions held by The School Board of Broward County, Florida and Broward County Public Schools.

There is no direct financial impact to the district.

II-4. Greater Florida Consortium of School Boards' 2015 Legislative Program (Supporting Docs)

ADDED

Approve the Greater Florida Consortium of School Boards' 2015 Legislative Program.

Greater Florida Consortium of School Boards' 2015 Legislative Program aim to increase the average funding per student in order to ensure that Florida is in the top half of the states and can provide a world class education that enables its students to compete and excel in the global market place.

There is no financial impact to the district.

II-5. Appointment of Citizen Member to the Value Adjustment Board (VAB) (Supporting Docs)

ADDED

Approve the appointment of Jeffrey C. Dwyer, Esq., as the Broward County School Board Citizen Member appointee to the VAB.

The Value Adjustment Board (VAB) serves as the decision-making authority when there is a disagreement between the taxpayer and the Broward County Property Appraiser concerning property valuation/classification. The facilitate petition filing and scheduled quasi-judicial hearings to settle disputes regarding exemptions, classifications and value assessments.

Membership of the VAB consists of five members, and two alternates: 1) two members appointed by the Broward County Board of County Commissioners; 2) one citizen member appointed by the Broward County Board of County Commissioners who must own homestead property within Broward County; who may not be a member or an employee of any taxing authority, and may not be a person who represents property owners in any administrative or judicial review of property taxes; 3) one alternate appointed by the Broward County Board of County Commissioners; 4) one member appointed by the Broward County School Board; 5) one alternate appointed by the Broward County School Board; (See Supporting Docs for continuation of Summary Explanation and Background.)

There is no financial impact to the district.

II-6. Appointment to the Governance Board of The One Community Partnership Expansion Planning Grant (Supporting Docs)

ADDED

Approve the appointment of Dr. Rosalind Osgood to the Governance Board of The One Community Partnership Expansion Planning Grant.

On July 18, 2014, the District received correspondence from Silvia M. Quintana, CEO/Principal Investigator of the Broward Behavioral Health Coalition, requesting the Board identify a representative to the Governance Board. This appointment was discussed at the September 9, 2014 School Board Workshop. During the Workshop discussion, it was acknowledged Dr. Rosalind Osgood already sits on the Governance Board in a separate capacity. Additionally, it was acknowledged Dr. Osgood would serve as the School Board representative providing this was acceptable with the Broward Behavioral Health Coalition. Staff confirmed with the Broward Behavioral Health Coalition it would be appropriate for Dr. Osgood to serve in both capacities.

There is no financial impact to the district.

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

JJ-1. Final Change Order - Country Hills Elementary - MVP Contractors, Inc. - ADA Compliant Wheelchair Lift - Project No. P.000928 (Supporting Docs)

Approve Final Change Order, Country Hills Elementary, MVP Contractors, Inc., ADA Compliant Wheelchair Lift, Project No. P.000928, in the amount of $240, -290- non-compensable days.

Change Order #1, $240, -290- non-compensable days

Country Hills Elementary

MVP Contractors, Inc.

ADA Compliant Wheelchair Lift

Project No. P.000928

Refer to Exhibits 1 and 3 for detailed information.

This project is being closed out and the remaining balance of $29,745 will be added to the Capital Projects Reserve.

JJ-2. Change Order #6 - Fort Lauderdale High - Kaufman Lynn Construction, Inc. - Remodeling/Renovations - Project No. P.000687 (f.k.a. 0951-27-01) (Supporting Docs)

Approve Change Order #6, Fort Lauderdale High, Kaufman Lynn Construction, Inc., Remodeling/Renovations, Project No. P.000687, in the amount of $73,549, -10- days.

Change Order #6, $73,549, -10- days

Fort Lauderdale High

Kaufman Lynn Construction, Inc.

Remodeling / Renovations

Project No. P.000687

Refer to Exhibits 1 and 3 for detailed information.

The additional financial impact in the amount of $73,549 will come from the Capital Projects Reserve.

JJ-3. Change Order #2 - Nob Hill Elementary - Anatom Construction Services, Inc. - ADA Restroom Renovations - Project No. P.000463 (f.k.a. 2671-99-04 (Supporting Docs)

Approve Change Order #2, Nob Hill Elementary, Anatom Construction Services, Inc., ADA Restroom Renovations, Project No. P.000463, in the amount of $7,243, -2- non-compensable days.

Change Order #2, $7,243, -2- non-compensable days

Nob Hill Elementary

Anatom Construction Services, Inc.

ADA Restroom Renovations

Project No. P.000463

Refer to Exhibits 1 and 3 for detailed information.

The source of funds is identified in the Adopted District Educational Facilities Plan, Fiscal Years 2014-2015 to 2018-2019.

JJ-4. Change Order #2 - Tedder Elementary - JWR Construction Services, Inc. - Single Point of Entry - Project No. P.001427 (Supporting Docs)

Approve Change Order #2, Tedder Elementary, JWR Construction Services, Inc., Single Point of Entry, Project No. P.001427, in the amount of $26,819, -90- non-compensable days.

The source of funds is identified in the Adopted District Educational Facilities Plan, Fiscal Years 2014-2015.

Change Order #2, $26,819, -90- non-compensable days

Tedder Elementary

JWR Construction Services, Inc.

Single Point of Entry

Project No. P.001427

Refer to Exhibits 1 and 3 for additional information.

This project is being closed out and the remaining balance of $22,789 will be added to the Capital Projects Reserve.

JJ-5. Final Change Order - Final Acceptance/Release of Retainage - South Broward High Hollywood - Recreational Design & Construction Inc. - New Prototype Aquatic Facility - Project No. P.001357 (Supporting Docs)

Approve the Final Change Order for South Broward High in the amount of $261,254, -0- days and increase the Budget by $124,077 which will come from the Capital Projects Reserve, and approve the Final Acceptance and Release of Retainage in the amount of $160,092 for Recreational Design & Construction, Inc., New Prototype Aquatic Facility, Project No. P.001357.

Final Change Order - refer to Exhibits 1 and 3 for detailed information. Additional Budget is being requested to cover the additional costs associated with the project.

Final Acceptance / Release of Retainage - the contractor, Recreational Design & Construction, Inc., has completed the scope of their contract within the contract limits. Final Acceptance and Release of Retainage will occur upon execution of the General and Full Release of Lien by the Contractor.

Final Change Order - there is an additional financial impact of $124,077 which will come from the Capital Projects Reserve. Final Acceptance / Release of Retainage - the funds being released totaling $160,092 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2014-2015 to 2018-2019.

JJ-6. Final Change Order - Chapel Trail Elementary - MVP Contractors, Inc. - ADA Compliant Wheelchair Lift - Project No. P.000830 (Supporting Docs)

Approve Final Change Order, Chapel Trail Elementary, MVP Contractors, Inc., ADA Compliant Wheelchair Lift, Project No. P.000830, in the amount of $240, -290- non-compensable days.

Change Order #1, $240, -290- non-compensable days

Chapel Trail Elementary

MVP Contractors, Inc.

ADA Compliant Wheelchair Lift

Project No. P.000830

Refer to Exhibits 1 and 3 for detailed information.

This project is being closed out and the remaining balance of $7,999 will be added to the Capital Projects Reserve.

KK. OFFICE OF FINANCIAL MANAGEMENT

LL. OFFICE OF PORTFOLIO SERVICES

LL-1. Premium Services Agreements Approval (Supporting Docs)

Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and listed charter schools' governing boards.

As part of the District's Venture Design Initiative, and pursuant to Section 1002.33 (20)(b), Florida Statutes, the Innovative Programs Department Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached agreements delineate the negotiated terms, as well as the structure and components that will comprise the services purchased by the listed governing boards.

Copies of all supporting documents are available at the Innovative Programs Design/Support Department on the 4th floor of the K. C. W. Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/.

The agreements have been approved as to form and legal content by the Office of the General Counsel.

The estimated positive revenue to the District for the 2014-2015 Premium Service Agreements will be based on the actual number of hours of services and/or assessments requested and delivered to the charter schools.

LL-2. First Amendment to the Lease Agreement Between The School Board of Broward County, Florida, and Florida Computer Partners, LLC (Supporting Docs)

Approve the First Amendment to the Lease Agreement between The School Board of Broward County, Florida (SBBC), and Florida Computer Partners, LLC

The SBBC has leased space from the Florida Computer Partners, LLC for the administration of the Off Campus Learning Centers (OCLC) program for a number of years. The current lease with Florida Computer Partners, LLC was entered into on May 20, 2014 with a commencement date of August 1, 2014, and an expiration date of July 31, 2015.

See Supporting Docs for continuation of Summary Explanation and Background.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The annual financial impact to the District's OCLC Budget is $61,979.88 for the first year of the three year lease term. The source of funding is the OCLC School's Operating Budget. Therefore, this item does not require a Collaboration Form from the Capital Budget Department.

LL-3. Agreement to Lease Lockhart Stadium (Supporting Docs)

Approve a lease agreement for Lockhart Stadium to conduct the Dillard vs. Blanche Ely High School football game on November 8, 2014.

The annual Soul Bowl between Dillard and Blanche Ely High is scheduled to be played on November 8, 2014, at 7:00 p.m. Due to the anticipated crowd size, the health, welfare and safety of the players, fans and community are enhanced by moving the football game to Lockhart Stadium. Lockhart Stadium has ample parking and seating to accommodate an expected crowd of 6,000+. The lease agreement is between The School Board of Broward County, Florida, and the current tenant of Lockhart Stadium, Fort Lauderdale Strikers. The agreement has been signed by the Fort Lauderdale Strikers.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

Cost for the stadium, which includes stadium clean-up, is $3,500 and will be paid by Dillard High through game ticket revenue.

LL-4. Termination of the Charter School Agreement between The Red Shoe, Inc., d/b/a Urban Academy (The Obama Academy for Boys - 5431), and The School Board of Broward County, Florida (Supporting Docs)

ADDED

Approve the Termination of the Charter School Agreement between The Red Shoe, Inc., d/b/a Urban Academy (The Obama Academy for Boys - 5431), and The School Board of Broward County, Florida

On May 1, 2012, The Red Shoe, Inc., d/b/a Urban Academy (The Obama Academy for Boys -5431), entered into a Charter School Agreement with The School Board of Broward County, Florida, that became effective July 1, 2012, and covered a term of five years commencing on July 1, 2012, and ending June 30, 2017.

A copy of all supporting documents are available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center.

A copy of all supporting documents are available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/.

See Supporting Docs for the continuation of Summary Explanation and Background.

This item has been approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the district.

LL-5. Termination of the Charter School Agreement between The Red Shoe, Inc., d/b/a Urban Academy (The Red Shoe for Girls - 5434), and The School Board of Broward County, Florida (Supporting Docs)

ADDED

Approve the Termination of the Charter School Agreement between The Red Shoe, Inc., d/b/a Urban Academy (The Red Shoe for Girls - 5434), and The School Board of Broward County, Florida

On May 1, 2012, The Red Shoe, Inc., d/b/a Urban Academy (The Red Shoe for Girls - 5434), entered into a Charter School Agreement with The School Board of Broward County, Florida, that became effective July 1, 2012, and covered a term of five years commencing on July 1, 2012, and ending June 30, 2017.

A copy of all supporting documents are available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents are available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/.

See Supporting Docs for continuation of Summary Explanation and Background.

This item has been approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the district.

ADJOURNMENT

PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.